A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the June 26, 2017 Hays CISD Board of Trustees Business Meeting. B. CLOSED SESSION 1. Hear and deliberate regarding recommendations for professional personnel employment status. Tx Gov't Code Section 551.074 2. Deliberate regarding acquisition of future school site Tx Gov't Code Sections 551.072 and 551.073 3. Deliberate Regarding Selection of Interim Superintendent and Related Matters Tx Gov't Code Section 551.074
C. RECONVENE IN OPEN SESSION (approximately 6:30 PM) D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary E. MISSION STATEMENT Presenter: Board Vice President F. BOARD RECOGNITION - SCHEDULED FOR JUNE 26, 2017 • FLIGHT and ELITE Candidates • Campus Digital Citizenship Certifications Presenter: Tim Savoy
REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES The Board received a packet of information last week related to topics on today's agenda. Each Board member has had an opportunity to peruse the information prior to the meeting.
PUBLIC FORUM It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio and video of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
REVIEW CONSENT AGENDA ITEMS - FOR ACTION ON JUNE 26, 2017 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. Time: 10 minutes 1.Personnel Presenter: Dr. Elaine Howard 2. Minutes of Board of Trustees Meetings Presenter: Merideth Keller, Board President a. May 3, 2017 b. May 12, 2017 c. May 15, 2017 - Canvassing Votes d. May 15, 2017 e. May 22, 2017 3. Finance Report and Tax Collections Presenter: Annette Folmar 4. Budget Amendments Presenter: Annette Folmar 5. Procurements Presenter: Annette Folmar a. Project Lead the Way b. Professional Texts - Heinemann Publishers c. Audio visual equipment and technical contracted services district wide - Pathway Communications d. Chromebooks - GTS 6. Contracts, Memorandums of Understanding and/or Agreements a. K-12 Insight Contract Renewal Presenter: Tim Savoy b. Blackboard Services Presenter: Tim Savoy c. DAEP Presenter: Dr. Lucio Calzada d. Seedling Foundation Presenter: Charlotte Winkelmann e. Legal Services Presenter: Annette Folmar f. Repair of hidden conditions in artificial turf Presenter: Carter Scherff
REVIEW ACTION ITEMS - FOR ACTION ON JUNE 26, 2017 Consideration and possible approval of an increase in the employer contribution toward health insurance premium in the amount of $10 resulting in a total employer contribution amount of $351.00 per employee for the 2017-2018 fiscal year Presenter: Dr. Elaine Howard
Consideration and possible approval of Workers Comp Insurance provider Presenter: Dr. Elaine Howard, Lisa Thomas
Consideration and possible approval of establishment of the position of Bond Project Manager for the 2017-18 fiscal year Presenter: Dr. Elaine Howard
Consideration and possible adoption of Strategic Design Plan Presenter: Tim Persall
Consideration and possible adoption of a revision to the early dismissal times of the 2017-2018 school calendar Presenter: Tim Savoy
Consideration and possible adoption of order providing for the defeasance and redemption of certain currently outstanding obligations and authorizing execution of an escrow agreement and other matters Presenter: Annette Folmar
Consideration and possible approval of a bond order authorizing the sale and delivery of the Series 2017 Bonds Presenter: Annette Folmar
Consideration and possible approval of the agreement for development and construction of Natatorium and Joint Access and Use Agreement between Hays Consolidated Independent School District and YMCA of Austin Presenter: Carter Scherff and Betsy Russell
Consideration and possible approval of architect and delivery method for 2017 bond projects Presenter: Carter Scherff
Consideration and possible approval of construction materials testing and observation services for the construction of ES#14 and HS#3 Presenter: Carter Scherff
Consideration and possible approval of plan review and inspection fees for the construction of ES#14 Presenter: Carter Scherff
Consideration and possible approval of the schematic and design documents of elementary school #15 Presenter: Carter Scherff
Consideration and possible approval of testing, adjusting and balancing (TAB) the HVAC systems at ES#14 and ES#15 Presenter: Carter Scherff
Consideration and possible approval of right of way services agreement for the construction of ES#15 Presenter: Carter Scherff
Consideration and possible approval of the purchase of heat exchangers to replace worn modules districtwide Presenter: Carter Scherff
Consideration and possible approval of the acquisition of a future school site Presenter: Carter Scherff
Consideration and possible approval of authorizing the administration to request voluntary annexation into the City of Uhland Presenter: Carter Scherff
Consideration and possible adoption of the 2017-2018 Hays CISD Board of Trustees Agenda Workshops and Meetings calendar Presenter: Carter Scherff
Annual Program Report for Gifted and Talented Program Presenter: Rick Odom
Annual Program Report for Saturn V Presenter: Rick Odom
AP Plan for Testing Presenter: Rick Odom
Review the attached Bond Oversight Committee charter draft revisions as a starting point for discussion so that eventual adjustments can be incorporated into the document Presenter: Tim Savoy
Preliminary Testing Data Presenter: Joy Philpott
ACTION ITEMS - FOR ACTION ON JUNE 19, 2017 Consideration and possible approval of the recommendations for professional personal employment status Presenter: Dr. Elaine Howard
B. CLOSED SESSION 1. Hear and deliberate regarding recommendations for professional personnel employment status. Tx Gov't Code Section 551.074 2. Deliberate regarding acquisition of future school site Tx Gov't Code Sections 551.072 and 551.073 3. Deliberate Regarding Selection of Interim Superintendent and Related Matters Tx Gov't Code Section 551.074 O. ADJOURN
Jun 19, 2017 Agenda Workshop
A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the June 26, 2017 Hays CISD Board of Trustees Business Meeting. B. CLOSED SESSION 1. Hear and deliberate regarding recommendations for professional personnel employment status. Tx Gov't Code Section 551.074 2. Deliberate regarding acquisition of future school site Tx Gov't Code Sections 551.072 and 551.073 3. Deliberate Regarding Selection of Interim Superintendent and Related Matters Tx Gov't Code Section 551.074
C. RECONVENE IN OPEN SESSION (approximately 6:30 PM) D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary E. MISSION STATEMENT Presenter: Board Vice President F. BOARD RECOGNITION - SCHEDULED FOR JUNE 26, 2017 • FLIGHT and ELITE Candidates • Campus Digital Citizenship Certifications Presenter: Tim Savoy
REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES The Board received a packet of information last week related to topics on today's agenda. Each Board member has had an opportunity to peruse the information prior to the meeting.
