A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have he opportunity to discuss agenda items and ask questions of the administration in preparation of the October 24, 2016 Hays CISD Board of Trustees Business Meeting. B. CLOSED SESSION 1. Seek advice of legal counsel regarding matters related to legal trends and practices in special education mediation. Texas Gov’t Code Sections 551.071 and 551.0821.
C. RECONVENE IN OPEN SESSION (approximately 6:30 PM) D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary E. MISSION STATEMENT Presenter: Board Vice President
SPECIAL PRESENTATION REGARDING PROPOSED HAYS COUNTY ROAD PROJECTS - SCHEDULED FOR OCTOBER 17, 2016 Presenter: Mark Jones, County Commissioner
CONDUCT PUBLIC HEARING TO DISCUSS THE TARGETED IMPROVEMENT PLAN FOR HEMPHILL ELEMENTARY SCHOOL - SCHEDULED FOR OCTOBER 17, 2016 Presenter: Dr. Kim Pool; Joy Philpott
SUPERINTENDENT'S REPORT Presenter: Mike McKie
CONSENT AGENDA - DISCUSSION PRIOR TO ACTION SCHEDULED FOR OCTOBER 24, 2016 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member or citizen so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Minutes of Board of Trustees Meetings Presenter: Mike McKie 2. Budget Amendments Presenter: Annette Folmar 3. Procurements Presenter: Annette Folmar a. DDC Renovations b. Instructional Materials c. Janitorial Supplies (Safeway) d. Vehicle GPS System Service (Zonar) 4. Contracts, Memorandums of Understanding and/or Agreements Presenter: Cabinet staff a. Hays Caldwell Council on Alcohol and Drug Abuse Presenter: Dr. Kim Pool b. Kyle Fire Department/Hays County Emergency Services District #5 - EMT training and certification for students Presenter: Dr. Kim Pool 5. Investment Officers Presenter: Annette Folmar 6. Resolution Adopting Investment Policy Presenter: Annette Folmar 7. Investment Brokers Presenter: Annette Folmar
ACTION ITEM - FOR ACTION ON OCTOBER 17, 2016 1. Review and adopt the Hemphill Elementary School Targeted Improvement Plan Action requested on October 17, 2016 Presenter: Dr. Kim Pool, Joy Philpott
P. INFORMATION SCHEDULED FOR OCTOBER 17, 2016 1. 3D 2.0 Informational Report - E3 Alliance Informational Item Presenter: Susan Dawson - E3 Alliance
AVID Report Informational Report Presenter: Dr. Lucio Calzada; Rick Odum
REVIEW ACTION ITEMS - FOR ACTION ON OCTOBER 24, 2016 Consider and take possible action, if any, on matters discussed in closed session. Action, if any, requested on October 24, 2016 Presenter: Mike McKie
Review and possible adoption of District Performace Objectives contained within the District and Campus Improvement Plans Adoption requested on October 24, 2016 Presenter: Dr. Kim Pool; Joy Philpott
Consideration and possible approval of repairs to PAC HVAC System Action requested on October 24, 2016 Presenter: Carter Scherff
Consideration and possible approval of the purchase of a two-classroom portable building for Hemphill Elementary School (HES). Action requested on October 24, 2016 Presenter: Carter Scherff
Consideration and possible adoption of TASB Policy Update 105 Affecting Local Policies and Local Policies not Covered in Update 105 – TASB Initiated Revisions with No Further Recommendations at District Level 1. BJCF(Local): Superintendent Non-Renewal - p.127 2. BQ(Local): Planning and Decision-Making Process - p. 131 3. CLB(Local): Building Grounds and Equipment Management Maintenance - p.132 4. CLE(Local): Flag Displays - p. 133 5. CPC(Local): Records Management - p.134 6. DBA(Local): Credentials and Records - p.136 7. DFBB(Local): Term Contracts Nonrenewal - p.137 8. DFFA(Local): Reduction on Force; Financial Exigency - p.143 9. DFFB(Local): Reduction in Force; Program Change - p.148 10. EHBD(Local): Special Programs; Federal Title I - p.152 11. FDC(Local): Admissions; Homeless Students - p. 153 District initiated revisions: 1. CCA(Local) Local Revenue Sources Bond Issues - p.155 Action requested on October 24, 2016 Presenter: Neil Bonavita
Consideration and possible adoption of Board Operating Procedures Action requested on October 24, 2106 Presenter: Holly Raymond, Mike McKie
O7. Consideration and possible nomination of Trustee Willie Tenorio to fill the vacancy on the Board of Directors of the Texas Association of School Boards (TASB) Region 13, Position B Action requested on October 24, 2016 Presenter: Holly Raymond S. ADJOURN
Oct 17, 2016 Agenda Workshop
A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have he opportunity to discuss agenda items and ask questions of the administration in preparation of the October 24, 2016 Hays CISD Board of Trustees Business Meeting. B. CLOSED SESSION 1. Seek advice of legal counsel regarding matters related to legal trends and practices in special education mediation. Texas Gov’t Code Sections 551.071 and 551.0821.
