A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the August 31, 2017 Hays CISD Board of Trustees Business Meeting. B. CLOSED SESSION 1. Personnel Matters - Texas Government Code 551.074 a. Employment, Appointments, Resignations, Terminations, Retirements, Reassignments
C. RECONVENE IN OPEN SESSION (approximately 6:30 PM) D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary E. MISSION STATEMENT Presenter: Board Vice President
CONDUCT PUBLIC HEARING TO DISCUSS BUDGET & PROPOSED TAX RATE FOR 2017-18 - AUGUST 31, 2017 - 6:30 PM Presenter: Annette Folmar
BOARD RECOGNITION - SCHEDULED FOR AUGUST 31, 2017 • Hays High School FCCLA National Competition Gold Medalist • Texas Association of School Bus Technicians and Texas Association of Pupil Transportation Contest Winners • Introduction of New Principals (Dr. Elaine Howard) Presenter: Tim Savoy; Elaine Howard
PUBLIC FORUM It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES The Board received a packet of information last week related to topics on today's agenda. Each Board member has had an opportunity to peruse the information prior to the meeting.
CONSENT AGENDA ITEMS - FOR ACTION ON AUGUST 21, 2017 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member or citizen so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Personnel Presenter: Dr. Elaine Howard
REVIEW OF CONSENT AGENDA ITEMS - FOR ACTION ON AUGUST 31, 2017 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member or citizen so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Personnel Presenter: Dr. Elaine Howard 2. Minutes of Board of Trustees Meetings Presenter: Dr. Ann Dixon 3. Finance Report and Tax Collections Presenter: Annette Folmar 4. Investment Report Presenter: Annette Folmar 5. Budget Amendments Presenter: Annette Folmar 6. Procurements Presenter: Annette Folmar a. Debbie Diller and Associates b. Lead4Ward c. Engage Learning d. Ferris Joseph (Food Purchase - Produce) e. Hill Country Dairy/Labatt (Food Purchase - Dairy) f. Kurz Bread (Food Purchase) g. Air Purification System 7. Contracts, Memorandums of Understanding and/or Agreements Presenter: Cabinet staff a. Community Action, Inc. of Central Texas / Head Start b. Community Action, Inc. of Central Texas / Head Start - PEP c. Communities in Schools of Central Texas d. Con Mi Madre e. Texas State University - Athletic Trainers f. Texas State University - Teacher Fellows Program g. Extra-Curricular Status of 4-H/Adjunct Faculty Status of Hays County Extension Agents h. Property, Crime, General Liability, Educators’ Legal Liability, Automobile and Unemployment Insurance 8. 2017-2018 Teacher Appraisal Calendar and List of Certified Appraisers for Teachers Presenter: Dr. Elaine Howard 9. Student Code of Conduct for the 2017-2018 school year Presenter: Neil Bonavita 10. Extra Curricular Code of Conduct for the 2017-2018 School Year Presenter: Betsy Russell 11. Purchasing Coop Fees Presenter: Annette Folmar
REVIEW ACTION ITEMS - FOR ACTION ON AUGUST 31, 2017 Consideration and Possible Approval of the 2017-2018 Compensation Plan Presenter: Dr. Elaine Howard
INFORMATION - FOR DISCUSSION ON AUGUST 21, 2017 Hays CISD Education Foundation Update Presenter: Tim Savoy, Angie Mendez
Consideration and approval of the 2017-18 General Fund, Debt Service Fund, and Food Service Fund budgets and approval of the 2017-18 budget for additional accelerated instruction pursuant to HB 5 requirements Presenter: Annette Folmar
Consideration and Possible Adoption of Ordinance for Tax Rate for 2017-2018 Presenter: Annette Folmar
Consideration and Possible Approval of Final Budget Amendment for 2016-2017 Presenter: Annette Folmar
Consideration and Possible Commitment of Fund Balance for Fiscal Year Ended August 31, 2017 Presenter: Annette Folmar
Consideration and possible approval of a board resolution to use local funds to offset cost of WELL Clinic patients who qualify for services according to sliding scale fees Presenter: Macie Walker; Yarda Leflet
