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>> TAKE TWO. GOOD AFTERNOON AND
[A. CALL TO ORDER: Establish a quorum]
WELCOME TO THE BOARD MEETING OF THE HAYS CISD BOARD OF TRUSTEES.WE APPRECIATE OUR GUESTS FOR BEING HERE AND IF ANYONE'S LISTENING ONLINE, WELCOME.
TODAY IS WEDNESDAY, SEPTEMBER 6TH, AND THE TIME IS 05:33 PM.
A QUORUM HAS BEEN ESTABLISHED.
ALL MEMBERS OF THE BOARD ARE PRESENT.
THAT TAKES US TO PUBLIC FORUM.
MS. GLORIA, DO WE HAVE ANYBODY FILL OUT A GREEN SHEET? THAT TAKES US TO ITEM C ON
[C. DEVELOPMENT OF DISTRICT GOALS]
OUR VERY BRIEF AGENDA FOR THE EVENING OF DEVELOPMENT OF DISTRICT GOALS, DR. WRIGHT.>> GOOD EVENING. I'VE ASKED EACH OF OUR CHIEFS TO PRESENT THEIR GOALS FOR THE 23, 24 SCHOOL YEAR.
EACH ONE HAS BEEN ASKED TO KEEP THEIR GOALS UNDER 10 MINUTES AND THEN WE'LL HAVE FIVE-MINUTES A FOLLOW UP FOR QUESTIONS.
AT OUR CABINET MEETING, I ALLOWED THEM TO DRAW FOUR ORDER OF PRESENTATION AND SO THE LUCKY ONE DREW NUMBER 1.
THEN AFTER THEY PRESENT, I'VE TOLD TO EACH OF THEM THAT THEY ARE FREE TO GO AND SO WE'LL HAVE SEVEN PRESENTATIONS.
I WILL FOLLOW UP AND THEN WE WILL PRESENT THE RECOMMENDATIONS TO THE BOARD FOR THE GOALS FOR THE YEAR, AND THEN WE'LL HAVE A HOPEFULLY A GREAT DISCUSSION.
>> TEAM, IF YOU DIDN'T SEE THE GOAL IS PRINTED OUT IN YOUR DIETS FOLDER.
WHO DREW NUMBER 1? CHRISTINA. THANK YOU, MS. CARSON, EUROPE.
>> THANK YOU. GOOD EVENING, MR. PRESIDENT, MEMBERS OF THE BOARD AND SUPERINTENDENT, WRIGHT.
THANK YOU FOR THE OPPORTUNITY TO SHARE WITH YOU THE GOALS THAT I'M GOING TO HAVE MY FOCUS ON FOR THE 23, 24 SCHOOL YEAR FOR THE HR DEPARTMENT.
BEING NEW IN THIS ROLE IS EXCITING BECAUSE IT GIVES ME PERMISSION TO REALLY DIVE IN AND LEARN THE SYSTEM AND LEARN HAYS CISD.
COMING IN WITH THAT FRESH PERSPECTIVE, I THOUGHT THAT THIS WOULD BE AN EXCELLENT TIME FOR ME, AS WELL AS OUR NEW LEADERS WITHIN THE DEPARTMENT TO TAKE TIME TO INVENTORY OUR SYSTEMS. WHAT ARE THE SYSTEMS THAT WE HAVE WITHIN OUR HUMAN RESOURCES DEPARTMENT? WITH WHOM DO WE PARTICIPATE IN THESE SYSTEMS? WHO DO WE SERVE WITH THESE SYSTEMS, AND HOW ARE WE DOING AND WHAT CAN WE DO TO GET BETTER? LEARNING THOSE SYSTEMS, IDENTIFYING THE SYSTEMS, GETTING FEEDBACK FROM THE PEOPLE WE SERVE OR COLLABORATE WITH IN THOSE SYSTEMS IS GOING TO BE A BIG FOCUS.
IT'S IMPORTANT FOR US TO BE AS EFFICIENT AS POSSIBLE, TO BE EFFECTIVE IN RETAINING OUR STAFF, BUT ALSO IN RECRUITING OUR STAFF.
MY GOAL IS THROUGH THIS PROCESS THAT WE'D BE ABLE TO IDENTIFY SYSTEM IMPROVEMENTS BUT ADDITIONALLY, WOULD REALLY LIKE TO BE ABLE TO TELL THE STORY OF EXCELLENCE IN OUR DEPARTMENT WITH A HUMAN RESOURCE DASHBOARD.
WITH THAT THINGS LIKE VACANCIES, HIRING, TIMELINE, FILL RATE, RETENTION, RETENTION BY YEARS OF SERVICE.
THERE ARE A NUMBER OF DIFFERENT WAYS THAT YOU CAN MEASURE EXCELLENCE IN HUMAN RESOURCES AND WE WANT TO MAKE SURE THAT WE HOLD OURSELVES ACCOUNTABLE FOR THAT IN SERVING OUR STAFF.
THIS IS SOMETHING THAT WE'RE GOING TO EMBARK ON THIS YEAR AND I'LL BE EXCITED TO SHARE OUR PROGRESS WITH YOU.
WITH THAT, I'M ALSO HOPING TO GO WITH NUMBER 2.
IT'S BUILT ON THAT IS THAT RESTORING AND CULTIVATING TRUST.
BY LEARNING THE SYSTEMS AND IDENTIFYING THE SYSTEMS I'M GOING TO BE LEARNING AND WORKING WITH AND HEARING FROM THE PEOPLE THAT I PARTNER WITH AND THAT OUR DEPARTMENT PARTNERS WITH.
IN THAT HOPEFULLY BY DEMONSTRATING A TRUE COMMITMENT TO VALUING COLLABORATIVE WISDOM AND DEMONSTRATING AN INVESTMENT IN SHARED OWNERSHIP.
THAT THIS STYLE OF ENGAGEMENT WILL HOPEFULLY HELP TO RESTORE TRUST.
THAT THE HUMAN RESOURCES DEPARTMENT DOES NOT WANT TO MAKE DECISIONS IN A SILO.
WE WANT TO MAKE DECISIONS WITH THAT SHARED OWNERSHIP.
BECAUSE WHEN YOU INVOLVE ALL THE DIFFERENT PEOPLE, YOU GET AN ULTRA HD UNDERSTANDING OF HOW WELL WE ARE
[00:05:02]
SERVING OUR STAFF AND SERVING THE DISTRICT AND ULTIMATELY SERVING THE STUDENTS.WE WANT TO CONTINUE TO BUILD THOSE RELATIONSHIPS ALSO WITH INCREASED COMMUNICATION.
ONE OF THE THINGS THAT YOU'LL BE SEEING FROM US IS A MONTHLY HR NEWSLETTER THAT GOES OUT TO ALL STAFF SPECIFICALLY GIVING INFORMATION THAT CAN BE HELPFUL, NOT JUST UPCOMING DEADLINES OR THINGS TO THINK ABOUT.
BUT WE HAVE THESE AMAZING BENEFITS THAT THE BOARD APPROVED FOR OUR STAFF AND I WANT TO MAKE SURE THAT PEOPLE KNOW HOW TO USE THOSE BENEFITS.
HAVING A SECTION, FOR EXAMPLE, IN THE NEWSLETTER THAT SAYS DID YOU KNOW AND THEN HIGHLIGHTING A NEW BENEFIT, LIKE DID YOU KNOW YOU COULD ACCESS FREE LEGAL ASSISTANCE THROUGH THE EAP? DID YOU KNOW THAT? I'M JUST SHARING THIS BECAUSE IF THEY DON'T KNOW ABOUT IT, THEY MAY NOT USE IT AND I'D HATE FOR THEM NOT TO ACCESS AND MAXIMIZE THE RESOURCES THAT ARE BEING PROVIDED TO THEM.
SHARING WITH THEM THOSE IMPORTANT DEADLINES AND INFORMATION AND ALSO USING THAT TO HIGHLIGHT STAFF AS WELL, CELEBRATING OUR STAFF AND BEING STRATEGIC ABOUT IT.
WHO ARE THE STAFF WHERE WE HAVE A DIFFICULT TIME WITH RETENTION OR HAVE A DIFFICULT TIME WITH RECRUITMENT.
WHAT CAN WE DO TO TELL THEIR STORY AND TO HIGHLIGHT THEM AND TO MAKE THEM FEEL VALUED AND JUST RAISING AWARENESS OF THEIR CONTRIBUTIONS TO THE DISTRICT MISSION.
CELEBRATING OUR STAFF WILL BE ANOTHER COMPONENT OF THAT.
OUR COMMUNICATION WILL CONTINUE TO INCREASE IN FREQUENCY ON OUR SOCIAL MEDIA CHANNELS.
I'M REALLY PROUD OF THE WORK THAT OUR STAFF DOES TO GET THE WORD OUT ON VACANCIES AND OPPORTUNITIES TO JOIN THE DISTRICT.
BUT WE WANT TO GO A STEP FURTHER AND CREATE PERHAPS SOME SHORT VIDEOS THAT CAN BE SHARABLE AND VIRAL WHERE WE CAN TELL THE STORY OF OUR STAFF.
FOR EXAMPLE, IT'S REALLY DIFFICULT TO FIND FOREIGN LANGUAGE TEACHERS IN THE STATE OF TEXAS.
I WOULD LOVE TO HIGHLIGHT THE DAY IN THE LIFE OF AND JUST THE IMPACT AND WHAT ARE THE STORIES OF THOSE TEACHERS.
JUST RAISING AN AWARENESS OF WHAT THEY DO AND TELLING THEIR STORY AND THEN SHARING THAT OUT AS IF YOU'D LIKE TO JOIN OUR TEAM SO WE'RE PAIRING THAT COMMUNICATION WITH THE OPPORTUNITY TO JOIN OUR TEAM.
YOU'RE GOING TO SEE SOME TARGETED MARKETING IN THE SOCIAL MEDIA CHANNELS.
BUT THAT COMMUNICATION IS NOT JUST ABOUT SENDING OUT A NEWSLETTER OR POSTING SOCIAL MEDIA.
IT'S ALSO ABOUT GOING OUT IN PERSON AND HAVING COMMUNICATION IN PERSON.
I KNOW THAT MISS SEDILLO, YEARS AGO DID STAY INTERVIEWS WITH EACH OF THE STAFF OF THE DISTRICT TO GET INFORMATION ABOUT WHY DO THEY STAY IN HAYS CISD.
IN BRAINSTORMING WITH THE SUPERINTENDENT AND THINKING ABOUT A WAY TO CAPTURE THAT VALUABLE INSIGHT.
MY GOAL IS TO GET OUT TO CAMPUSES AND MEET WITH EACH OF THE GRADE LEVELS TO HAVE THOSE SAME CONVERSATIONS, TO GET BACK IN TOUCH WITH THEM, TO SEE WHAT IT IS THAT CAUSES THEM TO STAY IN HAYS CISD.
WE HAVE A REALLY GREAT RETENTION RATE, BUT ALSO JUST GET A PULSE ON HOW PEOPLE ARE FEELING.
I'D LIKE TO ALSO DO THIS STRATEGICALLY WITH SPECIFIC STAFF WHERE WE MAY HAVE DIFFICULTIES WITH RECRUITMENT OR RETENTION.
VISITING THE CAMPUS IS BROADLY, BUT THEN ALSO HAVING TARGETED SPECIFIC VISITS FOR SPECIFIC GROUPS OF EMPLOYEES WHERE WE FEEL WE NEED TO DO BETTER AND UNDERSTANDING THEIR NEEDS AND FINDING OUT WHAT SUPPORTS THEY NEED.
[NOISE] THAT IS ANOTHER WAY OF CONTINUING THAT COMMUNICATION.
ALSO REACHING OUT TO OUR NEW TEACHERS AND REACHING OUT TO THEM IN PERSON.
FOR EXAMPLE, TAKING OUR HR SPECIALISTS WHO ARE OFTEN IN THEIR FOUR WALLS AND THEIR PROCESSING AND HIRING PEOPLE THAT I WOULD LOVE FOR THEM TO SEE IN PERSON SOMEDAY.
THEY ACTUALLY HIRED THE SUMMER AND SEE THE IMPACT THAT THEY HAVE SO THAT THEY FEEL CONNECTED TO THE MISSION.
THOSE ARE SOME EXAMPLES OF HOW WE'D LIKE TO CULTIVATE TRUST AND INCREASE VISIBILITY.
ALSO, THE THIRD GOAL OF PRIORITIZING INTENTIONAL AND STRATEGIC PROFESSIONAL DEVELOPMENT FOR OUR STAFF, MANY OF OUR STAFF, AS I'VE SAID, ARE NEW IN THEIR ROLES.
WE'RE BEING INTENTIONAL ABOUT FINDING WHAT TYPES OF TRAINING THEY'LL NEED.
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I WAS FORTUNATE ENOUGH TO MAKE A CONNECTION WITH THE DIRECTOR OF TEA INVESTIGATIONS UNIT AT A RECENT CONFERENCE AND THAT PERSON IS GOING TO BE COMING TO PROVIDE FREE TRAINING FOR US FROM THE INVESTIGATIONS DIRECTOR OF TEA AND SO WE'RE ALL ON THE SAME PAGE.WE HAVE OUR ATTORNEYS COMING TO DO DOCUMENTATION TRAINING AT ILT SUITS, SO WE'RE ALL ON THE SAME PAGE.
MAKING SURE THAT WE ALL HAVE THE SAME [NOISE] UNDERSTANDING OF THE SKILLS, BUT TO GROWING EACH ONE OF THESE INDIVIDUAL STAFF TO PREPARE THEM FOR THE NEXT OPPORTUNITY AS WE CONTINUE TO GROW AS A DISTRICT, BECAUSE LEADERSHIP IS VERY MUCH A RESPONSIBILITY AND A PRIVILEGE AND PART OF THAT IS GROWING THE PEOPLE THAT YOU SERVE AND SO WE WILL CONTINUE TO HAVE THOSE CONVERSATIONS WITH EACH INDIVIDUAL HR STAFF MEMBER TO GROW THEIR CAPACITY.
SPEAKING OF WHICH THAT LEADS ME TO MY STRETCH GOAL.
I HAVE REGISTERED TO PURSUE CERTIFICATION AS A PROFESSIONAL HUMAN CAPITAL LEADER IN EDUCATION.
THIS IS A CERTIFICATION THAT'S SPECIFIC TO HR IN EDUCATION, AND IT IS A NATIONAL CERTIFICATION.
I'M EXCITED TO START THIS JOURNEY IN DECEMBER, AND IT IS A 12TH MONTH JOURNEY AND SO I'M VERY EXCITED ABOUT THE LEARNING, BUT ALSO THE NETWORKING THAT I'LL BE ABLE TO DO WITH OTHER CHIEFS IN HR TO LEARN FROM THEM AND SHARE BEST PRACTICES, WHICH WILL ONLY HELPED ME IN MY OWN LEADERSHIP.
WHAT QUESTIONS DO YOU HAVE FOR ME?
>> THANK YOU, MS. CARSON. GREAT JOB.
THANK YOU FOR SHARING ALL OF THE EXCITING WORK THAT YOU'VE BEEN DOING.
YOU HAVEN'T BEEN HERE ALL THAT LONG AND YOU'VE ALREADY MADE A REALLY BIG IMPACT IN OUR DISTRICT.
FOR THAT, I JUST WANT TO SAY THANK YOU, LOVE THE IDEA ABOUT THE DASHBOARD, LOVE ALL THE THINGS THAT YOU SAID.
I DON'T HAVE ANY QUESTIONS AND I REALLY HOPE OUR TEAM HAS VERY FEW QUESTIONS BECAUSE I WANT YOU TO GO HOME AND GET BACK TO WORK BECAUSE THIS MONTH AND NEXT MONTH ARE VERY BUSY MONTHS IN THE LIFE OF EDUCATORS AND WHAT WE DO HERE AS A SCHOOL DISTRICT.
I'M GOING TO KEEP IT SHORT AND JUST KNOW THAT YOU ARE APPRECIATED AND I LOOK FORWARD TO YOU GOING HOME, GETTING REST, AND GETTING BACK AT IT TOMORROW.
>> THANK YOU VERY MUCH. APPRECIATE IT.
>> THANK YOU. SUPER EXCITED ABOUT THE GOALS THAT YOU HAVE OUTLINED AND MOVING US FORWARD.
YOU HAVE DONE A GREAT JOB THUS FAR.
WE'RE SUPER-EXCITED ABOUT CONTINUING TO CULTIVATE THAT TRUST WITH OUR EMPLOYEES AND MAKING SURE WE STAY NUMBER 1 EMPLOYEE-FRIENDLY ORGANIZATION IN THE STATE OF TEXAS.
>> NO QUESTIONS, I JUST WANTED TO SAY THANK YOU VERY MUCH.
SHORT TIME HERE, BUT YOU'VE MADE SUCH A HUGE IMPACT ON SO MANY DEPARTMENTS AND STAFF AMONG THE DISCHARGE.
NO QUESTIONS, BUT KEEP UP THE AMAZING WORK, AND BEING EMPLOYEE FRIENDLY, AND MAKING YOUR DEPARTMENT JUST SO AMAZING. THANK YOU.
>> MS. CARSON. THANK YOU. DID TOO WHAT EVERYBODY SAID.
>> I'M GOING TO BE THE ONE TO ASK A QUESTION.
>> I LIKED THE IDEA OF THE MONTHLY NEWSLETTERS.
I LIKE TO HAVE GOALS THAT ARE A LITTLE MORE TANGIBLE AND I THINK YOU'VE OUTLINED SOME REALLY GREAT THINGS.
THE MONTHLY HR NEWSLETTER, WHEN SHOULD WE ANTICIPATE THE FIRST ONE COMING OUT?
>> AS A MATTER OF FACT, PROBABLY IN THE NEXT WEEK.
I WANTED TO USE A SPECIFIC TOOL FOR THE NEWSLETTER CALLED SMART.
IT'S A TOOL THAT I HAVE EXPERIENCE WITH.
I KNOW THAT WHEN YOU PUT A LINK IN AN EMAIL AND YOU SEND PEOPLE THAT LINK, YOU DON'T HAVE AS LARGE OF AN OPEN RATE AS YOU WOULD IF YOU EMBED IT WITHIN THE EMAIL.
I SPECIFICALLY WANTED A TOOL THAT WOULD EMBED IT IN THE EMAIL TO INCREASE THE PROBABILITY THAT PEOPLE WOULD READ IT BECAUSE I WANT THEM TO READ IT.
PENDING THAT TOOL, IT WILL BE GOING OUT.
>> WITHIN THE NEXT COUPLE OF WEEKS?
>> HOPEFULLY WITHIN THE NEXT TWO WEEKS.
WE'VE ALREADY GOTTEN THE QUOTE AND EVERYTHING AND MOVING FORWARD ON THAT, SO VERY SOON I WANT TO HAVE ONE OUT EVERY MONTH.
>> I LOOK FORWARD TO RECEIVING IT. THANK YOU.
>> COMMENT AND A QUESTION AND YOU'VE BEEN HERE PROBABLY JUST AS LONG AS I HAVE.
BUT YOUR EMPHASIS ON COMMUNICATION IS AMAZING AND YOU'RE SUPREMELY ORGANIZED.
YOU ARE FOCUSING ON RETENTION, WHICH I THINK IS VERY IMPORTANT.
THE MONTHLY NEWSLETTER, I LOVE IT BECAUSE IT SHOWS THAT YOU'RE ACCESSIBLE TO OUR RANK-AND-FILE EMPLOYEES.
MY ONLY QUESTION IS, I LOVE HOW YOU'RE FOCUSING ON IMPROVING SERVICE AND EFFICIENCY.
AS BYRON MENTIONED, YOU'RE SERVING OUR KID'S CUSTOMER SERVICE.
YOU'RE HERE TO SERVE NOT ONLY OUR KIDS BUT OUR EMPLOYEES.
>> BUT ALSO MY ONLY QUESTION IS,
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HOW CAN WE HELP RANK AND FILE MEMBERS FEEL COMFORTABLE TO EXPRESS LEGITIMATE CONCERNS THAT THEY MIGHT HAVE? I KNOW YOU'RE HERE TO SERVE OUR EMPLOYEES, BUT IN WHAT WAYS CAN YOU HELP THEM FEEL COMFORTABLE IF THEY HAVE LEGITIMATE CONCERNS REGARDING LEADERSHIP?>> FOR EXAMPLE, I'VE MET WITH REPRESENTATIVES FROM THE TLC IN THE TRANSPORTATION DEPARTMENT, AND I'VE ALREADY MET WITH THEM TO HELP ANSWER SOME QUESTIONS THAT THEY HAD.
AFTER THAT EXPERIENCE, I'M HOPING THAT THEY SEE THAT I AM APPROACHABLE AND EASY TO TALK TO AND REALLY WANT TO HELP.
I THINK THAT WHAT I SHOULD DO IS TO REACH OUT TO EACH OF THE DEPARTMENTS JUST AS I'M GOING TO GO TO THE CAMPUSES TO OFFER MY SERVICES AND SUPPORT THAT HR IS NOT JUST ABOUT COMPLIANCE AND IT'S NOT JUST ABOUT PROCESSES.
WHETHER THAT'S JUST LISTENING TO A PROBLEM, AND BEING A THOUGHT PARTNER ON HOW TO PROCEED PARTNERING WITH A LEADER TO TACKLE POTENTIAL EMPLOYEE CONCERN, AND BEING OF ASSISTANCE WITH STAKEHOLDER ENGAGEMENT AND FACILITATING SHARED OWNERSHIP AND COLLABORATION, I WANT TO VERY MUCH GET INVOLVED.
MAX CLEAVER HAS ALREADY REACHED OUT TO ME TO ASK IF I COULD BE OF ASSISTANCE FURTHER IN THE TRANSPORTATION DEPARTMENT TO GET MORE FEEDBACK.
I WANT TO MAKE SURE THAT I DO A BETTER JOB OF COMMUNICATING CLEARLY WITH MY FELLOW CABINET MEMBERS THAT I AM HERE TO SERVE.
I'M SO PASSIONATE ABOUT STAKEHOLDER ENGAGEMENT.
IN TERMS OF OUR STAFF, I THINK THAT JUST BEING VISIBLE IN THOSE DEPARTMENT MEETINGS, GETTING OUT TO CAMPUSES, HAVING THOSE CONVERSATIONS WITH PEOPLE ON CAMPUSES.
HOPEFULLY, THERE WILL BE SOME TRUST DEVELOPED THAT, HEY SHE IS APPROACHABLE.
SHE WILL LISTEN, SHE WILL HELP ANSWER QUESTIONS.
I WON'T ALWAYS KNOW THE ANSWER, BUT I'LL HELP THEM FIND A GOOD ANSWER AND GET THEM CONNECTED TO THE SUPPORTS AND SERVICES THAT THEY NEED.
IT'S JUST BEING DILIGENT AND IT CAN'T BE A ONE-TIME DEAL.
IT CAN'T BE LIKE, I'M GOING TO GO OUT AT THE BEGINNING OF THE YEAR AND CALL IT GOOD.
I'M GOING TO NEED TO REGULARLY ROTATE THROUGH CAMPUSES AND DEPARTMENTS IN THAT ROLE.
I WANT TO MAKE SURE THAT WHEN THEY SEE THE CHIEF HR OFFICER, IT ISN'T LIKE THIS FEELING OF DREAD AND FEAR LIKE IT'S CHIEF HR OFFICER AND EVERYBODY.
I HOPE THEY SEE THAT I'M A PERSON THAT IS HERE TO SERVE AND TO HELP SUPPORT THEM SO THAT THEY CAN FEEL SAFE AND SUPPORTED AND TRULY THRIVE HERE IN OUR CULTURE.
>> IT'S BEEN A PLEASURE SO FAR, SO LOOK FORWARD TO HELPING YOU ACHIEVE YOUR GOALS. THANK YOU.
>> THANK YOU, MS. CARSON. THAT'S YOUR TIME, THANK YOU.
>> THANK YOU. GOOD EVENING, BOARD PRESIDENT.
>> SOMEBODY HAD TO THROW SOMETHING AT YOU, IT'S JUST THE TIME.
>> SHOULD I PAY CLOSE ATTENTION TO WHAT'S BEING THROWN AT ME? [LAUGHTER] GOOD EVENING, MEMBERS OF THE BOARD AND DR. WRIGHT.
I WOULD LIKE TO PASS SOMETHING OUT BECAUSE I'D LIKE TO SHARE SOME VISUALS WITH YOU TO HELP TELL THE STORY ABOUT WHAT OUR PLAN IS THIS SHARED TO MEET OUR GOALS IN THE CNI DEPARTMENT.
IT BASICALLY FOLLOWS WHAT'S ON THE SCREEN, BUT IT DOES PROVIDE A VISUAL TO HELP TELL THE STORY AT A DEEPER LEVEL.
LAST YEAR WE STARTED WITH REALLY REFOCUSING AND RECOMMITTING AND REALIGNING OUR WORK WITH OUR PROFESSIONAL LEARNING COMMUNITIES AND I KNOW THAT YOU'VE BEEN HEARING ABOUT PLCS FOR A VERY LONG TIME.
BUT THE REASON WHY WE KEEP GOING BACK AND TRYING TO REFINE AND JUST GO A LITTLE BIT DEEPER AND STRENGTHEN THE WORK IS BECAUSE WE HAVE TO ASK OURSELVES, WHY ARE WE MISSING THE MARK? WE TALK ABOUT MAKING SURE THAT WE CONTINUE TO INCREASE OUR MEETS AND MASTER'S LEVEL AND WE HAVE TO MOVE AWAY FROM JUST MEETING THE APPROACHES LEVEL WHEN IT COMES TO LOOKING AT OUR STAR DATA, BUT ALSO OUR UNIVERSAL SCREENERS.
THE ONLY WAY THAT YOU CAN GO BACK AND REALLY HONE IN ON THE WORK IS TO REALLY THINK ABOUT WHAT TEACHERS ARE DOING DURING PLANNING AND HOW THEY'RE DELIVERING INSTRUCTION.
A LOT OF TIMES WE MAKE AN ASSUMPTION THAT EVERY SINGLE TEACHER HAS CONTENT KNOWLEDGE OF WHAT THEY ARE TEACHING.
[00:20:04]
AT THE ELEMENTARY LEVEL, IT'S USUALLY MUCH MORE DIFFICULT BECAUSE MOST OF OUR TEACHERS ARE SELF-CONTAINED AND THEY HAVE TO TEACH ALL CONTENT AREAS.I WANT TO DRAW YOUR ATTENTION TO THIS VISUAL SO THAT I CAN HELP TELL THE STORY AS TO WHY IT'S IMPORTANT FOR US TO GO AHEAD AND BEGIN WITH WHY WE NEED TO KNOW WHAT WE'RE TEACHING AND HOW WE'RE TEACHING, AND THEN HOW WE'RE GOING TO CHECK FOR UNDERSTANDING WHEN WE ARE DELIVERING INSTRUCTION.
THIS YEAR IT'S REALLY MORE ABOUT THE CALIBRATION AND THE COLLABORATION AND YOU THINK, WELL, IT'S PRETTY EASY FOR TEACHERS TO COME TOGETHER, SIT AROUND A TABLE AND PLAN FOR INSTRUCTION, AND THEY'RE JUST GOING TO COLLABORATE.
BUT SOMETIMES THAT IS THE MOST DIFFICULT TASKS BECAUSE MOST TEACHERS ARE VERY TALENTED AND FEEL LIKE THEY KNOW HOW TO TEACH SOMETHING.
IT MAY NOT ALWAYS WANT TO COLLABORATE ABOUT WHAT THE TASK IS, AND HOW WE'RE GOING TO GET ALL STUDENTS TO MAKE PROGRESS.
SOMETIMES YOU HAVE TO BRING A TEAM OF FOLKS TOGETHER TO AGREE ON THINGS.
THE CALIBRATION HERE IS REALLY FINDING A WAY TO MINIMIZE RANDOM VARIATION BECAUSE YOU COME TOGETHER AND YOU PLAN.
BUT THEN ONCE YOU LEAVE THAT ROOM, YOU GO OUT AND IMPLEMENT, EXECUTE, AND IT LOOKS COMPLETELY DIFFERENT.
SOMETIMES TEACHERS WILL WANT TO USE MATERIALS THAT ARE NOT HIGH QUALITY.
ONE OF THE THINGS THAT WE HAVE DISCOVERED IS THAT MOST OF THE MATERIALS THAT ARE BEING USED ARE NOT RIGOROUS ENOUGH AND WE CAN NO LONGER ASSUME THAT TEACHERS HAVE THE TIME TO GO AND SHOP FOR MATERIALS.
WE HAVE A CONTENT RESOURCE SIDE THAT IS REALLY ROBUST.
I'M REALLY PROUD OF THE WORK THAT WE'VE DONE.
HOWEVER, WE HAVE TO TEACH TEACHERS HOW TO USE THAT RESOURCE SITE BECAUSE YOU CAN'T JUST COPY AND PASTE AND THINK THAT THOSE ARE YOUR LESSON PLANS.
BUT IT'S EASY FOR SOMEONE TO DO THAT WHEN THEY DON'T UNDERSTAND HOW IMPORTANT IT IS TO KNOW WHAT IT IS THAT STUDENTS SEEM TO KNOW AND THEN HOW THEY'RE GOING TO MEASURE WHETHER OR NOT THEY LEARNED IT.
WHAT WE HAD TO DO THIS YEAR IS REALLY TRIED TO GO DEEPER AND REFINE THE PROCESS TO HELP TEACHERS KNOW WHAT THEY'RE DOING BEFORE, DURING AND AFTER PLCS, AS WELL AS FOLLOWING THIS CONTINUOUS CYCLE OF WHAT IT IS WE NEED TEACHERS TO KNOW.
BASICALLY, THE BACKGROUND KNOWLEDGE AND REALLY HONING IN ON UNPACKING THE STANDARDS.
THERE'S A WHOLE PROCESS FOR THAT THAT I WON'T SHARE WITH YOU THIS EVENING.
BUT WHEN YOU HEAR US TALK ABOUT, WELL, OUR TEACHERS ON PACKING THEIR STANDARDS, DO THEY REALLY KNOW WHAT THE TARGET IS AND A LOT OF TIMES SOMEONE CAN READ A STANDARD AND THINK THEY CAN TEACH IT AND MISS THE MARK.
THAT'S WHY IT'S IMPORTANT FOR PEOPLE TO COLLABORATE AND HAVE CONVERSATIONS ABOUT THE RESOURCE WE'RE USING, THE EXACT VERBING THAT WE CALL THE VERBS IN THE STANDARD THAT STUDENTS HAVE TO DEMONSTRATE THAT LEVEL OF CRITICAL THINKING.
