A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the February 25, 2019 Hays CISD Board of Trustees Business Meeting. B. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary C. MISSION STATEMENT Presenter: Board Vice President
BOARD RECOGNITION - SCHEDULED FOR FEBRUARY 25, 2019 · CTE Grand Champion Winners Hays County Livestock Show · CTE Cosmetology State-Advancing Team · CTE Forensic Sciences State-Advancing Team · MCJROTC HHS Marksmanship Teams – State Winners · TMEA State Honor Choir Students · HEB – Outstanding Community Partner · Buda Lion’s Club – Outstanding Community Partner Presenter: Tim Savoy
PUBLIC FORUM (approximately 6:30 PM) It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio and video of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments
Update on Fine Arts Program at Fuentes Elementary and Report on Addition of World Music Program Presenter: Regina Butcher
ELAR Selection Committee report Presenter: Sandra Dowdy, Sami Kinsey, Derek McDaniel
STUDENT ACHIEVEMENT REPORT Overview of Campus Showcases Presenter: S.Dowdy, D.McDaniel, K.Malandruccolo
REVIEW OF CONSENT AGENDA ITEMS - FOR ACTION ON FEBRUARY 25, 2019 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Minutes of Board of Trustees Meetings Presenter: Dr. Eric Wright a. January 22, 2019 b. January 28, 2019 2. Finance Report Presenter: Annette Folmar 3. Budget Amendments Presenter: Annette Folmar 4. Procurements a. Aruba Wireless - JHS & Transportation Presenter: Dianne Borreson b. Phone Equipment - JHS and Transportation Presenter: Dianne Borreson c. Library Books - BES Presenter: Sandra Dowdy, Dr.Jennifer Garcia, Jeannine Freeman d. Library Books - JHS Presenter: Sandra Dowdy, Dr. Jennifer Garcia, Jeannine Freeman e. Band Equipment - JHS Presenter: SAndra Dowdy, Dr. Michael O'Guin, Joey Lucita f. Athletic Supplies & Equipment - JHS Presenter: Sandra Dowdy, Dr. Michael O'Guin, Betsy Russell g. PENDING - Weight Room Equipment - JHS Presenter: Sandra Dowdy, Dr. Michael O'Guin, Betsy Russell
REVIEW ACTION ITEMS - FOR ACTION ON FEBRUARY 25, 2019 Consideration and possible approval of a bid and multiple cooperative purchases for 2017 Bond HVAC Projects Presenter: Max Cleaver
Consideration and possible approval of the expenditure of 2017 Bond funds for a BuyBoard Job Order Contract (JOC) #464-14 with Jamail-Smith for the installation of 12 millimeter impact resistant window film at the Hays CISD Campuses Presenter: Max Cleaver
Consideration and possible approval of the GMP for the 2017 Bond CTE Projects at Hays High School (HHS) including Culinary Arts, Vet Tech, Broadcast, Auto Tech, and the renovation of the ceiling in the campus administration area Presenter: Max Cleaver
Consideration and possible approval of a cooperative purchasing contract (TIPS Contract #2092415) with Tri-Lam Roofing and Waterproofing for the 2017 Bond Roofing Projects Presenter: Max Cleaver
Consideration and possible approval of Class Size Waiver Presenter: Jim Baker
Consideration and possible adoption of Local Policy Revisions a. CCA(LOCAL) - Local Revenue Sources - Bond Issues Presenter: Tim Savoy b. DEC(LOCAL) - Compensation, Benefits, Leaves & Absences Presenter: Jim Baker c. District of Innovation required revisions (1) AF - Innovation Districts Presenter: Jim Baker (2) DBA - Employment Requirements and Restrictions - Credentials and Records Presenter: Jim Baker (3) DK - Assignments and Schedules Presenter: Jim Baker (4) EB - School Calendar Presenter: Tim Savoy, Dr. Eric Wright
Consideration and possible approval of the FBOC Charter Presenter: Tim Savoy
