A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the June 27, 2016 Hays CISD Board of Trustees Business Meeting. B. CLOSED SESSION 1. Seek advice of legal counsel regarding confidential attorney-client matter, including but not limited to options regarding personnel issues. Tex. Gov’t Code Sections 551.071 and 551.074. 2. Hear and deliberate regarding Superintendent recommendations for assignment, compensation, and stipend matters related to certain district personnel. Tex. Gov’t Code Section 551.074. 3. Hear and deliberate regarding recommendations for professional personal employment status. Tx. Gov't Code Section 551.074 4. Deliberate regarding duties of district officials and related Board matters. Tex. Gov’t Code Section 551.074 5. Potential sale of land to County Line SUD - Tx Gov't Code Section 551.072 6. Utility easement on High Road property - Tx. Gov't Code Section 551.072 7. Donation of land for widening of Dacy Lane - Tx. Gov't Code Section 551.072 C. RECONVENE IN OPEN SESSION D. REORGANIZATION OF THE BOARD OF TRUSTEES - JUNE 20, 2016 Discuss and take possible action to reorganize Board and select officers E. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary F. MISSION STATEMENT The mission of Hays CISD, an innovative community of learners that values the diversity and legacy of the people, is to nurture students to become extraordinary citizens through unique, personal educational experiences. Presenter: Board Vice President G. BOARD RECOGNITION - 6:30 P.M. - SCHEDULED FOR JUNE 27, 2016 · Weather Guidance – Outstanding Community Partner · Centex Recognition – Outstanding Community Partner Presenter: Tim Savoy H. BOARD MEMBERS' SPECIAL ACTIVITY REPORT - SCHEDULED FOR JUNE 27, 2016 Presenter: Board Secretary
PUBLIC FORUM It is the policy of the Board that, if members of the audience wish to address the Board, they must complete and submit to Tim Savoy, Public Information Officer, the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
ITEMS FOR ACTION ON JUNE 20, 2016 1. Minutes of Board of Trustees Meetings Action Requested Presenter: Mike McKie 2. Consideration and Possible Approval of Travis Central Appraisal District Real Estate Acquisition Action Requested Presenter: Annette Folmar
INFORMATION 1. YMCA - Campaign Cypress - 15 minute presentation Informational Item Presenter: Mike McKie, James Finck, President/CEO, YMCA of Austin 2. Con Mi MADRE - 15 minute presentation Informational Item Presenter: Teresa Tobias, Dr. M. Teresa Granillo, Executive Director, Con Mi MADRE 3. Academic Program Management Audit Update - 15 minute presentation Informational Item Presenter: Mike McKie, Greg Gibson 4. Hays CISD Education Foundation Update - 10 minute presentation Informational Item Presenter: Angie Mendez, Jason Dixon 5. Profile of an Educator - 15 minute presentation Informational Item Presenter: Tim Persall, Yarda Leflet 6. 2016-2017 Budget - 30 minute presentation Informational Item Presenter: Annette Folmar 7. Bond Refunding - 10 minute presentation Informational Item Presenter: Carter Scherff 8. ERP Update - 10 minute presentation Informational Item Presenter: Carter Scherff 9. Finance Report and Tax Collections - 5 minute presentation Informational Item Presenter: Annette Folmar
REVIEW OF CONSENT AGENDA ITEMS - FOR ACTION ON JUNE 27, 2016 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Personnel Presenter: Elaine Howard 2. Budget Amendments Presenter: Annette Folmar 3.Procurements Presenter: Annette Folmar a. Antivirus Software - Solid Border b. Audio Visual & Technology Equipment and Technical Contracted Services - Pathway Communications c. Professional Development Services d. Technology Equipment - Apple e. Technology Equipment - CDWG f. Waste Management 4. Contracts, Memorandums of Understanding and/or Agreements a. Teacher Fellows - Texas State University Presenter: Elaine Howard b. Seedling Foundation Mentor Program Presenter: Dr. Kim Pool, Charlotte Winkelmann
