A.CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the May 22, 2017 Hays CISD Board of Trustees Business Meeting. B.CLOSED SESSION 1.Deliberate regarding duties of district officials and related Board matters. Tex. Gov't Code Section 551.074
C.RECONVENE IN OPEN SESSION (approximately 6:30 PM) D.REORGANIZATION OF THE BOARD OF TRUSTEES - MAY 15, 2017 Discuss and take possible action to reorganize the Board and select officers E.PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary F. MISSION STATEMENT Presenter: Board Vice President
BOARD RECOGNITION AND RECEPTION - SCHEDULED FOR MAY 15, 2017 • Outgoing Board Member(s) for Dedicated Service to Hays CISD Presenter: Tim Savoy
BOARD RECOGNITION - SCHEDULED FOR MAY 22, 2017 • Winning Destination Imagination Teams • Duke University Talent Identification Program Students • Presidential Volunteer Service Award Recipients Presenter: Tim Savoy
BOARD MEMBERS' SPECIAL ACTIVITY REPORT - SCHEDULED FOR MAY 22, 2017 Presenter: Board Secretary
SUPERINTENDENT'S REPORT Presenter: Mike McKie
PUBLIC FORUM It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio and video of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
PUBLIC HEARING SCHEDULED FOR MAY 22, 2017 Conduct a Public Hearing on the Application for Optional Flexible School Day Program at Live Oak Academy for 2017-2018 School Year Presenter: Dr. Lucio Calzada
REVIEW CONSENT AGENDA ITEMS - FOR ACTION ON MAY 22, 2017 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. Time: 10 minutes 1.Minutes of Board of Trustees Meetings Presenter: Mike McKie a.April 13, 2107 b.April 17, 2017 c.April 20, 2017 d.April 24, 2017 e.April 27, 2017 2.Budget Amendments Presenter: Annette Folmar 3.Procurements Presenter: Annette Folmar b.Roofing & Related Work/Portables c.Accelerate Learning d.Ellevation f.Houghton Mifflin Harcourt g.Pearson Publishing h.Imagine Learning j.Cengage Learning 4.Contracts, Memorandums of Understanding and/or Agreements a.Affiliation Agreement between Hays Consolidated Independent School District and Texas State School of Social Work Presenter: Dr. Kim Pool b.Incubator Memorandum of Understanding Presenter: Dr. Kim Pool; Yarda Leflet
INFORMATION ITEMS SCHEDULED TO BE HEARD ON MAY 15, 2017 Annual Survey Results Presenter: Tim Savoy Time: 40 minutes
REVIEW ACTION ITEMS - FOR ACTION ON MAY 22, 2017 Consideration and possible approval of Application for Optional Flexible School Day Program at Live Oak Academy for 2017-2018 school year Presenter: Dr. Lucio Calzada Time: 10 minutes
Consideration and possible approval of the wastewater utility easement to City of Kyle Presenter: Carter Scherff Time: 10 minutes
Consideration and possible approval of the retrofit of existing portable classrooms used for elementary grade level classrooms with water and wastewater Presenter: Carter Scherff Time: 10 minutes
Consideration and possible approval of the construction of a portable for Tobias Elementary School Presenter: Carter Scherff Time: 10 minutes
Consideration and possible approval of the replacement of the gym floor at Science Hall Elementary Presenter: Carter Scherff Time: 10 minutes
Consideration and possible approval of the replacement of the artificial turf at Shelton Stadium and Lehman High School Presenter: Carter Scherff Time: 10 minutes
Consideration and possible approval of the guaranteed maximum price (GMP) for HS#3 Presenter: Carter Scherff Time: 10 minutes
Consideration and possible approval of the guaranteed maximum price (GMP) for ES#14 Presenter: Carter Scherff Time: 10 minutes
Consideration and possible approval of declaring instructional materials as surplus and authorizing the administration to dispose of the materials Presenter: Carter Scherff Time: 10 minutes
Consideration and possible adoption of TASB Policy Update 107 affecting Local Policies CDC, CJ, DC, DEE, DFAA, DFBA, FEA, FJ, GE Presenter: Neil Bonavita Time: 15 minutes a.TASB Initiated Revisions with No Further Recommendations at District Level • CDC(LOCAL): Other Revenues - Gifts and Solicitations • CJ(LOCAL): Contracted Services • DC(LOCAL): Employment Practices • DEE(LOCAL): Compensation and Benefits - Expense Reimbursement • DFAA(LOCAL): Probationary Contracts - Suspension/Termination During Contract • DFBA(LOCAL): Term Contracts -Suspension/Termination During Contract • FEA(LOCAL): Attendance -Compulsory Attendance • FJ(LOCAL): Student Fundraising • GE(LOCAL): Relations with Parent Organizations
2.GPA/Class Rank Timeline Presenter: Yarda Leflet and Trustee, Merideth Keller Time: 20 minutes 3.2017-2018 Budget Discussion Presenter: Annette Folmar Time: 20 minutes 4.Finance Report and Tax Collections Presenter: Annette Folmar Time: 10 Minutes P.BOARD REFERENCE DOCUMENTS Q.UPCOMING BOARD MEETINGS May 22, 2017 – Business Meeting – Lehman High School June 19, 2017 – Agenda Workshop – Lehman High School June 26, 2017 – Business Meeting – Lehman High School Official Board of Trustees information may be obtained at www.hayscisd.net R.ADJOURN