PUBLIC FORUM It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio and video of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
REVIEW CONSENT AGENDA ITEMS - FOR ACTION ON JUNE 26, 2017 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. Time: 10 minutes 1.Personnel Presenter: Dr. Elaine Howard 2. Minutes of Board of Trustees Meetings Presenter: Merideth Keller, Board President a. May 3, 2017 b. May 12, 2017 c. May 15, 2017 - Canvassing Votes d. May 15, 2017 e. May 22, 2017 3. Finance Report and Tax Collections Presenter: Annette Folmar 4. Budget Amendments Presenter: Annette Folmar 5. Procurements Presenter: Annette Folmar a. Project Lead the Way b. Professional Texts - Heinemann Publishers c. Audio visual equipment and technical contracted services district wide - Pathway Communications d. Chromebooks - GTS 6. Contracts, Memorandums of Understanding and/or Agreements a. K-12 Insight Contract Renewal Presenter: Tim Savoy b. Blackboard Services Presenter: Tim Savoy c. DAEP Presenter: Dr. Lucio Calzada d. Seedling Foundation Presenter: Charlotte Winkelmann e. Legal Services Presenter: Annette Folmar f. Repair of hidden conditions in artificial turf Presenter: Carter Scherff
REVIEW ACTION ITEMS - FOR ACTION ON JUNE 26, 2017 Consideration and possible approval of an increase in the employer contribution toward health insurance premium in the amount of $10 resulting in a total employer contribution amount of $351.00 per employee for the 2017-2018 fiscal year Presenter: Dr. Elaine Howard
Consideration and possible approval of Workers Comp Insurance provider Presenter: Dr. Elaine Howard, Lisa Thomas
Consideration and possible approval of establishment of the position of Bond Project Manager for the 2017-18 fiscal year Presenter: Dr. Elaine Howard
Consideration and possible adoption of Strategic Design Plan Presenter: Tim Persall
Consideration and possible adoption of a revision to the early dismissal times of the 2017-2018 school calendar Presenter: Tim Savoy
Consideration and possible adoption of order providing for the defeasance and redemption of certain currently outstanding obligations and authorizing execution of an escrow agreement and other matters Presenter: Annette Folmar
Consideration and possible approval of a bond order authorizing the sale and delivery of the Series 2017 Bonds Presenter: Annette Folmar
Consideration and possible approval of the agreement for development and construction of Natatorium and Joint Access and Use Agreement between Hays Consolidated Independent School District and YMCA of Austin Presenter: Carter Scherff and Betsy Russell
Consideration and possible approval of architect and delivery method for 2017 bond projects Presenter: Carter Scherff
Consideration and possible approval of construction materials testing and observation services for the construction of ES#14 and HS#3 Presenter: Carter Scherff
Consideration and possible approval of plan review and inspection fees for the construction of ES#14 Presenter: Carter Scherff
Consideration and possible approval of the schematic and design documents of elementary school #15 Presenter: Carter Scherff
Consideration and possible approval of testing, adjusting and balancing (TAB) the HVAC systems at ES#14 and ES#15 Presenter: Carter Scherff
Consideration and possible approval of right of way services agreement for the construction of ES#15 Presenter: Carter Scherff
Consideration and possible approval of the purchase of heat exchangers to replace worn modules districtwide Presenter: Carter Scherff
Consideration and possible approval of the acquisition of a future school site Presenter: Carter Scherff
Consideration and possible approval of authorizing the administration to request voluntary annexation into the City of Uhland Presenter: Carter Scherff
Consideration and possible adoption of the 2017-2018 Hays CISD Board of Trustees Agenda Workshops and Meetings calendar Presenter: Carter Scherff
Annual Program Report for Gifted and Talented Program Presenter: Rick Odom
Annual Program Report for Saturn V Presenter: Rick Odom
AP Plan for Testing Presenter: Rick Odom
Review the attached Bond Oversight Committee charter draft revisions as a starting point for discussion so that eventual adjustments can be incorporated into the document Presenter: Tim Savoy
Preliminary Testing Data Presenter: Joy Philpott
ACTION ITEMS - FOR ACTION ON JUNE 19, 2017 Consideration and possible approval of the recommendations for professional personal employment status Presenter: Dr. Elaine Howard
B. CLOSED SESSION 1. Hear and deliberate regarding recommendations for professional personnel employment status. Tx Gov't Code Section 551.074 2. Deliberate regarding acquisition of future school site Tx Gov't Code Sections 551.072 and 551.073 3. Deliberate Regarding Selection of Interim Superintendent and Related Matters Tx Gov't Code Section 551.074 O. ADJOURN