REVIEW OF ACTION ITEMS - FOR ACTION ON JUNE 27, 2016 1. Consider and take possible action regarding compensation and stipends for certain district personnel Action Requested on June 27, 2016 Presenter: Elaine Howard 2. Consideration and Possible Adoption of the 2016-2017 Hays CISD Compensation Plan Action Requested on June 27, 2016 Presenter: Elaine Howard 3. Consideration and possible adoption of resolution expressing Intent to defease and redeem certain of the District’s outstanding bonds. Action Requested on June 27, 2016 Presenter: Carter Scherff 4. Consideration and Possible Approval of Sale of Property Held in Trust Action Requested on June 27, 2016 Presenter: Carter Scherff 5. Consideration and possible approval of the sale of land on High Road to County Line Special Utility District (CLSUD) for a water tower site Action Requested on June 27, 2016 Presenter: Carter Scherff 6. Consideration and possible approval of a utility easement to County Line Special Utility District (CLSUD) on High Road property Action Requested on June 27, 2016 Presenter: Carter Scherff 7. Donation of land for widening of Dacy Lane Action Requested on June 27, 2016 Presenter: Carter Scherff 8. Consideration and Possible Declaration of School Buses as Surplus and Authorization for the Administration to Dispose of the Property Action Requested on June 27, 2016 Presenter: Carter Scherff 9. Consideration and Possible Approval of Employment of Firm for Delivery of Legal Services for District Action Requested on June 27, 2016 Presenter: Annette Folmar 10. Consideration and Possible Approval of Internal Audits for 2016-17 Action Requested on June 27, 2016 Presenter: Mike McKie 11. Consideration and Possible Adoption of TASB Policy Update 104 Affecting Local Policies and Local Policies Not Covered in Update 104 TASB Initiated Revisions with No Further Recommendations at District Level 1. EEH(Local): Homebound Instruction 2. FB(Local): Title IX Coordinator 3. FB(Exhibit): Title IX Coordinator 4. FD(LOCAL): Admissions 5. FEB(Local): Attendance 6. FFC(Exhibit): Student Homeless Liaison 7. FFH(Local): Student Harassment 8. FFH(Exhibit): Harassment/Disability Complaint Coordinators District initiated revisions 1. DNA(Local): Teacher Evaluation 2. DNB(Local): Principal Evaluation 3. FFA(Local): Health and Wellness Action Requested on June 27, 2016 Presenter: Neil Bonavita 12. Consideration and Possible Approval of the 2016-2017 Hays CISD Board of Trustees Agenda Workshops and Meetings Calendar Action Requested on June 27, 2016 Presenter: Mike McKie; Board President
INFORMATION 1. YMCA - Campaign Cypress - 15 minute presentation Informational Item Presenter: Mike McKie, James Finck, President/CEO, YMCA of Austin 2. Con Mi MADRE - 15 minute presentation Informational Item Presenter: Teresa Tobias, Dr. M. Teresa Granillo, Executive Director, Con Mi MADRE 3. Academic Program Management Audit Update - 15 minute presentation Informational Item Presenter: Mike McKie, Greg Gibson 4. Hays CISD Education Foundation Update - 10 minute presentation Informational Item Presenter: Angie Mendez, Jason Dixon 5. Profile of an Educator - 15 minute presentation Informational Item Presenter: Tim Persall, Yarda Leflet 6. 2016-2017 Budget - 30 minute presentation Informational Item Presenter: Annette Folmar 7. Bond Refunding - 10 minute presentation Informational Item Presenter: Carter Scherff 8. ERP Update - 10 minute presentation Informational Item Presenter: Carter Scherff 9. Finance Report and Tax Collections - 5 minute presentation Informational Item Presenter: Annette Folmar P. ADJOURN
