A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have he opportunity to discuss agenda items and ask questions of the administration in preparation of the August 25, 2016 Hays CISD Board of Trustees Business Meeting. B. CLOSED SESSION 1. Personnel Matters - Texas Government Code 551.074 a. Employment, Appointments, Resignations, Terminations, Retirements, Reassignments 2. Real Estate - Letter of Intent 3. Final Progress Report of the Board and Superintendent Goals for 2015-2016 C. RECONVENE IN OPEN SESSION D. MISSION STATEMENT Presenter: Board Vice President E. AUGUST 25, 2016 - CONDUCT PUBLIC HEARING TO DISCUSS BUDGET & PROPOSED TAX RATE FOR 2016-17 - 6:30 PM Presenter: Annette Folmar F. BOARD RECOGNITION - SCHEDULED FOR AUGUST 25, 2016 · Weather Guidance – Outstanding Community Partner · New Principals Presenter: Tim Savoy; Mike McKie; Elaine Howard G. BOARD MEMBERS' SPECIAL ACTIVITY REPORT - SCHEDULED FOR AUGUST 25, 2016 Presenter: Board Secretary
SUPERINTENDENT'S REPORT Presenter: Mike McKie
PUBLIC FORUM It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
ACTION ITEMS - FOR ACTION ON AUGUST 15, 2016 1. Procurement a. Roof Repairs on Portables Presenter: Carter Scherff 2. Consideration and Possible Approval of Easement to PEC for Electrical Service at Elm Grove Elementary Presenter: Carter Scherff 3. Personnel Presenter: Elaine Howard
INFORMATION AND DISCUSSION SCHEDULED FOR AUGUST 15, 2016 1. Discussion item regarding the consideration for exempting taxation of Freeport Property and its possible impact on Hays CISD Informational Item Presenter: Annette Folmar, Mike McKie
CONSENT AGENDA - DISCUSSION PRIOR TO ACTION SCHEDULED FOR AUGUST 25, 2016 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member or citizen so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Minutes of Board of Trustees Meetings Presenter: Mike McKie 2. Budget Amendments Presenter: Annette Folmar 3. Procurements Presenter: Annette Folmar a. Data Projectors b. Food Purchases c. Produce Purchases d. Professional Development and STAAR Training – Lead4ward e. Vehicles f. Roofing & Waterproofing Projects 4. Contracts, Memorandums of Understanding and/or Agreements Presenter: Cabinet staff a. Community Action, Inc. of Central Texas / Head Start b. Communities in Schools of Central Texas c. St. David's Foundation Dental Program d. Kids Vision for Life e. Healthy Schools Texas f. Con Mi Madre g. Texas State University - Athletic Trainers h. Extra-Curricular Status of 4-H/Adjunct Faculty Status of Hays County Extension Agents i. Juvenile Justice Alternative Education Program (JJAEP) j. Hays County - School Resource Officers 2016-17 k. Property, Crime, General Liability, Educators’ Legal Liability, Automobile and Unemployment Insurance
2. Follow up report regarding the compensation and stipends for certain district personnel Informational Item Presenter: Elaine Howard, Mike McKie
REVIEW ACTION ITEMS - FOR ACTION ON AUGUST 25, 2016 1. Consideration and Possible Adoption of the 2016-2017 Budget Action requested on August 25, 2016 Presenter: Annette Folmar 2. Consideration and Possible Approval of Final Budget Amendment for 2015-2016 Action requested on August 25, 2016 Presenter: Annette Folmar 3. Consideration and possible commitment of fund balance for fiscal year ended August 31, 2016 Action requested on August 25, 2016 Presenter: Annette Folmar 4. Consideration and Possible Adoption of Ordinance for Tax rate for 2016-2017 Action requested at August 25, 2016 meeting Presenter: Annette Folmar 5. Consideration and Possible Approval of the Student Code of Conduct for the 2016-2017 school year Action requested on August 25, 2016 Presenter: Dr. Lucio Calzada; Neil Bonavita 6. Consideration and Possible Approval of the Extra Curricular Code of Conduct for the 2016-2017 School Year Action requested on August 25, 2016 Presenter: Kim Pool; Betsy Russell 7. Consideration and possible approval of the 2016-2017 Teacher Appraisal Calendar and List of Certified Appraisers for teachers Action requested on August 25, 2016 Presenter: Elaine Howard 8. Consideration and Possible Approval of Disposal of Surplus Property Action requested on August 25, 2016 Presenter: Carter Scherff 9. Consideration and Possible Approval of a letter