BECAUSE IT'S NOT JUST THE COMPUTATION, SOMETIMES IT'S THE THINKING THAT GOES ALONG WITH THE STANDARD THAT SOMETIMES WE MIGHT MISS THE MARK ON.
WE ALSO KNOW THAT THIS PAST YEAR WHEN WE STARTED THE PLC PROCESS, IS THAT WE WERE HAVING A VERY DIFFICULT TIME STILL POSTING LEARNING OBJECTIVES AND LEARNING TARGETS, WHICH GOES BACK TO THE PLANNING.
IT ALSO GOES BACK TO THE FORMATIVE ASSESSMENT.
HOW ARE YOU GOING TO CHECK FOR UNDERSTANDING? IF YOU REALLY DIDN'T PLAN FOR INSTRUCTION AT A DEEP LEVEL, IT'S VERY DIFFICULT TO KNOW HOW YOU'RE GOING TO CHECK FOR UNDERSTANDING.
WE KNOW THAT FORMATIVE ASSESSMENTS ARE REALLY ABOUT A REFLECTION ON HOW YOU DELIVERED INSTRUCTION, NOT NECESSARILY A GRADE THAT YOU WOULD GIVE A STUDENT BECAUSE IT'S REALLY THE TEACHER REFLECTING ON THEIR OWN DELIVERY OF INSTRUCTION.
WHAT YOU'RE GOING TO SEE HERE IN THE PLC PROCESS IS THAT WE WANT TEACHERS TO OBVIOUSLY UNDERSTAND WHAT THEIR TARGET IS, HOW STUDENTS ARE GOING TO BE TESTED ON STAR, YOU HAVE TO BEGIN WITH THE END IN MIND.
WE HAVE TO MAKE SURE THAT WE'RE CHECKING FOR UNDERSTANDING AND THAT WE'RE ALSO PROVIDING STUDENTS WITH MEANINGFUL LEARNING EXPERIENCES.
WELL, I'M GOING TO GO AHEAD AND TEACH THIS CONCEPT AND THEN EXPECT THAT STUDENTS ARE GOING TO LEARN IT THE FIRST TIME YOU TEACH IT.
THEN IT GOES INTO THE DIFFERENTIATION, THE ACCOMMODATIONS, AND HOW YOU'RE GOING TO SCAFFOLD INSTRUCTION TO MAKE SURE THAT STUDENTS TRULY UNDERSTAND.
THAT'S WHERE THE BLENDED LEARNING COMES IN.
I KNOW BLENDED LEARNING HAS BEEN A GOAL AND IT WILL CONTINUE TO BE A WAY THAT WE TEACH.
BUT IT'S ALL PART OF HOW WE DESIGN AND DELIVER INSTRUCTION.
[00:25:04]
THE SECOND GOAL IS REALLY BUILDING UPON THAT, TO REALLY AMPLIFY STUDENT LEARNING EXPERIENCES TO REACH MASTERY LEARNING.YOU WILL FIND THAT WE HAD TO BE MUCH MORE EXPLICIT ABOUT WHAT WE WANT STUDENTS TO BE ABLE TO DO DURING A LESSON.
I FEEL IT'S PRETTY SIMPLISTIC IN TERMS OF WHAT WE WANT STUDENTS TO DO.
WE WANT THEM TO READ, WE WANT THEM TO WRITE, WE WANT THEM TO LISTEN AND WE WANT THEM TO SPEAK.
WE NEED TO HEAR THAT DISCOURSE IN THE CLASSROOM.
WE WANT STUDENTS WORKING TOGETHER.
WE WANT THEM TO REPRESENT THEIR LEARNING USING DIFFERENT MODALITIES.
WE WANT TO ACTIVATE CRITICAL THINKING, AND WE WANT THEM OBVIOUSLY DOING ALL THESE THINGS DURING A LESSON.
THIS WAS OUR WAY OF MAKING IT MUCH MORE EXPLICIT.
AGAIN, IF WE WERE TRULY PLANNING AND DELIVERING INSTRUCTION AT A MUCH DEEPER LEVEL AND REALLY STRETCHING THINKING THAN ARMIES AND MASTERS, RESULTS WOULD PROBABLY BE BETTER.
I WILL ALSO SAY THAT TEACHERS HAVE SO MUCH ON THEIR PLATES THAT WE FELT FROM THE CNI DEPARTMENT THAT WE NEEDED TO REALLY BREAK IT DOWN AND BE MUCH MORE EXPLICIT SO THAT WE CAN HELP OUR TEACHERS ACCELERATE THROUGH THIS PROCESS.
BECAUSE WE CAN NO LONGER ASSUME THAT TEACHERS HAVE THE CONTENT KNOWLEDGE NOR THE PEDAGOGY TO TEACH TO THE LEVEL OF THINKING ON THE TEST.
THE THIRD GOAL IS REALLY ABOUT DIFFERENTIATING OUR PROFESSIONAL DEVELOPMENT FOR NOT JUST OUR NOVICE TEACHERS, TEACHERS WITH 5-10 YEARS OF EXPERIENCE AND NOT YOUR TEACHERS THAT ARE VETERANS THAT TRULY KNOW THIS PROCESS AND TRULY KNOW HOW TO TEACH THE STANDARDS.
BECAUSE WE HAVE SOME EXEMPLARS AND WE HAVE SOME SUPERSTAR TEACHERS THINK COULD DO ALL THESE THINGS.
BASED ON FEEDBACK THAT WE RECEIVE FROM OUR TEACHERS, BASICALLY IT TOLD US THAT WE NEEDED TO DIFFERENTIATE AND WE'VE DONE THAT THIS PAST SUMMER.
WE'VE GOTTEN SOME REALLY GREAT FEEDBACK BASED ON MEETING THE NEEDS OF OUR TEACHERS.
IT'S NOT JUST A ONE-SIZE-FITS-ALL.
AS YOU CAN SEE, WE HAVE FACILITATED MANY OPPORTUNITIES FOR TEACHERS JUST AT HAYS CON THIS PAST SUMMER JUST AT THE END OF JULY, 1ST OF AUGUST, WE HAD OVER 858 TEACHERS ATTEND.
WE OFFERED 248 DIFFERENT SESSIONS, AGAIN, TIERED BECAUSE A LOT OF OUR TEACHERS TOLD US THE PAST YEAR THAT WE'RE TIRED OF GETTING THE SAME PD AND WE'RE REALLY NOT LEARNING ANYTHING FROM THIS.
OUR TASK WAS TO MAKE SURE THAT WHAT WE PROVIDED WAS GOING TO AGAIN, BUILD CAPACITY AMONGST OUR TEACHERS AS WELL AS OUR ADMINISTRATORS.
MY STRETCH GOAL IN VISITING WITH DR. WRIGHT YESTERDAY.
OBVIOUSLY, IN THE PAST FEW YEARS WE'VE BEEN WANTING TO INCREASE OUR APPROACHES LEVEL BY 3%, OUR MEETS AT 2% AND THEN OUR MASTERS AT 1%.
IF YOU RECALL, THAT'S BEEN THE PATTERN THAT WE'VE FOLLOWED.
I DON'T THINK WE CAN CONTINUE FOLLOWING THAT PATTERN IF WE WANT TO BE IN A DISTRICT IN THE NEXT TWO YEARS.
IT'S UNFAIR BECAUSE THE ACCOUNTABILITY SYSTEM HAS CHANGED.
BUT KNOW THAT THIS IS SOMETHING THAT WE'RE LOOKING AT FOR THE NEXT TWO YEARS.
QUESTIONS, COMMENTS? MS. PETREA.
>> HELLO. MS. SEDILLO, THANK YOU FOR PRESENTING.
I'M GOING TO HAVE A SIMILAR COMMENT AS I DID FOR MS. CARSON.
YOU HAVE A LOT GOING ON RIGHT NOW OBVIOUSLY ON YOUR PLATE WITH EDUCATION OF KIDS BEING THE NUMBER 1 GOAL OF YOUR DEPARTMENT OBVIOUSLY.
I JUST WANTED TO SAY THANK YOU FOR PUTTING THIS TOGETHER.
I LOVE ALL OF THESE GOALS, PLCS, PUTTING SOME STRUCTURE AROUND PLCS, I THINK IS VERY IMPORTANT.
I ALSO WANT YOU TO GO HOME, AND GET REST AND HIT IT HARD TOMORROW, AND COME TO WORK READY TO GO BECAUSE THIS TAKES AN ENTIRE TEAM, AND WE HAVE A LOT TO DO TO GET TO THESE INCREASES ON YOUR STRETCH GOAL, WHICH I WANT YOU TO MEET.
>> THANK YOU. MR. XIACHE, WANT TO COME MAKE A COMMENT.
I LOVE YOUR THIRD GOAL FOR PROFESSIONAL DEVELOPMENT THAT ACTUALLY FITS WHAT THE TEACHERS NEED OR WANT.
IT'S TAILORING IN YOUR FIRST GOAL.
YOU HAVE TO ASSESS THE KIDS AND WHERE THEY'RE AT.
THEN YOU'RE GOING TO DO THINGS FOR THEM DIFFERENT BASED ON WHERE THEY'RE AT, AND SAME WITH TEACHERS.
[00:30:02]
I LOVE THAT YOU'RE GIVEN THE OPPORTUNITY NOW TO MAYBE IT'S NOT PICK AND CHOOSE WHERE THEY GO AND GET DEVELOPMENT.BUT MAYBE SOMETHING THAT THEY MIGHT WANT TO GO DO THAT THEY HAVEN'T DONE BEFORE.
ALLOWING THEM TO GO DO THAT INSTEAD OF JUST DOING THE SAME THING.
I LOVE THAT VERY MUCH. I APPRECIATE YOU DOING THAT.
I THINK THEY'LL LIKE THAT TOO. I JUST WANT MAKE THAT COMMENT. THANK YOU.
>> NO QUESTIONS. JUST COMMENTS.
I JUST WANTED TO SAY WE HAVE SO MANY THINGS TO CELEBRATE IN CURRICULUM AND INSTRUCTION.
I JUST WANTED TO CONGRATULATE YOUR TEAM, AND THANK YOU FOR EVERYTHING THAT YOU GUYS DO EACH AND EVERY DAY FOR OUR STUDENTS.
I LOVE THE VISUAL. THANK YOU FOR PROVIDING THIS.
THIS IS EASY TO FOLLOW, BUT GREAT TO SEE IT.
I LOVE THAT YOU HAVE REALLY EMPHASIS ON INTENTIONAL PD BECAUSE WE DID HEAR A LOT ABOUT THAT, BUT I LOVE THAT YOU GUYS HAVE LISTENED TO THE TEACHERS AND GONE BACK AND MADE SOME ADJUSTMENTS.
IT'S GOING TO BE SO AMAZING FOR YOUR TEAM, BUT ALSO ALL THE TEACHERS ACROSS THE DISTRICT.
THANK YOU AND GET SOME REST BECAUSE I KNOW THAT THE NEXT MONTH IN OCTOBER IS GOING TO BE PRETTY DIFFICULT FOR YOU GUYS.
>> THANK YOU. I APPRECIATE THAT.
>> THANK YOU. WE HAVE COME A LONG WAY WHEN IT COMES TO PD.
I REMEMBER WHEN I USED TO RECEIVE PD HERE, AND IT WAS ONE-SIZE-FITS-ALL.
WE HAD NO CHOICES, NO OPTIONS.
IT WAS THE SAME FROM ELEMENTARY ON UP.
THANK YOU FOR CULTIVATING THAT PROGRAM AND MAKING SURE THAT WE DO HAVE OPTIONS FOR FOLKS IN ALL AREAS.
[NOISE] WE CAN TALK ABOUT PLC FOR HOURS [OVERLAPPING].
WE CAN HAVE THAT CONVERSATION OFFLINE.
>> MS. SEDILLO, THANK YOU SO MUCH.
I'M JUST TAKING THAT GOAL POINT NUMBER 3, AND I APPRECIATE YOU ALSO BRINGING THAT.
BUILDING LEADERSHIP AND INSTRUCTIONAL CAPACITY, HOW WOULD WE MEASURE THAT? I KNOW THAT YOU'VE GOTTEN THE FEEDBACK FROM STAFF IN MASS.
IT'S LIKE, HEY, OH MY GOSH, WE NEED MORE DIFFERENTIATED OR WE DON'T NEED THIS MORE OF THE SAME.
HOW DO YOU MEASURE THAT AT THE END OF THE SEMESTER, END OF THE YEAR? HOW DOES THAT LOOK WHEN IT COMES TO MEASURING?
>> THAT'S A GREAT QUESTION, AND A REALLY DIFFICULT WAY.
IT'S HARD TO MEASURE BECAUSE PEOPLE HAVE DIFFERENT EXPERIENCES, COME WITH DIFFERENT BACKGROUNDS.
IN TERMS OF CONTENT KNOWLEDGE.
HOW WE'RE TRYING TO MINIMIZE AND REALLY TRY TO MEASURE IS REALLY LOOKING AT OUR SCORES.
WHEN YOU REALLY LOOK AT OUR STAR SCORES AND YOU TRY TO DO A BACKWARDS WALK.
YOU'RE REALLY TRYING TO PROVIDE.
WHAT WE'RE TRYING TO DO THIS YEAR IS REALLY PROVIDE THAT JUST-IN-TIME.
THAT JUST-IN-TIME PROFESSIONAL DEVELOPMENT TO HELP OUR TEACHERS UNDERSTAND HOW TO DELIVER INSTRUCTION AROUND A SPECIFIC UNIT.
REALLY THE ONLY WAY THAT YOU CAN START TO MEASURE IS WHETHER OR NOT KIDS ARE MAKING PROGRESS THROUGHOUT THE YEAR.
IF THE PROFESSIONAL DEVELOPMENT WE'RE PROVIDING, WE HAVE TO BASICALLY TAKE A LOT OF ANECDOTAL TESTIMONY FROM TEACHERS.
WE ALSO LOOK AT THE DATA TO TRY TO FIGURE OUT WHETHER OR NOT IT'S ACTUALLY HAVING AN IMPACT.
IT'S THROUGH TEACHER OBSERVATION THAT YOU CAN MEASURE WHETHER OR NOT THEY'RE APPLYING WHAT THEY'VE LEARNED.
THEN IF IT'S ACTUALLY HAVING AN IMPACT ON STUDENT ACHIEVEMENT.
WHETHER IT'S THROUGH A SHORT CYCLE ASSESSMENT, A CBA, WHICH IS A COMMON BASED ASSESSMENT OR THROUGH STAR.
REALLY THOSE ARE OUR MEASURES ALONG THE WAY TO SEE WHETHER OR NOT THE PD THAT WE'RE PROVIDING IS ACTUALLY HAVING AN IMPACT.
BUT IT'S GOING TO HAVE A DIFFERENT IMPACT FOR EVERY SINGLE PERSON.
>> NO, THANK YOU. I THINK THAT'S A GREAT PICTURE IN MY MIND BECAUSE I WANTED TO WRAP MY HEAD AROUND IT.
I GUESS FOR OUR STAFF, WE'VE HEARD NOW ABOUT HOW WE WANT TO CONTINUE TO BE STAFFED FRIENDLY.
STAFF, IF YOU'RE LISTENING, WE'VE HEARD YOUR FEEDBACK.
WE'RE IMPLEMENTING SOME NEW THINGS, AND WE SHOULD SEE EVEN GREATER RESULTS.
CONTINUE TO VOICE YOUR FEEDBACK. THANK YOU.
>> THANK YOU, MS. SEDILLO. THAT CLOSES OUT YOUR TIME.
>> THAT'S FINE. IF IT'S QUICK, GO AHEAD.
WE WERE TRYING TO KEEP IT TO 10 AND FIVE.
I APPRECIATE YOUR FOCUS ON PEDAGOGY AND ACTIVATING STUDENT LEARNING.
MY ONLY QUESTION I'LL GET RIGHT TO THAT, IS HOW DO YOU BALANCE A MIDDLE SCHOOL TEACHER, IF I'M NOT MISTAKEN, MCCORMICK MIDDLE SCHOOL, FOR EXAMPLE, HAS ABOUT 15 MINUTES LESSON PLANNED IN THE DAY.
HOW DO YOU BALANCE JUST INTERNALIZING THE UNIT, FILLING IN THEIR MINUTES, AND MINUTE THEIR DAY TO DAY WITH HAVING TO DO ALL THIS ON TOP OF GRADING AND PARENT MEETINGS WITH ALL THESE THINGS THAT YOU EXPECT THEM TO DO.
IF YOU ASK ANY TEACHER, THEY ALWAYS WANT MORE TIME TO LESSON PLAN.
IS THERE A SIMPLIFICATION OF LESSON PLANNING TEMPLATE OR ANYTHING LIKE THAT GOING ON? THAT WOULD BE MY ONLY QUESTION.
[00:35:01]
>> WE HAVE NOT REQUIRED A SPECIFIC LESSON PLAN TEMPLATE BECAUSE WE ALSO WANT TO JUST HONOR AND RESPECT THAT EVERY TEACHER THINKS THROUGH THEIR PLANNING IN A DIFFERENT WAY.
WE ARE PROVIDING ADDITIONAL TIME, LIKE THROUGH OUR PLCS, TO MAKE SURE THAT THEY HAVE TIME FOR PLANNING AS WELL AS PROVIDING TIME AND SPACE AFTER SCHOOL FOR TEACHERS TO COME TOGETHER.
BUT WE'RE NOT ASKING OR REQUIRING A SPECIFIC TEMPLATE.
YOU'RE ABSOLUTELY RIGHT, THERE IS NEVER ENOUGH TIME.
WHAT WE'RE TRYING TO DO IS CAPITALIZE ON THIS PROCESS SO THAT WE CAN BRING TEAMS OF FOLKS TOGETHER TO REALLY CREATE THE VERY BEST LESSON FOR STUDENTS.
BECAUSE WE'RE BETTER TOGETHER WHENEVER WE CAN THINK THROUGH WHAT IT IS.
WE WANT OUR STUDENTS TO BE ABLE TO DEMONSTRATE AS A RESULT OF OUR PLANNING AND DELIVERY. THANKS.
>> THANK YOU. TECHNOLOGY. MR. ALLAN DEWAR.
>> PRESIDENT MCMANUS, DR. WRIGHT MEMBERS OF THE BOARD, I'M HERE, STEPPING UP FOR DIANE BORRISON, REPORT ON TECHNOLOGY.
>> ALLAN DO MAKE SURE YOU'RE TALKING DIRECTLY INTO THE MICROPHONE. THANK YOU.
>> OUR GOALS INCLUDE ENHANCED CYBERSECURITY WITH THE INCREASING FREQUENCY AND COMPLEXITY OF CYBER ATTACKS.
WHILE THE MOST FOREMOST GOALS AND IT IS TO STRENGTHEN CYBER SECURITY MEASURES.
THE IT TEAM WILL CONTINUE TO IMPLEMENT SOLUTIONS THAT IMPROVE THREAT DETECTION, SUPPORT ADVANCED ENCRYPTION, ENHANCE USER AUTHENTICATION METHODS, AND FOSTER A CULTURE OF CYBERSECURITY AWARENESS WITHIN THE ORGANIZATION.
THIS IS PROBABLY OUR MOST CRITICAL GOAL IN THAT IF WE FAIL IN THAT, THEN THE WAY WE OPERATE AS A DISTRICT IS AFFECTED.
THE SOPHISTICATION OF ATTACKS THAT WE CONTINUALLY SEE GET MORE ADVANCED AS TIME GOES ON.
SAFETY AND SECURITY INVOLVES WORKING ACROSS MULTIPLE DEPARTMENTS TO MITIGATE AND MANAGE RISKS.
THE TECHNOLOGY TEAM WILL CONTINUE TO WORK WITH THE CHIEF SAFETY AND SECURITY OFFICER TO IMPLEMENT SECURITY INITIATIVES, TO MANAGE THREATS, EVALUATE PROGRESS, MONITOR STUDENT ACTIVITY, AND PLAN FOR EMERGENCIES.
ONE THING ON THAT IS THAT WE MET IN A REUNIFICATION PROJECT WITH THE HAYS COUNTY SHERIFF'S, AND DURING THAT PROCESS, WE WERE ABLE TO MEET AND INTERACT CLOSELY WITH WIMBERLY'S TECHNOLOGY DEPARTMENT, DRIPPING SPRINGS, AND SAN MARCOS CISD.
THAT WAS A BIG BENEFIT FOR MOVING FORWARD IN AN EMERGENCY SITUATION.
CHANGE MANAGEMENT IS DEFINED AS THE METHODS AND MANNERS IN WHICH A COMPANY, DESCRIBES AND IMPLEMENTS CHANGE WITHIN BOTH ITS INTERNAL AND EXTERNAL PROCESSES.
THE TECHNOLOGY TEAM WILL DEVELOP PROTOCOLS AND IMPLEMENT BEST PRACTICES TO DOCUMENT AND MANAGE CHANGES WITHIN THE IT ENVIRONMENT.
WE HAVE A DATABASE THAT WE'RE STARTING TO SET UP WITHIN SHAREPOINT AND MICROSOFT THAT AS EACH CHANGES MADE IT'S DOCUMENTED, WHICH HELPS IN THE TROUBLESHOOTING PROCESS.
WHEN YOU'RE TRYING TO UNRAVEL WHAT CAUSED THE ISSUES, IT'S LIKE SOLVING A MYSTERY AND YOU HAVE TO FIND CLUES WHEREVER YOU CAN.
RECRUIT AND RETAIN HIGHLY SKILLED STAFF.
EXECUTIVE LEADERSHIP WILL CONTINUE TO SEEK WAYS TO RECRUIT AND RETAIN HIGHLY SKILLED STAFF.
THE CTO WILL CONTINUE TO WORK WITH HR TO ENSURE THAT TECHNOLOGY SALARIES ARE COMPETITIVE WITHIN THE MARKET.
THROUGH PROFESSIONAL DEVELOPMENT OPPORTUNITIES AND MENTORING, WE WILL BUILD LEADERSHIP CAPACITY WITHIN THE DEPARTMENT.
I THINK WHAT'S A LITTLE DIFFERENT IN TECHNOLOGY THAN SOME OF OUR OTHER DEPARTMENTS IS AS THE AUSTIN MARKET GOES HIGH-TECH AND THE JOBS ARE JUST EVERYWHERE OUT THERE.
IN SOME CASES, AS PEOPLE GET CONTRACTS, THEY'LL PAY A LOT OF MONEY WHEN THEY FIRST GET CONTRACTS.
YOU GET INTO THE GRASS IS ALWAYS GREENER TYPE OF SITUATION.
HOW DO WE RETAIN OUR PEOPLE? WELL, WE CREATE AN ENVIRONMENT WHERE IT'S DYNAMIC, IT'S EXCITING.
[00:40:02]
WE HOLD TO HIGH STANDARDS.WE'RE CLEAR ON EXPECTATIONS, AND WHEN YOU'RE OUT THERE DOING SOMETHING HIGHLY TECHNICAL AND YOU'RE RESPONSIBLE FOR IT.
WE MAKE SURE YOU KNOW, YOU'RE NOT ALONE, THAT YOU HAVE SUPPORT WITHIN THE ORGANIZATION.
THEN WITH ENGINEERS THAT HAVE A LOT OF EXPERIENCE WITH THE PRODUCTS THAT HAYS CISD USES.
AS YOU GAIN KNOWLEDGE AND BRING PROJECTS HOME, THAT YOU WERE IN CHARGE OF THERE'S A FEELING OF ACCOMPLISHMENT AND YOU REALLY FEEL LIKE YOU'RE GETTING A HEAD AND SO WE HAVE AN EXCELLENT TEAM AT HAYS CISD.
OUR STRETCH GOAL IS FUNDING IN TECHNOLOGY.
WE CAN DO ALMOST ANYTHING, BUT IT OBVIOUSLY COST MONEY TO DO THAT.
WE'RE GOING TO TRY AND SECURE ADEQUATE FUNDS TO MAINTAIN TECHNOLOGY INITIATIVES.
THE IT TEAM WILL EXPLORE ALTERNATIVE FUNDING OPPORTUNITIES AND LEVERAGE AVAILABLE E-RATE CATEGORY TWO FUNDS TO MEET THOSE NEEDS.
THE BIGGEST ONE THAT JUMPS OUT AS A WIRELESS INFRASTRUCTURE IS GETTING PRETTY OLD.
WE'VE MADE A CHANGE WHERE WE'VE INTRODUCED OVER 20,000 CHROMEBOOKS BUT HAVE DONE VERY LITTLE TO UPGRADE THE WIRELESS INFRASTRUCTURE.
THERE'S REQUESTS TO PROVIDE OUTDOOR WIRELESS FOR THE PICKUP OF STUDENTS SAFELY.
WE HAVE TO LEVERAGE THE E-RATE CATEGORY TWO FUNDS TO ASSIST US AS WE MEET THE CHALLENGES TO HANDLE THE DEMAND AND THE EDUCATIONAL DEMAND FOR THAT BANDWIDTH.
I'M READY TO ANSWER ANY QUESTIONS.
>> MR. DURER, THANK YOU SO MUCH. GREAT JOB.
I LIKE THAT FOURTH BULLET POINT ABOUT THE RECRUIT AND RETAIN AND I KNOW HOW COMPETITIVE THAT MARKET IS.
IF YOU DON'T HAVE THIS, IT'S OKAY.
BUT WHAT HAS BEEN THE ATTRITION RATE FOR THE IT DEPARTMENT?
>> THE IT DEPARTMENT HAS A VERY MINIMAL ATTRITION RATE.
I CAN ONLY THINK OF ONE OR TWO PEOPLE THAT HAVE LEFT IN THE LAST FIVE YEARS.
>> WE'RE GOING TO RETAIN IS WHAT WE'RE DOING A GOOD JOB ON THE RETENTION SIDE, IT'S JUST A MATTER OF NOW OF WHAT SPOTS OR WHAT NEW POSITIONS MAYBE IN THE FUTURE THAT WE WOULD BE CONSIDERING AS WE CONTINUE TO EXPAND OUR IT NEEDS RIGHT?
>> WHAT WE DO IS WE IDENTIFY PEOPLE THAT WORK HARD.
YOU COULD BE THE SMARTEST INDIVIDUAL IN THE WORLD BUT IF YOU'RE NOT PUT IN A HARD DAY'S WORK, WE'RE NOT INTERESTED IN PROMOTING YOU.
IF YOU PUT IT IN A HARD DAY'S WORK AND YOU'RE WILLING TO LEARN NEW THINGS, WE'RE GOING TO GIVE YOU OPPORTUNITIES.
THEN AS YOU EXCEL IN THOSE WE'LL GIVE YOU MORE RESPONSIBILITIES AND IF POSSIBLE, WE TRY AND PROMOTE FROM WITHIN.
>> THE ADVANTAGE THERE IS WHEN YOU GO HOME TO YOUR FAMILY, YOU DEMONSTRATE THAT THIS ORGANIZATION BELIEVES IN YOU AND YOUR FAMILY SO THAT THE SELF-GRATIFICATION OF THE JOB IS TREMENDOUS AS YOU GO ON.
I WOULD SAY WE BUILD LOYALTY TOO.
>> MS. ROSCOE THEN MISS RUNKLE.
YOU ALL HAVE BEEN VERY SUCCESSFUL IN RETAINING YOUR FOLKS AND THAT IS OUTSTANDING AND SOMETHING THAT NEEDS TO BE DUPLICATED ACROSS DEPARTMENTS.
THAT COMMITMENT AND MINDSET ARE PHENOMENAL.
I JUST WANTED TO THANK IT, FOR ALWAYS ANSWERING MY SILLY QUESTIONS AND TAKING CARE OF MY EMAIL FOR ME.
THANK YOU SO MUCH FOR YOUR HELP AND I AM EXCITED ABOUT THESE GOALS AND LOOKING FOR MORE FUNDING SO WE CAN HAVE THE INFRASTRUCTURE NEEDED TO SUPPORT OUR STUDENTS AND STAFF. THANKS.
>> NO QUESTIONS. JUST COMMENT AS WELL.
I KNOW THAT WE HAD A LITTLE BIT OF A ROUGH START AT THE BEGINNING OF THE SCHOOL YEAR, BUT YOU GUYS JUST TO HANDLE IT SO WELL, AND I JUST GREATLY APPRECIATE THAT.
ALSO, A SHOUT-OUT ANYTIME I'VE EVER HAD A IT ISSUE OR AN EMAIL ISSUE, YOU GUYS RESPOND LIKE NOT EVEN IN MINUTES, IT'S LIKE SECONDS.
IT IS THE CUSTOMER SERVICE OUT OF YOUR DEPARTMENT IS EXCEPTIONAL AND I JUST APPRECIATE ALL OF YOU GUYS AND ALL OF THE HARD WORK THAT YOU'VE DONE. THANK YOU.
>> THE HIGHLIGHTED PART WHERE YOU SAY INCREASE CYBERSECURITY AWARENESS WITHIN THE ORGANIZATION.
AS YOU'VE SEEN, AS YOU KNOW, PHISHING EMAILS CAN CERTAINLY CRIPPLE AN ORGANIZATION IF YOU CLICK ON THE WRONG LINK, AS WE'VE SEEN IN HOSPITALS AND GOVERNMENT ORGANIZATIONS.
DOES THAT INCLUDE TRAINING STAFF ON LOOKING FOR EMAILS THAT ARE SUSPECT LIKE THAT? THAT BASICALLY NOT TO CLICK ON SOMETHING THAT YOU SHOULDN'T,
[00:45:01]
BECAUSE THAT CAN CERTAINLY HAVE HACKERS INFILTRATE ANY ORGANIZATION TO GET SENSITIVE INFORMATION AND STUFF LIKE THAT.IS THAT SOMETHING THAT WE DO TO INCREASE AWARENESS?
>> WE DO SEE A LOT MORE SOPHISTICATED EMAILS.
THAT'S THE MOST COMMON WAY TO FAKE PEOPLE OUT, TO GIVE OUT THEIR LOGINS AND PASSWORDS.
WE OWN A PRODUCT CALLED KNOWBE4 THAT IT WILL START SENDING OUT EMAILS THAT ARE PHISHING EMAILS.
WHEN YOU CLICK ON THE LINK, IT'LL TELL YOU THAT THAT'S A PHISHING EMAIL.
WE HAD A CAMPAIGN GOING THAT PERIODICALLY SEND IT OUT.
WHEN WE GOT THE NEW TEACHERS AND THE NEW STAFF IN FOR THE YEAR, WE STARTED TO SET UP ANOTHER CAMPAIGN.
BUT WHAT HAPPENED WAS BECAUSE WE'VE GONE TO THE CLOUD.
