A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the November 26, 2018 Hays CISD Board of Trustees Business Meeting. B. CLOSED SESSION 1. Hear and deliberate regarding Superintendent's recommendations regarding employment and contract status of administrative professional personnel Tex. Gov't Code 551.074
C. RECONVENE IN OPEN SESSION (approximately 6:30 PM) D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary E. MISSION STATEMENT Presenter: Board Vice President
PUBLIC FORUM (approximately 6:30 PM) It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES The Board received a packet of information last week related to topics on today's agenda. Each Board member has had an opportunity to peruse the information prior to the meeting.
Consider and take possible action regarding Superintendent's recommendations regarding employment and contract status of administrative professional personnel Presenter: Dr. Eric Wright
REVIEW ACTION ITEMS - FOR ACTION ON NOVEMBER 26, 2018 Consideration and possible adoption of new attendance zone boundaries for high schools and middle schools. Presenter: Dr. Eric Wright, Tim Savoy, Rezoning Committee
DISTRICT GOALS REPORT Board/Staff/Community Relations Goal—HCISD is dedicated to treating all stakeholders with respect and dignity. Cultivating great community and staff relations requires empathy, visibility, trust, and communication. Communication through all appropriate avenues is a priority, and staff will receive training in these areas. Our district is committed to increasing client engagement both internally and externally. Evidence of Attainment—Staff will receive targeted training, after a process review, in the areas of customer service and community relations. HCISD will develop strategies and systems to make this the best place to work, and the plan will be presented to the Board in November. Presenter: Dr. Eric Wright, Tim Savoy
REVIEW OF CONSENT AGENDA ITEMS - FOR ACTION ON NOVEMBER 26, 2018 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Finance, Investment Reports and Tax Collections Presenter: Annette Folmar Action Sheet 181126 Consent Financial Statement Transmittal.doc 181126 Tax Collections 2018.10.pdf 2. Budget Amendments Presenter: Annette Folmar Action Sheet 181126 Consent Budget Amendments.doc 181126 Budget Amendments.Agenda 2018.11.pdf 3. Procurements Presenter: Cabinet Members Action Sheet 181126 Consent Procurements.doc a. Bilinguistics Bilinguistics_Agenda.pdf b. College Board College Board_Agenda.pdf Hays_2018-19 Path_CB-00022672_Executed.pdf c. Matera Paper Matera Paper_Agenda.pdf 4. Consideration and possible approval of the joint election agreement with the City of Hays Presenter: Tim Savoy Action Sheet 181105 Board Item Joint Elect Agreement City of Hays.docx 181017 Joint Election Agreement Hays CISD and City of Hays.pdf
Consideration and Possible Acceptance of Donation from Hays CISD Education Foundation Presenter: Tim Savoy, Angie Mendez
Consideration and possible approval of the assignment of fund balance for expenditures in the current fiscal year. Presenter: Annette Folmar
Consideration and possible approval of the expenditure of 2017 Bond funds for a BuyBoard Job Order Contract (JOC) #464-14 with Jamail-Smith in the amount of $56,689 for the installation of impact resistant window film at Hays HS and Lehman HS Presenter: Max Cleaver
Consideration and possible approval of select projects and material purchases contained in the 2018-19 Major Maintenance Fund Presenter: Max Cleaver
Consideration and possible approval of a professional engineering services agreement with Estes, McClure and Associates (EMA) for projects contained in the 2018-19 Major Maintenance Fund Presenter: Max Cleaver
Consideration and possible vote by resolution for Travis County Appraisal District Board of Directors Presenter: Board Matter
Consideration and possible nomination for Hays Central Appraisal District (HCAD) Board of Directors Presenter: Board Matter
INFORMATION - FOR DISCUSSION ON NOVEMBER 12, 2018 Board Report on elementary and middle school test data Presenter: Dr. Michael O'Guin
N2. Report to Board on District of Innovation plan development Presenter: Dr. Eric Wright, Sharrah Pharr Q. ADJOURN
Nov 12, 2018 Agenda Workshop
A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the November 26, 2018 Hays CISD Board of Trustees Business Meeting. B. CLOSED SESSION 1. Hear and deliberate regarding Superintendent's recommendations regarding employment and contract status of administrative professional personnel Tex. Gov't Code 551.074
C. RECONVENE IN OPEN SESSION (approximately 6:30 PM) D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary E. MISSION STATEMENT Presenter: Board Vice President
PUBLIC FORUM (approximately 6:30 PM) It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES The Board received a packet of information last week related to topics on today's agenda. Each Board member has had an opportunity to peruse the information prior to the meeting.
