A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the August 26, 2019 Hays CISD Board of Trustees Business Meeting. B. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS (approximately 6:30 PM) United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary C. MISSION STATEMENT Presenter: Board Vice President
BOARD RECOGNITION - SCHEDULED FOR AUGUST 26, 2019 • The Hays CISD Education Foundation Presenter: Tim Savoy
PUBLIC FORUM It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
Additional Item
REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES The Board received a packet of information last week related to topics on today's agenda. Each Board member has had an opportunity to peruse the information prior to the meeting.
STUDENT ACHIEVEMENT REPORT - Presentation of student growth goal
Consideration and possible approval of the amended Hays CISD Employee Compensation Plan for 2019-2020 Fiscal Year Presenter: Marivel Sedillo
Consideration and possible approval of budget amendments. Presenter: Randy Rau
Consideration and possible approval of additional teaching positions for growth as necessitated per staffing guidelines Presenter: Marivel Sedillo
REVIEW OF CONSENT AGENDA ITEMS - FOR ACTION ON AUGUST 26, 2019 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member or citizen so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Minutes of Board of Trustees Meetings Presenter: Dr. Eric Wright a. June 10, 2019 b. June 11, 2019 c. June 17, 2019 d. June 24, 2019 2. Financial data through July 31, 2019 Presenter: Randy Rau 3. Investment Report Presenter: Randy Rau 4. Procurements a. 911 Emergency Systems and CNC Machinery for Johnson High School-Teaching Systems, Inc. Presenter: Sandra Dowdy b. Antivirus Software District Wide Presenter: Dianne Borreson c. Bread Products for Child Nutrition Presenter: Randy Rau d. Bulk Fuel Presenter: Max Cleaver e. Daily Math Fluency Kits K-5th Grade Presenter: Sandra Dowdy f. Dairy & Other Food Service Purchases Presenter: Randy Rau g. Medicaid & Student Health (SHARS) Billing Presenter: Sandra Dowdy h. Produce Food Service Purchase Presenter: Randy Rau i. Single Sign On (SSO) Solution Presenter: Dianne Borreson j. SPED Contracted Professional Services Presenter: Sandra Dowdy k. SPED Software Presenter: Sandra Dowdy l. Tires/Services for Transportation Presenter: Max Cleaver m. Transportation Supplies & Services Presenter: Max Cleaver n. Video Surveillance Software Presenter: Dianne Borreson o. Tracking Software for Bus Riding Students – SMART Tag Presenter: Max Cleaver 5. Contracts, Memorandums of Understanding and/or Agreements Presenter: Cabinet staff a. Teacher Fellows Presenter: Marivel Sedillo b. Extra-Curricular Status of 4-H/Adjunct Faculty Status of Hays County Extension Agents Presenter: Dr. Michael O'Guin, Suzi Mitchell c. Consideration and possible approval of unemployment insurance policy renewal, effective October 1, 2019- September 30, 2020 Presenter: Max Cleaver d. Hays County - School Resource Officers 2019-2020 Presenter: Max Cleaver, Jeri Skrocki 6. Consideration and possible approval of the request from taxpayer to refund penalty and accrued interest in the amount of $172.08 Presenter: Randy Rau 7. 2019-2020 Teacher Appraisal Calendar and List of Certified Appraisers for Teachers Presenter: Marivel Sedillo
REVIEW ACTION ITEMS - FOR ACTION ON AUGUST 26, 2019 1. Consideration and possible acceptance of the certified values from the appraisal districts Presenter: Randy Rau 2. Consideration and Possible Adoption of Ordinance for Tax Rate for 2019-2020 Presenter: Randy Rau 3. Consideration and possible approval of a natural gas easement to service the LHS CTE Building. Presenter: Max Cleaver 4. Consideration and possible rejection of the competitive sealed proposals for the Dahlstrom MS (DMS) and Wallace MS (WMS) Restroom/Concession Buildings, and authorization for the administration to deliver the projects using the Construction Manager At-Risk (CMAR) method Presenter: Max Cleaver 5. Consideration and possible approval of a Guaranteed Maximum Price (GMP) agreement with Bartlett-Cocke in the amount of $941,772 for the DMS and WMS Restroom/Concession Buildings, and authorization to utilize surplus bond funds to complete