THERE WAS SOME PROBLEMS AT THE TOP END AND THE MX RECORDS AND HOW WE WERE REGISTERED WITH OUR DOMAIN NAME GODADDY AND THINGS BECAUSE WE USED TO HOST IT INTERNALLY.
IF WE SAID WE WERE HAYS CISD.NET, THERE ARE CERTAIN EXTERNAL IP ADDRESSES THAT ARE REGISTERED WITH SPECTRUM AND OTHER COMPANIES WOULD SAY THAT'S HAYS CISD AND NOW AS WE GO THE CLOUD, WE HAVE TO STRAIGHTEN OUT THE CONFIGURATIONS BETWEEN KNOWBE4 IN THAT.
BUT IN THE INTERIM, WE FOUND A MICROSOFT PRODUCT THAT'S NOT AS ADVANCED.
THAT WILL START THE PROCESS AND WE ALSO, AT THE BEGINNING WHEN EVERYBODY DOES THE VIDEOS FOR HUMAN RESOURCES, WE HAVE A CYBERSECURITY VIDEO.
WHENEVER WE SEND OUT A MAIL TO THE DISTRICT WHEN THERE IS ESPECIALLY BAD EMAIL THAT WENT OUT, I INCLUDE SOME RULES TO FOLLOW TO TRY AND AVOID THAT.
REALLY FOR EVERYBODY LISTENING, IT DOES NOT NEED TO KNOW YOUR NAME AND PASSWORD.
WE DON'T NEED TO KNOW YOUR NAME AND PASSWORD.
>> JUST A QUICK. THANKS, ALLAN.
LISTEN, THE LAST ONE WANT TO SAY LIKE, NOBODY EVER CALLS ALLAN AND SAYS, HEY, I WORKED ALL DAY WITHOUT ANY PROBLEMS ON MY COMPUTER.
IT'S ALWAYS LIKE WHEN SOMETHING GOES WRONG AND IT ALWAYS GOES WRONG AND IT'S TERRIBLY WRONG.
I JUST WANT TO THANK YOU FOR WHEN YOUR GOAL IS TO TALKING ABOUT THE ENHANCED CYBERSECURITY AND THEN THE FUNDING SIDE, HOWEVER, WE CAN HELP YOU GET TO THAT POINT SO WE DON'T HAVE TO CALL IT EVER AND YOU JUST GOT TO WORK ALL SUPER HARD BEHIND THE SCENES AND MAKE SURE IT JUST EVERYTHING GOES SMOOTHLY.
>> I THINK YOU'RE ALWAYS GOING TO CALL IT AND IT'S NORMAL.
>> MR. PRESIDENT, MEMBERS OF THE BOARD, SUPERINTENDENT, DR. ERIC WRIGHT.
THE COMMUNICATION DELEGATION RESPECTFULLY WITHDRAWS ITS GOALS FOR THE YEAR AND PLANS TO JUST WING IT.
>> SEE, WE NEEDED TO PUT UP THE ALLEN DOER DATA CENTER IS WHAT WE WERE GOING TO NAME THE BUILDING OUT THERE.
WE'RE GOING TO PROPOSE THAT COMING UP IN THE NAMING PROCESS BY SAY YOU NOTICE YOUR TIME IS STILL TICKING HERE.
OH, I GOT THIS DOWN, I'M GOING TO BURN NINE MINUTES AND WING THROUGH THIS IN ONE.
MY GOAL IS TO DO SHORTER PRESENTATIONS THIS YEAR.
COMMUNITY RELATIONS, WE GOT SOME BIG PROJECTS GROWING UP, WE ARE MOVING ALONG VERY WELL WITH OUR EDUCATION FOUNDATION RESTRUCTURE.
THAT'S BEEN A MULTIYEAR PROCESS GOING ON, AND THIS WEEK HAD OUR NEW FOLKS START AND WE'RE LOOKING AHEAD FOR GREAT THINGS COMING OUT OF THAT.
I THINK WE HAVE A REALLY POSITIVE STRUCTURE THERE.
KIANA IS DOING A GREAT JOB, AND FOR THE FOLKS THAT WERE AT THE STUDENT ADVISORY PANEL GOT A SNEAK PEEK AT THE STUDENT VOLUNTEER PROGRAM THAT SHE'S COMING UP WITH TO HELP STUDENTS VOLUNTEER, SO WE'RE DOING GREAT WITH THAT.
WE'RE THREE WEEKS IN NOW OR DOWN IN COUNTING TO DO THE NAMING OF THE DOSTRUM MIDDLE-SCHOOL FINE ARTS WING, AND THAT'S GONNA BE A BIG EVENT.
WE'RE SUPER EXCITED ABOUT THAT.
I THINK THAT'S GOING TO BE A STANDING ROOM ONLY EVENT THERE.
THEN WE HAVE RIBBON CUTTING THAT'LL BE COMING UP TOWARD THE END OF THE YEAR, AND THAT'S GOING TO BE FOR ELEMENTARY 16.
WE ALSO MAY OR MAY NOT HAVE A RIBBON CUTTING ON THE ACADEMIC SUPPORT BUILDING DEPENDING ON WHAT THE NAME TURNS OUT TO BE.
IF IT'S IN TRIBUTE AND HONOR TO SOMEBODY OR A, SOMETHING IN THE COMMUNITY, WE PROBABLY WILL DO SOMETHING A LITTLE MORE SPECIAL.
THEN OUR NEXT GOAL IS TO SUPPORT THE GROWTH PROCESSES AND INITIATIVES.
[00:50:01]
THESE WITH THE COMMUNITY RELATIONS AND GETTING THEM INVOLVED AND COMING OUT TO HER THINGS, WE'RE UNDERWAY ON THE REZONING COMMITTEE WITH THE GOAL TO FINISH THAT PROCESS BY DECEMBER.THE FACILITY NAMING COMMITTEE, SAME THING WITH THE GOAL TO PROCESS THAT PROCESS TO FINISHED IN DECEMBER.
THEN WE'LL MOVE ON TO COLORS AND MASCOT SELECTION FOR ELEMENTARY 16 AND PROBABLY 17 WITH IT.
THERE'S A NAME THERE FOR THAT ONE, AND ALSO THEN WE'RE OUT OF OUR SCHOOL CALENDARS FOR THIS YEAR AT THE END OF THIS YEAR, SO WE'LL START THAT PROCESS.
PROBABLY LIKELY IT WILL NOT START AND FINISH IT IN JANUARY SO THAT WE CAN GET THOSE TO YOU AND HAVE THE CALENDARS PUBLISHED BY FEBRUARY FOR FOLKS FOR THE START OF NEXT YEAR AND WE'LL DO IT IN A TWO-YEAR CYCLE IF IT WORKS OUT THAT WAY.
SPECIAL PROJECTS, WE'LL CONTINUE OUR FIGHTING FENTANYL CAMPAIGN AND WE STILL GET MAYBE EVERY OTHER DAY REQUESTS FROM REPORTERS AND MEDIA OUTLETS FROM AROUND THE WORLD.
WE WERE REQUESTED TO GO LIVE NATIONALLY JUST LAST WEEK, I THINK, TO DO THAT, SO WE'RE A KNOWN AND RECOGNIZED LEADER IN THE FIGHT AGAINST FENTANYL AND WE WANT TO KEEP THAT POSITION AND WE WANT TO KEEP UP WHAT WE'RE DOING TO KEEP OUR COMMUNITY SAFE.
WE HAVE A BIG, BIG, BIG PROJECT COMING UP THAT WILL START PROBABLY IN EARNEST IN THE SPRING.
OUR WEBSITE COMPANY GOT BOUGHT OUT AND THEN WERE ACTUALLY TWO TEMPLATES BEHIND WITH THE CURRENT COMPANY ON THE TECHNOLOGY FOR THE TEMPLATE SO ANYWAY, THEY'RE NOT GOING TO SUPPORT THAT ANYMORE AND WE HAVE TO TRANSITION TO A NEW TEMPLATE AND THAT'S USUALLY ENTAILS REWRITING BASICALLY THE WHOLE WEBSITE.
THERE ARE 13 OR 14,000 INDIVIDUAL PAGES ON OUR WEBSITES.
WE HAVE 26 DIFFERENT WEBSITES, SO ONE FOR EACH CAMPUS AND CENTRAL OFFICE.
THEN WE DO PLAN TO SEEK A SURPRISE FOR SOMEONE BY HAVING THEM SUBMIT IT FOR AN AWARD, AND I WANT TO GIVE AWAY THE SECRET.
NOW WE'RE GOING TO SEEK SUPERINTENDENT OF THE YEAR THIS YEAR FOR DR. WRIGHT.
REALLY, I THINK THAT I KNOW WHEN WE DID IT FOR THE BOARD, IT ENCOMPASSES THE LAST SEVERAL YEARS AND IT'S BEEN AN AMAZING RIDE TO SEE THE LEADERSHIP THAT HE'S PRESENTED THROUGH SO MANY THINGS THAT WE'VE GONE THROUGH FROM PANDEMIC TO FENTANYL TO ACADEMIC IMPROVEMENT, EVERYTHING YOU CAN NAME, AND SO WE'RE GOING TO PUT A GIANT BIG PACKAGE TOGETHER THIS YEAR AND SUBMIT THAT, AND HOPEFULLY THE REST OF THE STATE WONDER AWESOME HE IS AND HOW MUCH HE'S NOT ALLOWED OUT OF HIS CONTRACT WITHOUT A $2 MILLION PENALTY IF HE LEAVES EARLY, MAKE SURE YOU WRITE THAT IN IN THE SPRING.
OUR ESSENTIAL DUTIES AND JUST CONTINUING ALL OF THOSE, THEY'RE LISTED ON THE SCREEN, I WON'T READ THEM.
HOW MANY MINUTES DO I HAVE LEFT? I HAVE 4 MINUTES AND OH, WELL, THEN LET ME READ THE NOTES AGAIN.
WE DO A LOT OF THINGS THAT WE DON'T KNOW WE'RE GONNA HAVE TO DO IN OUR DEPARTMENT.
I DIDN'T KNOW THE THREE OR FOUR DIFFERENT MEDIA PEOPLE THAT WE'RE GOING TO WORK WITH ME TODAY ON DIFFERENT THINGS UNTIL IT JUST HAPPENS, SO WE DO A LOT OF BIG PROJECTS, BUT WE'VE GOT TO SAVE A LOT OF TIME FOR THE EMERGENCIES, THE CRISIS COMMUNICATION AND THOSE TYPES OF THINGS THAT COME UP, AND SO IT'S A GREAT BALANCE.
I'M REALLY PROUD OF OUR ENTIRE COMMUNICATION DEPARTMENT.
WE HAVE AN AMAZING TEAM FOR EVERYTHING WE DO THAT'S ON THE SCREEN THERE, AND WE DO IT WITH ENTHUSIASM AND EXCITEMENT AND WE BELIEVE THAT YOU'VE GOT TO HAVE FUN.
YES, THERE ARE SERIOUS THINGS, BUT HAVING FUN ON THE JOB IS JUST IF YOU'RE GONNA BE THERE, YOU'RE GOING TO BE AROUND THE TEAM, YOU GOT TO ENJOY WHAT YOU'RE DOING AND BE HAPPY AND DO ALL THE THINGS BECAUSE IT ALSO, WE DO FUN THINGS WITH THE NAMING AND RIBBON-CUTTING AND ALL OF THAT STUFF.
BUT WE ALSO HAVE TO DEAL WITH CRISIS SITUATIONS, AND SO KNOWING THAT WE'RE A FAMILY AS A DEPARTMENT AND A GREATER DISTRICT REALLY HELPS US THROUGH THOSE TOUGHER TIMES AND THE THINGS THAT WE HAVE TO DEAL WITH.
I DIDN'T PUT I DIDN'T READ THE INSTRUCTIONS, SO I DIDN'T KNOW ANYTHING ABOUT A STRETCH GOAL.
IS THAT LIKE YOU JUST STRETCH INTO SAY YOU'RE GOING TO MAKE IT.
>> WERE SATISFIED WITH YOU AS IT IS, MR. SAVOY.
I KNOW A LOT OF TIMES I DON'T THINK PEOPLE UNDERSTAND HOW BIG YOUR DEPARTMENT TRULY IS FOR THE THINGS THAT YOU ARE IN CHARGE OF, SO I APPRECIATE YOU LAYING IT OUT FOR PEOPLE TO SEE AND UNDERSTAND HOW IMPORTANT YOUR WORK IS.
I LOOK FORWARD TO WORK WITH YOU AND YOUR SPECIAL PROJECTS, THE FONT FENTANYL CAMPAIGN, I THINK WE'VE DONE A REALLY GOOD JOB.
JERRY'S TEAM, JANELLE, MR. ANTHONY, SHERIFF ANTHONY HIP ALITO'S AND A GREAT JOB GETTING OUR STUDENTS, MAKING THEM AWARE OF THAT.
I THINK IT'S REALLY WHAT WE'VE DONE THERE IS PRETTY IMPORTANT.
I ALSO SUPPORT THE SUPER SECRET THIRD GOAL AND SPECIAL PROJECTS OR WHATEVER WE CAN DO TO HELP YOU WITH THAT.
IF THAT'S ALSO DR. WRIGHT'S LEADERSHIP HAS BEEN AMAZING.
I THINK IT'S WELL-DESERVED AND I THINK THIS IS GOING TO BE A GREAT YEAR.
[00:55:04]
ON THE WEBSITE TRANSITION, JUST SO I'M CLEAR, SO WE'RE MOVING THE WEBSITE, WE'RE PREPARING IT STRUCTURALLY BEHIND THE SCENES TO GET IT READY, TO MOVE IT.>> WE WILL EFFECTIVELY REBUILD A COMPANION IDENTICAL WEBSITE ON THE NEW PLATFORM, AND THEN WE WILL ONE DAY WHEN IT'S READY TO GO PUSH A BUTTON AND IT WILL BE LIVE IN THE OLD ONE WILL BE GONE.
I ALWAYS TELL YOU OH, WILL HELP YOU TRANSLATE, AND I KNOW THAT IN EARNEST THEY MEAN TO YOU, BUT IT'S DIFFERENT TECHNOLOGIES, DIFFERENT INTERFACES, DIFFERENT PAGE STRUCTURES SO THERE'S REALLY NO WAY TO JUST SORT OF UPLOAD OUR CURRENT WEB PAGES INTO A NEW SYSTEM.
OTHERWISE, THE PHOTOS YOU GOT TO ALMOST JUST BUILD IT FROM SCRATCH.
>> GREAT. THANK YOU VERY MUCH.
>> THANK YOU. TIM, I'M YOUR DEPARTMENT ALWAYS DOES AN AMAZING JOB UNDER YOUR LEADERSHIP.
IT'S REALLY IMPORTANT AND YOU ALL HAVE DONE PHENOMENAL THINGS THERE.
THE SUPERINTENDENT OF THE YEAR WE HAVE BEEN DISCUSSING FOR SEVERAL YEARS NOW AS A BOARD FOR THE BOARD MEMBERS WHO HAVE BEEN HERE FOR SOME TIME NOW, SO I HAVE TO WRITE, SHOULDN'T BE SO SURPRISED.
WE'VE JUST BEEN LOOKING FOR THE RIGHT TIME TO ACTUALLY PUT THAT TOGETHER BECAUSE IT IS VERY INTENSIVE AND VERY DETAILED, AND YOU DID AN AMAZING JOB WITH OUR HONOR BOARD AND GETTING US TO BE AN HONOR BOARD OF THE YEAR.
WITH THE PACKAGE YOU PUT TOGETHER, YOU DID AN AMAZING JOB ON THAT AND I LOOK FORWARD TO DR. WRIGHT GETTING SUPERINTENDENT OF THE YEAR AS WELL, AND YES, YOU ARE RIGHT ABOUT THAT CONTRACT MAKING SURE WE HAVE IT ALL SIGNED UP AND SEALED, BUT HE'S NOT GOING TO RETIRE UNTIL FOR 10 YEARS, SO WE'RE GOOD. THANK YOU.
>> THANK YOU. MR. SAVOY, COMMUNICATION IS ALWAYS LIKE THE KEY TO EVERYTHING IN YOUR DEPARTMENT, DOES IT SO AMAZING? YOU'RE ALWAYS SO MINDFUL OF FAMILIES AND STAFF WHEN WE HAVE TO DELIVER COMMUNICATION AND WHEN WHETHER IT'S SHUTDOWNS OF SCHOOL CLOSURES BECAUSE OF WEATHER OR WHATNOT, YOU'RE ALWAYS VERY MINDFUL OF MAKING SURE THAT FAMILIES HAVE ENOUGH NOTICE, AND I APPRECIATE THAT.
I AM SO EXCITED TO HEAR ABOUT SUPERINTENDENT OF THE YEAR.
WE HAVE THE BEST SUPERINTENDENT IN THE UNIVERSE, AND EVERYONE HAS STATED HE'S NEVER ALLOWED TO LEAVE.
MAYBE 10 YEARS WILL BE OKAY, BUT NOT ANYTIME BEFORE THAT, BUT I AM SO EXCITED ABOUT THIS.
IT'S SO WELL-DESERVED AND I'M HAPPY TO SUPPORT THAT.
BUT ALL OF THE THINGS THAT YOU GUYS DO AND CONTINUE TO CHAMPION, THANK YOU.
THE FENTANYL HAS BEEN SUCH A HARD THING FOR OUR DISTRICT AND YOU CONTINUE TO MAKE SURE THAT THE COMMUNICATION IS OUT THERE AND STAYS OUT THERE.
I JUST CAN'T THANK YOU ENOUGH AND YOUR TEAM AND YOU HAVE THE BEST STAFF IN YOUR DEPARTMENT, SO THANK YOU GUYS.
>> YES. I JUST WANT TO BRAG ON YOUR TEAM AS WELL AND IT'S NOT COVERED IN HERE, BUT YOUR TEAM DOES SUCH AN AMAZING JOB WITH SOCIAL MEDIA, AND THAT WAS AN AREA THAT WE NEEDED SOME HELP, AND WHEN YOU BUILD OUT YOUR TEAM A LITTLE FURTHER WITH MOSES AND DAVID HARVEST.
I MEAN, THEY'RE ALL EXCEPTIONAL WRITERS.
IT'S NOTICEABLE, I LOVE READING OUR POST ON HAYS CISD, AND I USUALLY CAN GUESS AT ONE OF THOSE PEOPLE WROTE THE POST, AND SO I JUST COMMEND YOU FOR HIRING AN INCREDIBLE PEOPLE.
I WOULD SAY ONE OF YOUR SCRIPT STRETCH GOALS ONE YEAR JUST SO YOU REMEMBER, WAS FOR MOSES TO BECOME A DRONE PILOT, WHICH HE DID.
>> YOU DO KNOW WHAT A STRETCH GOAL IS, YOU JUST FORGOT AND THAT'S OKAY.
I HAVE A STRETCH GOAL FOR YOU.
START USING GENERATIVE AI TO WRITE ALL YOUR POSTS BECAUSE YOU SPENT A LOT OF TIME WRITING ALL THOSE POSTS OR PRESS RELEASES.
IT'S AMAZING. I LOVE IT SO MUCH.
I USE IT ALL THE TIME AND DON'T KNOCK UNTIL YOU TRY IT.
I KNOW YOU'RE AN INCREDIBLE WRITER AND I JUST GOT THROUGH SAYING HOW EVERYBODY HAS A GREAT WRITER, BUT IT CAN SAVE YOU A LITTLE TIME ON SOME OF THE THINGS THAT YOU'RE DOING.
>> WE DON'T NEED AI WHEN WE HAVE MD MOSES AND DAVID [LAUGHTER] TO WRITE IT.
>> I'M JUST THROWING IT OUT THERE, BUT I DO LOVE ALL OF THIS.
YOU GOT A LOT OF GREAT THINGS GOING ON IN THE FOUNDATION, RENAMING, REZONING.
SUPERINTENDENT, THE YEAR WE'RE GOING TO WIN THAT.
>> LINDA, ROWS, BROCK, WHO WE DIDN'T ALSO MENTION, IS GOING TO EDIT THAT. [OVERLAPPING]
>> YES, I LOVE LINDA. SHE'S INCREDIBLE.
>> KEPT IT PRETTY TIGHT. GOOD JOB.
[01:00:04]
>> GOOD EVENING, MEMBERS OF THE BOARD AND DR. WRIGHT.
HOW DO YOU FOLLOW TIM SAVOY? [NOISE] I'M HERE REPRESENTING THE OPERATIONS DEPARTMENT.
WE'RE OVER 500 STRONG IN SIX DISTINCT DEPARTMENTS.
BUT AS WE GO THROUGH THIS, YOU'LL SEE THAT WE HAVE AT LEAST FOUR COMMON GOALS AND I'LL POINT THOSE OUT AS WE GO.
THIS LOOKS LIKE A LOT OF ITEMS, BUT SOME OF THEM WILL REPEAT.
WE'LL START WITH PLANNING AND CONSTRUCTION.
THE FIRST GOAL THERE IS TO UPDATE THE DISTRICT CONSTRUCTION STANDARDS.
YOU ALL REMEMBERED THIS LAST MONTH.
THE CONSTRUCTION STANDARDS IS THE COROLLARY TO THAT.
THAT'S THE WHAT WATER FOUNTAINS DO WE LIKE, WHAT DOOR LOCKS DO WE LOCK ON RESTROOMS, WHAT SWITCHES DO WE NEED? THOSE TECHNICAL THINGS.
WHAT WATER FOUNTAINS DO WE LIKE? WE'RE GOING TO UPDATE THOSE TECH STANDARDS.
FURTHER, DEVELOP A CONSTRUCTION WORK ORDER PROTOCOL THAT PRIMARILY HAS TO DO WITH AROUND THAT OCCUPATION TIME WHEN WE'RE GETTING THOSE BUILDINGS TURNED OVER TO US SO THAT WE HAVE A SMOOTH TRANSITION INTO THESE BUILDINGS.
PRIMARILY, LAST YEAR WAS THE HVAC, AND WHILE WE'RE GOING TO MORE CONTRACTORS, INSTEAD OF THEM TELLING US HOW THEY'RE GOING TO DO OUR WORK ORDERS FOR US AND HOW THEY'RE GOING TO HELP US, WE'VE DECIDED WE'RE GOING TO REACH OUT TO THEM AND SAY, HERE'S HOW WE WOULD LIKE YOU TO DO IT.
WE WON'T HAVE A SINGLE POINT OF CONTACT.
WE ALL DO IT THE SAME WAY WITH ALL THE CONTRACTORS.
THEN WE'RE GOING TO ONBOARD TWO NEW PROJECT MANAGERS.
ONE HAS STARTED AND ONE WILL START IN ABOUT A MONTH.
WE'RE VERY EXCITED ABOUT THAT AND THAT'S GOING TO HELP US JUST WITH THE WORKLOAD IN GENERAL.
AT THE LAST BOARD MEETING, WE ALSO STARTED TALKING AT THE DIAS HERE ABOUT THE POTENTIAL BOND PROJECT MANAGER AND WE WILL BRING MORE ON THAT.
ANOTHER ONE I'M EXCITED ABOUT IS DIGITIZING THE CONSTRUCTION DOCUMENT LIBRARY.
WE KNOW WE STILL HAVE A LOT OF PAPER. IT'S MY GOAL.
I'D REALLY LIKE TO NOT MOVE THAT INTO THE NEW BUILDING IF POSSIBLE AND ALL THE SILVERFISH WITH IT.
I'D LIKE TO DIGITIZE THOSE IF WE CAN.
I'M SORRY, THAT VERY FIRST WHEN I TALKED ABOUT UPDATE THE DISTRICT CONSTRUCTION STANDARDS, THAT IS THE FIRST ONE YOU'LL SEE REPEATED IN SOME OTHER DEPARTMENTS.
IT'S NOT JUST NATE WINDS AT HIS DESK DOING THAT, BUT THERE'S SOME OTHER FOLKS THAT'LL BE HELPING WITH THAT.
LAST GOAL IN PLANNING AND CONSTRUCTION.
YOU'LL SEE THIS WHEN REPEATED AS WELL AS THE SET GOAL OF A 24-HOUR RESPONSE TIME FOR COMMUNICATION.
THAT'S SOMETHING DR. WRIGHT HAS SAID.
THAT'S GOING TO PERMEATE THE OPERATIONS DEPARTMENT.
WE WANT A 24-HOUR RESPONSE TIME ON COMMUNICATION.
MOVING TO TRANSPORTATION CONTINUED TO DEVELOP THE SMART TAG SYSTEM.
IN PARTICULAR, THERE'S AN APP THAT'S AVAILABLE ON THE PHONE.
MAKE IT EASIER THAT YOU DON'T HAVE TO GO THROUGH THREE OR FOUR STEPS TO GET THAT.
WE WANT TO IMPLEMENT THE ON-TIME BUS METRICS.
THERE'S SOME BUS METRICS THAT COME OUT OF THAT.
SPECIFICALLY WITH BUS METRICS, WELL, WE CAN GET AN OVERALL ON-TIME, BUT THEN WE CAN DRILL DOWN TO WHICH CAMPUSES AREN'T ON TIME, AND THEN WE CAN FIND OUT WHY AND FIGURE OUT WHAT WE CAN DO ABOUT IT.
THE BIGGEST GOAL AND TRANSPORTATION IS TO CONDUCT THAT LEADERSHIP PROFILE FOR THE DIRECTOR POSITION THAT THE CHIEF HR JUST TALKED ABOUT.
WE HAD A VERY SUCCESSFUL TIME DOING THAT LEADERSHIP PROFILE TO LAND OUR ASSISTANT DIRECTOR.
I THINK WE ACTUALLY INCLUDED WORKERS, THE STAFF ON THOSE INTERVIEWS, AND I THINK THAT MAKES A DIFFERENCE. WE'RE GOING TO DO THAT AGAIN.
IN CUSTODIAL SERVICES, THE FIRST ITEM CAN CONTINUE THE SUCCESSION PLANNING FOR BEACON HILL.
YOU'LL SEE THAT REPEATED AND BEACON HILL AND BEATING THE MAINTENANCE OPERATIONS DEPARTMENT.
WHEN I FIRST GOT HERE, WE HAD MULTIPLE DIRECTORS.
WHEN MICHAEL BAKER RETIRED, WE SAID, HEY, HOW CAN WE RETOOL THIS DEPARTMENT? HOW CAN WE RECREATE THIS DEPARTMENT? YOU HAVE LESS TOP-LEVEL LEADERSHIP, HAVE LESS DIRECTORS, AND HAVE MORE OPPORTUNITIES FOR SUPERVISORS AND COORDINATORS, SO WE CAN HAVE A LITTLE MORE SUCCESSION PLANNING AND BE ABLE TO HAVE A PIPELINE OF LEADERSHIP THERE.
SUCCESSION PLANNING FOR BEACON HILL, YOU'LL SEE THAT REPEATED.
IN CUSTODIAL SERVICES, WE'RE ALSO GOING TO IMPLEMENT THAT ABM PROGRAM AT JOHNSON HIGH SCHOOL.
THAT'S THE STAFF AUGMENTATION PROGRAM.
WE ACTUALLY HAD THE 30-DAY MEETING TODAY, THAT 30-DAY WINDOW.
THEY'VE BEEN THERE 30 DAYS, THEY'RE FULLY STAFFED.
THERE'S GROWING PAINS WITH EVERYTHING BUT PRINCIPAL WAS THERE, PRINCIPAL SATISFIED.
WE KNOW BY AREA WHAT NEEDS TO BE IMPROVED.
WE CAN ACTUALLY GO TO THE PERSON THAT NEEDS TO IMPROVE IT.
THAT'S GOING TO BE A POSITIVE THING.
[NOISE] THE NEXT THING, ASSIST WITH THE DEVELOPMENT OF REVISED SURPLUS PROPERTY PROCEDURES.
[01:05:02]
THAT SEEMS MUNDANE, BUT THAT'S ACTUALLY A BIG DEAL.WE HAVE A PERSON THAT'S RETIRING THAT HAS BEEN DOING THAT AND JUST CAME UP THROUGH THE DISTRICT DOING THAT WHEN THE DISTRICT HAD LESS SURPLUS PROPERTY.
NOW ALL OF A SUDDEN WE HAVE A 32 LOCATION SURPLUS PROPERTY NETWORK THAT WE'RE DEALING WITH.
WHAT THAT'S GOING TO LOOK LIKE IS WE'RE GOING TO AUTOMATE SOME OF OUR PAPER FORMS. IT'S GOING TO BE TECHNOLOGY IS GOING TO BE INVOLVED.
THE BUSINESS OFFICE IS GOING TO BE INVOLVED.
OPERATIONS WILL STAY INVOLVED AND THEN C&I WILL BE INVOLVED FROM THE STANDPOINT OF THEY ALSO HAVE SOME WORKERS THAT MAY BE ABLE TO HELP US PICK THINGS UP.
MORE TO COME ON THE REVISED SURPLUS PROPERTY PROCEDURES.
THEN SET A GOAL OF THE 24-HOUR RESPONSE TIME AND CUSTODIAL SERVICES AS WELL.
CONTINUE THE SUCCESSION PLANNING FOR BEACON HILL, ASSIST WITH THE DEVELOPMENT OF THE SURPLUS PROPERTY PROCEDURES, UPDATE THE CONSTRUCTION STANDARDS IN PARTICULAR WITH MAINTENANCE.
WE'RE TALKING ABOUT ROOFING AND DOOR HARDWARE.
THERE'S A LOT COMING DOWN THE LINE WITH THAT.
THEN THE 24-HOUR RESPONSE TIME.
MECHANICAL, ELECTRICAL, AND PLUMBING, ALSO KNOWN AS MEP, ALSO THE SUCCESSION PLANNING FOR BEACON HILL, IN PARTICULAR, THE MEP WE'RE LOOKING AT POTENTIALLY IN THE FUTURE, SOME TYPE OF A COORDINATOR LEVEL BETWEEN THE SUPERVISOR AND THE DIRECTOR OR POTENTIALLY AS ASSISTANT DIRECTOR.
REVISE SURPLUS PROPERTY PROCEDURES, UPDATE DISTRICT TECH SPECS.
IN PARTICULAR, MEP IS JUST OUTPACING EVERYTHING AND TECHNOLOGY AND IT'S MOVING FAST.
THOSE TECH SPECS WILL ALSO INCLUDE THINGS LIKE OUR COMMISSIONING PROCEDURES AND OUR STARTUP PROCEDURES, WHICH BELIEVE IT OR NOT.
THAT CAN REALLY HAVE A GIGANTIC IMPACT ON HOW WHEN THAT AIR CONDITIONER IS THE VERY FIRST TIME IT'S FIRED UP.
