A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the May 23, 2016 Hays CISD Board of Trustees Business Meeting. B. CLOSED SESSION 1. Personnel Matters - Tex. Gov't Code Section 551.074 a. Deliberation and discussion of results of evaluation with Superintendent b. Superintendent feedback on Summative Evaluation Document c. Discussion and deliberation of Superintendent's contract terms 2. Potential sale of land to County Line SUD - Tx Gov't Code Section 551.072 3. Utility easement on High Road property - Tx. Gov't Code Section 551.072
C. RECONVENE IN OPEN SESSION (approximately 6:30 PM) D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary E. MISSION STATEMENT Presenter: Board Vice President
REVIEW CONSENT AGENDA ITEMS - FOR ACTION ON MAY 23, 2016 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Minutes of Board of Trustees Meetings Presenter: Mike McKie 2. Budget Amendments Presenter: Annette Folmar 3. Procurements Presenter: Annette Folmar a. Bus Camera Systems b. Instructional Materials c. Furniture for Portables d. Library Furniture - McCormick Middle School e. Library Books f. Reading Intervention Program g. Roof Repair h. Vehicles i. Web Hosting, Parent Calling, HCISD APP j. Welding Equipment
ITEM FOR ACTION ON MAY 16, 2016 1. Consider and possibly take action to adopt an order authorizing the issuance, sale and delivery of Hays Consolidated Independent School District Unlimited Tax Refunding Bonds; levying a tax and providing for the security and payment therefor; authorizing a pricing officer to approve the award of the sale thereof in accordance with specified parameters; authorizing the redemption prior to maturity of certain outstanding bonds; and enacting other provisions and containing other matters related thereto Action Requested Presenter: Carter Scherff
Consideration and possible approval of Memorandum of Understanding for the Implementation of the Early Development Instrument (EDI) as part of the Texas Home Visiting Program Action requested at May 23, 2016 meeting Presenter: Tim Persall
Consideration and possible approval of a board resolution to use local funds to offset cost of WELL Clinic patients who qualify for services according to sliding scale fees Action requested at May 23, 2016 meeting Presenter: Macie Walker
Discussion and possible approval of resolution regarding compensation of staff affected by inclement weather on April 18, 2016 Action requested at May 23, 2016 meeting Presenter: Elaine Howard
4. Consideration and possible approval of the sale of land on High Road to County Line Special Utility District (CLSUD) for a water tower site. Action requested at May 23, 2016 meeting Presenter: Carter Scherff 5. Consideration and possible approval of a utility easement to County Line Special Utility District (CLSUD) on High Road property. Action requested at May 23, 2016 meeting Presenter: Carter Scherff
Consider and possibly take action to adopt an order authorizing redemption of certain of the District’s outstanding bonds Action Request at May 23, 2016 Meeting Presenter: Carter Scherff
Consider and possibly take action to adopt a resolution for bond reimbursement of capital expenditures Action Requested at May 23, 2016 Meeting Presenter: Carter Scherff
Consideration and possible approval of Application for Optional Flexible School Day Program at Live Oak Academy for 2016-2017 school year Action requested at May 23, 2016 meeting Presenter: Dr. Lucio Calzada
Consideration and possible approval of a ten cent ($0.10) increase in the school lunch price for 2016-17 and fifty cent ($0.50) increase in adult meal price for 2016-17 Action requested at May 23, 2016 meeting Presenter: Annette Folmar
Consideration and possible action on extension of Superintendent contract and increase in Superintendent salary Action requested at at May 23, 2016 meeting Presenter: Board President, Merideth Keller
