*This item was joined in progress. CALL TO ORDER: Establish a quorum
PUBLIC FORUM In accordance with the suspension of certain Open Meetings Laws by Governor Abbott, the public will not be provided an opportunity for public comment during this meeting. However, members of the public were given the opportunity to submit written comments to the District on posted agenda items, and those written comments were to have been submitted online by 4:15 PM on April 20, 2020 and provided to the Board members earlier today.
CONSENT AGENDA ITEMS Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. Action Sheet 200420 Consent.doc 1. Minutes of Board of Trustees Meetings Presenter: Dr. Eric Wright Action Sheet 200420 Consent-Minutes.doc a. February 6, 2020 Hays CISD BOT Minutes 02-06-20.docx b. February 17, 2020 Hays CISD BOT Minutes 02-17-20.docx c. February 24, 2020 Hays CISD BOT Minutes 02-24-20.docx d. March 16, 2020 Hays CISD BOT Minutes 03-16-20.docx e. March 30, 2020 Hays CISD BOT Minutes 03-30-20.docx 2. Financial Statements Presenter: Randy Rau a. February 2020 Financial Statement Action Sheet 200420 Monthly Financial Statements Transmittal Sheet-February.pdf 200330 HCISD Board Financials 02 29 2020.pdf b. March 2020 Financial Statement 200420 Monthly Financial Statements Transmittal Sheet.pdf 200420 HCISD Board Financials 03 31 2020.pdf 3. Investment Reports Presenter: Randy Rau Action Sheet 200420 Quarterly Investment Reports - 2nd and 3rd quarters.docx a. 2nd Quarter 2019-2020 200420 FY20 Quarterly Investment Report_2nd_Revised.pdf b. 3rd Quarter 2019-2020 200420 FY20 Quarterly Investment Report_3rd.pdf 4. Budget Amendments Presenter: Randy Rau Action Sheet 200420 Budget Amendment 8 Transmittal Sheet-Revised.pdf 200420 HCISD Budget Amendment 08-Revised.pdf 5. Procurements Action Sheet 200420 Consent-Procurements.doc a. AP Exams - College Board Presenter: Sandra Dowdy 200420 BTS - College Board.doc b. Armored Card Services - Brink's Incorporated Presenter: Randy Rau 200420 BTS - Brinks.doc c. Cosmetology Furniture for LHS CTE – Kaemark Presenter: Sandra Dowdy/Suzi MItchell 200420 BTS - Cosmetology Furniture.doc 200420 Kaemart Quote.pdf d. District Wide – Copier Fleet – Sharp Electronics Corp DBA Sharp Business Systems Presenter: Randy Rau 200420 BTS - District-Wide Copier Fleet Agenda.doc 200420 CQR #08-111901VL District-WIde Copier Fleet_Final Bid Tabulation.pdf e. Heating & Cooling Products/Services – District Wide – Lennox & Trane Presenter: Max Cleaver 200420 BTS - Heating _ Cooling Products - Services.doc f. Instructional Materials - ELAR Adoption - McGraw Presenter: Sandra Dowdy 200420 BTS - McGraw.doc g. Plumbing Products/Services – Mark’s Plumbing DBA John Gasparini – District Wide Presenter: Max Cleaver 200420 BTS - Plumbing Products - Services.doc h. Property Restoration Services – District Wide - Belfor & Gerloff Presenter: Max Cleaver 200420 BTS - Property Restoration Services.doc i. Speech Contracted Services – Lauren Moede Presenter: Sandra Dowdy/Nadine Hogan 200420 BTS - Lauren Moede.doc j. Technology Equipment – Apple – District Wide Presenter: Dianne Borreson 200420 BTS - Apple.doc 6. Consideration and possible approval of the Instructional Materials Allotment and TEKS Certification for for the 2020-2021 school year Presenter: Sandra Dowdy/Derek McDaniel Action Sheet 200420 Materials Allotment & TEKS Certification.docx TEKS Certification 2020-21.pdf
ACTION ITEMS Consideration and possible approval of Superintendent's recommendations for Employment, Resignations, Extended Leaves, Additional Positions and Other Personnel Matters Presenter: Dr. Eric Wright Action Sheet 200420 Admin Recommendation-Hiring.doc
Consideration and possible approval of Superintendent's recommendations for Employment Contracts for Administrators, Certified Professionals and Professionals for the 2020-21 and the 2021-2022 School Year, including existing Cabinet members, Deputy Academic Officers, Directors, Principals and Assistant Principals Presenter: Dr. Eric Wright Action Sheet 200420 Employment Contracts.doc
Consideration and possible adoption of Resolution for Modification of Policies and Procedures on Grading and Related Issues Presenter: Sandra Dowdy Action Sheet 200420 GPA and Class Rank Resolution-EIC LOCAL.docx 200420 Hays CISD Resolution - Grading GPA Graduation Honors.pdf