IF IT'S FIRED UP RIGHT, IT'LL HAVE A LONGER LIFE.
THAT'S THE THINGS WE'RE LOOKING AT.
A DEVELOP ADDITIONAL TRAINING OPPORTUNITIES FOR STAFF.
AGAIN, IN PARTICULAR, THAT MECHANICAL PART OF MEP.
MECHANICAL CONTROLS ARE SO INCREDIBLY TECHNICAL.
WE GOT TO STAY UP ON THE TRAINING.
WE JUST SENT SOME PEOPLE TO FIRE ALARM TRAINING AS WELL.
FIRE ALARM IS THE OTHER SYSTEM THAT WE'RE LOOKING AT HEAVILY.
GROUNDS AND PEST CONTROL, DEVELOP SUSTAINABLE UNDERSTANDABLE GROUNDS CARE SCHEDULE IN CONJUNCTION WITH THE ATHLETIC DEPARTMENT GROUNDS TEAM.
AS YOU ALL KNOW LAST YEAR WE PEELED OFF SOME OF THE GROUNDS KEEPERS AND MADE THEM SPECIFICALLY ATTACH THEM TO THE ATHLETIC DEPARTMENT.
WHAT THAT SPURRED WAS A CONVERSATION.
FOR MANY YEARS PERHAPS YOU MODE THAT SIDE OF THE FENCE AND I'M MODE THIS SIDE OF THE FENCE WHETHER IT MADE SENSE OR NOT.
NOW MAYBE I'VE MOVED THIS SIDE OF THE FENCE AND THIS OTHER LITTLE PIECE, AND SO WE'RE JUST PICKING THINGS APART BETTER AND MAKING THINGS JUST MORE EFFICIENT.
THAT DEPARTMENT CAN ALSO ASSIST WITH THE DEVELOPMENT OF REVISED SURPLUS PROPERTY PROCEDURES BECAUSE THOSE ARE THE GUYS WITH THE TRUCKS AND TRAILERS.
THEN WE'VE ALREADY EXPLORED OUTSOURCING OPPORTUNITIES FOR GROUNDS CARE.
WITH THAT STILL ON THE TABLE, OUTSOURCING IS ALWAYS ON THE TABLE, AND THEN ALSO PEST CONTROL.
CAN WE DO CERTAIN THINGS MORE EFFICIENTLY OUTSOURCING? I'M NOT ADVOCATING OUTSOURCING EVERYTHING, I'M JUST SIMPLY SAYING THAT'S ALWAYS AN OPTION TO LOOK AT.
THEN ALSO SET THE 24-HOUR RESPONSE TIME FOR COMMUNICATION.
THE STRETCH GOAL REALLY IS JUST THE FUTURE HANDLED THE STAFFING LEVELS FOR FUTURE GROWTH AND SUCCESSION PLANNING.
BECAUSE THE SUCCESSION PLANNING, IF WE DO IT RIGHT AND GET THE RIGHT LEADERS IN PLACE, WE CAN SET OURSELVES UP FOR JUST REALLY GOOD SUCCESS FOR THE NEXT DECADE.
>> THANK YOU, MAX. I KNOW YOU PROBABLY GET THE MOST BOARD BLOG QUESTIONS IF I'M JUST GOING TO TAKE A GUESS.
[LAUGHTER] BUT FOCUSING ON CONSTRUCTION STANDARDS, BUILDING SMARTER INTO THE FUTURE, ESPECIALLY AS BELIEVE IT OR NOT, GLOBAL WARMING IS A THING, AND BUILDING BUILDINGS WHERE THEY CAN BE MORE ENERGY EFFICIENT AND UP TO SPEC IS GOING FORWARD.
ALSO, YOUR FOCUS ON TRANSPORTATION IS GREAT.
ENSURING THAT PROCESS IS GOOD FOR PARENTS ESPECIALLY WANTED TO KNOW WHAT THE DEALERS AND TRANSPORTATION DISTRICT-WIDE.
I REALLY LIKE YOUR SET GOAL OF 24-HOUR RESPONSE TIME ALL OVER THIS PAGE, WHICH I THINK IS FANTASTIC.
I THINK VANESSA MENTIONED THIS, HAVING PEOPLE HELP WITH THE BONDS GOING FORWARD, STAFFING UP BECAUSE WE'RE GOING TO JUST EXPERIENCE MORE AND MORE GROWTH.
THAT'S REALLY ALL I HAVE IS JUST TO MAKE COMMENTS AND I APPRECIATE THE JOB YOU'RE DOING.
IT'S A GOOD REMINDER. YOU HAVE CLOSE TO 500.
IT MIGHT BE MORE LIKE 527 OR SOMETHING LIKE THAT.
>> I FEEL STRESSED JUST THINKING ABOUT THAT.
THAT'S A LOT OF PEOPLE AND A LOT OF DEPARTMENTS.
I'M GLAD YOU OUTLINED THAT TO REMIND FOLKS THAT UNDER YOUR PURVIEW ARE SIX VERY BIG DEPARTMENTS.
[01:10:03]
WHAT I DIDN'T SEE ON HERE WAS REAL ESTATE PROSPECTOR BECAUSE YOU ALSO HAVE THAT.>> I PROBABLY SHOULD HAVE. [OVERLAPPING]
>> BUY ALL THE PROPERTY IN HAYS CISD THAT WE CAN [LAUGHTER]
JUST A REMINDER THAT THIS ISN'T ALL THAT YOU DO.
THIS IS JUST YOUR GOALS AND THESE ARE SIX BIG DEPARTMENTS.
THANK YOU FOR ALL OF THE WORK THAT YOU'VE DONE SINCE YOU'VE BEEN HERE.
MR. CLEAVER YOU'VE BEEN HERE ABOUT AS LONG AS I'VE BEEN ON THIS BOARD AND IT'S BEEN INCREDIBLE TO WATCH THE TRANSFORMATION HAPPEN WITH A LOT OF THESE DEPARTMENTS AND THE FOLKS THAT YOU'VE BROUGHT IN OR THAT YOU'VE GROWN AS LEADERS.
I KNOW THAT OUR TRANSPORTATION DEPARTMENT IS GOING TO BE IN TRANSITION WITH A NEW LEADER THERE.
I'M APPLAUD THAT YOU'RE GETTING AHEAD OF THAT AND YOU'RE ALREADY STARTING TO THINK ABOUT IT AND TALK ABOUT IT AND CREATE A LEADERSHIP PROFILE.
I DO THINK THAT FOR CASSIUS' POSITION THAT WAS AN INCREDIBLE EFFORT AND PEOPLE APPRECIATED THAT.
I'M GLAD TO HEAR THAT YOU'RE DOING THAT AGAIN.
ALL REALLY GOOD THINGS JUST WANTED TO SAY THANK YOU.
>> THANK YOU. [OVERLAPPING] MR. CLEAVER.
I GUESS WANT TO ECHO WHAT MCTHATCHER SAID, I SOMETIMES HAVE TO BE REMINDED THAT YOU HAVE ALL OF THESE DEPARTMENTS.
I MEAN, WE COME HERE ALL THE TIME AND WE SEE MAX AND SOMETIMES NATE SITS AROUND THE CORNER.
WE CAN'T REALLY SEE HIM, BUT IT'S MAX AND NATE AND I FORGET SOMETIMES THAT YOU DO HAVE A TON OF RESPONSIBILITY WITHIN YOUR DEPARTMENT.
I DO LOVE THE FACT THAT YOU'RE LOOKING AT SOME STAFF THAT ARE COMING ON BOARD, MAYBE A BOND POSITION.
I THINK THAT'S GOING TO BE REALLY IMPORTANT FOR HOW WE'RE GOING TO BRING IN A FRAMEWORK, THESE THINGS GOING FORWARD BECAUSE IT'S NOT GOING TO SLOW DOWN ANYTIME SOON.
IT'S JUST GOING TO GET BIGGER AND BIGGER.
THANK YOU FOR THAT AND ALSO WANT TO SAY THANKS FOR THE 24 HOUR RESPONSE TIME.
I MEAN, I KNOW THAT CAN BE SOMETIMES HARD TO DO, ESPECIALLY AT THE BEGINNING OF SCHOOL.
BUT FOR MAKING A GOAL WITH ALL OF YOUR DEPARTMENTS, I THINK CAN JUST GET BACK TO THE CUSTOMER SERVICE SIDE OF US AND END-USERS AND EVERYTHING ELSE.
I JUST WANT TO SAY, THANK YOU VERY MUCH AND I APPRECIATE YOU REMINDING ME OF ALL THE THINGS THAT YOU'RE WORKING WITH. THANK YOU.
>> MR. CLEAVER, THANK YOU. YES, I WROTE DOWN SOME OF THE NUMBERS.
GIVE ME THE 22ND ELEVATOR PITCH ON SUCCESSION PLANNING.
HAS DOES THAT LOOK? I KNOW YOU HAVE SIX DISTINCT DEPARTMENTS.
>> BEACON HILL WAS THE MAIN ONE.
NOT TO BE JUST LIKE REAL DIRECT, BUT THEY WERE JUST TOO MANY DIRECTORS UP THERE.
WE'RE REDUCING THE NUMBER OF DIRECTORS AND PUSHING THAT MANAGEMENT DOWN TO SUPERVISORS, AND COORDINATORS, AND THINGS LIKE THAT.
LESS CHIEFS, MORE INDIANS OR WHATEVER.
BUT THE SUCCESSION PLANNING, JUST THE LEADERSHIP PROFILE, IT WAS ONE OF THOSE THINGS THAT FERNANDO OFFERED TO DO AND I WAS LIKE, WELL, OKAY IF THEY DO IT FOR THE SCHOOLS.
LET'S GIVE IT A TRY AND I'M FULLY ON BOARD WITH IT BECAUSE IT REALLY WORKED.
I WAS ACTUALLY IN THE ROOM WHEN IT OCCURRED AND IT BRINGS OUT A LOT OF GOOD INFORMATION AND A LOT OF GOOD FEELINGS.
>> MAX, WE NEED LIKE THREE OF YOU TO DO ALL OF THESE JOBS.
I APPRECIATE YOU FIELDING QUESTIONS ALL THE TIME ABOUT ALL THINGS.
I'M REALLY EXCITED ABOUT SEEING THIS COME ABOUT.
THANK YOU FOR SHARING THIS WITH US AND I LIKED THE IDEA OF DILUTING SOME OF THOSE DIRECTOR POSITIONS INTO THOSE COORDINATORS AND SUPERVISORS.
THAT IS SOMETHING THAT WE NEED TO LOOK AT ACROSS THE BOARD.
THAT'S A GREAT IDEA THAT YOU BRING FORWARD. THANK YOU.
>> AGAIN, NO QUESTIONS, JUST COMMENTS.
YES. PUTTING THIS AS A VISUAL WITH SIX DEPARTMENTS AND WHEN WE KNOW YOU DO SO MUCH, BUT YES, THERE'S NOT ONLY JUST THE DEPARTMENTS THAT YOU SUPPORT AND OVERSEE, BUT ALSO THE COMMITTEES WITHIN THOSE DEPARTMENTS.
AT FBOC OR THE TRANSPORTATION COMMITTEE, AND THOSE THINGS THAT YOU ALSO HAVE TO OVERSEE.
THE FBOC MAX, YOU AND I MET NOT LONG AFTER YOU STARTED AND I JOINED THE FBOC.
IT'S BEEN REALLY COOL TO SEE HOW THINGS HAVE CHANGED FROM THAT TIME TO TODAY.
THE SMART TAG, THE AMOUNT OF WORK THAT HAS BEEN PUT INTO THAT BY TRANSPORTATION, AND YOUR INVOLVEMENT ON THAT HAS BEEN HUGE IN PULLING THAT OUT IN COVID YEARS HAS BEEN DIFFICULT IN TRYING TO TRAIN ON CAMPUSES.
I JUST CAN'T THANK YOU ENOUGH FOR
[01:15:02]
EVERYTHING THAT YOU DO FOR OUR DISTRICT ACROSS THE DEPARTMENTS.YOU ARE JUST SUCH A PLEASANT PERSON TO TALK TO AND BE AROUND AND I JUST APPRECIATE ALL OF YOUR HARD WORK, SO THANK YOU.
WE ARE SMALL BUT MIGHTY, AND SAFETY, AND SECURITY.
WHAT I'M GOING TO SAY IS ALL EQUATED TO BEING OFFERED A PLACE AT THE ADULTS TABLE FROM THE KID'S TABLE AT THANKSGIVING.
THIS BOARD HAS TRULY EMBRACE SAFETY AND SECURITY AND HAS MADE IT A PRIORITY AND THAT IS SOMETHING THAT'S HEARTFELT FOR ME AND SO MANY MEMBERS OF OUR COMMUNITY.
WHEN DR. WRIGHT TOLD US THAT CABINET TO COME UP WITH THREE GOALS AND ONE STRETCH GOALS.
I WAS LIKE, NO, THERE'S SO MANY THINGS THAT I WANT TO DO AND THERE'S NEVER ENOUGH TIME TO DO THEM.
WHAT I REALLY WANTED TO DO FOR YOU GUYS IS TO UNDERSTAND FIRST AND FOREMOST, THAT I COULDN'T DO MY JOB WITHOUT THE SUPPORT OF THE REST OF THE CABINET AND THE DEPARTMENTS THAT STAND BEHIND ME.
WITHOUT IT, WITHOUT MAX AND HIS TEAM, WITHOUT CNI IMPLEMENTING SO MANY OF THESE CHANGES AND LOOKING AT TIM AND THE COMMUNICATION PIECE WHICH WE ARE REALLY DEDICATED TO, MAKING SURE THAT THAT'S CLEAR AND CONCISE WITH EVERYONE.
WHEN WE DEAL WITH SAFETY AND SECURITY, MAKING SURE THAT MESSAGE GETS OUT IN A TIMELY FASHION IS JUST OVERWHELMINGLY INCREDIBLY SUPPORTIVE AND SMOOTHLY CANNOT DO IT WITHOUT THE MONEY GUY.
WE REALLY WANTED TO EMPHASIZE THAT FIRST AND FOREMOST, BUT REALLY TRYING TO ASSESS AND PICK THREE THINGS IS REALLY JUST SPIN IN THE BOTTLE AND FIGURING OUT WHERE IT LANDS.
BECAUSE ANY GIVEN DAY THAT CHANGES FOR US DRAMATICALLY DEPENDING ON WHAT THE LEGISLATURE BRINGS IN FRONT OF US OR WHAT THE MOST PRESSING EVENT IS OF THE DAY AND AS WE KNOW, TRAGEDY TENDS TO STRIKE AND IT BECOMES VERY DIFFERENT FROM WHAT I HAD PLANNED FROM ONE DAY TO THE NEXT.
I REALLY JUST WANTED TO HIT YOU WITH SOME OF THE MORE PRESSING THINGS THAT WE ARE REALLY LOOKING AT.
OF THESE, REALLY TWO OF THEM ARE LEGISLATIVELY DIRECTED.
THE FIRST AND FOREMOST ONE IS REALLY BECOMING COMPLIANT WITH OUR PANIC TECHNOLOGY AND OUR EMERGENCY COMMUNICATION.
THAT'S HAND IN HAND WITH WHAT WE TAKE OUT AND WE IMPLEMENT IN REGARDS TO OUR EMERGENCY COMMUNICATION AND THAT'S THAT HANDHELD APP, THAT'S THE DESK APP AND THAT'S THE MELISSA'S LAW COMPLIANCE.
I'VE HAD SEVERAL MEETINGS WITH OUR NEW VENDOR AS WELL AS OUR IT FOLKS, MR. DOOR WAS AT A MEETING TODAY OR YESTERDAY. I CAN'T EVEN REMEMBER NOW.
BUT WE ARE WORKING VERY HARD TO MAKE THAT A REALITY FOR ALL OF OUR DISTRICTS AND GET THAT ONLINE AND OPERATIONAL VERY QUICKLY.
OUR GOAL IS WITH EVERYTHING IS BEING ABLE TO COMMUNICATE AS QUICKLY AND AS RAPIDLY WITH OUR LAW ENFORCEMENT PARTNERS AND BEING ABLE TO GET THEM THERE AS QUICKLY AS POSSIBLE TO MITIGATE LOSS OF LIFE IF THAT'S THE SITUATION WE FIND OURSELVES IN.
WE ARE WORKING DILIGENTLY TO MAKE THAT HAPPEN.
MY GOAL IS REALLY TO HAVE A SHORT RANGE GOAL, MAKE THAT HAPPEN AND THEN CONTINUED TRAINING THROUGHOUT.
OUR FACILITY RENTAL PROGRAM THAT MADE THE MISTAKE OF TALKING TO MAX ONE DAY AND TALKING ABOUT HOW THINGS COULD BE DONE BETTER.
HE SAYS, SOUNDS LIKE YOU WANT TO GO AHEAD AND WRITE THAT OFF.
[LAUGHTER] NEVER LEARNED TO KEEP MY MOUTH SHUT, BUT THAT BEING SAID, AND WE HIT SOME HICCUPS WITH THAT.
HOWEVER, WHAT I WILL SAY IS THAT WE'RE ON A GREAT DIRECTION IN MAKING THAT HAPPEN.
OUR NEW OFFICE COORDINATOR THAT IS HEADING UP COMMUNICATIONS AND SAFETY AND SECURITY WITH OUR COLLABORATION.
MANY OF YOU ALL KNOW WE'RE MOVING OUR OFFICES TOGETHER BECAUSE WE BELIEVE HOW IMPORTANT THAT IS FOR SAFETY, AND SECURITY, AND COMMUNICATION TO BE HAND-IN-HAND.
BUT [INAUDIBLE] AND I HAVE TO GIVE HER A GREAT BIG SHOUT OUT BECAUSE SHE HAS TAKEN THE BULL BY THE HORNS AND HAS REALLY MADE GREAT STRIDES.
I FEEL WE'RE ON TARGET AND ARE MAKING GREAT ADVANCES TO BE ABLE TO REALLY UTILIZE THIS AND IN A WAY THAT WE'RE GIVING BACK TO OUR COMMUNITY, BUT AT THE SAME TIME, BEING FISCALLY RESPONSIBLE WITHIN THE DISTRICT TO MAKE SURE THAT WE'RE RECOUPING THOSE EXPENSES THAT WE NEED TO MANAGE FOR.
THEN FINALLY, WE ARE REALLY CONTINUING ON OUR QUEST TO REFINE WHAT WE ARE DOING, REEVALUATING, REASSESSING, AND REVAMPING WHEN NECESSARY.
THAT MEANS MY TEAM IS OUT ON THE STREET ON A REGULAR BASIS IN OUR SCHOOLS, THEY ARE DOING AUDITS, THEY ARE DOING SITE ASSESSMENTS, THEY ARE DOING ANNOUNCED AND UNANNOUNCED.
WE ARE DOING DRILLS, DRILL MANAGEMENT, WE'RE DOING AFTER-ACTION REPORTS, WE'RE DOING INSPECTIONS, WE'RE MAKING SURE THAT REPAIRS ARE BEING DONE.
ALL OF THOSE THINGS AND THEN ONCE WE FINISHED ONE, WE START BACK AROUND THE LOOP.
I HAVE TWO VERY HARDWORKING WOMEN IN MY DEPARTMENT.
THEY ARE VERY PASSIONATE IN WHAT THEY DO.
THEY BOTH BRING SOMETHING INCREDIBLE TO THE DISTRICT AND SO BOTTOM LINE IS,
[01:20:02]
I COULD NOT DO THAT WITHOUT THEM.THEY HAVE GIVEN ME THE OPPORTUNITY TO BE ABLE TO TRUST.
WHEN I MET WITH DR. WRIGHT YESTERDAY, I SAID MY HARDEST THING IN MANAGEMENT IS I'VE LEARNED OVER THE YEARS IS LETTING GO AND TRUSTING OTHER PEOPLE.
I AM VERY LUCKY THAT I FOUND TWO VERY GOOD PEOPLE THAT I PUT 100% CONFIDENCE IN AND THEY'VE BEEN DOING A TREMENDOUS JOB FOR THE DISTRICT AND FOR THIS COMMUNITY.
IF YOU SEE THEM AND YOU'RE OUT AND ABOUT, PLEASE THANK THEM FOR EVERYTHING THAT THEY DO BECAUSE DIANE CAME BACK TODAY AND SHE GOES, I PROMISE YOU I'M NOT SWEATY.
I JUST WET MY HAIR BECAUSE IT WAS SO FRIZZY BECAUSE SHE WAS OUTSIDE ALL DAY LITERALLY WITH MAINTENANCE, FIGURING OUT WHERE WE'RE GOING TO PUT UP PROHIBITED WEAPONS SCIENCE.
THAT'S DEDICATION OF 26 CAMPUSES THEY HIT TODAY.
HUGE PRIORITY FOR THAT TEAM, AND WHAT THEY'RE DOING TO ASSESS THAT, AND MAINTAIN THE COMMUNITY PIECE FOR OUR NEIGHBORHOODS, OUR HOMES, WHICH IS OUR SCHOOLS.
THEN FINALLY, AS YOU ALL KNOW, OUR STRETCH GOAL, WHICH WILL REALLY TAKE US QUITE SOME TIME TO EVALUATE IS GOING TO BE COMPLIANCE WITH HOUSE BILL 3 AND THAT IS SOMETHING THAT WE ARE STARTING IN EARNEST, WE ARE RESEARCHING, WE ARE REALLY DOING A DEEP DIVE INTO WHAT'S GOING TO BE BEST FOR THE DISTRICT.
SOMETHING THAT IS GOING TO BE MANAGED AND THEN REALLY BEING ABLE TO COMMUNICATE THAT TO THE COMMUNITY IN A WAY THAT WE ARE MANAGING OUR TEAM IN A LONG-RANGE POSITION WHERE WE WANT LAW ENFORCEMENT OFFICERS ON OUR CAMPUSES.
BUT UNTIL WE CAN GET THERE, WE'RE GOING TO DO THE BEST WE CAN WITH THE TASK AT HAND, AND WE'RE GOING TO PUT THE BEST SOLUTION IN FRONT OF YOU FOR CONTINUED SAFETY FOR OUR DISTRICT.
BOTTOM-LINE, THAT'S JUST THE FOUR I HAD TO PICK OUT OF THE AIR AND THAT'S THE FOUR I PICK.
>> THANK YOU, MR. GRACCHI. MR. VELA?
>> MS. GRACCHI. THANK YOU. GREAT OVERVIEW.
I KNOW WE HAVE SOME REALLY IN-DEPTH CONVERSATIONS.
SAFE SCHOOLS FOR OUR STUDENTS AND OUR STAFF WE KNOW IS PARAMOUNT.
I THANK YOU FOR ALWAYS BRINGING THE NEEDED INTENSITY IN THE NEEDED REALITY OF THINGS THAT NEED TO BE SAD.
THANK YOU FOR NOT SUGAR COATING IT, FOR ALWAYS KEEPING IT REAL.
STAFF, STUDENTS, ANYBODY THAT'S LISTENING.
I MEAN, WHEN WE'RE TALKING ABOUT DRILLS, WHEN WE'RE TALKING ABOUT EVEN SOMETHING AS SIMPLE AS WEARING YOUR ID. THERE'S A REASON FOR IT.
IT IS BECAUSE WE WANT YOU TO BE IN THE SAFEST, MOST SECURE ENVIRONMENT THAT WE CAN OFFER.
LISTEN TO MS. GRACCHI, SHE KNOWS WHAT SHE'S TALKING ABOUT, AND MISS.
GRACCHI, YOU HAVE THE FULL SUPPORT OF THE BOARD ON THE THINGS THAT WE NEED.
NO QUESTIONS OTHER THAN JUST REAFFIRMING THAT WE'RE IN THIS TOGETHER, AND THANK YOU FOR TAKING THE LEAD.
>> THAT'S WHAT I'M GOING TO CALL YOU FROM NOW ON.
>> YES, THIS BOARD DID HAS PUT A HUGE EMPHASIS ON SAFETY AND SECURITY AS LONG AS I'VE BEEN ON THE BOARD, AND I FEEL LIKE YOUR POSITION WAS THE FINAL PIECE THAT WE REALLY NEEDED.
I'M SORRY THAT MAX TRICKED YOU INTO THAT FACILITIES.
>> PIECE, BUT LET'S LOOK BACK AT ALL OF THESE CRAZY DEPARTMENTS THAT HE HAS.
>> I'LL BE APPRECIATIVE THAT YOU'VE TAKEN ON THAT PIECE FOR HIM, AND THAT WAS SOMETHING WE REALLY NEEDED.
I APPLAUD YOU FOR TAKING IT AND MAKING IT BETTER.
IN YOU'VE GOT SOMEONE TO HELP YOU WITH THAT NOW. THERE'S THAT.
LISTEN, YOU HAVE A LAW ENFORCEMENT BACKGROUND, BUT YOU ALSO DEEPLY CARE ABOUT KIDS.
EVEN THOUGH YOU DIDN'T COME TO US FROM EDUCATION, I JUST FEEL WE ARE VERY LUCKY TO HAVE SOMEONE LIKE YOU THAT HAS THIS EXTRAORDINARY LAW ENFORCEMENT BACKGROUND AND A VERY COMPASSIONATE HEART AND EMOTIONAL CONNECTION TO CARING ABOUT THE SAFETY OF CHILDREN.
I KNOW YOU DON'T LIKE TO ADMIT THAT TO MANY PEOPLE, BUT WE KNOW THAT ABOUT YOU, AND THAT'S WHAT DRIVES YOU.
THIS IS NOT A TITLE THING FOR YOU.
I KNOW THAT YOU WOULD BE AN AWESOME CHIEF OF POLICE SOMEWHERE.
I'M GOING TO CALL YOU CHIEF GRACCHI, BUT I KNOW THAT YOU EVEN THOUGH YOU DIDN'T COME TO US THROUGH EDUCATION.
YOU ARE EXACTLY WHERE YOU'RE SUPPOSED TO BE.
WE ARE VERY LUCKY TO HAVE YOU LEADING THIS SMALL, BUT MIGHTY DEPARTMENT. THANKS FOR ALL THAT YOU DO.
>> MISS. FLORES. FIRST OF ALL, YOU ANSWERED MY QUESTION ON FACILITY RENTAL AND MAKING SURE YOU HAD HELP WITH THAT.
BUT I JUST WANT TO ECHO WHAT MR. VELA AND WHAT MISS.
PETREA SAID IS, EVEN BEFORE I WAS ON THIS BODY LISTENING TO YOU, I KNEW YOU WERE UNCOMPROMISING WHEN IT COMES TO SAFETY.
YOU WERE PASSIONATE ABOUT PROTECTING OUR KIDS.
THE STRETCH GOAL IS NOT EASY FOR MANY DISTRICTS ACROSS THE STATE, BUT THANK YOU FOR YOUR DILIGENCE FOR I KNOW IT'S A COMPLEX ISSUE, BUT I KNOW THAT YOU'RE GOING TO PUT EVERYTHING YOU HAVE INTO IT,
[01:25:02]
AND THEN YOU'RE GOING TO COME UP WITH THE BEST PLAN FOR OUR KIDS AND FOR OUR COMMUNITY.I JUST WANT TO ECHO WHAT EVERYBODY SAYS AND THANK YOU FOR DOING WHAT YOU DO.
>> YOU TOOK THAT FACILITIES AGREEMENT AND THAT PROCESS AND ROCKED IT.
>> WELL, THAT REMAINS TO BE SEEN FOR CONTRACTORS WILL SEE.
>> NOW, WE SPOKE QUITE A BIT ABOUT SAFETY AND SECURITY AT OUR LAST MEETING.
I THINK THAT YOU KNOW THAT WE WILL SUPPORT SAFETY AND SECURITY, 1,000% ALL OF THE TIME.
JUST TO SPEAK TO YOUR TEAM, I'VE BEEN TO MANY CAMPUS VISITS AND I HAVE SEEN YOU AND YOUR TEAM ON THOSE CAMPUSES DOING THOSE WALKS, AND CHECKING, AND MAKING SURE THAT THINGS ARE THE WAY THAT THEY ARE SUPPOSED TO BE OR LOOKING AT TRAFFIC AND MAKING SURE THAT THE CHANGES THAT WE'VE MADE ARE WORKING OR NOT.
YOUR TEAM VERY MUCH AS A PRESENCE.
I WILL TELL YOU THAT AS A TRUSTEE IN THIS DISTRICT, BUT NOT JUST AS A TRUSTEE AS A PARENT IN THIS DISTRICT.
I GO TO SLEEP AT NIGHT AND I FELT SO INCREDIBLY BLESSED TO HAVE YOU AT THE HEAD OF THIS DISTRICT AND PROTECTING OUR KIDS AND OUR STAFF.
I JUST CAN'T SPEAK MORE HIGHLY OF YOU THAN WHAT YOU DO FOR US.
THANK YOU FOR YOU AND YOUR TEAM.
I'M GOING TO GET EMOTIONAL JUST BECAUSE SAFETY AND SECURITY IS SUCH A THING, BUT KNOW THAT YOU'RE HERE AND WHERE WE SUPPORT YOU 1,000% FOR ANYTHING. THANK YOU.
>> THANKS, JERRY. YOU AND YOUR TEAM ARE AMAZING.
I JUST SAW DIANE TODAY WHEN I WAS WALKING OUTSIDE.
I WAS POURING SWEAT FROM MY DOOR TO THE FRONT YARD, AND SHE'S LIKE, I'M ON MY WAY TO 26 CAMPUSES, AND I'M LIKE, ARE YOU KIDDING ME IN THIS HEAT? CRAZY. ALWAYS WORKING. I LOVE YOUR TEAM, IS SO PASSIONATE ABOUT SAFETY AND SECURITY.
YOU'RE THE LEADER OF THAT TEAM AND IT'S GREAT TO SEE THAT EXAMPLE.
EVEN THOUGH SOME PEOPLE MIGHT SAY, SCARY, JERRY, I DON'T THINK YOU ARE.
>> YES, I'M LIKE I LOVED JERRY BECAUSE I LOVE YOUR PASSION AND I KNOW THAT YOU ARE 100% COMMITTED TO KEEPING OUR STAFF AND STUDENTS SAFE.
THAT IS THE MOST IMPORTANT THING.
EVEN THOUGH SOME RULES AND SOME DECISIONS THAT ARE IMPLEMENTED ARE NOT POPULAR, IT'S NOT CONVENIENT FOR ADULTS.
IT'S WHAT'S BEST FOR KIDS, AND THAT'S THE MOST IMPORTANT THING. THANK YOU.
>> I WOULD WEAR THESE SCARY JERRY WITH PRIDE. THAT IS A GREAT THING.
>> I USE IT WITH MY CHILDREN, SIR.
