A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the April 23, 2018 Hays CISD Board of Trustees Business Meeting. B. CLOSED SESSION 1. Discuss possible sale of real estate to City of Buda - Tx. Gov't Code 551.072 2. Hear and deliberate regarding Superintendent's recommendations regarding employment and contract status of administrative professional personnel, including campus principals - Tx. Gov't Code 551.074 3. Hear and deliberate regarding Superintendent's recommendation to take possible action to terminate probationary contracts at the end of the contract term - Tx. Gov't Code 551.074 4. Hear and deliberate regarding matters related to employment, appointments, resignations, terminations, retirements, reassignments and other personnel matters - Tx. Gov't Code 551.074.
C. RECONVENE IN OPEN SESSION (approximately 6:30 PM) D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary E. MISSION STATEMENT Presenter: Board Vice President
BOARD RECOGNITION - SCHEDULED FOR APRIL 23, 2018 • Award Winning HHS Speech and Debate Students • Award Winning Destination Imagination Students • Award Winning Powerlifting Students Presenter: Tim Savoy
*A portion of this video is without audio* PUBLIC FORUM (approximately 6:30 PM) It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio and video of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES The Board received a packet of information last week related to topics on today's agenda. Each Board member has had an opportunity to peruse the information prior to the meeting.
STUDENT ACHIEVEMENT REPORT Review of primary reading, PK-2 scores Presenter: Sandra Dowdy
Process for developing a 12 month student achievement monitoring calendar for the Board of Trustees Presenter: Sandra Dowdy
Consideration and possible adoption of school mascot and school colors for Johnson High School Presenter: Tim Savoy, David Bowe, Student Advisory Panel
CONSENT AGENDA - DISCUSSION PRIOR TO ACTION SCHEDULED FOR APRIL 23, 2018 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Minutes of Board of Trustees Meetings Presenter: Dr. Eric Wright 2. Finance Report Presenter: Annette Folmar 3. Budget Amendments Presenter: Annette Folmar 4. Procurements Presenter: Annette Folmar a. Uniform Services (G&K) b. HVAC Filter Services c. HVAC Supplies (Trane) d. Myers Concrete e. College AP Examinations f. Speech Therapy Services g. EST Group h. Layer 3 – Wireless Access Points 5. Waivers Presenter: Sandra Dowdy; Yarda Leflet a. Consideration and possible approval of Hays CISD Expedited Waivers through school year 2021 Presenter: Yarda Leflet b. Consideration and possible approval of the 2018-2019, 2019-2020 and 2020-2021 application for general pregnancy related services Compensatory Education Home Instruction (CEHI) on-campus waiver Presenter: Yarda Leflet
REVIEW ACTION ITEMS - FOR ACTION ON APRIL 23, 2018 Consideration and action, if any, resulting from closed session Presenter: Dr. Eric Wright a. Possible action by the board on the sale of real estate to the City of Buda - Tx. Gov't Code 551.072 b. Possible action by the board in connection with the Superintendent's recommendations regarding employment and contract status of administrative professional personnel, including campus principals - Tx. Gov't Code 551.074 c. Possible action regarding Superintendent's recommendation to take possible action to terminate probationary contracts at the end of the contract term - Tx. Gov't Code 551.074 d. Consideration and action, if any, regarding matters related to employment, appointments, resignations, terminations, retirements, reassignments and other personnel matters - Tx. Gov't Code 551.074
Consideration and possible approval of the transition of Fuentes Elementary School into a Fine Arts Focus Campus Presenter: Alejandro Gongora, Regina Butcher
Consideration and possible approval of the plans for Elementary and Secondary Summer School Presenter: Dr. Lucio Calzada
Consider and take possible action(s) regarding approval of Amended Compensation plan specifically the Academic Professional Pay Family for the 2017-18 School Year Presenter: Jim Baker
Consideration and possible approval of the schematic design for the 2017 Bond CTE projects at Lehman High School including Vet Tech and Auto Tech Presenter: Max Cleaver
Consideration and possible approval of construction materials testing and observation services for the construction of the new Transportation Center Presenter: Max Cleaver
Consideration and possible approval of a utility easement and underground agreement to Pedernales Electrical COOP (PEC) for the new Hays HS Music Building Presenter: Max Cleaver
Consideration and possible approval of HVAC projects included in the 2017 Bond Presenter: Max Cleaver
Consideration and possible approval of fire alarm projects included in the 2017 Bond Presenter: Max Cleaver
Consideration and possible approval of the selection of Bond Counsel Services. Presenter: Annette Folmar
Consideration and possible approval of the extension of the food service management contract with Southwest Foodservice Excellence (SFE) Presenter: Annette Folmar
Consideration and possible approval of a ten cent ($0.10) increase in the school lunch price for 2018- 19 Presenter: Annette Folmar
14. Consideration and possible adoption of TASB Policy Update 110 Affecting Local Policies and Local Policies Not Covered in Update 110 TASB Policy Update 110, affecting (LOCAL) policies • BBB(LOCAL): Board Members - Elections Local District Initiated Updates affecting local policies • FDB(LOCAL) – Admissions – Intradistrict Transfers and Classroom Assignments • FFCA(LOCAL) – Wellness and Health Services – Medical Treatment • DIA(EXHIBIT): Employee Welfare – Freedom From Discrimination, Harassment, and Retaliation • FB(EXHIBIT) – Equal Educational Opportunity • FFH(EXHIBIT) – Student Welfare – Freedom from Discrimination, Harassment, and Retaliation Presenter: Dr. Eric Wright O. ADJOURN
Apr 16, 2018 Agenda Workshop
A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the April 23, 2018 Hays CISD Board of Trustees Business Meeting. B. CLOSED SESSION 1. Discuss possible sale of real estate to City of Buda - Tx. Gov't Code 551.072 2. Hear and deliberate regarding Superintendent's recommendations regarding employment and contract status of administrative professional personnel, including campus principals - Tx. Gov't Code 551.074 3. Hear and deliberate regarding Superintendent's recommendation to take possible action to terminate probationary contracts at the end of the contract term - Tx. Gov't Code 551.074 4. Hear and deliberate regarding matters related to employment, appointments, resignations, terminations, retirements, reassignments and other personnel matters - Tx. Gov't Code 551.074.
