A. CALL TO ORDER: Establish a quorum B. CLOSED SESSION 1. Consult with legal counsel regarding negotiation matters related to ad valorem tax exemption on certain Freeport Goods and agreements. Gov’t Code Sections 551.071 and 551.087.
C. RECONVENE IN OPEN SESSION D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary E. MISSION STATEMENT Presenter: Board Vice President
CONDUCT PUBLIC HEARING TO DISCUSS THE HAYS CONSOLIDATED INDEPENDENT SCHOOL DISTRICT'S RATING ON THE STATE'S FINANCIAL ACCOUNTABILITY SYSTEM (FIRST) Presenter: Annette Folmar
BOARD RECOGNITION • National Merit Scholar Program Recognition • National Athletic Trainers Association - Safe Sports Schools Presenter: Tim Savoy
BOARD MEMBERS' SPECIAL ACTIVITY REPORT Presenter: Board Secretary
SUPERINTENDENT'S REPORT Presenter: Mike McKie
PUBLIC FORUM It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio and video of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
CONSENT AGENDA Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member or citizen so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Minutes of Board of Trustees Meetings Presenter: Mike McKie 2. Budget Amendments Presenter: Annette Folmar 3. Procurements Presenter: Annette Folmar a. DDC Renovations b. Instructional Materials c. Janitorial Supplies (Safeway) d. Vehicle GPS System Service (Zonar) 4. Contracts, Memorandums of Understanding and/or Agreements Presenter: Cabinet staff a. Hays Caldwell Council on Alcohol and Drug Abuse Presenter: Dr. Kim Pool b. Kyle Fire Department/Hays County Emergency Services District #5 - EMT training and certification for students Presenter: Dr. Kim Pool 5. Investment Officers Presenter: Annette Folmar 6. Resolution Adopting Investment Policy Presenter: Annette Folmar 7. Investment Brokers Presenter: Annette Folmar
ACTION ITEM Review and adopt the Hemphill Elementary School Targeted Improvement Plan Action Requested Presenter: Joy Philpott
Consider and take possible action, if any, on matters discussed in closed session. Action requested, if necessary Presenter: Mike McKie
Review and possible adoption of District Performace Objectives contained within the District and Campus Improvement Plans Adoption requested Presenter: Joy Philpott
Consideration and possible approval of repairs to PAC HVAC System Action requested Presenter: Carter Scherff
Consideration and possible approval of the purchase of a two-classroom portable building for Hemphill Elementary School (HES). Action requested Presenter: Carter Scherff
Consideration and possible adoption of TASB Policy Update 105 Affecting Local Policies and Local Policies not Covered in Update 105 – TASB Initiated Revisions with No Further Recommendations at District Level 1. BJCF(Local): Superintendent Non-Renewal - p.127 2. BQ(Local): Planning and Decision-Making Process - p. 131 3. CLB(Local): Building Grounds and Equipment Management Maintenance - p.132 4. CLE(Local): Flag Displays - p. 133 5. CPC(Local): Records Management - p.134 6. DBA(Local): Credentials and Records - p.136 7. DFBB(Local): Term Contracts Nonrenewal - p.137 8. DFFA(Local): Reduction on Force; Financial Exigency - p.143 9. DFFB(Local): Reduction in Force; Program Change - p.148 10. EHBD(Local): Special Programs; Federal Title I - p.152 11. FDC(Local): Admissions; Homeless Students - p. 153 District initiated revisions: 1. CCA(Local) Local Revenue Sources Bond Issues - p.155 Action requested Presenter: Neil Bonavita
Consideration and possible adoption of Board Operating Procedures Action requested Presenter: Holly Raymond, Mike McKie
Consideration and possible nomination of Trustee Willie Tenorio to fill the vacancy on the Board of Directors of the Texas Association of School Boards (TASB) Region 13, Position B Action requested Presenter: Holly Raymond
INFORMATION 1. Review of the implementation of the new enterprise resource planning (ERP) system to replace the current finance and human resources systems. Informational Item Presenter: Carter Scherff Time: 5 minues 2. Review of financial statements for results of operations as of September 30, 2016 Informational Item Presenter: Annette Folmar Time: 5 minutes S. ADJOURN
Oct 24, 2016 Board Meeting
A. CALL TO ORDER: Establish a quorum B. CLOSED SESSION 1. Consult with legal counsel regarding negotiation matters related to ad valorem tax exemption on certain Freeport Goods and agreements. Gov’t Code Sections 551.071 and 551.087.
