A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the August 30, 2018 Hays CISD Board of Trustees Business Meeting. B. CLOSED SESSION 1. District Safety Update - Texas Government Code 551.076
C. RECONVENE IN OPEN SESSION (approximately 6:30 PM) D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary E. MISSION STATEMENT Presenter: Board Vice President
CONDUCT PUBLIC HEARING TO DISCUSS BUDGET & PROPOSED TAX RATE FOR 2018-19 - AUGUST 30, 2018 - 6:30 PM Presenter: Annette Folmar
. BOARD RECOGNITION - SCHEDULED FOR AUGUST 30, 2018 • Yvonne Schneider – Winner of an A+ Education Foundation Award • Dr. Jennifer Garcia – Harvard Institute Acceptance in Partnership with Raise Your Hand Texas • Lavin Starlin and Elizabeth Mullins – Bus Road-E-O State Competitors Presenter: Tim Savoy
. PUBLIC FORUM (approximately 6:30 PM) It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
. REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES The Board received a packet of information last week related to topics on today's agenda. Each Board member has had an opportunity to peruse the information prior to the meeting.
STUDENT ACHIEVEMENT REPORT - Presentation of student growth goal
REVIEW OF CONSENT AGENDA ITEMS - FOR ACTION ON AUGUST 30, 2018 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member or citizen so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Minutes of Board of Trustees Meetings Presenter: Dr. Eric Wright a. June 18, 2018 b. June 25, 2108 c. June 26, 2018 d. July 12, 2018 2. Finance Report and Tax Collections Presenter: Annette Folmar 3. Investment Report Presenter: Annette Folmar 4. Budget Amendments Presenter: Annette Folmar 5. Procurements Presenter: Annette Folmar a. Lead4Ward Presenter: Annette Folmar b. Follett Presenter: Annette Folmar c. Frontline (eSpEd) Presenter: Annette Folmar d. Special Education Professional Services Presenter: Annette Folmar e. Keyless Entry Presenter: Max Cleaver f. Ferris Jospeh Presenter: Annette Folmar g. Hill Co Dairy/Labatt Presenter: Annette Folmar h. Kurz & Co. Presenter: Annette Folmar i. Longhorn International Trucks, LTD Presenter: Max Cleaver j. Rush Truck Center of Texas, LP Presenter: Max Cleaver k. SC Fuels Presenter: Max Cleaver l. Southern Tire Mart Presenter: Max Cleaver m. Zonar Systems, Inc. Presenter: Max Cleaver 6. Contracts, Memorandums of Understanding and/or Agreements Presenter: Cabinet staff a. Community Action, Inc. of Central Texas / Head Start Presenter: Dr. Michael O'Guin, Patty Santoyo b. Communities in Schools of Central Texas Presenter: Dr. Michael O'Guin c. Extra-Curricular Status of 4-H/Adjunct Faculty Status of Hays County Extension Agents Presenter: Dr. Michael O'Guin, Suzi Mitchell d. Property, equipment breakdown, school liability, privacy and information security, and automobile insurance policy renewals Presenter: Max Cleaver 7. 2018-2019 Teacher Appraisal Calendar and List of Certified Appraisers for Teachers Presenter: Jim Baker
ACTION ITEMS - FOR ACTION ON AUGUST 20, 2018 Consideration and approval of a Buyboard contract #514-16 with Belfor for general disaster recovery and restoration services in the estimated amount of $112,918 and authorization for the Superintendent or designee to replace items damaged beyond salvage. Presenter: Max Cleaver
Student Code of Conduct for the 2018-2019 school year Presenter: Jesus Gomez
Consideration and Possible Appointment of Texas Association of School Boards Delegate and Alternate Delegate for the Annual TASA/TASB Conference Presenter: Merideth Keller, Board President
Consideration and possible adoption of revision of Board Policy FNCE(LOCAL) – Student Conduct – Personal Telecommunications/Electronic Devices Presenter: Dr. Eric Wright
REVIEW ACTION ITEMS - FOR ACTION ON AUGUST 30, 2018 Consideration and approval of the 2018-19 General Fund, Debt Service Fund, and Food Service Fund budgets and approval of the 2018-19 budget for additional accelerated instruction pursuant to HB 5 requirements Presenter: Annette Folmar