INFORMATION ITEMS 1. Annual Survey Results - 20 minutes Informational item Presenter: Tim Savoy 2. Gifted & Talented Presentation - 15 minutes Informational Item Presenter: Dr. Kim Pool; Yarda Leflet; Tish Cawley 3. Local Policy Update 104 - First Reading - 15 minutes TASB Initiated Revisions with No Further Recommendations at District Level 1. EEH(Local): Homebound Instruction - p. 142 2. FB(Local): Title IX Coordinator - p. 143 3. FB(Exhibit): Title IX Coordinator 4. FD(LOCAL): Admissions - p. 147 5. FEB(Local): Attendance - p. 150 6. FFC(Exhibit): Student Homeless Liaison - p. 151 7. FFH(Local): Student Harassment - p. 152 8. FFH(Exhibit): Harassment/Disability Complaint Coordinators District initiated revisions 1. DNA(Local): Teacher Evaluation - p. 160 2. DNB(Local): Principal Evaluation - p. 162 3. FFA(Local): Health and Wellness - p. 163 Informational Item Presenter: Neil Bonavita 4. 2016-2017 Budget Discussion - 30 minutes Information Item Presenter: Annette Folmar 5. Finance Report and Tax Collections - 10 minutes Informational Item Presenter: Annette Folmar a. Finance Report b. Tax Collections
INFORMATION ITEMS 1. Annual Survey Results - 20 minutes Informational item Presenter: Tim Savoy 2. Gifted & Talented Presentation - 15 minutes Informational Item Presenter: Dr. Kim Pool; Yarda Leflet; Tish Cawley 3. Local Policy Update 104 - First Reading - 15 minutes TASB Initiated Revisions with No Further Recommendations at District Level 1. EEH(Local): Homebound Instruction - p. 142 2. FB(Local): Title IX Coordinator - p. 143 3. FB(Exhibit): Title IX Coordinator 4. FD(LOCAL): Admissions - p. 147 5. FEB(Local): Attendance - p. 150 6. FFC(Exhibit): Student Homeless Liaison - p. 151 7. FFH(Local): Student Harassment - p. 152 8. FFH(Exhibit): Harassment/Disability Complaint Coordinators District initiated revisions 1. DNA(Local): Teacher Evaluation - p. 160 2. DNB(Local): Principal Evaluation - p. 162 3. FFA(Local): Health and Wellness - p. 163 Informational Item Presenter: Neil Bonavita 4. 2016-2017 Budget Discussion - 30 minutes Information Item Presenter: Annette Folmar 5. Finance Report and Tax Collections - 10 minutes Informational Item Presenter: Annette Folmar a. Finance Report b. Tax Collections
INFORMATION ITEMS 1. Annual Survey Results - 20 minutes Informational item Presenter: Tim Savoy 2. Gifted & Talented Presentation - 15 minutes Informational Item Presenter: Dr. Kim Pool; Yarda Leflet; Tish Cawley 3. Local Policy Update 104 - First Reading - 15 minutes TASB Initiated Revisions with No Further Recommendations at District Level 1. EEH(Local): Homebound Instruction - p. 142 2. FB(Local): Title IX Coordinator - p. 143 3. FB(Exhibit): Title IX Coordinator 4. FD(LOCAL): Admissions - p. 147 5. FEB(Local): Attendance - p. 150 6. FFC(Exhibit): Student Homeless Liaison - p. 151 7. FFH(Local): Student Harassment - p. 152 8. FFH(Exhibit): Harassment/Disability Complaint Coordinators District initiated revisions 1. DNA(Local): Teacher Evaluation - p. 160 2. DNB(Local): Principal Evaluation - p. 162 3. FFA(Local): Health and Wellness - p. 163 Informational Item Presenter: Neil Bonavita 4. 2016-2017 Budget Discussion - 30 minutes Information Item Presenter: Annette Folmar 5. Finance Report and Tax Collections - 10 minutes Informational Item Presenter: Annette Folmar a. Finance Report b. Tax Collections
N. INFORMATION ITEM TO BE PRESENTED ON MAY 23, 2016 1. Professional Development Presentation - 15 minutes Informational Item Presenter: Dr. Kim Pool; Susan Maxey O. BOARD REFERENCE DOCUMENTS P. UPCOMING BOARD MEETINGS Monday, May 23, 2016 Regular Meeting - Lehman High School - 5:30 PM Monday, June 20, 2016 Regular Meeting - Lehman High School - 5:30 PM Monday, June 27, 2016 Regular Meeting - Lehman High School - 5:30 PM Official Board of Trustees information may be obtained at www.hayscisd.net Q. ADJOURN