C. RECONVENE IN OPEN SESSION (approximately 6:30 PM) D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary E. MISSION STATEMENT Presenter: Board Vice President
SPECIAL PRESENTATION REGARDING PROPOSED HAYS COUNTY ROAD PROJECTS - SCHEDULED FOR OCTOBER 17, 2016 Presenter: Mark Jones, County Commissioner
CONDUCT PUBLIC HEARING TO DISCUSS THE TARGETED IMPROVEMENT PLAN FOR HEMPHILL ELEMENTARY SCHOOL - SCHEDULED FOR OCTOBER 17, 2016 Presenter: Dr. Kim Pool; Joy Philpott
SUPERINTENDENT'S REPORT Presenter: Mike McKie
CONSENT AGENDA - DISCUSSION PRIOR TO ACTION SCHEDULED FOR OCTOBER 24, 2016 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member or citizen so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Minutes of Board of Trustees Meetings Presenter: Mike McKie 2. Budget Amendments Presenter: Annette Folmar 3. Procurements Presenter: Annette Folmar a. DDC Renovations b. Instructional Materials c. Janitorial Supplies (Safeway) d. Vehicle GPS System Service (Zonar) 4. Contracts, Memorandums of Understanding and/or Agreements Presenter: Cabinet staff a. Hays Caldwell Council on Alcohol and Drug Abuse Presenter: Dr. Kim Pool b. Kyle Fire Department/Hays County Emergency Services District #5 - EMT training and certification for students Presenter: Dr. Kim Pool 5. Investment Officers Presenter: Annette Folmar 6. Resolution Adopting Investment Policy Presenter: Annette Folmar 7. Investment Brokers Presenter: Annette Folmar
ACTION ITEM - FOR ACTION ON OCTOBER 17, 2016 1. Review and adopt the Hemphill Elementary School Targeted Improvement Plan Action requested on October 17, 2016 Presenter: Dr. Kim Pool, Joy Philpott
P. INFORMATION SCHEDULED FOR OCTOBER 17, 2016 1. 3D 2.0 Informational Report - E3 Alliance Informational Item Presenter: Susan Dawson - E3 Alliance
AVID Report Informational Report Presenter: Dr. Lucio Calzada; Rick Odum
REVIEW ACTION ITEMS - FOR ACTION ON OCTOBER 24, 2016 Consider and take possible action, if any, on matters discussed in closed session. Action, if any, requested on October 24, 2016 Presenter: Mike McKie
Review and possible adoption of District Performace Objectives contained within the District and Campus Improvement Plans Adoption requested on October 24, 2016 Presenter: Dr. Kim Pool; Joy Philpott
Consideration and possible approval of repairs to PAC HVAC System Action requested on October 24, 2016 Presenter: Carter Scherff
Consideration and possible approval of the purchase of a two-classroom portable building for Hemphill Elementary School (HES). Action requested on October 24, 2016 Presenter: Carter Scherff
Consideration and possible adoption of TASB Policy Update 105 Affecting Local Policies and Local Policies not Covered in Update 105 – TASB Initiated Revisions with No Further Recommendations at District Level 1. BJCF(Local): Superintendent Non-Renewal - p.127 2. BQ(Local): Planning and Decision-Making Process - p. 131 3. CLB(Local): Building Grounds and Equipment Management Maintenance - p.132 4. CLE(Local): Flag Displays - p. 133 5. CPC(Local): Records Management - p.134 6. DBA(Local): Credentials and Records - p.136 7. DFBB(Local): Term Contracts Nonrenewal - p.137 8. DFFA(Local): Reduction on Force; Financial Exigency - p.143 9. DFFB(Local): Reduction in Force; Program Change - p.148 10. EHBD(Local): Special Programs; Federal Title I - p.152 11. FDC(Local): Admissions; Homeless Students - p. 153 District initiated revisions: 1. CCA(Local) Local Revenue Sources Bond Issues - p.155 Action requested on October 24, 2016 Presenter: Neil Bonavita
Consideration and possible adoption of Board Operating Procedures Action requested on October 24, 2106 Presenter: Holly Raymond, Mike McKie
O7. Consideration and possible nomination of Trustee Willie Tenorio to fill the vacancy on the Board of Directors of the Texas Association of School Boards (TASB) Region 13, Position B Action requested on October 24, 2016 Presenter: Holly Raymond S. ADJOURN