Jun 20, 2016 Agenda Workshop
A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the June 27, 2016 Hays CISD Board of Trustees Business Meeting. B. CLOSED SESSION 1. Seek advice of legal counsel regarding confidential attorney-client matter, including but not limited to options regarding personnel issues. Tex. Gov’t Code Sections 551.071 and 551.074. 2. Hear and deliberate regarding Superintendent recommendations for assignment, compensation, and stipend matters related to certain district personnel. Tex. Gov’t Code Section 551.074. 3. Hear and deliberate regarding recommendations for professional personal employment status. Tx. Gov't Code Section 551.074 4. Deliberate regarding duties of district officials and related Board matters. Tex. Gov’t Code Section 551.074 5. Potential sale of land to County Line SUD - Tx Gov't Code Section 551.072 6. Utility easement on High Road property - Tx. Gov't Code Section 551.072 7. Donation of land for widening of Dacy Lane - Tx. Gov't Code Section 551.072 C. RECONVENE IN OPEN SESSION D. REORGANIZATION OF THE BOARD OF TRUSTEES - JUNE 20, 2016 Discuss and take possible action to reorganize Board and select officers E. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary F. MISSION STATEMENT The mission of Hays CISD, an innovative community of learners that values the diversity and legacy of the people, is to nurture students to become extraordinary citizens through unique, personal educational experiences. Presenter: Board Vice President G. BOARD RECOGNITION - 6:30 P.M. - SCHEDULED FOR JUNE 27, 2016 · Weather Guidance – Outstanding Community Partner · Centex Recognition – Outstanding Community Partner Presenter: Tim Savoy H. BOARD MEMBERS' SPECIAL ACTIVITY REPORT - SCHEDULED FOR JUNE 27, 2016 Presenter: Board Secretary
PUBLIC FORUM It is the policy of the Board that, if members of the audience wish to address the Board, they must complete and submit to Tim Savoy, Public Information Officer, the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
ITEMS FOR ACTION ON JUNE 20, 2016 1. Minutes of Board of Trustees Meetings Action Requested Presenter: Mike McKie 2. Consideration and Possible Approval of Travis Central Appraisal District Real Estate Acquisition Action Requested Presenter: Annette Folmar
INFORMATION 1. YMCA - Campaign Cypress - 15 minute presentation Informational Item Presenter: Mike McKie, James Finck, President/CEO, YMCA of Austin 2. Con Mi MADRE - 15 minute presentation Informational Item Presenter: Teresa Tobias, Dr. M. Teresa Granillo, Executive Director, Con Mi MADRE 3. Academic Program Management Audit Update - 15 minute presentation Informational Item Presenter: Mike McKie, Greg Gibson 4. Hays CISD Education Foundation Update - 10 minute presentation Informational Item Presenter: Angie Mendez, Jason Dixon 5. Profile of an Educator - 15 minute presentation Informational Item Presenter: Tim Persall, Yarda Leflet 6. 2016-2017 Budget - 30 minute presentation Informational Item Presenter: Annette Folmar 7. Bond Refunding - 10 minute presentation Informational Item Presenter: Carter Scherff 8. ERP Update - 10 minute presentation Informational Item Presenter: Carter Scherff 9. Finance Report and Tax Collections - 5 minute presentation Informational Item Presenter: Annette Folmar
REVIEW OF CONSENT AGENDA ITEMS - FOR ACTION ON JUNE 27, 2016 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Personnel Presenter: Elaine Howard 2. Budget Amendments Presenter: Annette Folmar 3.Procurements Presenter: Annette Folmar a. Antivirus Software - Solid Border b. Audio Visual & Technology Equipment and Technical Contracted Services - Pathway Communications c. Professional Development Services d. Technology Equipment - Apple e. Technology Equipment - CDWG f. Waste Management 4. Contracts, Memorandums of Understanding and/or Agreements a. Teacher Fellows - Texas State University Presenter: Elaine Howard b. Seedling Foundation Mentor Program Presenter: Dr. Kim Pool, Charlotte Winkelmann
