A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the September 23, 2019 Hays CISD Board of Trustees Business Meeting. B. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS (approximately 6:30 PM) United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary C. MISSION STATEMENT The mission of Hays CISD is to nurture students to become extraordinary citizens through unique, personal educational experiences through an innovative community of learners while celebrating our diversity and legacy. Presenter: Board Vice President
BOARD RECOGNITION - SCHEDULED FOR SEPTEMBER 23, 2019 • Campus and District Recipients of the No Place for Hate Designation • Major Donors to the District Back-to-School School Supply Drive • Students and Teachers Selected to Participate in the Jason Learning Argonauts Program Expedition to the Amazon Rain Forest in Peru Presenter: Tim Savoy
PUBLIC FORUM It is the policy of the Board that, if members of the public wish to address the Board in Public Forum, they must complete and submit the Request to Address the Board of Trustees form (green sheet). This form may be obtained and at the entrance to the Board room and must be submitted to Tim Savoy, Public Information Officer at the entrance prior to reconvening in open session. Public participation in Board meetings is limited to the Public Forum portion of the meeting agenda, as is provided in Board policy. Please be aware that the audio of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES The Board received a packet of information last week related to topics on today's agenda. Each Board member has had an opportunity to peruse the information prior to the meeting.
STUDENT ACHIEVEMENT REPORT Student Goal—Hays CISD believes in the achievement of every student. The District will evaluate and address the individual needs of each student. Student performance will be evaluated in academics, college, career, and military readiness. Our staff believes in the education of the whole child and believes that success is based on more than the results of a single test, including social and emotional learning, strong interpersonal skills, and the development of positive members of society. Evidence of Attainment—The Board will receive a report summarizing student academic performance, including college, career, and military readiness efforts by campus at the September Meeting. Presenter: Sandra Dowdy, Charlotte Winkelmann
REVIEW OF CONSENT AGENDA ITEMS - FOR ACTION ON SEPTEMBER 23, 2019 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member or citizen so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Minutes of Board of Trustees Meetings Presenter: Dr. Eric Wright a. August 1, 2019 b. August 19, 2019 c. August 23, 2019 d. August 26, 2019 2. August 2019 Financial Statements Presenter: Randy Rau 3. Budget Amendments Presenter: Randy Rau 4. Procurements a. Communication Systems Upgrades – Beckwith Electronic Systems Presenter: Dianne Borreson b. CTE Furniture HHS – Worthington Furniture Presenter: Sandra Dowdy c. CTE Furniture LHS – Worthington Furniture Presenter: Sandra Dowdy d. Do the Math Modules – HMH Presenter: Sandra Dowdy e. Electrical & Energy Management Supplies & Materials – Dealers Electric & Hill Co Electric Presenter: Max Cleaver f. HVAC Filter Service – TX Filter Service Presenter: Max Cleaver g. Language & Literacy Software – Imagine Learning Presenter: Sandra Dowdy h. Orientation – Mobility Svcs & Braille – Lindsey Ehlers Presenter: Sandra Dowdy i. Personnel Management System - Severin International (PowerSchool) Presenter: Marivel Sedillo j. Portable Building Moving – Shultz House Movers & A-OK Presenter: Max Cleaver k. Software & Equipment – Software House International (SHI) Presenter: Dianne Borreson l. Speech – Language Therapy Contracted Svcs – Bilinguistic Presenter: Sandra Dowdy m. Visual Impairment Contracted Svcs – Roberta Carlson Presenter: Sandra Dowdy 5. Consideration and possible approval of updated list of Certified Appraisers Presenter: Marivel Sedillo
REVIEW ACTION ITEMS - FOR ACTION ON SEPTEMBER 23, 2019 Consideration and possible adoption of the Hays CISD Board Operating Procedures Presenter: Esperanza Orosco, Dr. Eric Wright
Consideration and possible adoption of the Social Contract for the Hays CISD Board of Trustees Presenter: Esperanza Orosco, Dr. Eric Wright
Consideration and possible revisions to the Board Meeting Calendar adopted by the board on June 24, 2019. Presenter: Esperanza Orosco, Dr. Eric Wright
Consideration and possible adoption of the instrument to be used to evaluate the Superintendent Presenter: Esperanza Orosco, Dr. Eric Wright
Consideration and possible nominations of Appraisal District Directors for the Hays Central Appraisal District Presenter: Randy Rau
Consideration and possible nominations of Appraisal District Directors for the Caldwell County Appraisal District Presenter: Randy Rau
Consideration and possible approval of a resolution authorizing a utility easement to be granted to the City of Uhland, Texas at the Uhland Elementary School site Presenter: Max Cleaver
Consideration and possible approval of a professional services agreement with Doucet and Associates in the amount of $74,504 for civil engineering services for parking improvements at the Beacon Hill Operations Facility Presenter: Max Cleaver
First Reading – Proposed Changes to Policy FC (Local) School Attendance Areas Presenter: Tim Savoy
First Reading – Proposed Changes to Policy FL (Local) Student Records Presenter: Tim Savoy
INFORMATION - FOR DISCUSSION ON SEPTEMBER 16, 2019 Update the Board on the 2017 Bond and Construction projects Presenter: Max Cleaver
K. BOARD REFERENCE DOCUMENTS L. UPCOMING BOARD MEETINGS Monday, September 23, 2019 Business Meeting Hays High School Monday, October 21, 2019 Agenda Workshop Hays High School Monday, October 28, 2019 Business Meeting Hays High School Monday, November 11, 2019 Agenda Workshop Hays High School Monday, November 18, 2019 Business Meeting Hays High School Monday, December 16, 2019 Business Meeting Lehman High School Official Board of Trustees information may be obtained at www.hayscisd.net M. ADJOURN
Sep 16, 2019 Board Meeting
A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the September 23, 2019 Hays CISD Board of Trustees Business Meeting. B. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS (approximately 6:30 PM) United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary C. MISSION STATEMENT The mission of Hays CISD is to nurture students to become extraordinary citizens through unique, personal educational experiences through an innovative community of learners while celebrating our diversity and legacy. Presenter: Board Vice President
BOARD RECOGNITION - SCHEDULED FOR SEPTEMBER 23, 2019 • Campus and District Recipients of the No Place for Hate Designation • Major Donors to the District Back-to-School School Supply Drive • Students and Teachers Selected to Participate in the Jason Learning Argonauts Program Expedition to the Amazon Rain Forest in Peru Presenter: Tim Savoy
PUBLIC FORUM It is the policy of the Board that, if members of the public wish to address the Board in Public Forum, they must complete and submit the Request to Address the Board of Trustees form (green sheet). This form may be obtained and at the entrance to the Board room and must be submitted to Tim Savoy, Public Information Officer at the entrance prior to reconvening in open session. Public participation in Board meetings is limited to the Public Forum portion of the meeting agenda, as is provided in Board policy. Please be aware that the audio of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES The Board received a packet of information last week related to topics on today's agenda. Each Board member has had an opportunity to peruse the information prior to the meeting.