C. RECONVENE IN OPEN SESSION (approximately 6:30 PM) D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary E. MISSION STATEMENT Presenter: Board Vice President
BOARD RECOGNITION - SCHEDULED FOR APRIL 23, 2018 • Award Winning HHS Speech and Debate Students • Award Winning Destination Imagination Students • Award Winning Powerlifting Students Presenter: Tim Savoy
*A portion of this video is without audio* PUBLIC FORUM (approximately 6:30 PM) It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio and video of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES The Board received a packet of information last week related to topics on today's agenda. Each Board member has had an opportunity to peruse the information prior to the meeting.
STUDENT ACHIEVEMENT REPORT Review of primary reading, PK-2 scores Presenter: Sandra Dowdy
Process for developing a 12 month student achievement monitoring calendar for the Board of Trustees Presenter: Sandra Dowdy
Consideration and possible adoption of school mascot and school colors for Johnson High School Presenter: Tim Savoy, David Bowe, Student Advisory Panel
CONSENT AGENDA - DISCUSSION PRIOR TO ACTION SCHEDULED FOR APRIL 23, 2018 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Minutes of Board of Trustees Meetings Presenter: Dr. Eric Wright 2. Finance Report Presenter: Annette Folmar 3. Budget Amendments Presenter: Annette Folmar 4. Procurements Presenter: Annette Folmar a. Uniform Services (G&K) b. HVAC Filter Services c. HVAC Supplies (Trane) d. Myers Concrete e. College AP Examinations f. Speech Therapy Services g. EST Group h. Layer 3 – Wireless Access Points 5. Waivers Presenter: Sandra Dowdy; Yarda Leflet a. Consideration and possible approval of Hays CISD Expedited Waivers through school year 2021 Presenter: Yarda Leflet b. Consideration and possible approval of the 2018-2019, 2019-2020 and 2020-2021 application for general pregnancy related services Compensatory Education Home Instruction (CEHI) on-campus waiver Presenter: Yarda Leflet
REVIEW ACTION ITEMS - FOR ACTION ON APRIL 23, 2018 Consideration and action, if any, resulting from closed session Presenter: Dr. Eric Wright a. Possible action by the board on the sale of real estate to the City of Buda - Tx. Gov't Code 551.072 b. Possible action by the board in connection with the Superintendent's recommendations regarding employment and contract status of administrative professional personnel, including campus principals - Tx. Gov't Code 551.074 c. Possible action regarding Superintendent's recommendation to take possible action to terminate probationary contracts at the end of the contract term - Tx. Gov't Code 551.074 d. Consideration and action, if any, regarding matters related to employment, appointments, resignations, terminations, retirements, reassignments and other personnel matters - Tx. Gov't Code 551.074
Consideration and possible approval of the transition of Fuentes Elementary School into a Fine Arts Focus Campus Presenter: Alejandro Gongora, Regina Butcher
Consideration and possible approval of the plans for Elementary and Secondary Summer School Presenter: Dr. Lucio Calzada
Consider and take possible action(s) regarding approval of Amended Compensation plan specifically the Academic Professional Pay Family for the 2017-18 School Year Presenter: Jim Baker
Consideration and possible approval of the schematic design for the 2017 Bond CTE projects at Lehman High School including Vet Tech and Auto Tech Presenter: Max Cleaver
Consideration and possible approval of construction materials testing and observation services for the construction of the new Transportation Center Presenter: Max Cleaver
Consideration and possible approval of a utility easement and underground agreement to Pedernales Electrical COOP (PEC) for the new Hays HS Music Building Presenter: Max Cleaver
Consideration and possible approval of HVAC projects included in the 2017 Bond Presenter: Max Cleaver
Consideration and possible approval of fire alarm projects included in the 2017 Bond Presenter: Max Cleaver
Consideration and possible approval of the selection of Bond Counsel Services. Presenter: Annette Folmar
Consideration and possible approval of the extension of the food service management contract with Southwest Foodservice Excellence (SFE) Presenter: Annette Folmar
Consideration and possible approval of a ten cent ($0.10) increase in the school lunch price for 2018- 19 Presenter: Annette Folmar
14. Consideration and possible adoption of TASB Policy Update 110 Affecting Local Policies and Local Policies Not Covered in Update 110 TASB Policy Update 110, affecting (LOCAL) policies • BBB(LOCAL): Board Members - Elections Local District Initiated Updates affecting local policies • FDB(LOCAL) – Admissions – Intradistrict Transfers and Classroom Assignments • FFCA(LOCAL) – Wellness and Health Services – Medical Treatment • DIA(EXHIBIT): Employee Welfare – Freedom From Discrimination, Harassment, and Retaliation • FB(EXHIBIT) – Equal Educational Opportunity • FFH(EXHIBIT) – Student Welfare – Freedom from Discrimination, Harassment, and Retaliation Presenter: Dr. Eric Wright O. ADJOURN