Consideration and possible approval of a Special Warranty Deed for the donation of a 16.5 acre elementary school site in the Sunfield Development Presenter: Max Cleaver 200420 Land Donation a 200330 Donation of Land for Sunfield Elementary School March 2020 with max edits.doc 200420 Land Donation Special Warranty Deed.pdf 200420 Land Donation 11.2.4 Phase 2 Section 3 - Recorded Final Plat.pdf
Consideration and possible approval of dedication of Lift Station at New Buda Elementary School Presenter: Max Cleaver Action Sheet 200420 Lift Station Dedication of Lift Station at New Buda ES.doc 200420 Lift Station Buda ES Lift Station Dedication Resolution.pdf 200420 REVISED New Buda ES Sewer Lift Station Transfer Agreement April 2020.docx 200420 Lift Station Buda ES Sewer Lift Station Transfer Agreement Exhibit A.pdf
Consideration and possible approval of dedication of Wastewater Easement to County Line Special Utility District Presenter: Max Cleaver Action Sheet 200420 CLSUD Wastewater Easement at New Transportation and UES April 2020.doc 200420 CLSUD Resolution and Easement - UES and Transportation rev 1 with max edits.pdf HCISD Easements CLSUD near UES and New Trans April 2020-plat.pdf
Consideration and possible approval of release of positions for the 2020-2021 school year Presenter: Marivel Sedillo Action Sheet 200420 Release of positions.doc
Consideration and possible approval of the Amendment to the District of Innovation Plan Presenter: Marivel Sedillo, Dr. Eric Wright Action Sheet 200420 DoI.doc Hays CISD DoI Plan-final.pdf Innovation Plan Amendment
INFORMATION ITEMS Review of 2020-2021 Budget Timeline Presenter: Randy Rau Action Sheet 200420 Budget Update.doc 200420 2020-2021 Budget Calendar - REVISED.docx
Local Policy Revision - DCD (At Will Employees) - First Reading Presenter: Marivel Sedillo Action Sheet 200420 DCD First Reading.docx 200323 Hays; DCD(L)-A to X revised.docx
3. Appreciation of Board Service for Teresa Tobias Presenter: Esperanza Orosco Action Sheet 200420 Appreciation of Board Service.docx H. ADJOURN
Apr 20, 2020 Board Meeting
*This item was joined in progress. CALL TO ORDER: Establish a quorum
PUBLIC FORUM In accordance with the suspension of certain Open Meetings Laws by Governor Abbott, the public will not be provided an opportunity for public comment during this meeting. However, members of the public were given the opportunity to submit written comments to the District on posted agenda items, and those written comments were to have been submitted online by 4:15 PM on April 20, 2020 and provided to the Board members earlier today.
CONSENT AGENDA ITEMS Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. Action Sheet 200420 Consent.doc 1. Minutes of Board of Trustees Meetings Presenter: Dr. Eric Wright Action Sheet 200420 Consent-Minutes.doc a. February 6, 2020 Hays CISD BOT Minutes 02-06-20.docx b. February 17, 2020 Hays CISD BOT Minutes 02-17-20.docx c. February 24, 2020 Hays CISD BOT Minutes 02-24-20.docx d. March 16, 2020 Hays CISD BOT Minutes 03-16-20.docx e. March 30, 2020 Hays CISD BOT Minutes 03-30-20.docx 2. Financial Statements Presenter: Randy Rau a. February 2020 Financial Statement Action Sheet 200420 Monthly Financial Statements Transmittal Sheet-February.pdf 200330 HCISD Board Financials 02 29 2020.pdf b. March 2020 Financial Statement 200420 Monthly Financial Statements Transmittal Sheet.pdf 200420 HCISD Board Financials 03 31 2020.pdf 3. Investment Reports Presenter: Randy Rau Action Sheet 200420 Quarterly Investment Reports - 2nd and 3rd quarters.docx a. 2nd Quarter 2019-2020 200420 FY20 Quarterly Investment Report_2nd_Revised.pdf b. 3rd Quarter 2019-2020 200420 FY20 Quarterly Investment Report_3rd.pdf 4. Budget Amendments Presenter: Randy Rau Action Sheet 200420 Budget Amendment 8 Transmittal Sheet-Revised.pdf 200420 HCISD Budget Amendment 08-Revised.pdf 5. Procurements Action Sheet 200420 Consent-Procurements.doc a. AP Exams - College Board Presenter: Sandra Dowdy 200420 BTS - College Board.doc b. Armored Card Services - Brink's Incorporated Presenter: Randy Rau 200420 BTS - Brinks.doc c. Cosmetology Furniture for LHS CTE – Kaemark Presenter: Sandra Dowdy/Suzi MItchell 200420 BTS - Cosmetology