Consideration and Possible Approval of Construction Documents for Elementary School #15 Presenter: Carter Scherff
Consideration and Possible Approval of Construction Documents for the Hays High School Baseball/Softball Complex Presenter: Carter Scherff
Consideration and Possible Approval of the Schematic Design Documents for the Hays High School Music Building Presenter: Carter Scherff
Consideration and Possible Approval of Schematic Design Documents for the Transportation Facility Presenter: Carter Scherff
Consideration and Possible Approval of a Resolution Declaring Hazardous Routes Presenter: Carter Scherff
Consideration and Possible Approval of an Easement to Pedernales Electric Cooperative for the benefit of Elementary School #14 Presenter: Carter Scherff
Consideration and Possible Adoption of District Initiated Policy Update of Local Policy FFA Regarding Student Wellness Presenter: Neil Bonavita
Consideration and possible adjustment to local Board policies CW [naming] and FC [attendance boundaries] to eliminate the specific number of people who will be appointed to serve on each of the citizen committees associated with the policies. Presenter: Tim Savoy a. CW(LOCAL) b. FC(LOCAL)
Consideration and Possible Approval of Empaneling a School Naming Committee as Described in Policy CW(LOCAL) Presenter: Tim Savoy
Consideration and Possible Approval of Empaneling a School Attendance Zone Committee as Described in Policy FC(LOCAL) Presenter: Tim Savoy
Consideration and Possible Appointment of Texas Association of School Boards Delegate and Alternate Delegate for the Annual TASA/TASB Conference Presenter: Merideth Keller, Board President
Consideration and Possible Nomination for the Caldwell County Appraisal District Board Presenter: Merideth Keller, Board President
Information regarding Intervention Required Identified Campuses 2017-2018 Presenter: Dr. Elaine Howard; Alejandro Gongora
Update the Board on the 2017 Bond and Construction projects Presenter: Carter Scherff
FIRST READING - TASB Policy Update 108 Affecting Local Policies EF(LOCAL): Instructional Resources (Formerly EFA) EFA(LOCAL): Instructional Resources (Now EF) EFAA(LOCAL): Instructional Materials Selection EG(LOCAL): Curriculum Development (Now EH) EH(LOCAL): Curriculum Development (Formerly EG) EHDB(LOCAL): Credit By Exam EIF(LOCAL): Graduation Plans EL(LOCAL): Campus Charters GKB(LOCAL): Political Advertising Presenter: Neil Bonavita
FIRST READING - Consideration of District Initiated Policy Update Creating Local Policy CNC(LOCAL) Presenter: Neil Bonavita
N. INFORMATION - FOR DISCUSSION ON AUGUST 31, 2017 1. Reporting of Test Data Presenter: Yarda Leflet; Joy Philpott 2. Beginning School Enrollment Report Presenter: Carter Scherff Q. ADJOURN
Aug 21, 2017 Agenda Workshop
A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the August 31, 2017 Hays CISD Board of Trustees Business Meeting. B. CLOSED SESSION 1. Personnel Matters - Texas Government Code 551.074 a. Employment, Appointments, Resignations, Terminations, Retirements, Reassignments
C. RECONVENE IN OPEN SESSION (approximately 6:30 PM) D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary E. MISSION STATEMENT Presenter: Board Vice President
CONDUCT PUBLIC HEARING TO DISCUSS BUDGET & PROPOSED TAX RATE FOR 2017-18 - AUGUST 31, 2017 - 6:30 PM Presenter: Annette Folmar
BOARD RECOGNITION - SCHEDULED FOR AUGUST 31, 2017 • Hays High School FCCLA National Competition Gold Medalist • Texas Association of School Bus Technicians and Texas Association of Pupil Transportation Contest Winners • Introduction of New Principals (Dr. Elaine Howard) Presenter: Tim Savoy; Elaine Howard
PUBLIC FORUM It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES The Board received a packet of information last week related to topics on today's agenda. Each Board member has had an opportunity to peruse the information prior to the meeting.