Recommendations regarding appointments to School Health Advisory Council (SHAC) Presenter: Dr. Michael O'Guin; Macie Walker
Budget Calendar Overview and Timeline Presenter: Annette Folmar
TASB Policy Update 112 Affecting Local Policies - FIRST READING 1) BJA(LOCAL): Superintendent - Qualifications and Duties 2) CCG(LOCAL): Local Revenue Sources - Ad Valorem Taxes 3) CCGA(LOCAL): Ad Valorem Taxes - Exemptions and Payments 4) CCGB(LOCAL): Ad Valorem Taxes - Economic Development 5) CH(LOCAL): Purchasing and Acquisition 6) CQ(LOCAL): Technology Resources 7) CV(LOCAL): Facilities Construction 8) DCB(LOCAL): Employment Practices - Term Contracts 9) DH(LOCAL): Employee Standards of Conduct 10) DIA(LOCAL): Employee Welfare - Freedom from Discrimination, Harassment, and Retaliation 11) FMA(LOCAL): Student Activities - School-Sponsored Publications 12) FNG(LOCAL): Student Rights and Responsibilities - Student and Parent Complaints/ Grievances 13) GF(LOCAL): Public Complaints 14) GKA(LOCAL): Community Relations - Conduct on School Premises 15) GKB(LOCAL): Community Relations - Advertising and Fundraising Presenter: Dr. Eric Wright
Report on 2017 bond and construction projects Presenter: Max Cleaver
L. UPCOMING BOARD MEETINGS Monday, February 25, 2019, Business Meeting, Lehman High School Monday, March 11, 2019, Agenda Workshop, Lehman High School Monday, March 25, 2019, Business Meeting, Lehman High School Monday, April 15, 2019, Agenda Workshop, Lehman High School Monday, April 22, 2019, Business Meeting, Lehman High School Monday, May 20, 2019, Agenda Workshop, Lehman High School Tuesday, May 28, 2019, Business Meeting, Lehman High School Monday, June 17, 2019, Agenda Workshop, Hays High School Monday, June 24, 2019, Business Meeting, Hays High School Official Board of Trustees information may be obtained at www.hayscisd.net M. ADJOURN
Feb 18, 2019 Agenda Workshop
A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the February 25, 2019 Hays CISD Board of Trustees Business Meeting. B. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary C. MISSION STATEMENT Presenter: Board Vice President
BOARD RECOGNITION - SCHEDULED FOR FEBRUARY 25, 2019 · CTE Grand Champion Winners Hays County Livestock Show · CTE Cosmetology State-Advancing Team · CTE Forensic Sciences State-Advancing Team · MCJROTC HHS Marksmanship Teams – State Winners · TMEA State Honor Choir Students · HEB – Outstanding Community Partner · Buda Lion’s Club – Outstanding Community Partner Presenter: Tim Savoy
PUBLIC FORUM (approximately 6:30 PM) It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio and video of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments
Update on Fine Arts Program at Fuentes Elementary and Report on Addition of World Music Program Presenter: Regina Butcher
ELAR Selection Committee report Presenter: Sandra Dowdy, Sami Kinsey, Derek McDaniel
STUDENT ACHIEVEMENT REPORT Overview of Campus Showcases Presenter: S.Dowdy, D.McDaniel, K.Malandruccolo
REVIEW OF CONSENT AGENDA ITEMS - FOR ACTION ON FEBRUARY 25, 2019 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Minutes of Board of Trustees Meetings Presenter: Dr. Eric Wright a. January 22, 2019 b. January 28, 2019 2. Finance Report Presenter: Annette Folmar 3. Budget Amendments Presenter: Annette Folmar 4. Procurements a. Aruba Wireless - JHS & Transportation Presenter: Dianne Borreson b. Phone Equipment - JHS and Transportation Presenter: Dianne Borreson c. Library Books - BES Presenter: Sandra Dowdy, Dr.Jennifer Garcia, Jeannine Freeman d. Library Books - JHS Presenter: Sandra Dowdy, Dr. Jennifer Garcia, Jeannine Freeman e. Band Equipment - JHS Presenter: SAndra Dowdy, Dr. Michael O'Guin, Joey Lucita f. Athletic Supplies & Equipment - JHS Presenter: Sandra Dowdy, Dr. Michael O'Guin, Betsy Russell g. PENDING - Weight Room Equipment - JHS Presenter: Sandra Dowdy, Dr. Michael O'Guin, Betsy Russell