Consider and take possible action regarding Superintendent's recommendations regarding employment and contract status of administrative professional personnel Presenter: Dr. Eric Wright
REVIEW ACTION ITEMS - FOR ACTION ON NOVEMBER 26, 2018 Consideration and possible adoption of new attendance zone boundaries for high schools and middle schools. Presenter: Dr. Eric Wright, Tim Savoy, Rezoning Committee
DISTRICT GOALS REPORT Board/Staff/Community Relations Goal—HCISD is dedicated to treating all stakeholders with respect and dignity. Cultivating great community and staff relations requires empathy, visibility, trust, and communication. Communication through all appropriate avenues is a priority, and staff will receive training in these areas. Our district is committed to increasing client engagement both internally and externally. Evidence of Attainment—Staff will receive targeted training, after a process review, in the areas of customer service and community relations. HCISD will develop strategies and systems to make this the best place to work, and the plan will be presented to the Board in November. Presenter: Dr. Eric Wright, Tim Savoy
REVIEW OF CONSENT AGENDA ITEMS - FOR ACTION ON NOVEMBER 26, 2018 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Finance, Investment Reports and Tax Collections Presenter: Annette Folmar Action Sheet 181126 Consent Financial Statement Transmittal.doc 181126 Tax Collections 2018.10.pdf 2. Budget Amendments Presenter: Annette Folmar Action Sheet 181126 Consent Budget Amendments.doc 181126 Budget Amendments.Agenda 2018.11.pdf 3. Procurements Presenter: Cabinet Members Action Sheet 181126 Consent Procurements.doc a. Bilinguistics Bilinguistics_Agenda.pdf b. College Board College Board_Agenda.pdf Hays_2018-19 Path_CB-00022672_Executed.pdf c. Matera Paper Matera Paper_Agenda.pdf 4. Consideration and possible approval of the joint election agreement with the City of Hays Presenter: Tim Savoy Action Sheet 181105 Board Item Joint Elect Agreement City of Hays.docx 181017 Joint Election Agreement Hays CISD and City of Hays.pdf
Consideration and Possible Acceptance of Donation from Hays CISD Education Foundation Presenter: Tim Savoy, Angie Mendez
Consideration and possible approval of the assignment of fund balance for expenditures in the current fiscal year. Presenter: Annette Folmar
Consideration and possible approval of the expenditure of 2017 Bond funds for a BuyBoard Job Order Contract (JOC) #464-14 with Jamail-Smith in the amount of $56,689 for the installation of impact resistant window film at Hays HS and Lehman HS Presenter: Max Cleaver
Consideration and possible approval of select projects and material purchases contained in the 2018-19 Major Maintenance Fund Presenter: Max Cleaver
Consideration and possible approval of a professional engineering services agreement with Estes, McClure and Associates (EMA) for projects contained in the 2018-19 Major Maintenance Fund Presenter: Max Cleaver
Consideration and possible vote by resolution for Travis County Appraisal District Board of Directors Presenter: Board Matter
Consideration and possible nomination for Hays Central Appraisal District (HCAD) Board of Directors Presenter: Board Matter
INFORMATION - FOR DISCUSSION ON NOVEMBER 12, 2018 Board Report on elementary and middle school test data Presenter: Dr. Michael O'Guin
N2. Report to Board on District of Innovation plan development Presenter: Dr. Eric Wright, Sharrah Pharr Q. ADJOURN