of intent to lease property for a solar array Action requested on August 25, 2016 Presenter: Carter Scherff 10. Consideration and Possible approval of a Right of Way to City of Kyle on Lehman Road Action requested on August 25, 2016 Presenter: Carter Scherff 11. Consideration and Possible Adoption of Resolution Expressing Intent to Defease and Redeem Certain of the District's Outstanding Bonds Action requested on August 25, 2016 Presenter: Carter Scherff 12. Consideration and Possible Approval of a Resolution Declaring Hazardous Routes Action requested on August 25, 2016 Presenter: Carter Scherff 13. Consideration and Possible Approval of the architectural firm for the design of High School #3 Action requested on August 25, 2016 Presenter: Carter Scherff 14. Consideration and Possible Action Regarding Audit Committee Chairman and Members Action requested on August 25, 2016 Presenter: Holly Raymond, Board President 15. Consideration and Possible Appointment of Texas Association of School Boards Delegate and Alternate Delegate for the Annual TASA/TASB Conference Action requested on August 25, 2016 Presenter: Board President, Holly Raymond
N. INFORMATION SCHEDULED FOR AUGUST 25, 2016 1. Reporting of Test Data Informational Item Presenter: Dr. Kim Pool, Joy Philpott 2. K-12 New Student Registration Report Informational Item Presenter: Carter Scherff 3. Purchasing Coop Fees Informational Item Presenter: Annette Folmar 4. Finance Report and Tax Collections Informational Item Presenter: Annette Folmar 5. Investment Report Informational Item Presenter: Annette Folmar O. BOARD REFERENCE DOCUMENTS P. UPCOMING BOARD MEETINGS Thursday, August 25, 2016-Business Meeting-Hays High School Monday, September 19, 2016-Agenda Workshop-Hays High School Monday, September 26, 2016-Business Meeting-Hays High School Monday, October 17, 2016-Agenda Workshop-Hays High School Monday, October 24, 2016-Business Meeting-Hays High School Monday, November 7, 2016-Agenda Workshop-Hays High School Monday, November 14, 2016-Business Meeting-Hays High School Monday, December 12, 2016-Business Meeting-Hays High School
Aug 15, 2016 Agenda Workshop
A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have he opportunity to discuss agenda items and ask questions of the administration in preparation of the August 25, 2016 Hays CISD Board of Trustees Business Meeting. B. CLOSED SESSION 1. Personnel Matters - Texas Government Code 551.074 a. Employment, Appointments, Resignations, Terminations, Retirements, Reassignments 2. Real Estate - Letter of Intent 3. Final Progress Report of the Board and Superintendent Goals for 2015-2016 C. RECONVENE IN OPEN SESSION D. MISSION STATEMENT Presenter: Board Vice President E. AUGUST 25, 2016 - CONDUCT PUBLIC HEARING TO DISCUSS BUDGET & PROPOSED TAX RATE FOR 2016-17 - 6:30 PM Presenter: Annette Folmar F. BOARD RECOGNITION - SCHEDULED FOR AUGUST 25, 2016 · Weather Guidance – Outstanding Community Partner · New Principals Presenter: Tim Savoy; Mike McKie; Elaine Howard G. BOARD MEMBERS' SPECIAL ACTIVITY REPORT - SCHEDULED FOR AUGUST 25, 2016 Presenter: Board Secretary
SUPERINTENDENT'S REPORT Presenter: Mike McKie
PUBLIC FORUM It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
ACTION ITEMS - FOR ACTION ON AUGUST 15, 2016 1. Procurement a. Roof Repairs on Portables Presenter: Carter Scherff 2. Consideration and Possible Approval of Easement to PEC for Electrical Service at Elm Grove Elementary Presenter: Carter Scherff 3. Personnel Presenter: Elaine Howard
INFORMATION AND DISCUSSION SCHEDULED FOR AUGUST 15, 2016 1. Discussion item regarding the consideration for exempting taxation of Freeport Property and its possible impact on Hays CISD Informational Item Presenter: Annette Folmar, Mike McKie