the project Presenter: Max Cleaver 6. Adoption of Student Code of Conduct for the 2019-2020 school year Presenter: Jesus Gomez; Adrianna Price 7. Review and possible adoption of the Hays CISD Goals for 2019-2020 Presenter: Dr. Eric Wright, Esperanza Orosco 8. TASB Policy Update 113 Affecting Local Policies - FIRST READING · BBE(LOCAL): Board Members - Authority · BDD(LOCAL): Board Internal Organization - Attorney · BJCD(LOCAL): Superintendent - Evaluation · CI(LOCAL): School Properties Disposal · CO(LOCAL): Food And Nutrition Management · COA(LOCAL): Food And Nutrition Management - Procurement · COB(LOCAL): Food And Nutrition Management - Free And Reduced-Price Meals · CRB(LOCAL): Insurance And Annuities Management - Liability Insurance · EHBAF(LOCAL): Special Education - Video/Audio Monitoring · FNF(LOCAL): Student Rights And Responsibilities - Investigations And Searches Presenter: Dr. Eric Wright 9. Consideration and possible endorsement of an individual to serve on the TASB Board of Directors –Region 13, Position B Presenter: Dr. Eric Wright, Esperanza Orosco 10. Consideration and Possible Appointment of Texas Association of School Boards Delegate and Alternate Delegate for the Annual TASA/TASB Conference Presenter: Dr. Eric Wright, Esperanza Orosco
INFORMATION - FOR DISCUSSION ON AUGUST 19, 2019 Beginning School Enrollment Report Presenter: Dr. Eric Wright
Update the Board on the 2017 Bond and Construction projects Presenter: Max Cleaver
M. UPCOMING BOARD MEETINGS Monday, August 19, 2019 Agenda Workshop Hays High School Monday, August 26, 2019 Regular Meeting Hays High School Monday, September 16, 2019 Agenda Workshop Hays High School Monday, September 23, 2019 Business Meeting Hays High School Monday, October 21, 2019 Agenda Workshop Hays High School Monday, October 28, 2019 Business Meeting Hays High School Monday, November 11, 2019 Agenda Workshop Hays High School Monday, November 18, 2019 Business Meeting Hays High School Monday, December 16, 2019 Business Meeting Lehman High School Official Board of Trustees information may be obtained at www.hayscisd.net N. ADJOURN
Aug 19, 2019 Agenda Workshop
A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the August 26, 2019 Hays CISD Board of Trustees Business Meeting. B. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS (approximately 6:30 PM) United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary C. MISSION STATEMENT Presenter: Board Vice President
BOARD RECOGNITION - SCHEDULED FOR AUGUST 26, 2019 • The Hays CISD Education Foundation Presenter: Tim Savoy
PUBLIC FORUM It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
Additional Item
REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES The Board received a packet of information last week related to topics on today's agenda. Each Board member has had an opportunity to peruse the information prior to the meeting.
STUDENT ACHIEVEMENT REPORT - Presentation of student growth goal
Consideration and possible approval of the amended Hays CISD Employee Compensation Plan for 2019-2020 Fiscal Year Presenter: Marivel Sedillo
Consideration and possible approval of budget amendments. Presenter: Randy Rau
Consideration and possible approval of additional teaching positions for growth as necessitated per staffing guidelines Presenter: Marivel Sedillo
REVIEW OF CONSENT AGENDA ITEMS - FOR ACTION ON AUGUST 26, 2019 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member or citizen so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Minutes of Board of Trustees Meetings Presenter: Dr. Eric Wright a. June 10, 2019 b. June 11, 2019 c. June 17, 2019 d. June 24, 2019 2. Financial data through July 31, 2019 Presenter: Randy Rau 3. Investment Report Presenter: Randy Rau 4. Procurements a. 911 Emergency Systems and CNC Machinery for Johnson High School-Teaching Systems, Inc. Presenter: Sandra Dowdy b. Antivirus Software District Wide Presenter: Dianne Borreson c. Bread Products for Child Nutrition Presenter: Randy Rau d. Bulk Fuel Presenter: Max Cleaver e. Daily Math Fluency Kits K-5th Grade Presenter: Sandra Dowdy f. Dairy & Other Food Service Purchases Presenter: Randy Rau g. Medicaid & Student Health (SHARS) Billing Presenter: Sandra Dowdy h. Produce Food Service Purchase