*This meeting was joined in progress.* C. RECONVENE IN OPEN SESSION (approximately 6:30 PM) D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary E. MISSION STATEMENT Presenter: Board Vice President
CONDUCT PUBLIC HEARING TO DISCUSS THE HAYS CONSOLIDATED INDEPENDENT SCHOOL DISTRICT'S RATING ON THE STATE'S FINANCIAL ACCOUNTABILITY SYSTEM (FIRST) - SCHEDULED FOR OCTOBER 23, 2017 Presenter: Annette Folmar
BOARD RECOGNITION - SCHEDULED FOR OCTOBER 23, 2017 • Advanced Placement (AP) Student Honors • National Merit Scholar Program Honors Presenter: Tim Savoy
PUBLIC FORUM (approximately 6:30 PM) It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio and video of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
CONSENT AGENDA - DISCUSSION PRIOR TO ACTION SCHEDULED FOR OCTOBER 23, 2017 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Personnel Presenter: Dr. Elaine Howard 2. Minutes of Board of Trustees Meetings Presenter: Dr. Ann Dixon 3. Finance Report Presenter: Annette Folmar 4. Budget Amendments Presenter: Annette Folmar 5. Procurements Presenter: Annette Folmar a. 7 Mindsets Training b. Imagination Station DBA: iStation.com c. Instructional Materials / Textbooks d. Sign Language Interpreting Services e. Arnold Oil f. Longhorn Trucks g. Rush Truck Center h. Southern Tire Mart i. Zonar Systems j. Matera Paper - Janitorial Supplies k. Dell l. Apple m. SHI n. GTS Technology o. Middle School APs-Layer 3 p. Insurance replacement for router at CMS-Integration Partners q. SAN redundancy/expansion-EST/Dell 6. Investment Officers Presenter: Annette Folmar 7. Resolution Adopting Investment Policy Presenter: Annette Folmar 8. Investment Brokers Presenter: Annette Folmar 9. Contracts, Memorandums of Understanding and/or Agreements Presenter: Cabinet staff a. Memorandum of Understanding with Austin Community College and Hays CISD to partner on College Preparatory Courses for Mathematics and Engnish Language Arts b. Memorandum of Understanding/Articulation Agreement between Hays CISD and Texas State University Upward Bound
REVIEW ACTION ITEMS - FOR ACTION ON OCTOBER 23, 2017 1. Consideration and possible approval of the Science Hall Elementary Targeted Elements of the Campus Improvement Plan for the 2017-2018 school year Presenter: Alejandro Gongora 2. Consideration and possible approval of the Hemphill Elementary Targeted Improvement Plan (TIP) for the 2017-2018 school year Presenter: Alejandro Gongora
3. Consideration and possible approval of waterline easements to County Line Special Utility District (CLSUD) on High Road and Highway 21 property Presenter: Carter Scherff 4. Consideration and possible approval of an access easement to County Line Special Utility District (CLSUD) on High Road property. Presenter: Carter Scherff
Consideration and possible approval of design documents for Hays High School New Music Building Presenter: Carter Scherff
Consideration and possible approval of the guaranteed maximum price (GMP) for Hays High School baseball/softball complex Presenter: Carter Scherff
Consideration and possible approval of construction materials testing and observation services for the construction of ES#15 Presenter: Carter Scherff
Review and possible adoption of the 2017-2018 Board/Superintendent Goals, Board/ Superintendent Beliefs, District Mission Statement and District Vision Statement Presenter: Dr. Ann Dixon
INFORMATION SCHEDULED FOR OCTOBER 16, 2017 Plans for opening of High School #3 Presenter: Carter Scherff
Report on 2017 bond and construction projects Presenter: Carter Scherff
J6. Consideration and possible approval of the guaranteed maximum price (GMP) for Hays High School baseball/softball complex Presenter: Carter Scherff
L. INFORMATION SCHEDULED FOR OCTOBER 23, 2017 1. AP/Dual Credit/ACT/SAT Report to the Board Presenter: Yarda Leflet M. BOARD REFERENCE DOCUMENTS N. UPCOMING BOARD MEETINGS Monday, October 23, 2017-Business Meeting-Hays High School Monday, November 13, 2017-Agenda Workshop-Hays High School Monday, November 27, 2017-Business Meeting-Hays High School Monday, December 11, 2017-Business Meeting-Hays High School Tuesday, January 16, 2018-Agenda Workshop-Hays High School Monday, January 22, 2018-Business Meeting-Hays High School Official Board of Trustees information may be obtained at www.hayscisd.net O. ADJOURN
