A. CALL TO ORDER: Establish a quorum B. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary C. MISSION STATEMENT Presenter: Board Vice President
BOARD RECOGNITION • Abigail Parra - State Cross Country Competitor • Kyle Fire Department – Outstanding Community Partner Presenter: Tim Savoy
PUBLIC FORUM (approximately 6:30 PM) It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio and video of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES The Board received a packet of information last week related to topics on today's agenda. Each Board member has had an opportunity to peruse the information prior to the meeting.
Consideration and Possible Acceptance of Donation from Hays CISD Education Foundation Presenter: Tim Savoy, Angie Mendez
Consideration and possible adoption of new attendance zone boundaries for high schools and middle schools. Presenter: Dr. Eric Wright, Tim Savoy, Rezoning Committee
DISTRICT GOALS REPORT 1. Student Goal—Hays CISD believes in the achievement of every student. The District will evaluate and address the individual needs of each student. Student performance will be evaluated in academics, college readiness, and career development. Our staff believes in the education of the whole child and knows that success is based on more than the results of a single test. Evidence of Attainment—A summary of staff professional development efforts addressing data disaggregation, administrative walk-throughs, and CTE programs, will be presented in December and June that includes literacy and math data, along with specific curricular and teaching strategies to address these areas. Although the timeline calls for this to be presented in December, the professional development plan has been prepared and will be shared with the board at this November board agenda workshop. Presenter: Dr. Eric Wright, Belinda Ellis 2. Presented at November 12, 2018 agenda workshop: Board/Staff/Community Relations Goal—HCISD is dedicated to treating all stakeholders with respect and dignity. Cultivating great community and staff relations requires empathy, visibility, trust, and communication. Communication through all appropriate avenues is a priority, and staff will receive training in these areas. Our district is committed to increasing client engagement both internally and externally. Evidence of Attainment—Staff will receive targeted training, after a process review, in the areas of customer service and community relations. HCISD will develop strategies and systems to make this the best place to work, and the plan will be presented to the Board in November.
CONSENT AGENDA ITEMS Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Minutes of Board of Trustees Meetings Presenter: Dr. Eric Wright a. October 22, 2018 - Level III Hearing b. October 22, 2018 c. October 25, 2018 Rezoning Public Forum d. October 29, 2018 2. Finance, Investment Reports and Tax Collections Presenter: Annette Folmar 3. Budget Amendments Presenter: Annette Folmar 4. Procurements Presenter: Cabinet Members a. Bilinguistics b. College Board c. Matera Paper 5. Consideration and possible approval of the joint election agreement with the City of Hays Presenter: Tim Savoy 6. Consideration and possible approval of additional Certified Appraisers for teachers for the 2018-2019 school year Presenter: Jim Baker
I. ACTION ITEM - ACTION TAKEN ON NOVEMBER 12, 2018 J. Consider and take possible action regarding Superintendent's recommendations regarding employment and contract status of administrative professional personnel
Consideration and possible approval of the assignment of fund balance for expenditures in the current fiscal year. Presenter: Annette Folmar
Consideration and possible approval of the expenditure of 2017 Bond funds for a BuyBoard Job Order Contract (JOC) #464-14 with Jamail-Smith in the amount of $56,689 for the installation of impact resistant window film at Hays HS and Lehman HS Presenter: Max Cleaver
Consideration and possible approval of select projects and material purchases contained in the 2018- 19 Major Maintenance Fund Presenter: Max Cleaver
Consideration and possible approval of a professional engineering services agreement with Estes, McClure and Associates (EMA) for projects contained in the 2018-19 Major Maintenance Fund Presenter: Max Cleaver
Consideration and possible vote by resolution for Travis County Appraisal District Board of Directors Presenter: Board Matter
Consideration and possible nomination for Hays Central Appraisal District (HCAD) Board of Directors Presenter: Board Matter
INFORMATION 1. Presented at November 12, 2018 Agenda Workshop: Board Report on elementary and middle school test data 2. Presented at November 12, 2018 Agenda Workshop: Report to Board on District of Innovation plan development 3. Update the Board on the 2017 Bond and Construction projects Presenter: Max Cleaver
N. UPCOMING BOARD MEETINGS Monday, December 17, 2018 Business Meeting - Hays High School Tuesday, January 22, 2019 Agenda Workshop - Lehman High School Monday, January 28, 2019 Business Meeting – Lehman High School Official Board of Trustees information may be obtained at www.hayscisd.net O. ADJOURN
Nov 26, 2018 Board Meeting
A. CALL TO ORDER: Establish a quorum B. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary C. MISSION STATEMENT Presenter: Board Vice President
BOARD RECOGNITION • Abigail Parra - State Cross Country Competitor • Kyle Fire Department – Outstanding Community Partner Presenter: Tim Savoy
PUBLIC FORUM (approximately 6:30 PM) It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio and video of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES The Board received a packet of information last week related to topics on today's agenda. Each Board member has had an opportunity to peruse the information prior to the meeting.