Presenter: Randy Rau i. Single Sign On (SSO) Solution Presenter: Dianne Borreson j. SPED Contracted Professional Services Presenter: Sandra Dowdy k. SPED Software Presenter: Sandra Dowdy l. Tires/Services for Transportation Presenter: Max Cleaver m. Transportation Supplies & Services Presenter: Max Cleaver n. Video Surveillance Software Presenter: Dianne Borreson o. Tracking Software for Bus Riding Students – SMART Tag Presenter: Max Cleaver 5. Contracts, Memorandums of Understanding and/or Agreements Presenter: Cabinet staff a. Teacher Fellows Presenter: Marivel Sedillo b. Extra-Curricular Status of 4-H/Adjunct Faculty Status of Hays County Extension Agents Presenter: Dr. Michael O'Guin, Suzi Mitchell c. Consideration and possible approval of unemployment insurance policy renewal, effective October 1, 2019- September 30, 2020 Presenter: Max Cleaver d. Hays County - School Resource Officers 2019-2020 Presenter: Max Cleaver, Jeri Skrocki 6. Consideration and possible approval of the request from taxpayer to refund penalty and accrued interest in the amount of $172.08 Presenter: Randy Rau 7. 2019-2020 Teacher Appraisal Calendar and List of Certified Appraisers for Teachers Presenter: Marivel Sedillo
REVIEW ACTION ITEMS - FOR ACTION ON AUGUST 26, 2019 1. Consideration and possible acceptance of the certified values from the appraisal districts Presenter: Randy Rau 2. Consideration and Possible Adoption of Ordinance for Tax Rate for 2019-2020 Presenter: Randy Rau 3. Consideration and possible approval of a natural gas easement to service the LHS CTE Building. Presenter: Max Cleaver 4. Consideration and possible rejection of the competitive sealed proposals for the Dahlstrom MS (DMS) and Wallace MS (WMS) Restroom/Concession Buildings, and authorization for the administration to deliver the projects using the Construction Manager At-Risk (CMAR) method Presenter: Max Cleaver 5. Consideration and possible approval of a Guaranteed Maximum Price (GMP) agreement with Bartlett-Cocke in the amount of $941,772 for the DMS and WMS Restroom/Concession Buildings, and authorization to utilize surplus bond funds to complete the project Presenter: Max Cleaver 6. Adoption of Student Code of Conduct for the 2019-2020 school year Presenter: Jesus Gomez; Adrianna Price 7. Review and possible adoption of the Hays CISD Goals for 2019-2020 Presenter: Dr. Eric Wright, Esperanza Orosco 8. TASB Policy Update 113 Affecting Local Policies - FIRST READING · BBE(LOCAL): Board Members - Authority · BDD(LOCAL): Board Internal Organization - Attorney · BJCD(LOCAL): Superintendent - Evaluation · CI(LOCAL): School Properties Disposal · CO(LOCAL): Food And Nutrition Management · COA(LOCAL): Food And Nutrition Management - Procurement · COB(LOCAL): Food And Nutrition Management - Free And Reduced-Price Meals · CRB(LOCAL): Insurance And Annuities Management - Liability Insurance · EHBAF(LOCAL): Special Education - Video/Audio Monitoring · FNF(LOCAL): Student Rights And Responsibilities - Investigations And Searches Presenter: Dr. Eric Wright 9. Consideration and possible endorsement of an individual to serve on the TASB Board of Directors –Region 13, Position B Presenter: Dr. Eric Wright, Esperanza Orosco 10. Consideration and Possible Appointment of Texas Association of School Boards Delegate and Alternate Delegate for the Annual TASA/TASB Conference Presenter: Dr. Eric Wright, Esperanza Orosco
INFORMATION - FOR DISCUSSION ON AUGUST 19, 2019 Beginning School Enrollment Report Presenter: Dr. Eric Wright
Update the Board on the 2017 Bond and Construction projects Presenter: Max Cleaver
M. UPCOMING BOARD MEETINGS Monday, August 19, 2019 Agenda Workshop Hays High School Monday, August 26, 2019 Regular Meeting Hays High School Monday, September 16, 2019 Agenda Workshop Hays High School Monday, September 23, 2019 Business Meeting Hays High School Monday, October 21, 2019 Agenda Workshop Hays High School Monday, October 28, 2019 Business Meeting Hays High School Monday, November 11, 2019 Agenda Workshop Hays High School Monday, November 18, 2019 Business Meeting Hays High School Monday, December 16, 2019 Business Meeting Lehman High School Official Board of Trustees information may be obtained at www.hayscisd.net N. ADJOURN