May 15, 2017 Agenda Workshop
A.CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the May 22, 2017 Hays CISD Board of Trustees Business Meeting. B.CLOSED SESSION 1.Deliberate regarding duties of district officials and related Board matters. Tex. Gov't Code Section 551.074
C.RECONVENE IN OPEN SESSION (approximately 6:30 PM) D.REORGANIZATION OF THE BOARD OF TRUSTEES - MAY 15, 2017 Discuss and take possible action to reorganize the Board and select officers E.PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary F. MISSION STATEMENT Presenter: Board Vice President
BOARD RECOGNITION AND RECEPTION - SCHEDULED FOR MAY 15, 2017 • Outgoing Board Member(s) for Dedicated Service to Hays CISD Presenter: Tim Savoy
BOARD RECOGNITION - SCHEDULED FOR MAY 22, 2017 • Winning Destination Imagination Teams • Duke University Talent Identification Program Students • Presidential Volunteer Service Award Recipients Presenter: Tim Savoy
BOARD MEMBERS' SPECIAL ACTIVITY REPORT - SCHEDULED FOR MAY 22, 2017 Presenter: Board Secretary
SUPERINTENDENT'S REPORT Presenter: Mike McKie
PUBLIC FORUM It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio and video of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
PUBLIC HEARING SCHEDULED FOR MAY 22, 2017 Conduct a Public Hearing on the Application for Optional Flexible School Day Program at Live Oak Academy for 2017-2018 School Year Presenter: Dr. Lucio Calzada
REVIEW CONSENT AGENDA ITEMS - FOR ACTION ON MAY 22, 2017 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. Time: 10 minutes 1.Minutes of Board of Trustees Meetings Presenter: Mike McKie a.April 13, 2107 b.April 17, 2017 c.April 20, 2017 d.April 24, 2017 e.April 27, 2017 2.Budget Amendments Presenter: Annette Folmar 3.Procurements Presenter: Annette Folmar b.Roofing & Related Work/Portables c.Accelerate Learning d.Ellevation f.Houghton Mifflin Harcourt g.Pearson Publishing h.Imagine Learning j.Cengage Learning 4.Contracts, Memorandums of Understanding and/or Agreements a.Affiliation Agreement between Hays Consolidated Independent School District and Texas State School of Social Work Presenter: Dr. Kim Pool b.Incubator Memorandum of Understanding Presenter: Dr. Kim Pool; Yarda Leflet
INFORMATION ITEMS SCHEDULED TO BE HEARD ON MAY 15, 2017 Annual Survey Results Presenter: Tim Savoy Time: 40 minutes
REVIEW ACTION ITEMS - FOR ACTION ON MAY 22, 2017 Consideration and possible approval of Application for Optional Flexible School Day Program at Live Oak Academy for 2017-2018 school year Presenter: Dr. Lucio Calzada Time: 10 minutes
Consideration and possible approval of the wastewater utility easement to City of Kyle Presenter: Carter Scherff Time: 10 minutes
Consideration and possible approval of the retrofit of existing portable classrooms used for elementary grade level classrooms with water and wastewater Presenter: Carter Scherff Time: 10 minutes
Consideration and possible approval of the construction of a portable for Tobias Elementary School Presenter: Carter Scherff Time: 10 minutes
Consideration and possible approval of the replacement of the gym floor at Science Hall Elementary Presenter: Carter Scherff Time: 10 minutes
Consideration and possible approval of the replacement of the artificial turf at Shelton Stadium and Lehman High School Presenter: Carter Scherff Time: 10 minutes
Consideration and possible approval of the guaranteed maximum price (GMP) for HS#3 Presenter: Carter Scherff Time: 10 minutes
Consideration and possible approval of the guaranteed maximum price (GMP) for ES#14 Presenter: Carter Scherff Time: 10 minutes
Consideration and possible approval of declaring instructional materials as surplus and authorizing the administration to dispose of the materials Presenter: Carter Scherff Time: 10 minutes
Consideration and possible adoption of TASB Policy Update 107 affecting Local Policies CDC, CJ, DC, DEE, DFAA, DFBA, FEA, FJ, GE Presenter: Neil Bonavita Time: 15 minutes a.TASB Initiated Revisions with No Further Recommendations at District Level • CDC(LOCAL): Other Revenues - Gifts and Solicitations • CJ(LOCAL): Contracted Services • DC(LOCAL): Employment Practices • DEE(LOCAL): Compensation and Benefits - Expense Reimbursement • DFAA(LOCAL): Probationary Contracts - Suspension/Termination During Contract • DFBA(LOCAL): Term Contracts -Suspension/Termination During Contract • FEA(LOCAL): Attendance -Compulsory Attendance • FJ(LOCAL): Student Fundraising • GE(LOCAL): Relations with Parent Organizations
2.GPA/Class Rank Timeline Presenter: Yarda Leflet and Trustee, Merideth Keller Time: 20 minutes 3.2017-2018 Budget Discussion Presenter: Annette Folmar Time: 20 minutes 4.Finance Report and Tax Collections Presenter: Annette Folmar Time: 10 Minutes P.BOARD REFERENCE DOCUMENTS Q.UPCOMING BOARD MEETINGS May 22, 2017 – Business Meeting – Lehman High School June 19, 2017 – Agenda Workshop – Lehman High School June 26, 2017 – Business Meeting – Lehman High School Official Board of Trustees information may be obtained at www.hayscisd.net R.ADJOURN