>> THEY ARE ADULTS NOW SO IT DOESN'T MATTER.
>> NOW, FOR THE CHATTY HOST OF THE BUNCH.
>> SCARY JERRY. I CAN BE DANDY RANDY.
GOOD EVENING, GUYS. THANK YOU ALL FOR ALLOWING US TO PRESENT OUR GOALS TODAY.
I GUESS, TIM WANTED ME TO CHANGE MY MAIN GOALS TO PUT THE FUN BACK IN FUND BALANCE.
MY FIRST GOAL, BUDGET PROCESS, BASICALLY EVERY YEAR AFTER THE BUDGET PROCESS, ALWAYS LOOK BACK AND SEE WHAT COULD I HAVE DONE BETTER OR WHAT WERE THE THINGS THAT WE COULD HAVE DONE DIFFERENTLY? LOOKING AT THAT, ONE OF THE THINGS THAT ARE A COUPLE OF THINGS IS JUST REALLY STARTING THE PROCESS EARLY THIS YEAR.
I'M TALKING ABOUT AFTER SEPTEMBER IS PAYROLL.
WE'RE ALREADY GOING TO START WORKING ON A PAYROLL MODEL AND ESTIMATIONS FOR REVENUE AND GET THOSE TO DR. WRIGHT AND CABINET JUST AS EARLY AS WE CAN IN THE PROCESS SO THAT WE CAN START LOOKING AT WHAT WE HAVE, WHAT WE CAN AFFORD AND WHAT SOME OF THOSE CRITICAL DECISIONS ARE THAT WE NEED TO MAKE.
ALSO, I DON'T KNOW IF YOU ALL REALIZE OR NOT, BUT THIS PAST YEAR AFTER DR. MEDINA HAD LEFT, THE POSITION CONTROL CAME BACK INTO FINANCE.
OUR DIRECTOR OF BUDGET AND MYSELF ARE SITTING DOWN AND HASHING OUT
[01:30:03]
A BETTER MECHANISM FOR TRACKING THOSE POSITIONS.IT PLAYS INTO THE SECOND GOAL.
WITH THE ERP SYSTEM IS WE NEED TO CLEAN UP SOME OF THIS STUFF SO THAT WE CAN INPUT IT INTO A NEW SYSTEM PROPERLY, BECAUSE THE OLD SAYING, GARBAGE IN, GARBAGE OUT.
YOU DON'T WANT TO HAVE OLD DATA OR BAD DATA GOING INTO A NEW SYSTEM.
THE OTHER THING THAT WE'RE LOOKING AT IN THE BUDGET PROCESS IS DEVELOPING A FORMULA DRIVEN MODEL FOR THE DEPARTMENTAL BUDGETS.
WE HAVE IT FOR THE CAMPUS BUDGETS, BUT WE DON'T REALLY HAVE IT FOR THE DEPARTMENTS OPERATIONAL BUDGETS.
WHAT WE'RE LOOKING AT DOING IS GOING BACK AT LEAST FOR THE PAST 4-5 YEARS.
SINCE I'VE BEEN HERE, WE REVAMPED A LITTLE BIT IN THE ACCOUNTING MODEL WHERE EACH ACCOUNT OR EACH DEPARTMENT HAS A BUDGET RESPONSIBILITY CODE IN THE ACCOUNT.
WITH THAT, WE'RE ABLE TO DIFFERENTIATE BETWEEN DEPARTMENTS WHO'S THE BUDGET MANAGER, SO TO SPEAK, FOR THOSE BUDGETS.
WHAT WE'RE LOOKING AT DOING IS GOING BACK AND SEEING OF THE NON-PAYROLL BUDGET OVER THE PAST 4-5 YEARS, WHAT'S THE AVERAGE SPEND, SO THAT WE CAN THEN COME UP AND SAY IF WE'RE GOING TO ESTIMATE REVENUE FOR THE UPCOMING YEAR AND WE'RE GOING TO ALLOCATE A CERTAIN PERCENT 85%, TO PAYROLL IN 15% IS NON-PAYROLL THAN THAT 15%, WHO HAS SPENDING AUTHORITY ON THAT SO THAT WE CAN AT LEAST GET AN OPERATIONAL AMOUNT OUT TO THE DEPARTMENTS.
REALLY, BUDGET NOT TO EXCEED REVENUE.
WE SHOULD BE BRINGING TO YOU ALL A BUDGET THAT'S BALANCED AND THEN YOU ALL SHOULD MAKE THE DECISION IF YOU WANT TO ADD TO THAT THROUGH FUND BALANCE OR WHAT NOT.
BUT THE GOAL IS AFTER THE SPECIAL SESSION IS TO DEVELOP SOME ESTIMATE WHAT THE REVENUE IS.
THEN ONCE WE GET THAT, IT'S JUST ALLOCATING 85% OF THAT.
THAT'S NOT DR. WRIGHT'S MANTRA, IS 85% OF YOUR BUDGET IS PAYROLL.
SO 85%, HERE IT IS, 15%, HERE IT IS.
THEN BEFORE WE BREAK FOR CHRISTMAS, WE SHOULD HAVE AT LEAST A TEMPLATE OR A PLAN IN PLACE, SO THAT WE CAN START LOOKING AT IT, MAKING THE DECISIONS, MOVING FROM HERE TO THERE OR WHAT NOT.
THAT ULTIMATELY WHEN WE GET TO THE POINT TO BRING IT TO THE BOARD, IT'S BALANCED.
THEN THIS IS A THING FOR THE FUTURE IS, WE CURRENTLY ARE RECEIVING THE GFOA, GOVERNMENTAL FINANCIAL OFFICERS ASSOCIATION AWARD FOR EXCELLENCE IN FINANCIAL REPORTING AND THERE'S A SIMILAR AWARD THAT YOU CAN GET FROM AASBO.
IT'S THE AMERICAN ASSOCIATION OF SCHOOL BUSINESS OFFICIALS, AND YOU CAN GET A SIMILAR AWARD FOR EXCELLENCE AND BUDGETARY REPORTING.
THE THING THAT I NEED TO GROW, I GUESS, A LITTLE BIT ON THIS IS, THERE'S A LOT OF MORE VERBIAGE THAT YOU HAVE TO DO IN THE BUDGET PRESENTATION AND I'M BY TRADE, A NUMBERS GUY.
MY EXTEND TO WRITING, WAS WHEN I WAS AN AUDITOR WRITING UP FOOTNOTES AND DOCUMENTATION FOR THAT.
DOING SOME OF THE FLUFF, I'M NOT ATTEMPT SAVOY, BUT I ALSO DIDN'T DO A STRETCH GOALS.
THAT COULD POSSIBLY BE MY STRETCH GOAL.
MY NUMBER 2 IS THE ERP SYSTEM.
AT THIS POINT, WE'VE SIGNED THE CONTRACT THIS PAST FRIDAY.
WE VETTED THE CONTRACT THROUGH OUR ATTORNEYS.
THERE WERE SOME ITEMS IN THERE THAT DIANE WANTED TO MAKE SURE THAT WE MAINTAIN GOING FORWARD ON THE STUDENT'S SYSTEM.
THEN OUR ATTORNEYS PROVIDED SOME ADDITIONAL LANGUAGE TO PUT IN, AND OUR SOFTWARE VENDOR ACCEPTED IT ALL.
NOW, WE'RE GETTING READY TO JUMP INTO THAT, AND WE'RE LOOKING AT AT LEAST 18-24 MONTHS.
THAT'S PROBABLY GOING TO BE A COUPLE OF YEAR AGO FOR ME.
THE NEXT ONE'S PROFESSIONAL DEVELOPMENT.
SINCE I'VE BEEN HERE, IT'S A CONTINUING GOAL OF MINE.
I WAS SURPRISED WHEN I GOT HERE THAT I WAS TOLD IN THE FINANCE DEPARTMENT THAT NOBODY EVER REALLY GOT TO GO TO ANY PROFESSIONAL DEVELOPMENTS.
WE'VE ALLOCATED BUDGET FOR THAT AND AS OF LAST YEAR, WE HAVE SIX STAFF MEMBERS IN MY DEPARTMENT THAT HAVE
[01:35:03]
A TAX AASBO CERTIFICATION IN THEIR FIELDS AND I CURRENTLY HAVE EIGHT STAFF WORKING ON IT.HOPEFULLY, BY THIS TIME NEXT YEAR, I'LL HAVE 14 FOLKS IN MY DEPARTMENT THAT HAD SOME TAX AASBO CERTIFICATION AND TO ME IT'S JUST IMPORTANT BECAUSE THEY GO TO PROFESSIONAL DEVELOPMENT.
THAT IT'S ALMOST LIKE YOUR PARENTS TELLING YOU.
I MAY LISTEN TO MY FRIENDS PARENTS TELL ME SOMETHING, BUT IF MY MOM OR DAD TOLD ME SOMETHING, I MAY NOT BUY INTO IT AND IT'S REAL FUNNY.
I HAD A COUPLE OF FOLKS FROM ACCOUNTS PAYABLE.
THEY CAME TO ME AND THEY SAID, I KNOW WHY WE'RE SUPPOSED TO DO THIS.
WE WERE TAUGHT THIS IN THE CLASS I TOOK, BUT WHY DO WE DO IT THIS WAY? I HAD TO EXPLAIN TO THEM.
WELL, THERE'S THE TEXTBOOK WAY AND THEN YOU HAVE TO LOOK AT YOUR INDIVIDUAL DISTRICT AND INDIVIDUAL POLICIES AND INDIVIDUAL NEEDS.
BUT IT WAS REAL REFRESHING TO BE ABLE TO HAVE THAT BACK-AND-FORTH DIALOGUE.
OR IT'S NOT JUST ME SAYING, DO THIS, DO THIS, DO THIS, TYPE OF THING.
POLICIES AND PROCEDURES MANUAL, THAT'S A CONTINUED DEVELOPMENT.
WE'RE TRYING TO GET THAT SET TO WHERE.
WE'RE TRYING TO MAKE IT EASIER FOR THE CAMPUSES TO GET INFORMATION THROUGH THE FINANCE DEPARTMENT.
IF I MAKE IT EASIER FOR THEM, IT'S EASIER ON US.
IT'S SELFISH IN NATURE BECAUSE I'M TRYING TO MAKE IT EASY ON US.
BUT IT'S ALSO HELPS THE DEPARTMENTS AND THE CAMPUSES FOR THOSE FOLKS THAT HAVE TO DO THE PURCHASE REQUISITIONS AND STUFF LIKE THAT.
THEY'VE GOT A LOT OF OTHER STUFF THEY HAVE TO DO.
IF I CAN AT LEAST TRY TO MAKE THE FINANCE PART OF IT A LITTLE BIT EASIER FOR THEM, THEN MAYBE IT'LL HELP THEM OUT A LITTLE BIT.
THAT'S COUPLE WITH TRAININGS THROUGHOUT THE YEAR.
THIS PAST AUGUST, WE JUST COMPLETED OUR SECOND ANNUAL TRAINING AND I WAS ACTUALLY SURPRISED BECAUSE I LET SARAH, OUR ACCOUNTS PAYABLE LEAD IN OUR DEPARTMENT.
SHE TOOK THE LEAD ON THAT TO ORGANIZE IT.
I DIDN'T REALLY KNOW HOW MANY PEOPLE ARE GOING TO SHOW UP AND I WAS EXPECTING MAYBE 40 FOLKS. I WALKED IN THERE.
I THINK WE HAD LIKE 100 FOLKS IN THE PACK.
ONE OF THE ROOMS AND IT WAS REALLY WELL RECEIVED.
WE DO THE ANNUAL TRAINING AND THEN I HAVE STAFF THAT CONDUCT TRAININGS AT LEAST EVERY TWO MONTHS THROUGHOUT THE YEAR AND ON AN AS-NEEDED BASIS.
[NOISE] THEN LASTLY, WEBSITE IMPROVEMENT.
TIM HAD TALKED ABOUT THE PLATFORM CHANGING.
MY GOAL FOR A COUPLE OF YEARS HERE HAS BEEN TO TRY TO GET THAT FINANCIAL TRANSPARENCY AWARD FROM THE COMPTROLLER.
ONE OF THE THINGS I'M WORKING WITH A COUPLE OF THE PROGRAMMERS AND TECHNOLOGY RIGHT NOW TO DEVELOP A DYNAMIC WEB PAGE.
WHEN YOU GO TO THE FINANCE WEB PAGE, I CALL IT QUICK FACTS OR FINANCIAL FACTS.
[NOISE] IT'S A MECHANISM THAT SOME OF THE CHARTS THAT I HAVE IN THE BUDGET BOOK AND HOW THE BUDGET IS PRESENTED TO THE BOARD ON A FUN FUNCTION LEVEL.
I'VE GIVEN THEM THE PARAMETERS TO MIMIC THAT, SO THAT IT JUST GOES OUT TO OUR FINANCIAL SYSTEM AND PULLS THAT BACK IN A GRAPH THAT'S UPDATED EVERY NIGHT.
FOR LACK OF MAYBE A BETTER TERM, IT'S ALMOST LIKE A FINANCIAL DASHBOARD THAT WE'RE TRYING TO DEVELOP, AND WITH THAT, I'LL ENTERTAIN ANY QUESTIONS.
>> THANK YOU, MR. RAUL. MR. VELA.
>> MR. RAUL, OR MR. RAUL AS YOU'VE BEEN CALLED BEFORE.
[LAUGHTER] THANK YOU FOR SHARING THAT.
RANDY, IT'S GREAT TO HEAR JUST THE CERTIFICATIONS.
THANK YOU FOR, ONE, LEADING BY EXAMPLE AND THEN TWO, REALLY DEVELOPING YOUR TEAM.
I WANT TO GO BACK A COUPLE OF YEARS AGO AND I THINK YOU HAD A REALLY TRANSPARENT PERSONAL GOAL.
I'M GOING TO GO A LITTLE BIT OFF SCRIPT HERE.
BUT YOU SAID YOU WERE WORKING ON YOUR PRESENTATION SKILLS AND STUFF LIKE THAT.
WHAT'S SOMETHING THAT YOU ARE DOING A FEW YEARS AGO? WHAT ELSE YOU'RE DOING FROM A PERSONAL STANDPOINT? I JUST WANT TO HEAR MORE ABOUT WHAT RANDY IS DOING FROM A PERSONAL STANDPOINT.
>> [LAUGHTER] WELL, DR. WRIGHT AND MAX, WE'RE TALKING ABOUT ALL THE WEIGHT THAT THEY LOST AND [LAUGHTER] I WAS TELLING HIM THAT I THINK I FOUND A LOT OF IT.
[LAUGHTER] BUT THAT'S ONE OF THE THINGS THAT JUST FOR ME PERSONALLY AND HEALTH-WISE, I'M TRYING TO SKINNY DOWN A LITTLE BIT.
TONIGHT DIDN'T HELP VERY MUCH THOUGH WITH THE GOOD MEAL THAT THE CHEFS SERVED, BUT.
>> TERRY COBBLER, MAN, IT WAS WARM.
[01:40:02]
[LAUGHTER] OH, MY GOODNESS.>> BUT I MEAN, THIS PAST BUDGET YEAR, IT STRESSED ME OUT AND THAT'S JUST ONE OF THE THINGS THAT I'M JUST TRYING TO WORK ON [NOISE] FOR ME PERSONALLY, WHICH I HADN'T EVEN SHARED WITH DR. WRIGHT DURING OUR EVALUATION WAS JUST TIME MANAGEMENT AND JUST TRYING TO GET HEALTHY.
>> I APPRECIATE YOUR TRANSPARENCY.
I THINK THAT SPEAKS A LOT ABOUT YOU, JUST YOU AND YOUR CHARACTER. YOU'RE IN THE RIGHT ROLE.
THANK YOU FOR SHARING AND I WILL JOIN YOU IN THAT JOURNEY BECAUSE I'VE FOUND A FEW EXTRA POUNDS OVER THE YEARS.
[LAUGHTER] NO MORE TEARY COUPLER AFTER THIS YEAR? [LAUGHTER].
>> THANK YOU, RANDY. I REALLY LOVED THAT YOU CONTINUE TO HAVE A GOAL TO GET YOUR TEAM PROFESSIONAL DEVELOPMENT AND I THINK THAT SAYS A LOT ABOUT YOU AS A LEADER.
I APPRECIATE THAT YOU ARE CHALLENGING YOUR TEAM TO TO GET CERTIFIED AND TO SEEK OUT THOSE TRAININGS THAT ARE SPECIFIC TO YOUR TEAM.
I DO THINK BEFORE YOU CAME, THE TEAM LACKED THAT LEADER, SO I APPLAUD YOUR EFFORTS AROUND THAT.
I WANTED TO ASK YOU AND JUST TO REMIND ME AND MAYBE THE REST OF THE BOARD, WHEN DO OUR CERTIFIED VALUES COME OUT?
>> CERTIFIED VALUES COME OUT JULY 25TH EVERY YEAR.
CERTIFIED ESTIMATE COMES OUT APRIL 30TH.
>> I THINK THAT'S ONE THING THAT WE ALWAYS LIKE TO WAIT ON, ALTHOUGH I KNOW WHY WE ALSO WANT YOU TO DO THIS FASTER.
I APPRECIATE THAT YOU'RE LOOKING AT MAYBE AT DECEMBER AS A TIMELINE TO SAY WHAT COULD IT BE? WHAT DOES THAT 85-15 LOOK LIKE? JUST BASED ON OUR ATTENDANCE NUMBERS.
YOU'VE DONE A REALLY GOOD JOB OF CREATING THOSE MODELS.
I ALSO WANT TO APPLAUD YOU FOR TAKING ON THIS ERP SYSTEM.
I KNOW THAT A LOT OF THAT IS HR BASE AND OR HAS A LOT OF OVERLAP WITH HR.
CHRISTINA'S NEW AND I KNOW YOU'RE GOING TO WORK COLLABORATIVELY WITH THAT TEAM, I SUSPECT.
BUT IT IS SOMETHING WE'VE BEEN MISSING AND I KNOW THAT THOSE POSITION CONTROL NUMBER, NOT TO GET IN THE WEEDS TOO MUCH, BUT HAVING A BETTER GRASP OF ALL OF THOSE POSITIONS AND HAVING A PCM FOR EVERY SINGLE POSITION IN THE DISTRICT IS SOMETHING THAT YOU'VE REALLY WORKED HARD TO DO AND THAT'S SUCH AN EASY THING TO BE LIKE, I'M NOT GOING TO CARE ABOUT THAT.
THANK YOU FOR TAKING THAT ON AND CARING ABOUT IT BECAUSE IT ABSOLUTELY AFFECTS OUR BOTTOM LINE AND HELPS US WITH OUR BUDGETING FOR THAT TO NOT BE SO SQUISHY.
YOU'VE DONE A LOT OF GREAT THINGS JUST IN YOUR TIME HERE TO HELP US KNOW EXACTLY HOW MUCH MONEY WE HAVE TO WORK WITH, WHAT WE HAVE IN FUND BALANCE. JUST WANTED TO SAY THANK YOU.
>> MRS. ROSCOE THEN MR. FLORES.
>> RANDY, I AM SO GLAD THAT YOU'RE OUR CHIEF FINANCE OFFICER OR FINANCIAL OFFICER.
IT'S SO AMAZING TO HEAR HOW TRANSPARENT YOU WANT TO BE AND THAT YOU ARE.
I LOVE THAT AND YOUR PRESENTATION SKILLS HAVE COME A LONG WAY.
YOU'RE FUNNY NOW AND I LOVE IT AND YOU WERE SUPER SWEET LAST TIME TO ME, SO GREAT WORK ON THAT FRONT.
BUT I LOVED THE FINANCIAL DASHBOARD.
I LOVE THAT ABILITY FOR OUR COMMUNITY, OUR TAXPAYERS, TO SEE EXACTLY WHERE OUR MONEY IS GOING AND HOW IT'S BEING DISTRIBUTED AND SO ON.
THAT TRANSPARENCY PIECE, I THINK IT'S KEY AND I APPRECIATE THAT. THANK YOU.
>> RANDY, THANK YOU FOR YOUR EMPHASIS ON COMMUNICATION BECAUSE COMMUNICATING EARLY THE INFORMATION NEEDED TO PLAN, I THINK IS ESSENTIAL AND I APPRECIATE YOU PUT THAT FIRST.
WE'VE TALKED ABOUT, I THINK MEETING WITH YOU, YOUR STAFFING MODEL, HAVE A BETTER STAFFING MODEL TO BETTER TRACK POSITIONS WHICH IT THINKS ARE OUR COMP PLANS.
ALSO YOUR EMPHASIS ON A BALANCED BUDGET.
BECAUSE AS WELL AS ALLUDED TO YOU, FOR EXAMPLE, BEING FISCALLY RESPONSIBLE SO THAT WE HAVE THE CAPACITY TO SPEND LATER.
I KNOW THAT BEING THE MONEY GUY, YOU HAVE TO DELIVER THE SOBERING NEWS SOMETIMES.
I KNOW THAT YOU'RE REALLY DIRECT AND BEING MY FIRST YEAR ON THE BOARD, YOU CERTAINLY DELIVERED THAT NEWS AS WE WERE TALKING ABOUT THE BUDGET.
I APPRECIATE YOU BEING DIRECT, NOT MINCING WORDS AND THANKS FOR ALL YOU DO. APPRECIATED.
YOU ARE INCREDIBLY TRANSPARENT.
ANYTIME FROM THE MOMENT THAT I BECAME A BOARD MEMBER AND I HAD ALL OF THE QUESTIONS IN FINANCE, YOU ARE ALWAYS BEEN THE PERSON THAT CAN EXPLAIN THINGS IN WAYS THAT SOME PEOPLE MAY NOT UNDERSTAND AND I'VE ALWAYS APPRECIATED THAT ABOUT YOU.
[01:45:02]
THANK YOU FOR HIGHLIGHTING THE CERTIFICATIONS OF YOUR TEAM AND THE FOCUS ON PROFESSIONAL DEVELOPMENT.YOU ARE AN AMAZING LEADER FOR YOUR TEAM.
I KNOW THAT YOUR TEAM DEFINITELY FEEL SUPPORTED BY YOU. THAT'S ALL I HAD TO SAY.
I DO WANT TO SAY THIS ABOUT THE PRESENTATIONS AND WHEN I FIRST BECAME A BOARD MEMBER, I DO REMEMBER YOU SAYING THAT YOU DID NOT LIKE COMING AND SPEAKING UP AT THE PODIUM BECAUSE YOU ARE AFRAID OF MEREDITH KELLER.
I WILL JUST SAY THAT YOU ARE SO, LIKE EVERY TIME YOU'VE COME UP TO THE PODIUM NOW IT'S LIKE YOU'RE FUNNY AND YOU ARE JUST SO PERSONABLE AND I APPRECIATE IT.
BUT YOU ALL REMEMBER WHEN HE SAID HE WAS AFRAID OF MEREDITH?
>> YOU NOTICE IT GOT BETTER AFTER SHE LEFT? [LAUGHTER] I DON'T KNOW IF SHE'S WATCHING.
>> I WONDER WHETHER SHE'S LISTENING OR WATCHING.
NO, BUT THANK YOU. YOU GUYS JUST YOU WORKED SO HARD.
I KNOW THAT THIS BUDGET SEASON WAS REALLY TOUGH ON YOU.
IT'S CONTINUED TO BE TOUGH ON ALL OF US AND YOU'VE CONTINUED TO CHAMPION AS THROUGH IT, SO THANK YOU.
>> LET'S TAKE A TEN-MINUTE BREAK.
SO THERE WAS A SINGLE PAGER, THE OFFICE OF THE SUPERINTENDENT GOALS, DR. WRIGHT.
FIRST I'D JUST LIKE TO POINT OUT, I'M REALLY PROUD OF ALL THE OTHER CHIEFS THAT WERE ABLE TO COME AND PRESENT TONIGHT AND I HAVE BEEN BLESSED TO HAVE CONTINUITY OF CHIEFS FOR THE MOST PART AND IT MAKES SUCH A HUGE DIFFERENCE.
BECAUSE WE ARE ABLE TO SHARE PHILOSOPHY AND BEST PRACTICES.
ONE OF THE THINGS THAT I'VE TRIED TO DO SINCE I'VE BEEN HEARING THROUGHOUT MY CAREER IS JUST TO EMPOWER THEM AND TRIED REALLY HARD TO SET THE INTENDED OUTCOME OR THE GOAL THAT WE WANT TO ATTAIN.
TRIED TO STAY OUT OF THEIR WAY AND LET THEM GET THERE HOWEVER THEY SEE FIT.
THAT'S REALLY HARD ON ME SOMETIMES, BUT AT THE END OF THE DAY, NINE TIMES OUT OF TEN IT WORKS OUT.
I REALLY APPRECIATE THE CONTINUITY, BUT YOU GUYS GOT TO HEAR WHY I FEEL LIKE THEY'RE A GREAT TEAM TONIGHT.
WHEN WE SET THIS GOAL SETTING, I TOLD THEM THREE TO FIVE GOALS AND ONE STRETCH GOAL.
I ALSO HAD THE SAME THING FOR ME.
IT WAS REALLY HARD FOR ME TO HAVE FIVE NEW IMMEDIATE GOALS WITHOUT GOING DOWN MEMORY LANE AND LOOKING AT ALL THE OTHER THINGS THAT WE'VE REALLY TRIED TO FOCUS ON THROUGHOUT THE YEAR AND IT'S HARD TO BELIEVE THAT THEY'VE ALREADY HAD SIX GRADUATING CLASSES AND THIS WILL BE MY SEVENTH THIS YEAR.
BUT OBVIOUSLY, STUDENT ACHIEVEMENT AND JUST THE FACT THAT WE HAVE TO CARE AND VALUE EACH AND EVERY KID AND EMPLOYEE IN THE DISTRICT.
YOU DON'T SEE THAT ON THE LIST, BUT JUST KNOW THAT THAT'S ALWAYS AT THE TOP OF MY LIST AND STUDENT ACHIEVEMENT IS ALWAYS AT THE TOP AS WELL.
BECAUSE WE WANT WE WANT TO TAKE THE KIDS EXACTLY WHERE THEY'RE AT AND WE WANT TO MOVE THEM FORWARD AND HELP THEM ACHIEVE EVERYTHING THAT THEY WANT AND MORE.
WHEN WE LOOK AT ACADEMIC ACHIEVEMENT OVER THE YEARS, OUR GOAL HAS BEEN TO OUTPERFORM THE STATE, OUTPERFORM THE REGION.
AND WE LOOK AT ALL THE DIFFERENT ASSESSMENTS FROM STAR TO AP SCORES, TO SAT, ACT TO ABCS AND FOR THE MOST PART WE'VE DONE THAT.
I DIDN'T PUT THOSE ON MY LIST BECAUSE I FEEL LIKE THAT'S PART OF WHO WE ARE NOW.
THEN OUR GOAL HAS BEEN, FOR THE LAST PROBABLY THREE YEARS IS WE DON'T FOCUS ON APPROACHES ANYMORE.
WE FOCUS ON MEATS AND MASTERS AND WE'RE GOING TO CONTINUE TO DO THAT BECAUSE WE BELIEVE WE RAISE THE BAR FOR EVERY SINGLE KID AND EVERYBODY WILL RISE TO THE TOP.
THAT'S HUGE. BUT FOR THOSE OF YOU THAT HAVE BEEN AROUND YOU KNOW WHAT WE FOCUSED ON.
BUT SOME OF THE THINGS I'M MOST PROUD OF IS THE FACT THAT WE WERE ABLE TO CREATE SYSTEMS WITH PLCS, WITH BACKWARDS DESIGN, WITH THE UNIT ASSESSMENTS EARLY ON AND THEN CURRICULUM BASED ASSESSMENTS.
THOSE HAVE BECOME PART OF WHO WE ARE.
THEN YOU GUYS BLESSED US WITH FULL DAY PRE-K AND THAT'S HUGE TO SET THAT FIRM FOUNDATION.
THEN WE STARTED THE FIRST YEAR I WAS HERE, OUR OPEN COURTS PHONICS PROGRAM TO TEACH ALL OF OUR KIDS PHONICS AND HOW TO READ.
ALL OF THESE THINGS THAT I'M MENTIONING, THEY'RE STILL GOING TO STAY IN PLACE.
I HAVE TO MENTION WAS LIKE TIM HAD ALL THOSE LITTLE LITTLE BULLETS UNDER HIS FIVE THINGS.
[01:50:04]
IT'S THE SAME THING. I DIDN'T WANT TO PUT THEM ALL ON THE PAGE, BUT I JUST WANTED TO REMIND YOU, WE'VE WORKED REALLY HARD ON SEO.WE'RE GOING TO CONTINUE TO DO THAT BECAUSE WE KNOW THAT WE NEED WELL-ROUNDED STUDENTS.
WE ALSO ARE GOING TO CONTINUE TO WORK HARD ON OUR ADVISING PIECE.
BECAUSE KIDS DON'T KNOW WHAT THEY DON'T KNOW AND PARENTS DON'T KNOW WHAT THEY DON'T KNOW.
IF WE DON'T ADVISE THEM ON THE OPPORTUNITIES THAT WE OFFER AND THAT ARE AVAILABLE AT HIGHER END IN THE COMMUNITY, THEN THEY'RE NOT GOING TO KNOW. THEN, DATA DASHBOARDS.
ESPERANZA MENTIONED A WHILE AGO, THEY'RE HUGE AND SO OUR TECH TEAM NOW HAS A PAGE WITH JUST ABOUT ANY KIND OF DATA THAT YOU WANT TO SEE.
WE NEED TO DO A BETTER JOB OF TRACKING HOW WE'D GET THERE.
ONCE YOU GET THERE, IT'S OUTSTANDING, BUT NOT EVERYBODY KNOWS HOW TO GET THERE, BUT I'M REALLY PROUD OF THAT.
AS FAR AS ADDING OPPORTUNITIES FOR KIDS, SINCE WE'VE BEEN HERE, WE'VE ADDED ORCHESTRA, WRESTLING, WATER POLO, AND OUR STUDENT PARTICIPATION NUMBERS ARE RIGHT AROUND 80%.
THAT'S GOING TO BE ONE OF MY GOALS FOR THIS YEAR IS TO GET THAT NUMBER UP TO AROUND 85% THIS YEAR.
THE THING THAT WE'VE WORKED REALLY HARD ON IS FOCUSING ON THINGS THAT WE CAN CONTROL AND NOT GETTING TOO FAR LEFT, TOO FAR RIGHT, BUT FOCUSING ON THINGS THAT THIS TEAM OF EIGHT CAN CONTROL AND MOVING FORWARD.