STUDENT ACHIEVEMENT REPORT Student Goal—Hays CISD believes in the achievement of every student. The District will evaluate and address the individual needs of each student. Student performance will be evaluated in academics, college, career, and military readiness. Our staff believes in the education of the whole child and believes that success is based on more than the results of a single test, including social and emotional learning, strong interpersonal skills, and the development of positive members of society. Evidence of Attainment—The Board will receive a report summarizing student academic performance, including college, career, and military readiness efforts by campus at the September Meeting. Presenter: Sandra Dowdy, Charlotte Winkelmann
REVIEW OF CONSENT AGENDA ITEMS - FOR ACTION ON SEPTEMBER 23, 2019 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member or citizen so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. 1. Minutes of Board of Trustees Meetings Presenter: Dr. Eric Wright a. August 1, 2019 b. August 19, 2019 c. August 23, 2019 d. August 26, 2019 2. August 2019 Financial Statements Presenter: Randy Rau 3. Budget Amendments Presenter: Randy Rau 4. Procurements a. Communication Systems Upgrades – Beckwith Electronic Systems Presenter: Dianne Borreson b. CTE Furniture HHS – Worthington Furniture Presenter: Sandra Dowdy c. CTE Furniture LHS – Worthington Furniture Presenter: Sandra Dowdy d. Do the Math Modules – HMH Presenter: Sandra Dowdy e. Electrical & Energy Management Supplies & Materials – Dealers Electric & Hill Co Electric Presenter: Max Cleaver f. HVAC Filter Service – TX Filter Service Presenter: Max Cleaver g. Language & Literacy Software – Imagine Learning Presenter: Sandra Dowdy h. Orientation – Mobility Svcs & Braille – Lindsey Ehlers Presenter: Sandra Dowdy i. Personnel Management System - Severin International (PowerSchool) Presenter: Marivel Sedillo j. Portable Building Moving – Shultz House Movers & A-OK Presenter: Max Cleaver k. Software & Equipment – Software House International (SHI) Presenter: Dianne Borreson l. Speech – Language Therapy Contracted Svcs – Bilinguistic Presenter: Sandra Dowdy m. Visual Impairment Contracted Svcs – Roberta Carlson Presenter: Sandra Dowdy 5. Consideration and possible approval of updated list of Certified Appraisers Presenter: Marivel Sedillo
REVIEW ACTION ITEMS - FOR ACTION ON SEPTEMBER 23, 2019 Consideration and possible adoption of the Hays CISD Board Operating Procedures Presenter: Esperanza Orosco, Dr. Eric Wright
Consideration and possible adoption of the Social Contract for the Hays CISD Board of Trustees Presenter: Esperanza Orosco, Dr. Eric Wright
Consideration and possible revisions to the Board Meeting Calendar adopted by the board on June 24, 2019. Presenter: Esperanza Orosco, Dr. Eric Wright
Consideration and possible adoption of the instrument to be used to evaluate the Superintendent Presenter: Esperanza Orosco, Dr. Eric Wright
Consideration and possible nominations of Appraisal District Directors for the Hays Central Appraisal District Presenter: Randy Rau
Consideration and possible nominations of Appraisal District Directors for the Caldwell County Appraisal District Presenter: Randy Rau
Consideration and possible approval of a resolution authorizing a utility easement to be granted to the City of Uhland, Texas at the Uhland Elementary School site Presenter: Max Cleaver
Consideration and possible approval of a professional services agreement with Doucet and Associates in the amount of $74,504 for civil engineering services for parking improvements at the Beacon Hill Operations Facility Presenter: Max Cleaver
First Reading – Proposed Changes to Policy FC (Local) School Attendance Areas Presenter: Tim Savoy
First Reading – Proposed Changes to Policy FL (Local) Student Records Presenter: Tim Savoy
INFORMATION - FOR DISCUSSION ON SEPTEMBER 16, 2019 Update the Board on the 2017 Bond and Construction projects Presenter: Max Cleaver
K. BOARD REFERENCE DOCUMENTS L. UPCOMING BOARD MEETINGS Monday, September 23, 2019 Business Meeting Hays High School Monday, October 21, 2019 Agenda Workshop Hays High School Monday, October 28, 2019 Business Meeting Hays High School Monday, November 11, 2019 Agenda Workshop Hays High School Monday, November 18, 2019 Business Meeting Hays High School Monday, December 16, 2019 Business Meeting Lehman High School Official Board of Trustees information may be obtained at www.hayscisd.net M. ADJOURN