Consideration and Possible Adoption of Ordinance for Tax Rate for 2018-2019 Presenter: Annette Folmar
Consideration and Possible Approval of Final Budget Amendment for 2017-2018 Presenter: Annette Folmar
Consideration and Possible Commitment of Fund Balance for Fiscal Year Ended August 31, 2018 Presenter: Annette Folmar
Consideration and possible approval of the Hays CISD Employee Compensation Plan for 2018-2019 Fiscal Year Presenter: Jim Baker
Consideration and possible approval of the construction documents (CD) for the 2017 Bond CTE projects at Lehman High School (LHS) including Broadcast Studio, Vet Tech, and Auto Tech Presenter: Max Cleaver
Consideration and Possible Approval of Empaneling a School Attendance Zone Committee as Described in Policy FC(LOCAL) Presenter: Tim Savoy
INFORMATION - FOR DISCUSSION ON AUGUST 20, 2018 1. Update the Board on the 2017 Bond and Construction projects Presenter: Max Cleaver 2. Purchasing Coop Fees Presenter: Annette Folmar 3. FIRST READING - TASB Policy Update 111 Affecting Local Policies and Local Policies Not Covered in Update 111 BBD(LOCAL): Board Members - Training and Orientation - pg. 154 CAA(LOCAL): Fiscal Management Goals and Objectives - Financial Ethics - pg. 155 CJA(LOCAL): Contracted Services - Criminal History - pg. 159 DEA(LOCAL): Compensation and Benefits - Compensation Plan - pg. 160 DHE(LOCAL): Employee Standards of Conduct - Searches and Alcohol/Drug Testing - pg. 162 DI(LOCAL): Employee Welfare - pg. 165 FEA(LOCAL): Attendance - Compulsory Attendance - pg. 166 Local District Initiated Updates affecting local policies FB(EXHIBIT) – Equal Educational Opportunity - pg. 180 FFH(EXHIBIT) – Student Welfare – Freedom from Discrimination, Harassment, and Retaliation - pg. 181 Presenter: Dr. Eric Wright
INFORMATION - FOR DISCUSSION ON AUGUST 30, 2018 1. Beginning School Enrollment Report Presenter: Dr. Eric Wright
Q. UPCOMING BOARD MEETINGS Thursday, August 30, 2018 Regular Meeting - Hays High School Monday, September 17, 2018 Agenda Workshop - Hays High School Monday, September 24, 2018 Business Meeting - Hays High School Monday, October 22, 2018 Agenda Workshop - Hays High School Monday, October 29 2018 Business Meeting - Hays High School November 12, 2018 Agenda Workshop - Hays High School November 26, 2018 Business Meeting - Hays High School December 17, 2018 Business Meeting - Hays High School Tuesday, January 22, 2019 Agenda Workshop - Lehman High School Monday, January 28, 2019 Business Meeting – Lehman High School Official Board of Trustees information may be obtained at www.hayscisd.net R. ADJOURN
Aug 20, 2018 Agenda Workshop
A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the August 30, 2018 Hays CISD Board of Trustees Business Meeting. B. CLOSED SESSION 1. District Safety Update - Texas Government Code 551.076
C. RECONVENE IN OPEN SESSION (approximately 6:30 PM) D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary E. MISSION STATEMENT Presenter: Board Vice President
CONDUCT PUBLIC HEARING TO DISCUSS BUDGET & PROPOSED TAX RATE FOR 2018-19 - AUGUST 30, 2018 - 6:30 PM Presenter: Annette Folmar
. BOARD RECOGNITION - SCHEDULED FOR AUGUST 30, 2018 • Yvonne Schneider – Winner of an A+ Education Foundation Award • Dr. Jennifer Garcia – Harvard Institute Acceptance in Partnership with Raise Your Hand Texas • Lavin Starlin and Elizabeth Mullins – Bus Road-E-O State Competitors Presenter: Tim Savoy
. PUBLIC FORUM (approximately 6:30 PM) It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
. REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES The Board received a packet of information last week related to topics on today's agenda. Each Board member has had an opportunity to peruse the information prior to the meeting.