CONSENT AGENDA ITEMS - FOR ACTION ON AUGUST 21, 2017 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member or citizen so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Personnel Presenter: Dr. Elaine Howard
REVIEW OF CONSENT AGENDA ITEMS - FOR ACTION ON AUGUST 31, 2017 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member or citizen so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Personnel Presenter: Dr. Elaine Howard 2. Minutes of Board of Trustees Meetings Presenter: Dr. Ann Dixon 3. Finance Report and Tax Collections Presenter: Annette Folmar 4. Investment Report Presenter: Annette Folmar 5. Budget Amendments Presenter: Annette Folmar 6. Procurements Presenter: Annette Folmar a. Debbie Diller and Associates b. Lead4Ward c. Engage Learning d. Ferris Joseph (Food Purchase - Produce) e. Hill Country Dairy/Labatt (Food Purchase - Dairy) f. Kurz Bread (Food Purchase) g. Air Purification System 7. Contracts, Memorandums of Understanding and/or Agreements Presenter: Cabinet staff a. Community Action, Inc. of Central Texas / Head Start b. Community Action, Inc. of Central Texas / Head Start - PEP c. Communities in Schools of Central Texas d. Con Mi Madre e. Texas State University - Athletic Trainers f. Texas State University - Teacher Fellows Program g. Extra-Curricular Status of 4-H/Adjunct Faculty Status of Hays County Extension Agents h. Property, Crime, General Liability, Educators’ Legal Liability, Automobile and Unemployment Insurance 8. 2017-2018 Teacher Appraisal Calendar and List of Certified Appraisers for Teachers Presenter: Dr. Elaine Howard 9. Student Code of Conduct for the 2017-2018 school year Presenter: Neil Bonavita 10. Extra Curricular Code of Conduct for the 2017-2018 School Year Presenter: Betsy Russell 11. Purchasing Coop Fees Presenter: Annette Folmar
REVIEW ACTION ITEMS - FOR ACTION ON AUGUST 31, 2017 Consideration and Possible Approval of the 2017-2018 Compensation Plan Presenter: Dr. Elaine Howard
INFORMATION - FOR DISCUSSION ON AUGUST 21, 2017 Hays CISD Education Foundation Update Presenter: Tim Savoy, Angie Mendez
Consideration and approval of the 2017-18 General Fund, Debt Service Fund, and Food Service Fund budgets and approval of the 2017-18 budget for additional accelerated instruction pursuant to HB 5 requirements Presenter: Annette Folmar
Consideration and Possible Adoption of Ordinance for Tax Rate for 2017-2018 Presenter: Annette Folmar
Consideration and Possible Approval of Final Budget Amendment for 2016-2017 Presenter: Annette Folmar
Consideration and Possible Commitment of Fund Balance for Fiscal Year Ended August 31, 2017 Presenter: Annette Folmar
Consideration and possible approval of a board resolution to use local funds to offset cost of WELL Clinic patients who qualify for services according to sliding scale fees Presenter: Macie Walker; Yarda Leflet
Consideration and Possible Approval of Construction Documents for Elementary School #15 Presenter: Carter Scherff
Consideration and Possible Approval of Construction Documents for the Hays High School Baseball/Softball Complex Presenter: Carter Scherff
Consideration and Possible Approval of the Schematic Design Documents for the Hays High School Music Building Presenter: Carter Scherff
Consideration and Possible Approval of Schematic Design Documents for the Transportation Facility Presenter: Carter Scherff
Consideration and Possible Approval of a Resolution Declaring Hazardous Routes Presenter: Carter Scherff
Consideration and Possible Approval of an Easement to Pedernales Electric Cooperative for the benefit of Elementary School #14 Presenter: Carter Scherff
Consideration and Possible Adoption of District Initiated Policy Update of Local Policy FFA Regarding Student Wellness Presenter: Neil Bonavita
Consideration and possible adjustment to local Board policies CW [naming] and FC [attendance boundaries] to eliminate the specific number of people who will be appointed to serve on each of the citizen committees associated with the policies. Presenter: Tim Savoy a. CW(LOCAL) b. FC(LOCAL)
Consideration and Possible Approval of Empaneling a School Naming Committee as Described in Policy CW(LOCAL) Presenter: Tim Savoy
Consideration and Possible Approval of Empaneling a School Attendance Zone Committee as Described in Policy FC(LOCAL) Presenter: Tim Savoy
Consideration and Possible Appointment of Texas Association of School Boards Delegate and Alternate Delegate for the Annual TASA/TASB Conference Presenter: Merideth Keller, Board President
Consideration and Possible Nomination for the Caldwell County Appraisal District Board Presenter: Merideth Keller, Board President
Information regarding Intervention Required Identified Campuses 2017-2018 Presenter: Dr. Elaine Howard; Alejandro Gongora
Update the Board on the 2017 Bond and Construction projects Presenter: Carter Scherff
FIRST READING - TASB Policy Update 108 Affecting Local Policies EF(LOCAL): Instructional Resources (Formerly EFA) EFA(LOCAL): Instructional Resources (Now EF) EFAA(LOCAL): Instructional Materials Selection EG(LOCAL): Curriculum Development (Now EH) EH(LOCAL): Curriculum Development (Formerly EG) EHDB(LOCAL): Credit By Exam EIF(LOCAL): Graduation Plans EL(LOCAL): Campus Charters GKB(LOCAL): Political Advertising Presenter: Neil Bonavita
FIRST READING - Consideration of District Initiated Policy Update Creating Local Policy CNC(LOCAL) Presenter: Neil Bonavita
N. INFORMATION - FOR DISCUSSION ON AUGUST 31, 2017 1. Reporting of Test Data Presenter: Yarda Leflet; Joy Philpott 2. Beginning School Enrollment Report Presenter: Carter Scherff Q. ADJOURN