C. RECONVENE IN OPEN SESSION D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary E. MISSION STATEMENT Presenter: Board Vice President
CONDUCT PUBLIC HEARING TO DISCUSS THE HAYS CONSOLIDATED INDEPENDENT SCHOOL DISTRICT'S RATING ON THE STATE'S FINANCIAL ACCOUNTABILITY SYSTEM (FIRST) Presenter: Annette Folmar
BOARD RECOGNITION • National Merit Scholar Program Recognition • National Athletic Trainers Association - Safe Sports Schools Presenter: Tim Savoy
BOARD MEMBERS' SPECIAL ACTIVITY REPORT Presenter: Board Secretary
SUPERINTENDENT'S REPORT Presenter: Mike McKie
PUBLIC FORUM It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio and video of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
CONSENT AGENDA Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member or citizen so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Minutes of Board of Trustees Meetings Presenter: Mike McKie 2. Budget Amendments Presenter: Annette Folmar 3. Procurements Presenter: Annette Folmar a. DDC Renovations b. Instructional Materials c. Janitorial Supplies (Safeway) d. Vehicle GPS System Service (Zonar) 4. Contracts, Memorandums of Understanding and/or Agreements Presenter: Cabinet staff a. Hays Caldwell Council on Alcohol and Drug Abuse Presenter: Dr. Kim Pool b. Kyle Fire Department/Hays County Emergency Services District #5 - EMT training and certification for students Presenter: Dr. Kim Pool 5. Investment Officers Presenter: Annette Folmar 6. Resolution Adopting Investment Policy Presenter: Annette Folmar 7. Investment Brokers Presenter: Annette Folmar
ACTION ITEM Review and adopt the Hemphill Elementary School Targeted Improvement Plan Action Requested Presenter: Joy Philpott
Consider and take possible action, if any, on matters discussed in closed session. Action requested, if necessary Presenter: Mike McKie
Review and possible adoption of District Performace Objectives contained within the District and Campus Improvement Plans Adoption requested Presenter: Joy Philpott
Consideration and possible approval of repairs to PAC HVAC System Action requested Presenter: Carter Scherff
Consideration and possible approval of the purchase of a two-classroom portable building for Hemphill Elementary School (HES). Action requested Presenter: Carter Scherff
Consideration and possible adoption of TASB Policy Update 105 Affecting Local Policies and Local Policies not Covered in Update 105 – TASB Initiated Revisions with No Further Recommendations at District Level 1. BJCF(Local): Superintendent Non-Renewal - p.127 2. BQ(Local): Planning and Decision-Making Process - p. 131 3. CLB(Local): Building Grounds and Equipment Management Maintenance - p.132 4. CLE(Local): Flag Displays - p. 133 5. CPC(Local): Records Management - p.134 6. DBA(Local): Credentials and Records - p.136 7. DFBB(Local): Term Contracts Nonrenewal - p.137 8. DFFA(Local): Reduction on Force; Financial Exigency - p.143 9. DFFB(Local): Reduction in Force; Program Change - p.148 10. EHBD(Local): Special Programs; Federal Title I - p.152 11. FDC(Local): Admissions; Homeless Students - p. 153 District initiated revisions: 1. CCA(Local) Local Revenue Sources Bond Issues - p.155 Action requested Presenter: Neil Bonavita
Consideration and possible adoption of Board Operating Procedures Action requested Presenter: Holly Raymond, Mike McKie
Consideration and possible nomination of Trustee Willie Tenorio to fill the vacancy on the Board of Directors of the Texas Association of School Boards (TASB) Region 13, Position B Action requested Presenter: Holly Raymond
INFORMATION 1. Review of the implementation of the new enterprise resource planning (ERP) system to replace the current finance and human resources systems. Informational Item Presenter: Carter Scherff Time: 5 minues 2. Review of financial statements for results of operations as of September 30, 2016 Informational Item Presenter: Annette Folmar Time: 5 minutes S. ADJOURN