THE OTHER THING THAT I'M REALLY PROUD OF IS THE EMPLOYEE FRIENDLY INITIATIVES THAT WE'VE FORMULATED OVER THE YEARS, THE CUSTOMER SERVICE PIECE, WHERE WHEN PEOPLE COME AND THEY HAVE QUESTIONS.
WE'RE GOING TO MAKE EVERY EFFORT WE CAN TO ANSWER THOSE QUESTIONS AND WE'RE GOING TO REDUCE BUREAUCRACY.
AS WE CONTINUE TO GROW, WE WANT TO MAKE SURE THAT WE STILL HAVE THAT SMALL SCHOOL FEEL, BUT OFFER LARGE SCHOOL AMENITIES.
THE COMMUNICATION PIECE, THANKS TO YOU GUYS YOU'VE PUSHED ME OUT OF MY COMFORT ZONE.
DOING THE RIGHT THIS MINUTE VIDEOS, DOING THE GAME DAY VIDEOS, WE DO THE TAXPAYER THURSDAYS.
WE HAVE SO MANY OPPORTUNITIES FOR PEOPLE TO ADD INPUT.
NOW WITH THE TRANSPORTATION LEADERSHIP COUNCIL, WITH THE FBOC, WITH THE SHACK, WITH THE TLC WITH TEACHER OR GRIPS, WITH OUR STUDENT ADVISORY PANELS.
I COULD GO ON AND ON WITH OUR DAC OR DLT.
I'LL KEEP PUSHING FOR AS LONG AS I'M HERE, THAT LISTENING IS THE BEST FORM OF COMMUNICATION AND THAT ALL OF OUR PEOPLE NEED TO DO THAT.
BECAUSE IF YOU REALLY WILL LISTEN, LISTEN TO PEOPLE, YOU CAN REALLY FIND OUT WHAT SOLUTIONS ARE IN ORDER OR YOU CAN EDUCATE PEOPLE AS TO WHY WE DO WHAT WE DO.
JUST REMIND YOU GUYS, WE ARE THE THIRD LARGEST EMPLOYER IN HAYS COUNTY BEHIND AMAZON AND TEXAS STATE.
I DON'T KNOW IF WE'RE EVER GOING TO CATCH AMAZON, BUT WE'LL PROBABLY CATCH TEXAS STATE IN THE NEXT TEN YEARS.
IT'S PRETTY AMAZING AND TOGETHER WE OVERSEE.
WE'RE STILL DEALING WITH ABOUT $900 MILLION IN BOND PROJECTS, $300 MILLION BUDGET OVERALL WITH M&O, WITH CHILD NUTRITION AND WITH OUR I&S DEBT SERVICE RATE.
WE HAVE A VERY LARGE OPERATION HERE.
THAT'S A TRIP DOWN MEMORY LANE.
I WANTED TO SAY THAT BEFORE I STARTED TARGETING WHAT I REALLY WANT TO WORK ON THIS YEAR.
THE FIRST ONE RANDY MENTIONED IS BUDGET.
WE HAVEN'T HAD AN INCREASE IN OUR BASIC ALLOTMENT FOR OUR STUDENTS SINCE 2019.
WE TALKED ABOUT THAT AND I KNOW EVERY CHANCE WE GET, WE LET PEOPLE KNOW THAT WE'RE NOT GETTING THE SUPPORT WE NEED FROM AUSTIN, I'M HOPEFUL THAT WHEN THEY HAVE A SPECIAL SESSION, WE WILL AND WE'LL GET SOME RELIEF.
MY GOAL THIS YEAR IS TO REDUCE OUR FISCAL YEAR 24 BUDGET.
THIS IS THE ONE WE'RE IN NOW, WE ADOPTED A $16 MILLION DEFICIT.
I WANT TO TRY TO GET THAT DOWN TO AROUND 8 MILLION BECAUSE I THINK IT'S DOABLE.
LIKE RANDY MENTIONED, WE WANT TO BE ABLE TO GET OUR REVENUE ESTIMATES IN PLACE FOR THE FISCAL YEAR 25 BUDGETS SO THAT IT'LL BE BALANCED AND THEN WE CAN START ADDING TO THIS.
HOPEFULLY, WE'LL GET SOME RELIEF IN OCTOBER AND THE GOVERNOR WILL RELEASE THE $4.5 BILLION THAT HAS BEEN EARMARKED FOR OUR PUBLIC EDUCATION.
THE NEXT THING, I REALLY APPRECIATE YOUR SUPPORT AND THE WILLINGNESS TO HELP ADD SOME POSITIONS FOR MAX.
AS WE CONTINUE TO GROW AT SUCH A RAPID PACE, WE'RE STILL DEALING WITH JUST A FEW PROJECTS FROM 17, BUT WE HAVE ALL THE BOND WORK FROM 21, 22 AND NOW 23.
[01:55:02]
WE WILL TAKE THIS YEAR OFF AND THEN WE'LL PROBABLY COME BACK AND ASK YOU FOR ANOTHER BOND IN 25.OVERALL, SINCE I'VE BEEN HERE, IT'S ABOUT $900 MILLION IN PROJECTS THAT OUR VOTERS HAVE APPROVED AND THAT WE'RE PUTTING ON LINE.
I APPRECIATE THE EXTRA PROJECT MANAGERS AND WE NEED ALL THE HELP WE CAN GET TO MAKE SURE THAT WE DELIVER THOSE ON TIME AND TO SPECIFICATIONS.
NEXT THING I MENTIONED EARLIER, JUST INCREASE STUDENT PARTICIPATION NUMBERS IN A 100% HAYS INITIATIVE.
BECAUSE I STILL BELIEVE EVERY KID NEEDS AND ADULT ADVISOR AND THEY NEED TO BE IN A SMALLER GROUP SO THAT THEY HAVE A SAFETY NET.
THEY HAVE A GROUP OF KIDS THEY CAN SOCIALIZE WITH, THEY HAVE AND ADULT THAT THEY CAN THEY CAN SHARE THEIR HIGHS AND LOWS WITH AND THEY HAVE SOMEBODY THAT THEY CAN CONNECT WITH.
I THINK THAT'S THE BEST FORM OF MENTAL HEALTH.
I THINK IT TEACHES ALL THE POWER SKILLS NOW USED TO BE CALLED SOFT SKILLS.
THE NEXT THING, I DON T THINK SINCE I'VE BEEN HERE, I'VE DONE AS GOOD A JOB AS I COULD DO STRENGTHENING OUR PARTNERSHIP WITH AUSTIN COMMUNITY COLLEGE.
WHEN CHARLOTTE WINCKELMANN WAS HERE, WE WORKED WITH THE PRESIDENT OF ACC AND WE FINALLY GOT A SEAT AT THE TABLE TO HIRE OUR OWN ADJUNCT PROFESSORS TO TRY TO GET MORE DUAL CREDIT COURSES AT OUR HIGH SCHOOLS.
I THINK WE'RE JUST MISSING SO MUCH BECAUSE AS COMMUNITY MEMBERS AND TAXPAYERS IN THE AUSTIN COMMUNITY COLLEGE DISTRICT, EACH ONE OF OUR KIDS GETS 12 COURSES, FREE OR NOT FREE, BEFORE THEIR TAX DOLLARS AND I DON'T SEE THE NUMBER OF KIDS GETTING THEIR ASSOCIATES DEGREE OR GOING INTO COLLEGE WITH THE NUMBER OF HOURS THAT I THINK THEY SHOULD.
MY OWN PERSONAL KIDS, MOST OF THEM AVERAGED AROUND 36 COLLEGIATE HOURS GOING INTO COLLEGE, AND THAT SAVED US A LOT OF MONEY, BUT THEY ALSO WERE GOING TO PLAY AT THE DIVISION 1 LEVEL AND I KNEW THEY NEEDED THEIR SPRING SEASON AND SO I ADVISED HIM NOT TO TAKE AP CLASSES BUT TO GO THAT ROUTE, SO IT WOULD BE A DONE DEAL.
I LOVE AP AS WELL AND IF OUR KIDS ARE SCORING THREE OR HIGHER THEN THEY'RE GOING TO GET THOSE CREDITS AS WELL.
BETWEEN THE TWO, I THINK WE REALLY CAN HELP BREAK SOME BARRIERS AND ESPECIALLY FOR FIRST-GENERATION COLLEGE GOERS.
IF THEY CAN TAKE ONE ACC CLASS AND SUCCESSFULLY PASS IT, THEN THE REST IS HISTORY.
THEY'RE GOING TO HAVE SELF CONFIDENCE AND THEY CAN MOVE FORWARD AND THEY CAN TELL ANYBODY IN THEIR FAMILY THAT TELLS THEM THEY'RE NOT COLLEGE MATERIAL, THAT THEY'RE WRONG AND THEN THEY CAN GO FORTH AND REALLY PUT THEMSELVES IN A GOOD POSITION FOR THE FUTURE.
THEN THE FINAL THING, DO WANT TO ADD SROS TO ELEMENTARY CAMPUSES AS THEY BECOME AVAILABLE.
I THINK THAT'S IMPORTANT IN THIS DAY AND AGE AND I APPRECIATE YOU GUYS SUPPORTING US ON THAT.
THE STRETCH GOAL, WE STILL DON'T EVEN KNOW WHAT THE RULES ARE AND PROBABLY WON'T FIND OUT WHAT THE ACCOUNTABILITY SYSTEM LOOKS LIKE UNTIL NEXT WEEK.
AT THE END OF THE MONTH, IF THE SCHOOLS DON'T PREVAIL IN THE LAWSUIT WILL HAVE A RELEASE OF A THROUGH F. I PUT 25 I'M REALLY HOPEFUL THAT WE'LL BE ABLE TO DO IT IN 24, BUT WE SHALL SEE.
THAT'S A STRETCH GOAL JUST BECAUSE THERE ARE SOME UNKNOWNS THERE.
THOSE ARE MY OVERARCHING GOALS FOR THIS YEAR.
>> THANK YOU, DR. WRIGHT. I ALSO APPRECIATE THE TRIP DOWN MEMORY LANE.
ALL OF THOSE THINGS CONTINUE TO ROLL FORWARD AND PRODUCE RESULTS WITH PHONICS AND PRE-K AND ALL OF THOSE THINGS.
I REALLY LIKE WHAT YOU SAID ABOUT GETTING THE DEFICIT TO 8 MILLION.
I THINK OUR TAXPAYERS WILL APPRECIATE THAT AS WELL.
I WANTED TO ON THE ACC FRONT, THAT IS, I THINK SOME LOW-HANGING FRUIT THAT WE CAN DO A BETTER JOB OF.
I THINK IT'S GOING TO TAKE SOME CONCERTED EFFORT BUILDING THOSE RELATIONSHIPS, PROBABLY WITH YOU PERSONALLY.
BECAUSE WHAT WE'VE FOUND IS THAT THERE'S A REALLY BIG ISSUE AND I THINK YOU ALREADY KNOW THIS, BUT I'M JUST GOING TO SAY IT, WITH OUR MASTER SCHEDULES WE LIKE TO DO THE BLOCK SCHEDULING, BUT IT DOESN'T WORK WELL WITH THE ACC SCHEDULING WHEN YOU'RE DOING DOUBLE BLOCK FOR FINE ARTS AND ATHLETICS.
WHAT I DON'T WANT TO DO IS GIVE UP OR HAVE OUR KIDS TO HAVE TO GIVE UP ATHLETICS AND FINE ARTS TO GO TO ACC.
YOU'RE A GREAT PROBLEM-SOLVER, YOU'RE INNOVATIVE PROBLEM-SOLVER.
WE'VE DONE ALL THE WHACK-A-MOLE PROBLEM-SOLVING OF SOME REALLY CRITICAL INFRASTRUCTURE THAT WE NEEDED TO PUT IN PLACE AND THIS TO ME IS LIKE THE NEXT PHASE.
THE NEXT LEVEL OF GETTING OUR KIDS
[02:00:02]
THOSE COLLEGE CREDITS WHEN THEY ARE IN HIGH-SCHOOL AND CAN DO IT.BUT MAN ACC MAKES IT HARD FOR US.
PERSONALLY, I'M PUSHING MY KID TO ON RAMPS BECAUSE IT IS EASIER AND THEY DON'T HAVE TO GIVE UP BAND AND THEY DON'T HAVE TO GIVE UP ATHLETICS.
IT SOUNDS LIKE AN EASY GOAL, BUT IT COULD BE A DIFFICULT LONG-TERM, MULTIYEAR, MULTIFACETED GOAL. THANK YOU FOR SHARING THAT.
>> TO FOLLOW UP ON THAT, WE WERE WORKING WITH ABILENE CHRISTIAN TO GROW OUR OWN SO THAT THE TEACHERS THAT ARE AT HIGH SCHOOL THAT ARE INTERESTED, WE PAY FOR THEM TO GET 18 HOURS.
THE PROBLEM IS GETTING ACC TO HIRE THEM.
HOWEVER, THE PRESIDENT IS RETIRING IN DECEMBER, I THINK AND SO THAT'S WHY I PUT THIS ON HERE BECAUSE IF WE DIDN'T HAVE THAT CHANGE, I PROBABLY WOULDN'T PURSUE THIS.
I'M GOING TO UTILIZE THAT AS AN OPENING.
>> YOU'RE NOT TAKING THAT JOB.
>> MY HISTORY THERE TOO IS A SWITCHED COMMUNITY COLLEGE PROVIDERS IN MY LAST SUPERINTENDENCY AND I'LL MOVE FROM ACC TO CENTRAL TEXAS COLLEGE.
I HAD TO GO THROUGH THE LEGISLATURE, SO I DIDN'T HAVE A REAL GOOD RELATIONSHIP.
THE CHANGE IN LEADERSHIP IS AN OPEN DOOR?
>> DR. WRIGHT. THANK YOU FOR JUST KEEPING THE GOALS SIMPLE.
THEY'RE COMPLEX AND WHAT WE'RE STRIVING FOR AND I APPRECIATE THAT.
BUT I MEAN, AGAIN, WE CAN HAVE A VERY CLEAR VISION OF WHERE WE'RE HEADED AND I THINK YOU SET THAT TONE.
I TOO WANTED TO MAKE NOTE OF THE BUDGET DEFICIT.
WE DID WHAT WE HAVE TO DO AND WE'RE GOING TO MAKE IT WORK.
THAT DOESN'T MEAN THAT WE DON'T WANT OUR ELECTED OFFICIALS TO DO WHAT THEY NEED TO DO.
THE BONDS, I THINK WHAT WE ALMOST CLOSE OUT THE 2017 AT WHAT WAS THE LAST PIECE OF IT THAT WAY, YEAH.
IT JUST SHOWING THE PROGRESSION THAT THERE'S SOMETHING ON THE CHECKLIST, NOT FORGETTING WHAT YOU SAID AT THE BEGINNING.
WE'VE TALKED ABOUT STUDENT ACHIEVEMENT TONIGHT, WE'VE TALKED ABOUT SAFETY AND SECURITY.
THOSE THINGS ARE ESSENTIAL, BUT THESE ARE DEFINITELY TACTICS THAT ARE GOING TO MAKE US MORE EFFECTIVE.
HAVING THE ADDITIONAL FUNDING TO GO OUT FOR THE OTHER PROGRAMS THAT ARE ENRICHING OUR DISTRICT, TO MAINTAIN THE DISTRICT OF INNOVATION.
ALL THOSE IBC IS THAT THERE WAS AN EXPONENTIAL GROWTH IN THIS PAST GRADUATING CLASS.
AGAIN, JUST THANK YOU FOR SETTING THE TONE FOR A VERY SUCCINCT BUT PIVOTAL GOALS AND I APPRECIATE THAT.
>> THANK YOU, DR. WRIGHT. I'M GLAD THAT THE ACC IS A GOAL.
I THINK WE LEARNED OUR AI SPECIFICALLY ON THIS PAST YEAR, JUST HOW DIFFICULT IT WAS THE RELATIONSHIP WITH ACISD, AND ACC BECAUSE OF THE BLOCK SCHEDULING AND THE WAY THAT THE MASTER SCHEDULES WORK.
I'M EXCITED TO SEE HOW THAT WORKS FOR OUR STUDENTS.
YOU SPOKE A LITTLE BIT EARLIER ABOUT BEING A GREAT LISTENER, THAT IS ONE OF THE GREATEST THINGS ABOUT YOU THAT AS A TRUSTEE, BUT AS A PARENT THAT I HAVE APPRECIATED THE MOST.
THIS MORNING IN STUDENT ADVISORY PANEL, YOU'RE APPROACHABLE WITH ANYONE, PARENTS, STAFF, STUDENTS, FAMILIES, AND YOU LISTEN TO EVERY SINGLE PERSON AND YOU MAY NOT ALWAYS AGREE WITH WHAT THEY'RE SAYING, BUT YOU LISTEN TO THEM AND YOU TAKE INTO CONSIDERATION MAYBE THEIR SOLUTION OR WHATNOT AND SOMETIMES YOU MAY IMPLEMENT IT.
I GREATLY APPRECIATE THAT ABOUT YOU AS A SUPERINTENDENT AND A LEADER OF ALL OF OUR DEPARTMENTS AND OUR STUDENTS.
I KNOW THAT YOU LOVE PRE-K AND I KNOW THAT YOU ARE SO PROUD OF THAT, BUT ALSO TUITION BASED PRE-K, WE THREW THAT IN AND THAT WAS A BEAST TO PULL AND GET UP AND RUNNING AND THAT WAS PRETTY AMAZING TOO.
JUST THANK YOU FOR EVERYTHING YOU DO EVERY SINGLE DAY AND I APPRECIATE YOU. THANKS.
>> THANKS, DR. WRIGHT. OBVIOUSLY, I DON'T HAVE THE HISTORICAL CONTEXT SAME AS PEOPLE ON THIS BOARD, BUT I DO.
I KNOW THAT YOU'RE FOCUSED ON THE PRESENT AND THE FUTURE.
I APPRECIATE YOU'RE YEARNING TO BE FISCALLY RESPONSIBLE TO MAKE SURE WE BRING OUR DEFICIT DOWN SO WE COULD SPEND MONEY ON THE THINGS WE WANT LATER.
ALSO COMMUNICATION, YOU'RE ALWAYS VISIBLE AND YOU'RE MAKING YOU'RE VIDEOS FOR FOOTBALL GAMES,
[02:05:01]
PEOPLE ARE SEEING YOU OUT THERE IN THE COMMUNITY.I THINK THAT MAKES A BIG DIFFERENCE WHERE YOU'RE ACCESSIBLE AND IT SHOWS THAT YOU'RE INTERTWINED WITH WHAT'S GOING ON YOUR CAMPUSES.
ALSO THE 100% HAYES, IT'S ONE OF THE INITIATIVES I'VE ALWAYS LOVED ABOUT THIS DISTRICT IS THAT IT ADDRESSES THE UNDERLYING ISSUES WITH MENTAL HEALTH.
PARTICIPATING IN A SPORT, OR IN BAND OR IN THEATER CERTAINLY PROVIDES THAT ADULT MENTORSHIP THAT YOU SPOKE UP.
IT'S BEING PROACTIVE ON MENTAL HEALTH AND ALSO I TAUGHT ON RAMPS FOR ONE YEAR.
I KNOW THE RIGOR THAT COMES WITH AN ON-RAMP COURSE GOING INTO HAYS HIGH SCHOOL ON THE FIRST DAY SEEN KIDS JUST GETTING THEIR UTEID IN LINE WAS A FIRST STEP.
I LOVED THE FACT THAT YOU'RE WANTING TO WORK WITH ACC, BUT ALSO I AGREE WITH MS. PETREA AND PUSHING KIDS TOWARD ON RAMPS IS A GREAT ROUTE, BUT OTHER THAN THAT, YOU SEEM TO NOT WANT TO MICROMANAGE.
YOU TRUST THE PROFESSIONALS JOB THEY'RE HIRED FOR.
IT'S DEFINITELY SOMETHING THAT I'M TRYING TO LEARN AS A TRUSTEE, STRATEGIC LEADERSHIP, BUT YOU'VE ALWAYS BEEN RESPONSIVE TO ME IF I HAVE A CONCERN, BUT I APPRECIATE YOUR LEADERSHIP AND HOPE TO HELP YOU MOVE THIS DISTRICT FORWARD.
>> DR. WRIGHT, SINCE BEING HERE, I'VE WORKED AS A TEACHER UNION PRESIDENT.
I HAVE WORKED WITH OVER I'VE SUPERINTENDENTS IN THIS DISTRICT, AND YOU, OF COURSE, ARE THE BEST ONE, AND YOU ARE PROBABLY THE BEST ONE IN THE STATE OF TEXAS.
I DO GET TO SEE SUPERINTENDENTS UP CLOSE AND ONE COMES CLOSE TO YOU, AND IT'S BECAUSE OF YOUR HUMILITY, YOUR HONESTY, AND YOUR COMMITMENT TO OUR STUDENTS AND STAFF.
>> DR. WRIGHT, JUST A COUPLE OF THINGS.
ONE MORE IS A TRIP DOWN MEMORY LANE, BUT ALSO, I THINK ONE OF THE THINGS THAT POPS OUT AT ME ON THESE GOALS IS ALL OF THESE BOND PROJECTS AND I THINK YOU SAID $900 MILLION AND THAT'S A NUMBER TO FLINCH AT IF YOU'RE A TAXPAYER.
BUT I DO APPRECIATE WHAT YOU AND MAX AND RANDY AND ALL THOSE WHO ARE INVOLVED IN THIS IS I WAS THINKING ABOUT ALL THE EARLY DEFACEMENTS THAT WE'VE DONE OF BONDS SINCE MY TIME ON THE BOARD AND OUR ABILITY TO SAVE OUR TAXPAYERS LITERALLY TENS OF MILLIONS OF DOLLARS BY PAYING OFF BONDS EARLY.
WHEN I SEE CONTINUING WORK ON THESE BOND PROJECTS, I'M EXCITED ABOUT THE THINGS THAT ARE COMING TO THE DISTRICT, BUT ALSO KNOWING THAT IT'S NOT A FREE-FOR-ALL TAXPAYER MONEY, BUT YOU TAKE THE TIME AND CARE ALONG WITH THE TEAM TO MAKE SURE THAT WE'RE SAFE, GUARDING THAT MONEY AND DOING THE BEST WE CAN.
I THINK EVEN THOUGH IT SAYS CONTINUE WORK, IT'S CONTINUE DILIGENT WORK ON THOSE THINGS.
SO I DO APPRECIATE THAT AND AGAIN, JUST TO REMIND EVERYBODY, WE CAN GO BACK AND COME UP WITH A TOTAL NUMBER, BUT IT IS A LOT OF MONEY THAT WE HAVE SAVED AN INTEREST PAYMENT.
I THINK THAT'S FANTASTIC AND THEN I JUST HAVE TO TELL YOU THE STRETCH GOAL THAT YOU PUT ON HERE I THINK IS ABSOLUTELY FANTASTIC AND THE REASON I THINK THAT IS BECAUSE WE DON'T EVEN KNOW THE RULES OF THE GAME, BUT YOU'RE NOT AFRAID TO PUT IT DOWN THERE.
I REALLY APPRECIATE THE BOLD REACHED THERE AND IT'S ALL GOOD STUFF.
ANYTHING ELSE ON THIS PARTICULAR ONE-PAGER BEFORE WE GET TO THE PROPOSED GOALS.
OUR MISSION TONIGHT, TEAM IF YOU CHOOSE TO.
I STARTED THE MISSION IMPOSSIBLE MOVIE SERIES LAST NIGHT.
WE CHOOSE TO ACCEPT IT IS TO COME UP WITH THESE PROPOSED GOALS FOR '23, '24.
DR. RYAN IS GOING TO WALK US THROUGH THESE.
WE'RE GOING TO TALK ABOUT THEM.
GET EVERYBODY'S FEEDBACK AND WE'LL FIGURE OUT WHAT WE LEARN ON THESE THINGS. DR. RYAN.
>> THOSE OF YOU THAT HAVE BEEN AROUND, YOU KNOW THAT MY MANTRA HAS ALWAYS BEEN A TASTE.
TYPICALLY 2-5 YEARS IN ORDER FOR US TO ACHIEVE OUR GOALS.
CONTINUITY IS SO VERY IMPORTANT.
I BROUGHT THE GOALS FROM LAST YEAR TO CABINET AND WE DISCUSS THEM.
WE WERE RECOMMENDING THAT WE MOVE THE MAJORITY OF THEM FORWARD WITH A FEW MODIFICATIONS, THEN YOU GUYS MAY WANT TO ADD SOME THINGS AS WELL.
BUT REMEMBER TONIGHT WHAT WE'RE TRYING TO DO IS GET THE GOALS IN PLACE.
THEN IN THE PAST, YOU HAVE CHARGED US WITH COMING UP WITH THE EVIDENCE OF ATTAINMENT.
WITH THAT WE'LL GIVE YOU THE WAY THAT WE'RE GOING TO MEASURE EACH GOAL, THE CALENDAR OF REPORTS, ALL OF THE SUPPORTING INFORMATION AND EVIDENCE.
WHAT WE'RE LOOKING AT TONIGHT ARE JUST THE GOALS, THEN BETWEEN NOW AND THE TIME THAT WE HAVE OUR SEPTEMBER REGULAR MEETING.
[02:10:02]
CABINET AND I WILL FORMULATE THE EVIDENCE OF ATTAINMENT AND THEN WE'LL BRING THOSE FORWARD IN ORDER FOR YOU TO APPROVE THEM.THE FIRST ONE THE STUDENT ACHIEVEMENT GOAL, THE ONLY THING I FAILED TO TELL BARBARA [LAUGHTER] IS WE WANT TO KEEP EVERYTHING IN PLACE DOWN TO WHERE IT SAYS THE DISTRICT WILL EVALUATE, ADDRESS THE INDIVIDUAL NEEDS OF EACH STUDENT.
WE FEEL LIKE THE ADVISORY PIECE NEEDS TO BE AN EVIDENCE OF ATTAINMENT AND NOT AN OVERARCHING DISTRICT GOAL BECAUSE IT'S REALLY SPECIFIC.
BUT IF YOU'LL REMEMBER, WE PUT IT IN PLACE JUST BECAUSE WE WANTED EVERYBODY TO KNOW THAT THAT'S WHAT WE WERE GOING TO DO AND GIVE IT A LITTLE BIT MORE TEETH.
BUT NOW I WOULD REALLY LIKE TO READ LINE THAT SENTENCE.
STUDENTS AND PARENTS, AND GUARDIANS WILL RECEIVE ACADEMIC ADVISING TO UTILIZE DATA BASED ON APTITUDE, ABILITY, CAREER INVENTORY TO FORMULATE THEIR PLAN, THAT OUT TO ALL THE WAY THROUGH FIFTH GRADE YEAR.
WE'LL REPLACE THAT AND PUT IT IN THE EVIDENCE OF ATTAINMENT SO THAT IT WILL STAY FRESH, BUT IT JUST WON'T BE AN OVERARCHING DISTRICT GOAL.
THEN WITH SCHOOL SAFETY AND SECURITY.
>> DR. RYAN, DO YOU WANT TO DO THESE ONE-BY-ONE SINCE IT'S GOING TO BE A LOT OF THINGS TO TALK ABOUT?
>> LET'S TALK ABOUT STUDENT ACHIEVEMENT GOAL. MS. OROSCO.
>> GREAT. DR. RYAN, LOOKING AT THESE GOALS, THEY DO NEED TO BE A LITTLE STREAMLINED BECAUSE A GOAL SHOULD BE SOMETHING THAT YOU CAN DEFINITELY KNOW OFF THE TOP OF YOUR HEAD AND UNDERSTAND IT.
I THINK THAT'S A GREAT IDEA TO READ LINE THAT SENTENCE OF STUDENTS AND PARENTS, GUARDIANS WILL RECEIVE ACADEMIC ADVISING.
THAT IS STILL IMPORTANT AND IT IS IN OUR FOCUS AREA AS WELL.
BECAUSE IT IS IN OUR FOCUS AREA, I THINK THAT'S VERY APPROPRIATE TO PULL THAT SENTENCE OUT.
THAT IS A MORE STREAMLINED VERSION OF THAT GOAL.
I DO LIKE THAT AND I DO APPRECIATE KEEPING IT IN THE FOCUS AREA OF IT. THANK YOU.
>> DR. RYAN, YES, WE JUST GOT THROUGH TALKING ABOUT THIS A LITTLE WHILE AGO, BUT HOW STUDENT ACHIEVEMENT IS ONE OF OUR TOP TWO PRIORITIES.
I LIKED THE LAST SENTENCE OF STUDENT PERFORMANCE WILL BE EVALUATED.
I'D LIKE TO SEE US JUST CHALLENGE OURSELVES AND JUST SAY, WHAT'S THE IMPROVEMENT YEAR-OVER-YEAR? BECAUSE WE DO WANT TO SEE OUR STUDENTS READY FOR ACADEMICS, FOR COLLEGE, CAREER, MILITARY READINESS, IBC AS WE TALKED ABOUT THAT A MINUTE AGO.
JUST HAVING THAT COMPARISON, YEAR-OVER-YEAR.
I KNOW ENROLLMENT CHANGES YEAR-OVER-YEAR, BUT BUT MAYBE JUST THE TOTAL PERCENTAGE JUST MY TWO CENTS.
>> THAT'S SOMETHING THAT WE CAN ADD TO THE EVIDENCE OF ATTAINMENT AS WELL.
>> DR. RYAN, WILL YOU SAY AGAIN WHAT YOU'RE ADDING TO EVIDENCE OF ATTAINMENT?
>> WE'RE GOING TO DO A COMPARISON OF YEAR-OVER-YEAR FOR EACH ONE OF THOSE AREAS IN THAT LAST SENTENCE.
>> I FEEL LIKE WE MAY HAVE WATERED THIS DOWN A LITTLE BIT.
I KNOW WE'RE GOING TO GET THE EVIDENCE OF ATTAINMENT, BUT IT'S HARD TO KNOW WHAT WE'RE STRIVING FOR.
DR. RYAN, WOULD YOU BE COMFORTABLE? I KNOW THAT YOUR GOAL IS TO BE AN A, BY PHYSICAL YEAR 2025.
WOULD YOU FEEL COMFORTABLE PUTTING SOMETHING IN HERE LIKE EVERY CAMPUS WILL BE A B OR BETTER? I KNOW WE USED TO HAVE IN HERE, NO CAMPUSES WILL BE F BECAUSE WE TOOK THAT OUT BECAUSE THAT'S TABLE STAKES NOW.
BUT I THINK TRYING TO GET EVERY CAMPUS TO A B OR BETTER IS A STRETCH GOAL.
WE REALIZED THAT'S GOING TO BE DIFFICULT.