REVIEW OF ACTION ITEMS - FOR ACTION ON JUNE 27, 2016 1. Consider and take possible action regarding compensation and stipends for certain district personnel Action Requested on June 27, 2016 Presenter: Elaine Howard 2. Consideration and Possible Adoption of the 2016-2017 Hays CISD Compensation Plan Action Requested on June 27, 2016 Presenter: Elaine Howard 3. Consideration and possible adoption of resolution expressing Intent to defease and redeem certain of the District’s outstanding bonds. Action Requested on June 27, 2016 Presenter: Carter Scherff 4. Consideration and Possible Approval of Sale of Property Held in Trust Action Requested on June 27, 2016 Presenter: Carter Scherff 5. Consideration and possible approval of the sale of land on High Road to County Line Special Utility District (CLSUD) for a water tower site Action Requested on June 27, 2016 Presenter: Carter Scherff 6. Consideration and possible approval of a utility easement to County Line Special Utility District (CLSUD) on High Road property Action Requested on June 27, 2016 Presenter: Carter Scherff 7. Donation of land for widening of Dacy Lane Action Requested on June 27, 2016 Presenter: Carter Scherff 8. Consideration and Possible Declaration of School Buses as Surplus and Authorization for the Administration to Dispose of the Property Action Requested on June 27, 2016 Presenter: Carter Scherff 9. Consideration and Possible Approval of Employment of Firm for Delivery of Legal Services for District Action Requested on June 27, 2016 Presenter: Annette Folmar 10. Consideration and Possible Approval of Internal Audits for 2016-17 Action Requested on June 27, 2016 Presenter: Mike McKie 11. Consideration and Possible Adoption of TASB Policy Update 104 Affecting Local Policies and Local Policies Not Covered in Update 104 TASB Initiated Revisions with No Further Recommendations at District Level 1. EEH(Local): Homebound Instruction 2. FB(Local): Title IX Coordinator 3. FB(Exhibit): Title IX Coordinator 4. FD(LOCAL): Admissions 5. FEB(Local): Attendance 6. FFC(Exhibit): Student Homeless Liaison 7. FFH(Local): Student Harassment 8. FFH(Exhibit): Harassment/Disability Complaint Coordinators District initiated revisions 1. DNA(Local): Teacher Evaluation 2. DNB(Local): Principal Evaluation 3. FFA(Local): Health and Wellness Action Requested on June 27, 2016 Presenter: Neil Bonavita 12. Consideration and Possible Approval of the 2016-2017 Hays CISD Board of Trustees Agenda Workshops and Meetings Calendar Action Requested on June 27, 2016 Presenter: Mike McKie; Board President
INFORMATION 1. YMCA - Campaign Cypress - 15 minute presentation Informational Item Presenter: Mike McKie, James Finck, President/CEO, YMCA of Austin 2. Con Mi MADRE - 15 minute presentation Informational Item Presenter: Teresa Tobias, Dr. M. Teresa Granillo, Executive Director, Con Mi MADRE 3. Academic Program Management Audit Update - 15 minute presentation Informational Item Presenter: Mike McKie, Greg Gibson 4. Hays CISD Education Foundation Update - 10 minute presentation Informational Item Presenter: Angie Mendez, Jason Dixon 5. Profile of an Educator - 15 minute presentation Informational Item Presenter: Tim Persall, Yarda Leflet 6. 2016-2017 Budget - 30 minute presentation Informational Item Presenter: Annette Folmar 7. Bond Refunding - 10 minute presentation Informational Item Presenter: Carter Scherff 8. ERP Update - 10 minute presentation Informational Item Presenter: Carter Scherff 9. Finance Report and Tax Collections - 5 minute presentation Informational Item Presenter: Annette Folmar P. ADJOURN