REVIEW ACTION ITEMS - FOR ACTION ON FEBRUARY 25, 2019 Consideration and possible approval of a bid and multiple cooperative purchases for 2017 Bond HVAC Projects Presenter: Max Cleaver
Consideration and possible approval of the expenditure of 2017 Bond funds for a BuyBoard Job Order Contract (JOC) #464-14 with Jamail-Smith for the installation of 12 millimeter impact resistant window film at the Hays CISD Campuses Presenter: Max Cleaver
Consideration and possible approval of the GMP for the 2017 Bond CTE Projects at Hays High School (HHS) including Culinary Arts, Vet Tech, Broadcast, Auto Tech, and the renovation of the ceiling in the campus administration area Presenter: Max Cleaver
Consideration and possible approval of a cooperative purchasing contract (TIPS Contract #2092415) with Tri-Lam Roofing and Waterproofing for the 2017 Bond Roofing Projects Presenter: Max Cleaver
Consideration and possible approval of Class Size Waiver Presenter: Jim Baker
Consideration and possible adoption of Local Policy Revisions a. CCA(LOCAL) - Local Revenue Sources - Bond Issues Presenter: Tim Savoy b. DEC(LOCAL) - Compensation, Benefits, Leaves & Absences Presenter: Jim Baker c. District of Innovation required revisions (1) AF - Innovation Districts Presenter: Jim Baker (2) DBA - Employment Requirements and Restrictions - Credentials and Records Presenter: Jim Baker (3) DK - Assignments and Schedules Presenter: Jim Baker (4) EB - School Calendar Presenter: Tim Savoy, Dr. Eric Wright
Consideration and possible approval of the FBOC Charter Presenter: Tim Savoy
Recommendations regarding appointments to School Health Advisory Council (SHAC) Presenter: Dr. Michael O'Guin; Macie Walker
Budget Calendar Overview and Timeline Presenter: Annette Folmar
TASB Policy Update 112 Affecting Local Policies - FIRST READING 1) BJA(LOCAL): Superintendent - Qualifications and Duties 2) CCG(LOCAL): Local Revenue Sources - Ad Valorem Taxes 3) CCGA(LOCAL): Ad Valorem Taxes - Exemptions and Payments 4) CCGB(LOCAL): Ad Valorem Taxes - Economic Development 5) CH(LOCAL): Purchasing and Acquisition 6) CQ(LOCAL): Technology Resources 7) CV(LOCAL): Facilities Construction 8) DCB(LOCAL): Employment Practices - Term Contracts 9) DH(LOCAL): Employee Standards of Conduct 10) DIA(LOCAL): Employee Welfare - Freedom from Discrimination, Harassment, and Retaliation 11) FMA(LOCAL): Student Activities - School-Sponsored Publications 12) FNG(LOCAL): Student Rights and Responsibilities - Student and Parent Complaints/ Grievances 13) GF(LOCAL): Public Complaints 14) GKA(LOCAL): Community Relations - Conduct on School Premises 15) GKB(LOCAL): Community Relations - Advertising and Fundraising Presenter: Dr. Eric Wright
Report on 2017 bond and construction projects Presenter: Max Cleaver
L. UPCOMING BOARD MEETINGS Monday, February 25, 2019, Business Meeting, Lehman High School Monday, March 11, 2019, Agenda Workshop, Lehman High School Monday, March 25, 2019, Business Meeting, Lehman High School Monday, April 15, 2019, Agenda Workshop, Lehman High School Monday, April 22, 2019, Business Meeting, Lehman High School Monday, May 20, 2019, Agenda Workshop, Lehman High School Tuesday, May 28, 2019, Business Meeting, Lehman High School Monday, June 17, 2019, Agenda Workshop, Hays High School Monday, June 24, 2019, Business Meeting, Hays High School Official Board of Trustees information may be obtained at www.hayscisd.net M. ADJOURN