Consideration and Possible Acceptance of Donation from Hays CISD Education Foundation Presenter: Tim Savoy, Angie Mendez
Consideration and possible adoption of new attendance zone boundaries for high schools and middle schools. Presenter: Dr. Eric Wright, Tim Savoy, Rezoning Committee
DISTRICT GOALS REPORT 1. Student Goal—Hays CISD believes in the achievement of every student. The District will evaluate and address the individual needs of each student. Student performance will be evaluated in academics, college readiness, and career development. Our staff believes in the education of the whole child and knows that success is based on more than the results of a single test. Evidence of Attainment—A summary of staff professional development efforts addressing data disaggregation, administrative walk-throughs, and CTE programs, will be presented in December and June that includes literacy and math data, along with specific curricular and teaching strategies to address these areas. Although the timeline calls for this to be presented in December, the professional development plan has been prepared and will be shared with the board at this November board agenda workshop. Presenter: Dr. Eric Wright, Belinda Ellis 2. Presented at November 12, 2018 agenda workshop: Board/Staff/Community Relations Goal—HCISD is dedicated to treating all stakeholders with respect and dignity. Cultivating great community and staff relations requires empathy, visibility, trust, and communication. Communication through all appropriate avenues is a priority, and staff will receive training in these areas. Our district is committed to increasing client engagement both internally and externally. Evidence of Attainment—Staff will receive targeted training, after a process review, in the areas of customer service and community relations. HCISD will develop strategies and systems to make this the best place to work, and the plan will be presented to the Board in November.
CONSENT AGENDA ITEMS Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Minutes of Board of Trustees Meetings Presenter: Dr. Eric Wright a. October 22, 2018 - Level III Hearing b. October 22, 2018 c. October 25, 2018 Rezoning Public Forum d. October 29, 2018 2. Finance, Investment Reports and Tax Collections Presenter: Annette Folmar 3. Budget Amendments Presenter: Annette Folmar 4. Procurements Presenter: Cabinet Members a. Bilinguistics b. College Board c. Matera Paper 5. Consideration and possible approval of the joint election agreement with the City of Hays Presenter: Tim Savoy 6. Consideration and possible approval of additional Certified Appraisers for teachers for the 2018-2019 school year Presenter: Jim Baker
I. ACTION ITEM - ACTION TAKEN ON NOVEMBER 12, 2018 J. Consider and take possible action regarding Superintendent's recommendations regarding employment and contract status of administrative professional personnel
Consideration and possible approval of the assignment of fund balance for expenditures in the current fiscal year. Presenter: Annette Folmar
Consideration and possible approval of the expenditure of 2017 Bond funds for a BuyBoard Job Order Contract (JOC) #464-14 with Jamail-Smith in the amount of $56,689 for the installation of impact resistant window film at Hays HS and Lehman HS Presenter: Max Cleaver
Consideration and possible approval of select projects and material purchases contained in the 2018- 19 Major Maintenance Fund Presenter: Max Cleaver
Consideration and possible approval of a professional engineering services agreement with Estes, McClure and Associates (EMA) for projects contained in the 2018-19 Major Maintenance Fund Presenter: Max Cleaver
Consideration and possible vote by resolution for Travis County Appraisal District Board of Directors Presenter: Board Matter
Consideration and possible nomination for Hays Central Appraisal District (HCAD) Board of Directors Presenter: Board Matter
INFORMATION 1. Presented at November 12, 2018 Agenda Workshop: Board Report on elementary and middle school test data 2. Presented at November 12, 2018 Agenda Workshop: Report to Board on District of Innovation plan development 3. Update the Board on the 2017 Bond and Construction projects Presenter: Max Cleaver
N. UPCOMING BOARD MEETINGS Monday, December 17, 2018 Business Meeting - Hays High School Tuesday, January 22, 2019 Agenda Workshop - Lehman High School Monday, January 28, 2019 Business Meeting – Lehman High School Official Board of Trustees information may be obtained at www.hayscisd.net O. ADJOURN