May 16, 2016 Board Meeting
A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the May 23, 2016 Hays CISD Board of Trustees Business Meeting. B. CLOSED SESSION 1. Personnel Matters - Tex. Gov't Code Section 551.074 a. Deliberation and discussion of results of evaluation with Superintendent b. Superintendent feedback on Summative Evaluation Document c. Discussion and deliberation of Superintendent's contract terms 2. Potential sale of land to County Line SUD - Tx Gov't Code Section 551.072 3. Utility easement on High Road property - Tx. Gov't Code Section 551.072
C. RECONVENE IN OPEN SESSION (approximately 6:30 PM) D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary E. MISSION STATEMENT Presenter: Board Vice President
REVIEW CONSENT AGENDA ITEMS - FOR ACTION ON MAY 23, 2016 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Minutes of Board of Trustees Meetings Presenter: Mike McKie 2. Budget Amendments Presenter: Annette Folmar 3. Procurements Presenter: Annette Folmar a. Bus Camera Systems b. Instructional Materials c. Furniture for Portables d. Library Furniture - McCormick Middle School e. Library Books f. Reading Intervention Program g. Roof Repair h. Vehicles i. Web Hosting, Parent Calling, HCISD APP j. Welding Equipment
ITEM FOR ACTION ON MAY 16, 2016 1. Consider and possibly take action to adopt an order authorizing the issuance, sale and delivery of Hays Consolidated Independent School District Unlimited Tax Refunding Bonds; levying a tax and providing for the security and payment therefor; authorizing a pricing officer to approve the award of the sale thereof in accordance with specified parameters; authorizing the redemption prior to maturity of certain outstanding bonds; and enacting other provisions and containing other matters related thereto Action Requested Presenter: Carter Scherff
Consideration and possible approval of Memorandum of Understanding for the Implementation of the Early Development Instrument (EDI) as part of the Texas Home Visiting Program Action requested at May 23, 2016 meeting Presenter: Tim Persall
Consideration and possible approval of a board resolution to use local funds to offset cost of WELL Clinic patients who qualify for services according to sliding scale fees Action requested at May 23, 2016 meeting Presenter: Macie Walker
Discussion and possible approval of resolution regarding compensation of staff affected by inclement weather on April 18, 2016 Action requested at May 23, 2016 meeting Presenter: Elaine Howard
4. Consideration and possible approval of the sale of land on High Road to County Line Special Utility District (CLSUD) for a water tower site. Action requested at May 23, 2016 meeting Presenter: Carter Scherff 5. Consideration and possible approval of a utility easement to County Line Special Utility District (CLSUD) on High Road property. Action requested at May 23, 2016 meeting Presenter: Carter Scherff
Consider and possibly take action to adopt an order authorizing redemption of certain of the District’s outstanding bonds Action Request at May 23, 2016 Meeting Presenter: Carter Scherff
Consider and possibly take action to adopt a resolution for bond reimbursement of capital expenditures Action Requested at May 23, 2016 Meeting Presenter: Carter Scherff
Consideration and possible approval of Application for Optional Flexible School Day Program at Live Oak Academy for 2016-2017 school year Action requested at May 23, 2016 meeting Presenter: Dr. Lucio Calzada
Consideration and possible approval of a ten cent ($0.10) increase in the school lunch price for 2016-17 and fifty cent ($0.50) increase in adult meal price for 2016-17 Action requested at May 23, 2016 meeting Presenter: Annette Folmar
Consideration and possible action on extension of Superintendent contract and increase in Superintendent salary Action requested at at May 23, 2016 meeting Presenter: Board President, Merideth Keller