CONSENT AGENDA - DISCUSSION PRIOR TO ACTION SCHEDULED FOR AUGUST 25, 2016 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member or citizen so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Minutes of Board of Trustees Meetings Presenter: Mike McKie 2. Budget Amendments Presenter: Annette Folmar 3. Procurements Presenter: Annette Folmar a. Data Projectors b. Food Purchases c. Produce Purchases d. Professional Development and STAAR Training – Lead4ward e. Vehicles f. Roofing & Waterproofing Projects 4. Contracts, Memorandums of Understanding and/or Agreements Presenter: Cabinet staff a. Community Action, Inc. of Central Texas / Head Start b. Communities in Schools of Central Texas c. St. David's Foundation Dental Program d. Kids Vision for Life e. Healthy Schools Texas f. Con Mi Madre g. Texas State University - Athletic Trainers h. Extra-Curricular Status of 4-H/Adjunct Faculty Status of Hays County Extension Agents i. Juvenile Justice Alternative Education Program (JJAEP) j. Hays County - School Resource Officers 2016-17 k. Property, Crime, General Liability, Educators’ Legal Liability, Automobile and Unemployment Insurance
2. Follow up report regarding the compensation and stipends for certain district personnel Informational Item Presenter: Elaine Howard, Mike McKie
REVIEW ACTION ITEMS - FOR ACTION ON AUGUST 25, 2016 1. Consideration and Possible Adoption of the 2016-2017 Budget Action requested on August 25, 2016 Presenter: Annette Folmar 2. Consideration and Possible Approval of Final Budget Amendment for 2015-2016 Action requested on August 25, 2016 Presenter: Annette Folmar 3. Consideration and possible commitment of fund balance for fiscal year ended August 31, 2016 Action requested on August 25, 2016 Presenter: Annette Folmar 4. Consideration and Possible Adoption of Ordinance for Tax rate for 2016-2017 Action requested at August 25, 2016 meeting Presenter: Annette Folmar 5. Consideration and Possible Approval of the Student Code of Conduct for the 2016-2017 school year Action requested on August 25, 2016 Presenter: Dr. Lucio Calzada; Neil Bonavita 6. Consideration and Possible Approval of the Extra Curricular Code of Conduct for the 2016-2017 School Year Action requested on August 25, 2016 Presenter: Kim Pool; Betsy Russell 7. Consideration and possible approval of the 2016-2017 Teacher Appraisal Calendar and List of Certified Appraisers for teachers Action requested on August 25, 2016 Presenter: Elaine Howard 8. Consideration and Possible Approval of Disposal of Surplus Property Action requested on August 25, 2016 Presenter: Carter Scherff 9. Consideration and Possible Approval of a letter of intent to lease property for a solar array Action requested on August 25, 2016 Presenter: Carter Scherff 10. Consideration and Possible approval of a Right of Way to City of Kyle on Lehman Road Action requested on August 25, 2016 Presenter: Carter Scherff 11. Consideration and Possible Adoption of Resolution Expressing Intent to Defease and Redeem Certain of the District's Outstanding Bonds Action requested on August 25, 2016 Presenter: Carter Scherff 12. Consideration and Possible Approval of a Resolution Declaring Hazardous Routes Action requested on August 25, 2016 Presenter: Carter Scherff 13. Consideration and Possible Approval of the architectural firm for the design of High School #3 Action requested on August 25, 2016 Presenter: Carter Scherff 14. Consideration and Possible Action Regarding Audit Committee Chairman and Members Action requested on August 25, 2016 Presenter: Holly Raymond, Board President 15. Consideration and Possible Appointment of Texas Association of School Boards Delegate and Alternate Delegate for the Annual TASA/TASB Conference Action requested on August 25, 2016 Presenter: Board President, Holly Raymond
N. INFORMATION SCHEDULED FOR AUGUST 25, 2016 1. Reporting of Test Data Informational Item Presenter: Dr. Kim Pool, Joy Philpott 2. K-12 New Student Registration Report Informational Item Presenter: Carter Scherff 3. Purchasing Coop Fees Informational Item Presenter: Annette Folmar 4. Finance Report and Tax Collections Informational Item Presenter: Annette Folmar 5. Investment Report Informational Item Presenter: Annette Folmar O. BOARD REFERENCE DOCUMENTS P. UPCOMING BOARD MEETINGS Thursday, August 25, 2016-Business Meeting-Hays High School Monday, September 19, 2016-Agenda Workshop-Hays High School Monday, September 26, 2016-Business Meeting-Hays High School Monday, October 17, 2016-Agenda Workshop-Hays High School Monday, October 24, 2016-Business Meeting-Hays High School Monday, November 7, 2016-Agenda Workshop-Hays High School Monday, November 14, 2016-Business Meeting-Hays High School Monday, December 12, 2016-Business Meeting-Hays High School