Oct 16, 2017 Agenda Workshop
*This meeting was joined in progress.* C. RECONVENE IN OPEN SESSION (approximately 6:30 PM) D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary E. MISSION STATEMENT Presenter: Board Vice President
CONDUCT PUBLIC HEARING TO DISCUSS THE HAYS CONSOLIDATED INDEPENDENT SCHOOL DISTRICT'S RATING ON THE STATE'S FINANCIAL ACCOUNTABILITY SYSTEM (FIRST) - SCHEDULED FOR OCTOBER 23, 2017 Presenter: Annette Folmar
BOARD RECOGNITION - SCHEDULED FOR OCTOBER 23, 2017 • Advanced Placement (AP) Student Honors • National Merit Scholar Program Honors Presenter: Tim Savoy
PUBLIC FORUM (approximately 6:30 PM) It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio and video of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
CONSENT AGENDA - DISCUSSION PRIOR TO ACTION SCHEDULED FOR OCTOBER 23, 2017 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Personnel Presenter: Dr. Elaine Howard 2. Minutes of Board of Trustees Meetings Presenter: Dr. Ann Dixon 3. Finance Report Presenter: Annette Folmar 4. Budget Amendments Presenter: Annette Folmar 5. Procurements Presenter: Annette Folmar a. 7 Mindsets Training b. Imagination Station DBA: iStation.com c. Instructional Materials / Textbooks d. Sign Language Interpreting Services e. Arnold Oil f. Longhorn Trucks g. Rush Truck Center h. Southern Tire Mart i. Zonar Systems j. Matera Paper - Janitorial Supplies k. Dell l. Apple m. SHI n. GTS Technology o. Middle School APs-Layer 3 p. Insurance replacement for router at CMS-Integration Partners q. SAN redundancy/expansion-EST/Dell 6. Investment Officers Presenter: Annette Folmar 7. Resolution Adopting Investment Policy Presenter: Annette Folmar 8. Investment Brokers Presenter: Annette Folmar 9. Contracts, Memorandums of Understanding and/or Agreements Presenter: Cabinet staff a. Memorandum of Understanding with Austin Community College and Hays CISD to partner on College Preparatory Courses for Mathematics and Engnish Language Arts b. Memorandum of Understanding/Articulation Agreement between Hays CISD and Texas State University Upward Bound
REVIEW ACTION ITEMS - FOR ACTION ON OCTOBER 23, 2017 1. Consideration and possible approval of the Science Hall Elementary Targeted Elements of the Campus Improvement Plan for the 2017-2018 school year Presenter: Alejandro Gongora 2. Consideration and possible approval of the Hemphill Elementary Targeted Improvement Plan (TIP) for the 2017-2018 school year Presenter: Alejandro Gongora
3. Consideration and possible approval of waterline easements to County Line Special Utility District (CLSUD) on High Road and Highway 21 property Presenter: Carter Scherff 4. Consideration and possible approval of an access easement to County Line Special Utility District (CLSUD) on High Road property. Presenter: Carter Scherff
Consideration and possible approval of design documents for Hays High School New Music Building Presenter: Carter Scherff
Consideration and possible approval of the guaranteed maximum price (GMP) for Hays High School baseball/softball complex Presenter: Carter Scherff
Consideration and possible approval of construction materials testing and observation services for the construction of ES#15 Presenter: Carter Scherff
Review and possible adoption of the 2017-2018 Board/Superintendent Goals, Board/ Superintendent Beliefs, District Mission Statement and District Vision Statement Presenter: Dr. Ann Dixon
INFORMATION SCHEDULED FOR OCTOBER 16, 2017 Plans for opening of High School #3 Presenter: Carter Scherff
Report on 2017 bond and construction projects Presenter: Carter Scherff
J6. Consideration and possible approval of the guaranteed maximum price (GMP) for Hays High School baseball/softball complex Presenter: Carter Scherff
L. INFORMATION SCHEDULED FOR OCTOBER 23, 2017 1. AP/Dual Credit/ACT/SAT Report to the Board Presenter: Yarda Leflet M. BOARD REFERENCE DOCUMENTS N. UPCOMING BOARD MEETINGS Monday, October 23, 2017-Business Meeting-Hays High School Monday, November 13, 2017-Agenda Workshop-Hays High School Monday, November 27, 2017-Business Meeting-Hays High School Monday, December 11, 2017-Business Meeting-Hays High School Tuesday, January 16, 2018-Agenda Workshop-Hays High School Monday, January 22, 2018-Business Meeting-Hays High School Official Board of Trustees information may be obtained at www.hayscisd.net O. ADJOURN