INFORMATION ITEMS 1. Annual Survey Results - 20 minutes Informational item Presenter: Tim Savoy 2. Gifted & Talented Presentation - 15 minutes Informational Item Presenter: Dr. Kim Pool; Yarda Leflet; Tish Cawley 3. Local Policy Update 104 - First Reading - 15 minutes TASB Initiated Revisions with No Further Recommendations at District Level 1. EEH(Local): Homebound Instruction - p. 142 2. FB(Local): Title IX Coordinator - p. 143 3. FB(Exhibit): Title IX Coordinator 4. FD(LOCAL): Admissions - p. 147 5. FEB(Local): Attendance - p. 150 6. FFC(Exhibit): Student Homeless Liaison - p. 151 7. FFH(Local): Student Harassment - p. 152 8. FFH(Exhibit): Harassment/Disability Complaint Coordinators District initiated revisions 1. DNA(Local): Teacher Evaluation - p. 160 2. DNB(Local): Principal Evaluation - p. 162 3. FFA(Local): Health and Wellness - p. 163 Informational Item Presenter: Neil Bonavita 4. 2016-2017 Budget Discussion - 30 minutes Information Item Presenter: Annette Folmar 5. Finance Report and Tax Collections - 10 minutes Informational Item Presenter: Annette Folmar a. Finance Report b. Tax Collections
INFORMATION ITEMS 1. Annual Survey Results - 20 minutes Informational item Presenter: Tim Savoy 2. Gifted & Talented Presentation - 15 minutes Informational Item Presenter: Dr. Kim Pool; Yarda Leflet; Tish Cawley 3. Local Policy Update 104 - First Reading - 15 minutes TASB Initiated Revisions with No Further Recommendations at District Level 1. EEH(Local): Homebound Instruction - p. 142 2. FB(Local): Title IX Coordinator - p. 143 3. FB(Exhibit): Title IX Coordinator 4. FD(LOCAL): Admissions - p. 147 5. FEB(Local): Attendance - p. 150 6. FFC(Exhibit): Student Homeless Liaison - p. 151 7. FFH(Local): Student Harassment - p. 152 8. FFH(Exhibit): Harassment/Disability Complaint Coordinators District initiated revisions 1. DNA(Local): Teacher Evaluation - p. 160 2. DNB(Local): Principal Evaluation - p. 162 3. FFA(Local): Health and Wellness - p. 163 Informational Item Presenter: Neil Bonavita 4. 2016-2017 Budget Discussion - 30 minutes Information Item Presenter: Annette Folmar 5. Finance Report and Tax Collections - 10 minutes Informational Item Presenter: Annette Folmar a. Finance Report b. Tax Collections
INFORMATION ITEMS 1. Annual Survey Results - 20 minutes Informational item Presenter: Tim Savoy 2. Gifted & Talented Presentation - 15 minutes Informational Item Presenter: Dr. Kim Pool; Yarda Leflet; Tish Cawley 3. Local Policy Update 104 - First Reading - 15 minutes TASB Initiated Revisions with No Further Recommendations at District Level 1. EEH(Local): Homebound Instruction - p. 142 2. FB(Local): Title IX Coordinator - p. 143 3. FB(Exhibit): Title IX Coordinator 4. FD(LOCAL): Admissions - p. 147 5. FEB(Local): Attendance - p. 150 6. FFC(Exhibit): Student Homeless Liaison - p. 151 7. FFH(Local): Student Harassment - p. 152 8. FFH(Exhibit): Harassment/Disability Complaint Coordinators District initiated revisions 1. DNA(Local): Teacher Evaluation - p. 160 2. DNB(Local): Principal Evaluation - p. 162 3. FFA(Local): Health and Wellness - p. 163 Informational Item Presenter: Neil Bonavita 4. 2016-2017 Budget Discussion - 30 minutes Information Item Presenter: Annette Folmar 5. Finance Report and Tax Collections - 10 minutes Informational Item Presenter: Annette Folmar a. Finance Report b. Tax Collections
N. INFORMATION ITEM TO BE PRESENTED ON MAY 23, 2016 1. Professional Development Presentation - 15 minutes Informational Item Presenter: Dr. Kim Pool; Susan Maxey O. BOARD REFERENCE DOCUMENTS P. UPCOMING BOARD MEETINGS Monday, May 23, 2016 Regular Meeting - Lehman High School - 5:30 PM Monday, June 20, 2016 Regular Meeting - Lehman High School - 5:30 PM Monday, June 27, 2016 Regular Meeting - Lehman High School - 5:30 PM Official Board of Trustees information may be obtained at www.hayscisd.net Q. ADJOURN