BUT IF YOU'RE SAYING YOU'RE GOING TO BE AN A, AND I DON'T WANT TO SAY C OR BETTER BECAUSE I FEEL AS BAD.
MAY BE WE COULD SAY 90% OF CAMPUSES ARE GOING TO BE A B OR BETTER OR SOMETHING LIKE THAT.
TO ME, IT FEELS A LITTLE BIT MORE LIKE A SMART GOAL, THIS JUST FEELS A LOT OF SQUISHY WORDS TO ME.
I DON'T KNOW. I COULD BE WRONG.
>> NO. WE TYPICALLY PUT THAT IN OUR EVIDENCE OF ATTAINMENT AS ONE OF THE MEASURES.
YOU'D HAVE TO THINK THAT, YOU CAN STILL BECOME AN AID DISTRICT AND MAY BE HAVE A COUPLE OF C CAMPUSES TOO BECAUSE OF THE CONFIGURATION AND THEY'RE LOOKING AT OVERALL DATA.
>> IF YOU'RE SAYING THAT ALL THAT'S IN EVIDENCE, I GUESS I CAN HAVE IT SEEN OTHER WAY.
>> BUT I ALSO DON'T KNOW WHAT THE NEW GUIDELINES ARE GOING TO BE.
I WOULD HATE TO PUT SOMETHING IN AT THIS POINT UNTIL WE KNOW WHAT THEY ARE, BECAUSE I'M UNCLEAR.
I KNOW THE OLD RULES, BUT I DON T KNOW THE NEW RULES.
>> I'M GOING TO BE FINE WITH THIS.
[02:15:02]
WE DO SAY IN THE LAST SENTENCE THAT WE'RE GOING TO EVALUATE BASED ON ACADEMICS USE EMR. WHEN WE SEE THE EVIDENCE OF ATTAINMENT YOU HOLD YOURSELF TO A PRETTY HIGH ACCOUNT FOR EVALUATING YOURSELF.I'M GOING TO BE OKAY WITH THIS.
BUT IT'S HARD NOT TO SEE, JUST SEEING THESE WORDS WITHOUT A MEASURABLE GOAL.
>> YOU'RE BORN INTO ROWS POINT.
WHEN WE LOOK AT YEAR-OVER-YEAR AND TYPICALLY WE'VE HAD A 3% INCREASE BY 2%, 1%.
I WAS TALKING TO MARIBEL ABOUT IT.
WHAT I WANT IS ONCE WE GET TO THE MASTERS THRESHOLD THAT WE WANT TO ACHIEVE, I DON'T WANT TO PENALIZE OUR TEAM FOR GETTING THERE BECAUSE I NOTICED SEVERAL GOALS THIS YEAR.
WE SCORED LIKE A 92, BUT WE DIDN'T ADVANCE THREE POINTS AND IT'S HARD TO ADVANCE OR GET THAT EXTRA THREE PERCENTAGE POINTS ONCE YOU GET TO THAT 92 MUCH.
I ASKED HER TO ASK KEVIN OUR DISTRICT ASSESSMENT COORDINATOR, ONCE WE UNDERSTAND WHAT THOSE NEW GUIDELINES ARE AND FORMULAS, ONCE WE HIT THAT TARGET, LET'S MAINTAIN THAT TARGET BUT THAT'S OUR GOAL.
WE STILL MAY GO IN OUR EVIDENCE OF ATTAINMENT AND TRY TO SET OUR GOALS AT 3%, APPROACHES 2% MEETS 1% MASTERS.
THAT TYPE OF THING AS WE MOVE FORWARD UNTIL WE HIT THAT TARGET GOAL OF WHERE WE WANT TO BE AND THEN WE'LL MAINTAIN THAT.
>> I APPRECIATE THAT BECAUSE IF THERE'S NOTHING WORSE THAN HAVING UNATTAINABLE GOALS YEAR AFTER YEAR.
AT SOME POINT, STATUS QUO IS FINE.
LET'S MAINTAIN THAT WE GOT WHERE WE NEEDED TO GO.
WE CAN MAINTAIN THAT, MAY BE THERE'S SOME OTHER GOALS THAT WE CAN FOCUS ON.
THE WHOLE CHILD APPROACH THAT AREN'T JUST ACADEMICS BECAUSE THERE ARE CERTAIN CAMPUSES THAT THEY'RE GOING TO BE THE TOP OF THEIR CORE TILE.
WE CAN'T JUST KEEP PUSHING THEM, JUST TO PUSH UP THERE.
THEY'RE DOING GREAT THINGS SO WE CAN CELEBRATE THAT AND MAY BE FOCUS ON OTHER THINGS SO I APPRECIATE YOU SAYING THAT AS WELL.
>> THANK YOU. DR. WRIGHT, I APPRECIATE.
ONE OF YOUR GOALS IS INCREASED STUDENT PARTICIPATION NUMBERS IN HAYS CISD INITIATIVE.
IS THERE ANY WAY TO WORK THAT INTO IN THE STUDENT ACHIEVEMENT GOALS SECTION SOMEWHERE, A WAY TO PUT, WE'RE GOING TO 100% BE THERE, BUT SOME REALISTIC GOAL WHERE WE CAN JUST SAY THAT WE'RE HERE NOW? IF THAT'S THE GOAL FOR YEARS, WHAT'S A REALISTIC ONE YEAR MAYBE GOAL TO DO THAT? I'M JUST THROWING THAT OUT THERE IF THERE'S A WAY TO DO THAT SOMEHOW.
I DO APPRECIATE MR. VELA WITH LOOKING AT NOT WHERE WE'VE BEEN, BUT JUST AS A COMPARISON JUST SO WE CAN LOOK AT IT YEAR-ON-YEAR, JUST AS A NUMBER OR SOMETHING TO BUILD FROM.
I'M NOT SURE IF THERE'S A WAY TO DO THAT OR IF YOU'D BE WILLING TO DO THAT.
>> THERE IS. THE WAY WE'VE BEEN MEASURING THE 100% HAYS INITIATIVE IS WE DO THAT AT EVERY SECONDARY CAMPUS, AND SO WE HAVE EVERY COUNSELOR IN EVERY API OR WHOEVER THEY DESIGNATE.
IF THERE'S A KID THAT WE CAN IDENTIFY THIS IN SOMETHING WE CALL THEM IN AND ASK THEM WHY NOT, AND TRY TO PAIR THEM WITH SOMETHING.
THAT'S WHERE I GET THE NUMBER 80%.
THIS PAST YEAR I THINK WE ACHIEVED 80% SO IN THE EVIDENCE OF ATTAINMENT, WE'LL TRY TO HIT 85% THIS YEAR.
>> GREAT. THANK YOU. MS. ROSCOE. MR. VELA.
>> I'M SORRY, I DIDN'T THINK ABOUT THIS EARLIER, BUT AS WE'RE TALKING ABOUT IN A MISPUTE, YOU MADE A GREAT POINT THAT ONCE YOU PEEKED, I GUESS, IT'S GETTING HARD TO GET THAT NEXT LEVEL WHERE THOSE 92% ACHIEVEMENTS.
MAYBE WE CAN DO A DEEPER DIVE INTO THE SUB-POPS AND JUST THE PERFORMANCE GAPS THERE.
I KNOW WE TALK ABOUT IT, BUT MAYBE SOME EXTENT AND THEN OUR GOAL WOULD BE BETTER SUITED IN THIS AREA WHEN IT COMES TO STUDENT ACHIEVEMENT.
>> DR. WRIGHT, JUST A LITTLE BIT ABOUT THE GOAL.
I THINK IT'S REALLY NICELY WORDED HERE UNDER PERFORMANCE GOALS.
BECAUSE UNDER THE EVIDENCE OF ATTAINMENT, WE HAVE OUR FOCUS AREA AND WE HAVE THE PERFORMANCE GOALS OR KEY PERFORMANCE INDICATORS.
I THINK THAT WAS NICELY WORDED WHEN YOU TALKED ABOUT 100% OF 22 TA A, B RATE OF CAMPUSES WILL REMAIN THE SAME OR IMPROVED BY ONE LETTER GRADE, 22C RATED CAMPUSES WERE IMPROVED BY ONE LETTER GRADE AND 22 TA NON RATED CAMPUSES WERE IMPROVED BY ONE LETTER GRADE.
I THINK THAT WAS CLEARLY ARTICULATED.
OUR GOALS ARE REALLY OVERARCHING GOALS.
[02:20:02]
THE SMART PIECE COMES IN REALLY IN THE KEY PERFORMANCE INDICATORS AND THE PERFORMANCE GOALS WHERE YOU HAVE THOSE MEASURABLES.THOSE MEASURABLES REALLY ARE NOT INCLUDED IN OUR OVERARCHING GOAL.
THEY'RE INCLUDED IN THAT PERFORMANCE GOAL PIECE THAT YOU'LL SEE ON PAGE 10 OF OUR HANDOUT.
IT DOES, BUT THAT HAS TO BE THAT OVERARCHING PIECE.
THANK YOU FOR WRITING THAT OUT SO WELL UNDER THE PERFORMANCE GOAL PIECE.
>> JUST A DISCLAIMER, ALL OF THAT WAS WRITTEN BASED ON LAST YEAR'S MODEL.
OF COURSE, WE DIDN'T KNOW THE COMMISSIONER WAS GOING TO CHANGE IT UNTIL AFTER THAT WAS ADOPTED.
BUT ALSO TO ROSE POINTS, WE'VE BEEN TRYING TO CLOSE THE GAP FOR A LOT OF OUR POPULATION SINCE I'VE BEEN HERE.
THOSE ARE THE ONES THAT WE HAVE THE HIGHER PERCENTAGE OF INCREASE.
THAT ALSO IS IN THAT DOCUMENT WITH THE SPREADSHEET OF ALL THE SUB-POPS THAT WE'LL BREAK OUT FOR YOU IN OUR EVIDENCE OF ATTAINMENT.
>> THERE IS NO WAY THAT I WAS SAYING TO KEEP THAT.
I'M JUST SAYING THE WAY IT'S WORDED THAT YOU TALKED ABOUT MAINTAINING AND SUCH BECAUSE I KNOW THE ACCOUNTABILITY SYSTEM IS NEW, BUT THAT'S A GREAT WAY TO CAPTURE THAT.
THE ACCOUNTABILITY SYSTEM WITH A SUB-POP GROUPS HAS ALSO CHANGED.
THAT'S SOMETHING THAT WE'RE GOING TO HAVE TO TAKE A LOOK AT AS WELL.
>> JUST TO PIGGYBACK OFF WHAT TRUSTEE ROSCOE WAS MENTIONING, THE MEASURABLE GOALS ARE ESSENTIALLY THE NUMBERS AND THE LETTER GRADES THAT WE HOPE TO ATTAIN.
BUT THIS SEEMS TO BE, SHE SAID, OVERARCHING GOALS LIKE CONTINUOUS IMPROVEMENT AND ACADEMIC GROWTH.
BECAUSE NOT ALL SCHOOLS, JUST TO BE EQUITABLE FOR A SECOND, ARE STARTING FROM THE SAME PLACE.
IF YOU HAVE A CAMPUS THAT IS STRUGGLING AND THEY MOVE UP TO SAY, FOR EXAMPLE, FROM A C TO A B, THAT'S CERTAINLY IMPROVEMENT.
AS YOU MENTIONED MAYBE IT COULD BE FIVE YEARS OUT, WHERE WE HOPE TO GET IN 2-5 YEARS.
BUT I LIKE THESE OVERARCHING GOALS.
I KNOW THEY'RE VAGUE AND AS YOU MENTIONED, SQUISHY, BUT STRIKING THE LINE REGARDING DATA AND EMPIRICAL EVIDENCE.
I THINK THAT'S SMART. TO KEEP IT NOT VAGUE BUT JUST, I GUESS MORE WORDY AND FLOWERY.
I THINK THERE'S NOTHING WRONG WITH THAT AS FAR AS THIS GOES, BUT THAT'S MY FEEDBACK ON THAT.
>> DR. WRIGHT, YOU'VE MENTIONED THE EVIDENCE OF ATTAINMENT SEVERAL TIMES.
JUST HOW LONG DO YOU THINK IT WILL TAKE YOU AND THE TEAM TO PUT THAT TOGETHER?
>> AT OUR LAST CABINET MEETING, I TOLD THEM TO GO AHEAD AND BEGIN THE WORK FOR THE AREAS THAT THEY'RE RESPONSIBLE FOR AND THEN BRING THAT TOGETHER.
YOU AND I DO AGENDA SETTING NEXT TUESDAY, AND THEN WE'LL SEND OUT THE INFORMATION, BARBARA WOULD, ON FRIDAY.
THAT SHOULD BE ENOUGH TIME FOR US TO GET THAT TOGETHER.
WE'LL SEND IT OUT IN CONJUNCTION WITH THE PACKET OF INFORMATION.
>> I DON'T KNOW WHAT TO EXPECT FROM THE COMMISSIONER, BUT JUST KNOW THAT WE MAY COME BACK AND AMEND AFTER THE FACT.
WE'RE GOING TO USE WHAT WE HAVE CURRENTLY AND FORMULATE BUT THEN IF SOMETHING CHANGES I WOULD ASK THE PLEASURE OF THE BOARD TO ALLOW US TO ADDRESS THAT AS WE MOVE FORWARD.
>> LOOKING AROUND THE ROOM, I FEEL LIKE EVERYBODY IS OKAY WITH THE FIRST GOAL STRIKING THAT SENTENCE THAT DR. WRIGHT HAD FROM STUDENTS DOWN TO FIFTH GRADE YEAR.
VERY GOOD. DR. WRIGHT, SAFETY AND SECURITY.
>> SPOKE TO JERRY AND THE REST OF THE CABINET MEMBERS AND SHE WOULD LIKE TO MOVE FORWARD THE GOAL FROM THIS PAST YEAR ON SAFETY INSECURITY WITH THE EXCEPTION OF THE PROPERLY NUMBERED BECAUSE ALL THAT HAS ALREADY TAKEN PLACE AND WE'RE COMPLIANT WITH THE PROPERLY NUMBERED DOORS FOR EMERGENCY RESPONDERS.
>> ON THE SENTENCE THAT SAYS, THE DISTRICT WILL BE COMPLIANT WITH ALL LOCAL, STATE, AND FEDERAL LAWS AND REGULATIONS.
KNOWING THAT WHAT WE KNOW ABOUT HB3 AND THAT WE'RE GOING TO HAVE SOME TIME, WE'RE GOING TO NEED SOME TIME TO GET COMPLIANT WITH THAT.
DO WE WANT TO PUT SOMETHING IN THERE ABOUT THE DISTRICT WILL WORK TO BE COMPLIANT, OR WE FEEL OKAY WITH WE'RE GOING TO BE
[02:25:03]
COMPLIANT EVEN THOUGH WE'RE HAVING TO PUT IN EXEMPTION, WE CAN'T COMPLY BASICALLY.>> WELL ACTUALLY BY YOU GUYS PASSING THAT EXCEPTION, WE ARE COMPLIANT NOW, ALTHOUGH WE WON'T HAVE AN ARMY OFFICER ON EVERY CAMPUS RIGHT NOW, WE ARE COMPLIANT.
BUT IF YOU WOULD LIKE TO PREFACE THAT, BECAUSE PEOPLE ARE GOING TO BE WATCHING AND IT'S GOING TO TAKE AWHILE TO STAND UP AND SRO AT EVERY SINGLE CAMPUS.
SO YEAH, I WOULD BE FINE WITH THAT.
IF YOU WANT TO PUT THE DISTRICT WILL WORK TO BE COMPLIANT.
>> I'D LIKE TO HEAR WHAT OTHER PEOPLE THINK ABOUT IT IF THAT'S NECESSARY.
BUT I JUST WANT TO BE TRANSPARENT WITH FOLKS THAT WE'RE GOING TO STRUGGLE WITH THAT ONE FOR A LITTLE BIT.
>> OKAY, SO AGAIN, JUST CLEANING UP THE GOALS BECAUSE THEY ARE VERY WORDY.
I AM SUGGESTING THAT WE REMOVE SOME OF THESE ITEMS, SINCE THEY ARE IN OUR FOCUS AREA ALREADY.
WE'RE VERY INTENTIONAL IN PUTTING IT UP HERE FOR A REASON.
WE'VE DONE WHAT WE NEEDED TO DO WITH THAT, BUT THEY ARE STILL IMPORTANT, THEY CAN STILL BE IN OUR FOCUS AREA.
SO I'M SUGGESTING THAT ON THE SECOND SENTENCE, THE DISTRICT WILL PARTNER WITH LOCAL AND STATE ENTITIES TO ASSURE PREPAREDNESS AND COMPLIANCE IS WHAT I'M SAYING TO ADD PERIOD BECAUSE I THINK WE SHOULD REMOVE STARTING WITH SPECIFIC ALL THE WAY TILL LOT.
WE COULD REMOVE BECAUSE AGAIN, IT IS IN OUR FOCUS AREA.
SPECIFIC AREAS ADDRESSED ARE PHYSICAL AND CYBERSECURITY, DATA PRIVACY, CAMPUS ACCESS, DETECTING AND REPORTING POSSIBLE THREATS AND LOCAL AND GLOBAL CRISIS.
THE DISTRICT WILL BE COMPLIANT WITH ALL LOCAL, STATE AND FEDERAL LAWS AND REGULATIONS RELATED TO SCHOOL SAFETY AND SECURITY, ALL EXTERIOR AND INTERIOR DOORS WILL BE LOCKED.
I'M FINE WITH LEAVING THE DISTRICT WILL WORK TO BE COMPLIANT IF THAT IS THE WILL OF THE BOARD.
BUT I THINK IT'S A LOT CLEANER IF WE WERE TO REMOVE FROM SPECIFIC ALL THE WAY TILL LOCKED, BECAUSE IT IS IN OUR FOCUS AREA.
>> MS. ROSCOE, THANK YOU FOR TRYING TO WHITTLE THIS DOWN, BUT STILL KEEP THE INTENDED VALUE OF THE GOAL RIGHT.
I WANT TO GO TO MS. ROSCOE'S GOAL AND JUST GOAL NUMBER 1.
AGAIN, THE SILENT PANIC TECHNOLOGY, I MEAN, COULD THAT NOT BE STATED IN OUR DISTRICT GOAL OR WOULD THAT BE AN EVIDENCE OF ATTAINMENT OR FOCUS?
>> YEAH, THAT WOULD BE A FOCUS AREA.
>> OKAY. I MEAN, I JUST LIKED THAT VERTICAL ALIGNMENT OF OUR GOALS ARE OR THE WHATEVER OUR DISTRICT GOALS ARE THAT THEY ALIGNED TO EACH CORRESPONDING DEPARTMENT, BUT OKAY.
THAT'S AN EVIDENCE OF ATTAINMENT. THANK YOU.
>> ALL RIGHT. DR. WRIGHT, I DO FEEL LIKE SOME OF THESE MIGHT BE BETTER OFF IN FOCUS OR EVIDENCE OF ATTAINMENT.
JUST MY THOUGHTS. THINGS LIKE ALL EXTERIOR AND INTERIOR DOORS WILL BE LOCKED.
THAT SEEMS LIKE A VERY MEASURABLE THING THAT MAY OUGHT TO BE AN EVIDENCE OF ATTAINMENT FOR CREATING A SAFE ENVIRONMENT THAT INCLUDES SECURE FACILITIES.
THAT REINFORCES THAT FIRST PIECE OF THAT.
I ACTUALLY THINK THAT WHOLE PART AND THE PROPERLY NUMBERED, THAT'S MY TWO CENTS ON THAT.
THE OTHER IS, I'M GOING BACK AND FORTH IN MY MIND ON THIS WILL BE OR WILL STRIVE TO BE WHATEVER THE EXACT WORDS THAT MS. PETREA SAID.
I LIKE THE STATEMENT THAT WE WILL BE, BUT I DO UNDERSTAND ALSO THIS IDEA OF MAKING SURE THAT WE'RE BEING 100% TRANSPARENT WITH OUR COMMUNITY.
I MEAN, THAT TO ME IS JUST OUT THERE TO THE GROUP, WE NEED TO WRESTLE THIS ONE TO THE GROUND A LITTLE BIT, MS. PETREA?
>> WELL, I ACTUALLY WHAT MS. FLOSSY ROSCOE WAS SAYING, BECAUSE IT SOLVES IT FOR US.
WE GET RID OF SPECIFIC ALL THE WAY DOWN TO LOCKED, AND YOU ADD THE WORD COMPLIANCE AFTER TO ASSURE PREPAREDNESS AND COMPLIANCE.
I MEAN, THERE'S STILL SOME ISSUES THERE WITH OUR COMPLIANCE, SO MAYBE IT'S NOT TO ASSURE, MAYBE IT'S TO STRIVE FOR PREPAREDNESS AND COMPLIANCE OR SOMETHING TO THAT EFFECT.
BUT I'M IN AGREEMENT WITH TRUSTEE ROSCOE THAT THERE WAS A TIME WHERE WE NEEDED TO SAY ALL DOORS WILL BE LOCKED IN OUR GOAL,
[02:30:02]
BECAUSE THESE ARE ON OUR WEBSITE.PEOPLE SEE THESE ON OUR WEBSITE, THEY KNOW IT'S WHAT WE CARE ABOUT, BUT FRANKLY, THAT'S TABLE STAKES VALID.
OF COURSE, OUR DOORS ARE GOING TO BE LOCKED, WE KNOW THAT.
I'M IN AGREEMENT THAT WE CAN SHORTEN THIS, AND WE NEED TO PUT IT OBVIOUSLY ON THE EVIDENCE OF ATTAINMENT THAT WE CARE ABOUT CYBERSECURITY, WE CARE ABOUT DATA PRIVACY, WE HAVE A POLICY FOR THAT, WE HAVE PHISHING THINGS IN PLACE, ALL THE THINGS.
THAT WOULD SOLVE FOR WHAT DO WE DO ABOUT THIS COMPLIANCE ISSUE.
I DON'T KNOW IF HOW OTHERS FEEL ABOUT SAYING STATE ENTITIES TO STRIVE FOR PREPAREDNESS AND COMPLIANCE, AND MAYBE THAT'S NOT STRONG ENOUGH.
I DON'T KNOW, BUT I'M GOING TO WORKSHOP IT IN MY HEAD A LITTLE BIT MORE.
>> YEAH, I LIKE THAT TOO. WE'RE NOT LOSING ANYTHING.
WE'RE JUST REORGANIZING AND I'M HAPPY TO MOVE THOSE IN FOCUS AREAS, BECAUSE WE'RE STILL GOING TO FOCUS ON THE ATTAINMENT OF EACH ONE OF THESE ITEMS. IT DOES CLEAN IT UP BECAUSE TECHNICALLY, THE GOALS SHOULD BE SHORT AND CONCISE SO THAT PEOPLE CAN GRAVITATE AND REALLY UNDERSTAND THEM.
>> WHAT IF WE SAID SOMETHING LIKE, THE DISTRICT WILL PARTNER WITH LOCAL, STATE, AND FEDERAL ENTITIES TO ENSURE PREPAREDNESS AND COMPLIANCE RELATED TO SCHOOL SAFETY AND SECURITY?
>> THE DISTRICT WILL PARTNER WITH LOCAL STATE, AND FEDERAL ENTITIES TO ASSURE PREPAREDNESS AND COMPLIANCE RELATED TO SCHOOL SAFETY AND SECURITY.
>> TELL ME I'M NOT THE WORDSMITH.
>> BUT JUST TRY TO TIE IN BOTH TOGETHER, BUT TAKING OUT A LOT IN THE MIDDLE.
I WAS GOING TO SAY TO MS. PETREA IF SHE ISN'T COME UP WITH A BETTER SENTENCE THERE.
MAYBE WE JUST TAKE OFF THE COMPLIANCE PIECE AND JUST LEAVE THE DISTRICT WILL PARTNER WITH LOCAL STATE, AND FEDERAL ENTITIES TO ASSURE PREPAREDNESS, PERIOD, AND NOT PUT THAT COMPLIANCE PIECE BECAUSE WE'RE GONNA BE TALKING ABOUT COMPLIANCE AND THAT EVIDENCE OF ATTAINMENT.
THAT WILL GIVE US A LITTLE BIT MORE VAGUENESS THERE.
>> LIKE GREAT AD WITH FEDERAL.
>> JUSTICE EVANS IS ALSO ADDING THE END OF THAT SENTENCE, SOME CLEANUP LANGUAGE BECAUSE THE DISTRICT WILL PARTNER WITH LOCAL, STATE, AND FEDERAL ENTITIES TO ASSURE PREPAREDNESS, NO COMPLIANCE.
BUT THEN HE SAID, SAY IT AGAIN.
>> RELATED TO SCHOOL AND SAFETY SECURITY.
>> RELATED TO SCHOOL SAFETY AND SECURITY?
>> RELATED TO SCHOOL SAFETY AND SECURITY.
>> YEAH. I LIKE THAT BECAUSE IT'S A NO BRAINER THAT THAT'S THE GOAL, BUT I LIKE THAT YOU'VE FINISHED THAT SENTENCE WITH A WHAT ARE WE PARTNERING WITH THEM ABOUT? IF WE CAN TAKE OUT COMPLIANCE, THE DISTRICT WILL PARTNER WITH LOCAL, STATE, AND FEDERAL ENTITIES TO ASSURE PREPAREDNESS RELATED TO SCHOOL SAFETY AND SECURITY.
>> I WAS GOING TO TRY TO DO THAT FOR MEMORY AND I'M GOING TO PASS NOW.
SAY AGAIN? READ IT ONE MORE TIME.
>> THE WHOLE GOAL OR JUST THAT ONE?
>> A SAFE ENVIRONMENT MUST INCLUDE SECURE FACILITIES, STAFF, AND STUDENT TRAINING, AND ADOPTED STANDARD RESPONSE PROTOCOL.
THE DISTRICT WILL PARTNER WITH LOCAL, STATE, AND FEDERAL ENTITIES TO ASSURE PREPAREDNESS RELATED TO SCHOOL SAFETY AND SECURITY.
EMERGENCY RESPONSE UPDATES WILL BE COMMUNICATED TIMELY, AS APPROPRIATE, AND WE WILL MAINTAIN AN ENVIRONMENT OF TRUST BETWEEN ADULTS AND ALL STUDENTS.
>> I THINK WE NEED TO REMOVE THAT EMERGENCY RESPONSE UPDATES WOULD BE COMMUNICATED TIMELY AS APPROPRIATE.
THAT AGAIN, CAN BE IN OUR FOCUS EVIDENCE OF ATTAINMENT PART,
[02:35:04]
AND THEN THE WARM INTENDED ENVIRONMENT OF TRUST BETWEEN ADULTS AND STUDENTS.I'M NOT SURE ABOUT THAT LAST SENTENCE, BUT DEFINITELY REMOVE EMERGENCY RESPONSE UPDATES AS WELL.
I DON'T KNOW IF WE WANT TO PUT THAT TRUST THING MAYBE UPFRONT WHERE RETAINED ABOUT SAFE.
I THINK WE CAN MAYBE COMBINE THAT SOMEHOW IF WE NEED THAT IN THERE.
IF NOT, IT CAN DEFINITELY WORK WITHOUT.
>> I WAS JUST GOING TO SAY I'M GOOD WITH HOW TRUSTEE PETREA READ THAT AND STRIKING THE LAST TWO SENTENCES, THAT WAS GOING TO BE MY COMMENT.
I'M GOOD WITH STRIKING THOSE LAST TWO.
>> I AGREE WITH THAT. I ALMOST DON'T KNOW HOW YOU MEASURE THE TRUST FACTOR.
>> I AGREE. I FEEL LIKE THAT LAST SENTENCE IS GREAT, BUT IT'S PRETTY NEBULOUS.
I'M NOT QUITE SURE WHAT WE DO WITH IT, SO VERY GOOD.
WE'RE IN AGREEMENT THEN WITH MS. PETREA, REREAD AHMED, AND THEN STRIKING THE LAST TWO SENTENCES. DR. WRIGHT.
>>THE NEXT ONE IS THE BOARD STAFF COMMUNITY RELATIONS GOAL AND THE CABINET AND I RECOMMENDED KEEPING THE GOAL AS IS WITH THE EXCEPTION OF THE RED STRIKE OUT.
WE FELT LIKE THAT SHOULD GO IN THROUGH THE FOCUS AREA.
WE SPECIFICALLY PUT IT IN FOR A REASON.
I THINK NOW THAT WE HAVE THAT ONGOING CULTURE, WE CAN PUT IT IN THE FOCUS AREA AND HELP STREAMLINE THESE GOALS.
>> I DON'T REALLY REMEMBER RECEIVING AN ANNUAL UPDATE FROM THE DIVERSITY ADVISORY COUNCIL.
I DO THINK WE NEED TO MOVE IT, LIKE YOU SAID, BUT I THINK WE SHOULD DEFINITELY FOLLOW UP ON THAT BECAUSE WE HAD WANTED THEM TO PRESENT TO US AT OUR LAST DISCUSSION, SO I'M GOOD WITH STRIKING IT OUT.
I WILL ALSO SUGGEST, SINCE THIS WAS MY BILL, TO REMOVE THE DISTRICT WILL CONTINUE TO PROVIDE THE BOARD WITH TIMELY CALENDAR UPDATES REGARDING DISTRICT EVENTS AS APPROPRIATE AND PUT IT AS A FOCUS BECAUSE, [NOISE] [LAUGHTER] THAT WAS MY DEAL, BECAUSE IT WAS TERRIBLE, HORRIBLE, AND WE HAVE COME A LONG WAY.
AGAIN, I'D HAVE TO SAY THAT ALL NIGHT LONG WE HAVE COME SO FAR, STILL NOT 100% PERFECT, BUT WE ARE NEARLY CLOSE, SO I WOULD SUGGEST WE REMOVE THAT SENTENCE AS WELL.
>> I WANTED TO REACH INTO MY BAG OF SLI TIME.
I'M GOING TO MEET WITH OTHER DISTRICTS.
I AM HEARING WHAT THEY DO, AND I THINK WE HAVE A REALLY GOOD TEAM OF THIS.
BUT EVEN IF WE'RE LOOKING AT SETTING THE GOALS AND HOLDING OUR DISTRICT ACCOUNTABLE, THEN WHAT ARE WE DOING AS A BOARD? I DON'T KNOW WHAT THAT PROCESS LOOKS LIKE, BUT HOW DO WE REALLY EVALUATE THE EFFECTIVENESS OF US BEING ABLE TO EMPOWER DR. WRIGHT AND HIS STAFF.
HAVING THE BOARD RELATIONS WITH THE COMMUNITY.