STUDENT ACHIEVEMENT REPORT - Presentation of student growth goal
REVIEW OF CONSENT AGENDA ITEMS - FOR ACTION ON AUGUST 30, 2018 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member or citizen so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Minutes of Board of Trustees Meetings Presenter: Dr. Eric Wright a. June 18, 2018 b. June 25, 2108 c. June 26, 2018 d. July 12, 2018 2. Finance Report and Tax Collections Presenter: Annette Folmar 3. Investment Report Presenter: Annette Folmar 4. Budget Amendments Presenter: Annette Folmar 5. Procurements Presenter: Annette Folmar a. Lead4Ward Presenter: Annette Folmar b. Follett Presenter: Annette Folmar c. Frontline (eSpEd) Presenter: Annette Folmar d. Special Education Professional Services Presenter: Annette Folmar e. Keyless Entry Presenter: Max Cleaver f. Ferris Jospeh Presenter: Annette Folmar g. Hill Co Dairy/Labatt Presenter: Annette Folmar h. Kurz & Co. Presenter: Annette Folmar i. Longhorn International Trucks, LTD Presenter: Max Cleaver j. Rush Truck Center of Texas, LP Presenter: Max Cleaver k. SC Fuels Presenter: Max Cleaver l. Southern Tire Mart Presenter: Max Cleaver m. Zonar Systems, Inc. Presenter: Max Cleaver 6. Contracts, Memorandums of Understanding and/or Agreements Presenter: Cabinet staff a. Community Action, Inc. of Central Texas / Head Start Presenter: Dr. Michael O'Guin, Patty Santoyo b. Communities in Schools of Central Texas Presenter: Dr. Michael O'Guin c. Extra-Curricular Status of 4-H/Adjunct Faculty Status of Hays County Extension Agents Presenter: Dr. Michael O'Guin, Suzi Mitchell d. Property, equipment breakdown, school liability, privacy and information security, and automobile insurance policy renewals Presenter: Max Cleaver 7. 2018-2019 Teacher Appraisal Calendar and List of Certified Appraisers for Teachers Presenter: Jim Baker
ACTION ITEMS - FOR ACTION ON AUGUST 20, 2018 Consideration and approval of a Buyboard contract #514-16 with Belfor for general disaster recovery and restoration services in the estimated amount of $112,918 and authorization for the Superintendent or designee to replace items damaged beyond salvage. Presenter: Max Cleaver
Student Code of Conduct for the 2018-2019 school year Presenter: Jesus Gomez
Consideration and Possible Appointment of Texas Association of School Boards Delegate and Alternate Delegate for the Annual TASA/TASB Conference Presenter: Merideth Keller, Board President
Consideration and possible adoption of revision of Board Policy FNCE(LOCAL) – Student Conduct – Personal Telecommunications/Electronic Devices Presenter: Dr. Eric Wright
REVIEW ACTION ITEMS - FOR ACTION ON AUGUST 30, 2018 Consideration and approval of the 2018-19 General Fund, Debt Service Fund, and Food Service Fund budgets and approval of the 2018-19 budget for additional accelerated instruction pursuant to HB 5 requirements Presenter: Annette Folmar
Consideration and Possible Adoption of Ordinance for Tax Rate for 2018-2019 Presenter: Annette Folmar
Consideration and Possible Approval of Final Budget Amendment for 2017-2018 Presenter: Annette Folmar
Consideration and Possible Commitment of Fund Balance for Fiscal Year Ended August 31, 2018 Presenter: Annette Folmar
Consideration and possible approval of the Hays CISD Employee Compensation Plan for 2018-2019 Fiscal Year Presenter: Jim Baker
Consideration and possible approval of the construction documents (CD) for the 2017 Bond CTE projects at Lehman High School (LHS) including Broadcast Studio, Vet Tech, and Auto Tech Presenter: Max Cleaver
Consideration and Possible Approval of Empaneling a School Attendance Zone Committee as Described in Policy FC(LOCAL) Presenter: Tim Savoy
INFORMATION - FOR DISCUSSION ON AUGUST 20, 2018 1. Update the Board on the 2017 Bond and Construction projects Presenter: Max Cleaver 2. Purchasing Coop Fees Presenter: Annette Folmar 3. FIRST READING - TASB Policy Update 111 Affecting Local Policies and Local Policies Not Covered in Update 111 BBD(LOCAL): Board Members - Training and Orientation - pg. 154 CAA(LOCAL): Fiscal Management Goals and Objectives - Financial Ethics - pg. 155 CJA(LOCAL): Contracted Services - Criminal History - pg. 159 DEA(LOCAL): Compensation and Benefits - Compensation Plan - pg. 160 DHE(LOCAL): Employee Standards of Conduct - Searches and Alcohol/Drug Testing - pg. 162 DI(LOCAL): Employee Welfare - pg. 165 FEA(LOCAL): Attendance - Compulsory Attendance - pg. 166 Local District Initiated Updates affecting local policies FB(EXHIBIT) – Equal Educational Opportunity - pg. 180 FFH(EXHIBIT) – Student Welfare – Freedom from Discrimination, Harassment, and Retaliation - pg. 181 Presenter: Dr. Eric Wright
INFORMATION - FOR DISCUSSION ON AUGUST 30, 2018 1. Beginning School Enrollment Report Presenter: Dr. Eric Wright
Q. UPCOMING BOARD MEETINGS Thursday, August 30, 2018 Regular Meeting - Hays High School Monday, September 17, 2018 Agenda Workshop - Hays High School Monday, September 24, 2018 Business Meeting - Hays High School Monday, October 22, 2018 Agenda Workshop - Hays High School Monday, October 29 2018 Business Meeting - Hays High School November 12, 2018 Agenda Workshop - Hays High School November 26, 2018 Business Meeting - Hays High School December 17, 2018 Business Meeting - Hays High School Tuesday, January 22, 2019 Agenda Workshop - Lehman High School Monday, January 28, 2019 Business Meeting – Lehman High School Official Board of Trustees information may be obtained at www.hayscisd.net R. ADJOURN