Furniture.doc 200420 Kaemart Quote.pdf d. District Wide – Copier Fleet – Sharp Electronics Corp DBA Sharp Business Systems Presenter: Randy Rau 200420 BTS - District-Wide Copier Fleet Agenda.doc 200420 CQR #08-111901VL District-WIde Copier Fleet_Final Bid Tabulation.pdf e. Heating & Cooling Products/Services – District Wide – Lennox & Trane Presenter: Max Cleaver 200420 BTS - Heating _ Cooling Products - Services.doc f. Instructional Materials - ELAR Adoption - McGraw Presenter: Sandra Dowdy 200420 BTS - McGraw.doc g. Plumbing Products/Services – Mark’s Plumbing DBA John Gasparini – District Wide Presenter: Max Cleaver 200420 BTS - Plumbing Products - Services.doc h. Property Restoration Services – District Wide - Belfor & Gerloff Presenter: Max Cleaver 200420 BTS - Property Restoration Services.doc i. Speech Contracted Services – Lauren Moede Presenter: Sandra Dowdy/Nadine Hogan 200420 BTS - Lauren Moede.doc j. Technology Equipment – Apple – District Wide Presenter: Dianne Borreson 200420 BTS - Apple.doc 6. Consideration and possible approval of the Instructional Materials Allotment and TEKS Certification for for the 2020-2021 school year Presenter: Sandra Dowdy/Derek McDaniel Action Sheet 200420 Materials Allotment & TEKS Certification.docx TEKS Certification 2020-21.pdf
ACTION ITEMS Consideration and possible approval of Superintendent's recommendations for Employment, Resignations, Extended Leaves, Additional Positions and Other Personnel Matters Presenter: Dr. Eric Wright Action Sheet 200420 Admin Recommendation-Hiring.doc
Consideration and possible approval of Superintendent's recommendations for Employment Contracts for Administrators, Certified Professionals and Professionals for the 2020-21 and the 2021-2022 School Year, including existing Cabinet members, Deputy Academic Officers, Directors, Principals and Assistant Principals Presenter: Dr. Eric Wright Action Sheet 200420 Employment Contracts.doc
Consideration and possible adoption of Resolution for Modification of Policies and Procedures on Grading and Related Issues Presenter: Sandra Dowdy Action Sheet 200420 GPA and Class Rank Resolution-EIC LOCAL.docx 200420 Hays CISD Resolution - Grading GPA Graduation Honors.pdf
Consideration and possible approval of a Special Warranty Deed for the donation of a 16.5 acre elementary school site in the Sunfield Development Presenter: Max Cleaver 200420 Land Donation a 200330 Donation of Land for Sunfield Elementary School March 2020 with max edits.doc 200420 Land Donation Special Warranty Deed.pdf 200420 Land Donation 11.2.4 Phase 2 Section 3 - Recorded Final Plat.pdf
Consideration and possible approval of dedication of Lift Station at New Buda Elementary School Presenter: Max Cleaver Action Sheet 200420 Lift Station Dedication of Lift Station at New Buda ES.doc 200420 Lift Station Buda ES Lift Station Dedication Resolution.pdf 200420 REVISED New Buda ES Sewer Lift Station Transfer Agreement April 2020.docx 200420 Lift Station Buda ES Sewer Lift Station Transfer Agreement Exhibit A.pdf
Consideration and possible approval of dedication of Wastewater Easement to County Line Special Utility District Presenter: Max Cleaver Action Sheet 200420 CLSUD Wastewater Easement at New Transportation and UES April 2020.doc 200420 CLSUD Resolution and Easement - UES and Transportation rev 1 with max edits.pdf HCISD Easements CLSUD near UES and New Trans April 2020-plat.pdf
Consideration and possible approval of release of positions for the 2020-2021 school year Presenter: Marivel Sedillo Action Sheet 200420 Release of positions.doc
Consideration and possible approval of the Amendment to the District of Innovation Plan Presenter: Marivel Sedillo, Dr. Eric Wright Action Sheet 200420 DoI.doc Hays CISD DoI Plan-final.pdf Innovation Plan Amendment
INFORMATION ITEMS Review of 2020-2021 Budget Timeline Presenter: Randy Rau Action Sheet 200420 Budget Update.doc 200420 2020-2021 Budget Calendar - REVISED.docx
Local Policy Revision - DCD (At Will Employees) - First Reading Presenter: Marivel Sedillo Action Sheet 200420 DCD First Reading.docx 200323 Hays; DCD(L)-A to X revised.docx
3. Appreciation of Board Service for Teresa Tobias Presenter: Esperanza Orosco Action Sheet 200420 Appreciation of Board Service.docx H. ADJOURN