AGAIN, MOST OF YOU ALL ARE REALLY GOOD ON SOCIAL MEDIA AND POSTING THE THINGS, BUT I JUST WANT IT OUT THERE.
HOW DO WE MEASURE SOME OF THAT? I'M CERTAINLY OPEN FOR ANY SUGGESTIONS THAT PEOPLE HAVE AND WANT TO LEAD BY EXAMPLE IN THAT.
>> I THINK WE NEED TO CHANGE THAT BOARD STAFF COMMUNITY RELATIONS GOAL.
THE WORDING OF THAT, I DON'T THINK IT'S APPROPRIATE ANYMORE, BECAUSE THAT'S NOT WHAT WE'RE CAPTURING.
>> THOUGH, OUR WORDSMITH OVER HERE, MS. PETREA IS GOING TO COME UP WITH SOMETHING, OR DR. WRIGHT HIMSELF, HE'S GONE.
HE'S USUALLY VERY HELPFUL AT THIS PART OF THE WORDSMITHING PIECE.
AND SINCE WE DON'T HAVE MEREDITH KELLER, MS. PETREA, IF YOU CAN THINK OF SOMETHING ELSE OR TEAM, BUT CHANGING NOW.
>> COMMUNICATIONS AND CUSTOMER SERVICE GOAL.
>> PUBLIC RELATIONS GOALS ANOTHER GOOD ONE?
>> I DON'T LIKE PUBLIC RELATIONS.
>> WE HAVE A NO ON PUBLIC RELATION.
>> YOU DON'T NEED TO SAY BOARD STAFF, JUST CALL IT COMMUNITY RELATIONS GOAL.
THAT'S YOUR OVERARCHING TOPIC THERE.
>> THAT CAN ENCOMPASS OUR HAYS CISD COMMUNITY AND OUR EXTERNAL COMMUNITY AS WELL. I'M FINE WITH THAT.
>>YEAH, I LIKE IT. I WOULD LIKE TO DISCUSS JUST FOR A SECOND THE WORDING,
[02:40:04]
OUR DISTRICT IS COMMITTED TO INCREASING CUSTOMER SERVICE.I FEEL LIKE IN SOME OF THE OTHER GOAL AREAS WE'RE VERY AFFIRMATIVE ON THE THINGS THAT WE SAY, LIKE WE MUST INCLUDE SECURE FACILITIES, ATTENTION TO INDIVIDUAL STUDENTS NEEDS.
I WOULD LIKE TO AGAIN THROW THIS OUT FOR SOME WORDSMITHING GUIDANCE, BUT SOMETHING ALONG THE LINES OF OUR DISTRICT WILL PROVIDE EXCELLENT CUSTOMER SERVICE AND CLIENT ENGAGEMENT BOTH INTERNALLY AND EXTERNALLY, AND MAKE THAT A MORE POSITIVE, BUT A FIRM OR STATEMENT ABOUT WHAT WE'RE GOING TO DO, LIKE INCREASING HAS NO TOP, IT JUST GOES AND GOES.
MR. SEVERANCE AND THEN MR. VELA.
>> I'D BE OKAY WITH THAT. I JUST THINK MAYBE IN THE FOCUS AREA.
I'VE HEARD A LOT TONIGHT FOCUSING ON RESPONSE TIMES TO OUR PARENTS WITHIN 24 HOURS.
I'M NOT SURE IF WE WANT TO ACTUALLY PUT THAT LANGUAGE IN THIS ONE OR JUST MOVE THAT TO THE FOCUS AREA, BUT PUT THAT IN THE FOCUS AREA AND EVIDENCE OF ATTAINMENT JUST TO KEEP UP WITH OUR COMMITMENT TO RESPONDING IN THE APPROPRIATE TIME.
>> DR. WRIGHT, YOU WANT TO SPEAK TO WHERE YOU THINK THAT BELONGS?
I THINK THE 24-HOUR COMMITMENT IS DEFINITELY IN THE EVIDENCE OF ATTAINMENT.
I JUST HAVE TO FIGURE OUT HOW WE WOULD CAPTURE THAT AND HOW WE WOULD GET THE DATA FOR THAT.
I LIKE HAVING THIS IN OUR OVERALL GOALS SO THAT PEOPLE SEE IT CONSTANTLY BECAUSE THAT'S THE MORE PEOPLE HEAR THINGS, THE BETTER OFF THEY'RE GOING TO BE.
>> DR. RYAN, WE'RE HAVING TROUBLE HEARING YOU.
>> I THINK IT NEEDS TO STAY HERE AND I THINK WE NEED TO HAVE AN EVIDENCE OF ATTAINMENT GOAL IN THE FOCUS AREA THAT SPEAKS TO HOW WE'RE GOING TO MEASURE THAT.
I THINK YOU LEAVE. I LIKE WILL'S SUGGESTION, OUR DISTRICT WILL PROVIDE EXCELLENT CUSTOMER SERVICE AND CLIENT ENGAGEMENT, BOTH INTERNALLY AND EXTERNALLY.
LEAVE THAT HERE AND THEN IN THE EVIDENCE OF ATTAINMENT, MY TEAM WILL COME UP WITH HOW WE'RE GOING TO MEASURE THAT AND MAKE SURE THAT WE'RE RESPONDING WITHIN THE 24 HOURS.
>> DR. [INAUDIBLE], YOU PROBABLY JUST TOUCH ON SOME OF THIS, BUT HOW DO WE MEASURE CUSTOMER SATISFACTION? AS YOU WILL COME UP WITH THAT, WE'RE STRIVING FOR EXCELLENT CUSTOMER SERVICE.
I AGREE WITH THAT. I KNOW WE'VE MENTIONED IT.
I KNOW TRUSTEE SEVERANCE MENTIONED IT SEVERAL TIMES OVER THE OTHER BOND PROJECTS.
WHAT DOES THAT MEASUREMENT FOR CUSTOMER SATISFACTION THAT WE'RE GOING TO HOLD OURSELVES ACCOUNTABLE TO? I THINK WE'RE NAILING IT.
>> WE HAVE A GREAT WAY TO MEASURE THAT BECAUSE WE HAVE THE CLIMATE CULTURE SURVEYS THAT WE DO, AND WE GIVE THE OPPORTUNITY FOR COMMUNITY INPUT, STAFF INPUT, AND STUDENT INPUT.
THAT'S A GREAT WAY TO CAPTURE THAT SATISFACTION RATE.
ALSO, AS FAR AS ANOTHER THING YOU CAN CAPTURE FOR OUR STAFF SATISFACTION IS YOUR TURNOVER RATE.
WE HAVE A DECREASE THAT FROM 18% AT ONE POINT TO UNDER 10%. THAT'S HUGE.
I DO LIKE WILL'S RENDITION OF THAT SENTENCE AS WELL.
>> MR. FLORES THEN MS. PETREA.
>> JUST GOING OFF THE COMMUNITY INPUT AND STAFF INPUT, I DO THINK IT'S IMPORTANT THAT WE HAVE A LOT OF NEW PARENTS AND MOVE IT INTO THE COMMUNITY.
A LOT OF PEOPLE THAT HAVE NEVER BEEN A PART OF THE HAYS CISD COMMUNITY AND FAMILY.
A LOT OF TRANSPLANTS, I GUESS YOU CAN SAY.
I THINK IT'S IMPORTANT TO DEVELOP A WELCOMING ATMOSPHERE TO PARENTS THAT WANT TO PROVIDE INPUT, THAT WANT TO JOIN PTA, THAT WANT TO GET INVOLVED IN OUR COMMITTEES.
I THINK IT'S IMPORTANT THAT WE WELCOME THOSE PARENTS.
THAT GOES WITH COMMUNITY INPUT, STAFF INPUT, BUT BRINGING NEW PEOPLE INTO THE FOLD AND KNOWING THAT THERE ARE WELCOME IN THE DISTRICT.
I KNOW, I'M NOT THE WORD SMITH BUT MS.PETREA IS HERE, BUT I DO THINK IT WOULD HELP TO INCLUDE THAT WE ARE VERY WELCOMING HERE IN HAYS CISD,.
>> YOU'VE HAD AN IDEA FOR THAT? DO YOU WANT GO FIRST?
>> I CAPTURES THAT SENTIMENT WITH THE DISTRICT WILL CULTIVATE A CULTURE OF POSITIVE ENGAGEMENT AND SO ON.
I THINK THAT CAN CAPTURE, IF YOU WANT TO ADD THE WORD WELCOMING THAT JUST HOLD AWAITING.
THE DISTRICT WELCOMES OR SOMETHING.
BUT I THINK IT'S CAPTURED IN THERE.
>> MR. SEVERANCE, SAY THAT AGAIN.
>> THE DISTRICT WELCOMES AND CULTIVATES A CULTURE OF POSITIVE, MAYBE ADDING THAT FIRST.
[02:45:01]
>> I'M THINKING, CULTIVATE A CULTURE IS MAKING ME CRAZY RIGHT NOW.
CAN WE SAY, THE DISTRICT WILL FOSTER A CULTURE? ARE YOU TRYING TO BE MY THESAURUS? FOSTER A CULTURE OF POSITIVE ENGAGEMENT, I'M THINKING ABOUT WHAT HE'S SAYING.
WHAT DOES THIS IN PUBLIC SERVICE REQUIRING? EMPATHY, VISIBILITY, AND TRUST, AND COMMUNICATION.
WHAT ARE WE TRYING TO SAY THERE? THE DISTRICT WILL FOSTER A CULTURE OF POSITIVE ENGAGEMENT.
>> I SAID MAYBE WE WERE THINKING OF PUBLIC SERVICE AND NOT AND.
>> YEAH, THAT FEELS WEIRD. THE DISTRICT WILL FOSTER A CULTURE OF POSITIVE ENGAGEMENT WITH, OF, I DON'T KNOW, THIS IS WEIRD.
>> MS. PETREA, WHAT IF IT JUST ENDED AT PUBLIC SERVICE? AGAIN, WE'VE TALKED ABOUT THINGS THAT ARE HARD TO MEASURE AND MAYBE BELONGS SOMEWHERE ELSE, BUT I'M NOT SURE WHAT WE DO WITH EMPATHY, VISIBILITY, TRUST, AND COMMUNICATION.
>> I DON'T LIKE WHAT YOU'RE SAYING.
WHY DON'T WE SAY FOSTER A WELCOMING CULTURE.
>> OF POSITIVE ENGAGEMENT AND PUBLIC SERVICE, PERIOD.
PERFECT. THEN EFFECTIVE COMMUNICATIONS ARE ALL APPROPRIATE AVENUES IS A PRIORITY, AND STAFF WILL BE OFFERED TRAINING IN THESE AREAS.
DO WE NEED TO SAY TRAINING IN THESE AREAS? I KNOW WE CARED ABOUT THAT A LOT, BUT I KNOW MS. CARSON CARES ABOUT THIS A LOT TOO, AND THIS IS GOING TO HAPPEN AS CUSTOMER SERVICE TRAINING PIECE.
DO WE WANT TO JUST GET RID OF THAT WHOLE SENTENCE STARTING WITH EFFECTIVE COMMUNICATION? JUST A THOUGHT. I'M JUST GOING TO LEAVE THAT OUT THERE. I'M GOING TO PUT IT IN BRACKETS.
THEN I TOTALLY AGREE WITH PRESIDENT MCMANUS, OUR DISTRICT WILL PROVIDE EXCELLENT CUSTOMER SERVICE.
I WANT TO PUT AN ADJECTIVE BEFORE CLIENT ENGAGEMENT, BOTH INTERNALLY AND EXTERNALLY.
BUT I'LL LET SOMEBODY ELSE COME UP WITH THAT ADJECTIVE. THAT'S ALL.
>> I LIKE DELETING WHAT MS. PETREA SAID.
I THINK DELETING THAT WHOLE SENTENCE OF EFFECTIVE COMMUNICATION THROUGH ALL APPROPRIATE AVENUES AS PRIORITY AND STAFF WILL BE OFFERED TRAINING IN THESE AREAS.
BECAUSE THAT TRAINING PIECE CAN BE CAPTURED IN OUR EVIDENCE OF ATTAINMENT, SO IT'S NOT NEEDED THERE.
IN KNIT WITH MR. MCMANUS'S SENTENCE I THINK MAKES IT CLEANER.
WHAT WAS THE ADJECTIVE YOU'RE LOOKING FOR? TELL ME THAT SENTENCE AGAIN, THAT MR. MCMANUS HAD SAID?
>> OUR DISTRICT WILL PROVIDE EXCELLENT CUSTOMER SERVICE AND BLANK CLIENT ENGAGEMENT, BOTH INTERNALLY AND EXTERNALLY.
>> CAN WE JUST LEAVE IT AS OUR DISTRICT WILL PROVIDE EXCELLENT CUSTOMER SERVICE, PERIOD?
>> OR THAT. BOTH INTERNALLY AND EXTERNALLY, DO WE NEED THAT?
>> I THINK, WHY CAN'T WE JUST LEAVE IT OUR DISTRICT IS COMMITTED TO CUSTOMER SERVICE? BECAUSE IF WE SAY OUR DISTRICT WILL PROVIDE THE FIRST TIME WE DON'T, WILL PROVIDE IT, IS THE GOAL BROKEN OR ARE WE JUST AS A DISTRICT, WE JUST SAY WE ARE COMMITTED TO CUSTOMER SERVICE?
>> WE'RE COMMITTED TO CUSTOMER SERVICE AND CLIENT ENGAGEMENT, BOTH INTERNALLY AND EXTERNALLY.
>> IT'S SUPPOSED TO HAVE A PERIOD.
>> YEAH, PERIOD AFTER CUSTOMER SERVICE.
I THINK THAT'S SUCCINCT TO THE POINT AND GOOD.
>> I JUST WANTED TO SAY A REMINDER BECAUSE I KNOW THIS COMES UP EVERY YEAR, AND THEY EMPLOYEE FRIENDLY ORGANIZATION, WE MOVE THAT TO BE IN OUR BELIEF STATEMENTS.
THAT'S WHERE WE CAPTURED THAT.
I WANT TO MAKE SURE THAT EVERYBODY IS AWARE OF THAT BECAUSE WE'RE HUGE ON EMPLOYEE FRIENDLY ORGANIZATION, WE'RE THE BEST ONE IN THE STATE.
BUT WE DID CAPTURE THAT IN OUR BELIEF STATEMENTS.
>> THANK YOU, MS. OROSCO FOR THAT REMINDER.
>> MS. PETREA, DO YOU WANT TO TAKE A SWING AT READING OUR NEW COMMUNITY RELATIONS GOAL?
>> YES. HOWEVER, WHERE DID WE LAND ON GETTING RID OF THAT SENTENCE, EFFECTIVE COMMUNICATION, BLAH, BLAH, BLAH, BLAH?
>> WE'RE STRIKING FROM THE WORD EFFECTIVE, RIGHT?
>> I DON'T KNOW MR. VELA MADE A FACE, WILL YOU ASK HIM?
>> THE CUSTOMER SERVICE FOCUS WITH TIMELY AND EFFECTIVE COMMUNICATION.
I THINK YOU CAN ADD JUST THAT PHRASE AT THE END OF THE SENTENCE REGARDING CUSTOMER SERVICE.
TIMELY AND EFFECTIVE COMMUNICATION.
>> ADDING TO THE END OF THE SENTENCE, OUR DISTRICT IS COMMITTED TO EXCELLENT CUSTOMER SERVICE OR JUST CUSTOMER SERVICE,
[02:50:05]
BUT INSTEAD OF A PERIOD SAYING WITH TIMELY AND EFFECTIVE COMMUNICATION.>> I DON'T HAVE A PROBLEM WITH THAT.
I THINK THAT'S OKAY. BUT IT ADDED TO THE THINGS YOU HAD TO LIKE INSERT WITH A PEN OVER THERE.
>> THE DISTRICT WILL FOSTER A WELCOMING CULTURE OF POSITIVE ENGAGEMENT AND PUBLIC SERVICE.
OUR DISTRICT IS COMMITTED TO CUSTOMER SERVICE WITH A FOCUS ON TIMELY AND EFFECTIVE COMMUNICATION? I DON'T KNOW.
>> YOU WOULDN'T SAY FOCUS JUST I WOULD SAY FOCUS.
>> OKAY, HOLD ON. LET ME START OVER.
THE DISTRICT WILL FOSTER A WELCOMING CULTURE OF POSITIVE ENGAGEMENT IN PUBLIC SERVICE.
OUR DISTRICT IS COMMITTED TO CUSTOMER SERVICE WITH TIMELY AND EFFECTIVE COMMUNICATION.
>> I'M SEEING SOME NODS OF AGREEMENT.
>> [LAUGHTER] IT'S GOING TO BE DIFFERENT THIS TIME, BUT THAT'S OKAY. WE'LL GET THERE.
>> YOU CAN'T READ THIS? READY. COMMUNITY RELATIONS GOAL, DASH, THE DISTRICT WILL FOSTER A WELCOMING CULTURE OF POSITIVE ENGAGEMENT AND PUBLIC SERVICE.
OUR DISTRICT IS COMMITTED TO CUSTOMER SERVICE WITH TIMELY AND EFFECTIVE COMMUNICATION.
>> MR. WRIGHT, YOU ASKED FOR THE REREAD. WHERE ARE WE?
IT'S OKAY. JUST MAKING IT CLEAR TO THE POINTS.
EMPATHY, VISIBILITY, AND TRUST DOESN'T NEED TO BE THERE, COMMITTED TO CUSTOMER SERVICE, TIMELY RESPONSE.
OTHERS CORRECT ME IF I'M WRONG, BUT I THINK IF WE TRY TO CAPTURE THOSE WORDS, IT'S GOING TO BE THROUGH EITHER EVIDENCE OF ATTAINMENT OR A FOCUS OR SOMETHING LIKE THAT.
BUT RATHER THAN IT BEING IN THE MAIN GOAL.
>> LAST ONE'S A REALLY LONG ONE. DR. RYAN.
>> IT'S VERY SIMPLISTIC, BUT I JUST WANTED EVERYONE TO KNOW, AND I WANTED TO ADD IT TO THE LIST OF PROPOSED GOALS JUST SO WILL ALL FOCUS TOGETHER.
BECAUSE WE GOT INTO A HABIT OF HAVING A DEFICIT BUDGET, BUT AT THE END OF EACH YEAR WE WERE PUTTING MONEY BACK IN.
WE AREN'T GOING TO PUT MONEY IN FROM LAST YEAR'S BUDGET AND IT DOESN'T LOOK LIKE US LEGISLATURE DOES SOMETHING THIS YEAR THAT WILL PUT MONEY BACK IN THIS YEAR, SO OUR DEFICIT BUDGETS ARE REAL NOW.
I WANTED TO ADD THIS AND SO THE DISTRICT WILL WORK TO REDUCE THE FISCAL YEAR 24 DEFICIT, WORKING TOWARD A BALANCED BUDGET FOR FISCAL YEAR 25.
IF WE ACCEPT THAT, AND THEN THE EVIDENCE OF ATTAINMENT GOAL WILL BE TO CUT THE DEFICIT IN HALF, WHICH WOULD BE EIGHT MILLION, AND THEN ALSO TO PRODUCE A BALANCED BUDGET FOR FISCAL YEAR 25.
>> I REALLY APPRECIATE THIS VERY SUCCINCT GOAL AND DR. WRIGHT, I WANT TO ADD TO THE EVIDENCE OF ATTAINMENT TO MR. RALPH CREDIT TO PUT THE FUN BACK IN FUND BALANCE.
I JUST SORRY, I HAD TO SAY, ALL RIGHT.
I JUST WANT TO MAKE SURE THAT THIS BOARD UNDERSTANDS WHAT WE'RE TALKING ABOUT.
THIS WILL NOT BE AN EASY THING TO ACHIEVE.
IN FACT, IT COULD BE A VERY PAINFUL THING TO ACHIEVE.
I JUST DON'T WANT TO SUGARCOAT THIS OR ANYONE OVER THE NEXT FEW MONTHS, IF WE DON'T GET RELIEF FROM THE STATE, THAT THIS WILL DRASTICALLY COULD SIGNIFICANTLY CHANGE SOME PIECES AND PARTS OF OUR DISTRICT TO GET US THERE.
THIS MONEY IS NOT GROWING ON TREES.
WE'RE NOT INCREASING IT LAST TIME I CHECKED.
I JUST WANT TO BE VERY CLEAR THAT THIS WILL NOT BE AN EASY GOAL.
THIS WILL BE THE HARDEST GOAL ON THIS PAPER TO ACHIEVE.
IF DR. WRIGHT IS LOOKING AT US AND ASKING US TO PUT THIS ON OUR GOAL, WE'RE GOING TO HAVE TO BE A TEAM OF EIGHT AND DIG REAL DEEP MY FRIENDS TO MEET THIS.
I JUST WANT TO MAKE SURE PEOPLE UNDERSTAND WHAT WE COULD BE FACING AND NOT SUGARCOAT THIS. THAT'S ALL.
[02:55:06]
>> I THINK IT'S A PRETTY LOFTY GOAL, BECAUSE IT SOUNDS GOOD, BUT YOU'RE RIGHT.
WHAT DOES IT ENTAIL? IF 86%-89% OF OUR BUDGET IS IN PERSONNEL, MAKES ME VERY NERVOUS TO COMMIT TO THIS GOAL.
I THINK WE DEFINITELY NEED TO HAVE A LITTLE BIT MORE DISCUSSION ABOUT THAT.
IT'S GRAY WE WANT TO CUT OUR DEFICIT.
AWESOME. BUT AT WHAT COST? NOT ON THE BACK OF OUR EMPLOYEES.
YES. SHOULD WE STREAMLINED SOME THINGS? SHALL WE LOOK AT REORGANIZING POSITIONS JUST LIKE MR. CLEAVER TALKED ABOUT MOVING DIRECTOR POSITIONS, TWO COORDINATORS AND SUPERVISORS.
THOSE ARE THOUGHTS AND IDEAS AND WE NEED TO EXPLORE OR THAT YOUR TEAM NEEDS TO EXPLORE.
BUT 86-89% IS TIED TO PERSONNEL.
IT IS VERY NERVE RACKING TO COMMIT THROUGH THIS WHOLE.
TALK US THROUGH THAT DR. WRIGHT OF WHAT EXACTLY YOU ARE PROPOSING.
>> JUST THE GRAVITY OF THE SITUATION NOW BECAUSE WE HAVEN'T GOTTEN A COST OF LIVING INCREASE FROM THE STATE, AND SO WE'LL HAVE TO RE-PURPOSE ACROSS THE DISTRICT GOAL POSITIONS ALL FAST AT ALL DEPARTMENTS IN ORDER TO GET US DOWN TO THAT 85%.
TYPICALLY, THIS IS ACCOMPLISHED THROUGH ATTRITION.
NO ACTIVE PERSON WILL LOSE THEIR JOB, BUT WE'LL JUST NOT FILL CERTAIN AREAS WHEN PEOPLE LEAVE JUST BECAUSE IN ORDER FOR US TO BE SUSTAINABLE IN THE FUTURE, WE'VE GOT TO MAKE THIS MOVE UNLESS WE GET RELIEF.
RIGHT NOW WE'RE WORKING OFF THE ASSUMPTION, REMEMBER, WE ONLY CAN CONTROL WHAT WE CAN CONTROL, AND WE DON'T KNOW THAT THEY'LL GIVE US ANY RELIEF AND LIST VOUCHERS ARE PASSED, AND IF THEY ARE, THEN WE MAY SEE SOME RELIEF AND THAT MAY HELP US CUT THAT DOWN.
BUT NEXT FALL, THE VERY FIRST PAYROLL, IF WE DON'T DO SOMETHING, WE WOULD PROBABLY HAVE TO BORROW MONEY IN ORDER TO MAKE PAYROLL AND I DON'T WANT TO BE IN THAT POSITION, SO I WOULD RATHER JUST BE MINDFUL, WORK WITH THE TEAM, WORK WITH YOU GUYS, AND CUT THROUGH ATTRITION.
I HAD TO DO THIS IN 2011 AS A SUPERINTENDENT BECAUSE OF THE SAME SITUATION THAT THE STATE LEGISLATURE PUT US IN, AND WE OWE IT TO OUR COMMUNITY TO HAVE VIABLE SCHOOLS AND TO BE ABLE TO MAKE PAYROLL, AND THEN IT'LL GET BETTER.
BUT IT'S GOING BE BAD FOR AT LEAST PROBABLY A YEAR, MAYBE TWO, AND THEN WE CAN PICK BACK UP AGAIN.
BUT WE'RE GOING TO HAVE TO BE COMMITTED TO DO THIS OR WE'RE GOING TO BE IN A POSITION WHERE WE CAN'T MAKE PAYROLL IN AUGUST OR SEPTEMBER OF NEXT YEAR BASED ON THE TREND DATA.
NOW THERE ARE A LOT OF THINGS THAT WE CAN CONTROL THAT.
THAT'S WHY I FEEL CONFIDENT WITH CUTTING THE DEFICIT IN HALF.
FOR INSTANCE, IF OUR ATTENDANCE HOLDS WHERE IT IS RIGHT NOW, THAT'S $3.5-$4 MILLION MORE.
IF OUR GROWTH CONTINUES LIKE I THINK IT WILL, THEN WE'RE GOING TO HAVE MORE STUDENTS, WHICH IS GOING TO INCREASE OUR REVENUE.
I FEEL PRETTY GOOD ABOUT THAT, AND THEN WE WILL HAVE TO CHANGE SOME OF OUR STAFFING LEVELS AT THE SECONDARY LEVEL.
NOT CHANGED MASTER SCHEDULE WOULD ADD TO SOME OF OUR STUDENTS STAFF RATIOS AT THE SECONDARY LEVEL WHERE WE CAN AND I THINK WE CAN GET THERE AND THEN LOOK AT ALL OUR DEPARTMENTS AND JUST LIKE I SAID, THROUGH ATTRITION, MAKE SOME CHANGES.
BUT WE'VE ALSO BEEN VERY FORTUNATE THE WAY THAT WE DIFFERENTIATE IT, OUR PAY SCALE FOR TEACHERS, FOR EXAMPLE, WE WANTED TO RECRUIT EXPERIENCED TEACHERS AND NOW WE HAVE EXPERIENCED TEACHERS.
A LOT OF SUPPORT AREAS LIKE INSTRUCTIONAL COACHES WERE DESIGNED TO HELP NEWBIES, AND YOU DON'T HAVE TO HAVE AS MUCH SUPPORT FOR A 10 YEAR TEACHER AS YOU DO FOR ZERO YEAR TEACHER.
PERHAPS IF SOME OF THOSE PEOPLE WERE TO LEAVE, WE DON'T HAVE TO REPLACE THEM BECAUSE WE DON'T NEED THE SUPPORT THAT WE ONCE NEEDED.
JUST THINKING ABOUT THINGS LIKE THAT AND THE SAME THING WITH OTHER SERVICES AND OTHER AREAS AND I HAVE A LIST OF THINGS THAT I'VE DONE IN THE PAST AND I DON'T WANT TO SCARE ANYBODY, SO I'M NOT GOING TO SAY ALL THOSE TONIGHT, BUT I THINK WE CAN DEFINITELY GET THERE JUST THROUGH ATTRITION.
>> I KNOW LAST YEAR YOU THOUGHT THAT ATTRITION WAS GOING TO HELP US AND THAT DID NOT WORK OUT.
[03:00:02]
I'M A LITTLE NERVOUS WHEN YOU SAY THROUGH ATTRITION.WE WERE GOING BY OUR FIVE-YEAR TRENDS AND IT DIDN'T HAPPEN, WHICH IS A GOOD THING.
>> I WANT TO NOTE THAT FOR THE RECORD THAT ATTRITION DOESN'T ALWAYS WORK OUT.
NOW THE REPURPOSING I CAN SEE AND CHANGING OUR SERVICE MODEL WHEN IT COMES TO THE SUPPORT THAT WE PROVIDE OR STAFF, JUST LIKE MR. CLEAVER TALKED ABOUT THOSE POSITIONS.
>> THE THING I LEARNED, ESPERANZA, IS THAT WHEN YOUR ATTRITION RATES GO DOWN, YOU DON'T NEED TO HAVE EARLY RELEASES.
SO THAT'S WHERE I THINK I MADE THE MISTAKE IN WORKING WITH HR IS THAT WE REALLY DIDN'T KNOW.
SO THIS YEAR I WON'T BE PROPOSING ANY EARLY RELEASES SO THAT WE CAN ACTUALLY SEE WHAT THAT LOOKS LIKE.
I KNOW WE'VE ALWAYS HAD THE ARGUMENT, WE WANT TO RELEASE EARLY SO WE CAN HIRE, BUT WE'RE PROJECTED TO GROW ANOTHER 1,200 STUDENTS IF WE DON'T DO EARLY RELEASES.
THEN WE WAIT AND WE SEE WHAT WE ACTUALLY HAVE THEN WE CAN MAKE AN INFORMED DECISION, AND THAT'S WHAT I MEAN BY THAT.
THAT WAY YOU TAKE CARE OF IT. WE RELEASED WHAT? THIRTY-SEVEN FTES EARLY, AND THEN WE DIDN'T HAVE OUR NORMAL TURNOVER RATE, AND SO THAT WAS HARMFUL TO US AND HELPFUL TO US AS WELL.
I TOLD CHRISTINA THAT WE PROBABLY WON'T BE RECOMMENDING THOSE BECAUSE WE'LL SEE WHAT ARE OUR TURNOVER RATE IS AND THEN WE'LL BE HIRING WHERE NECESSARY.
BUT WE CAN WORK OUR STAFFING PATTERNS AT THE SECONDARY LEVEL TO HELP US GET THERE.
WE'VE BEEN TALKING TO OUR HIGH SCHOOL PRINCIPALS AND ESPECIALLY MR. PIERCE BECAUSE HE'S BEEN AROUND A LONG TIME AND HE THINKS THAT'S VERY DOABLE.
WE WON'T LOSE MUCH QUALITY IN DOING THAT.
>> CAN I CONTINUE? I'M WORRIED ABOUT BUDGET TIME.
BUDGET SEASON WE TALK ABOUT OUR SALARY INCREASES.
OUR COMPENSATION PACKAGE FOR OUR EMPLOYEES, THAT'S GOING TO BE HUGE AND IF WE'RE GOING TO CUT IT BY HALF, I'M INFERRING THAT THERE WILL NOT BE ANY INCREASES OR WE WOULD HARDLY BE ABLE TO GIVE ANY INCREASES TO OUR EMPLOYEES.
ALSO THE EQUITY ADJUSTMENTS THAT WE TALKED ABOUT AT LAST BUDGET SEASON THAT WE SAID, OKAY, SO NEXT YEAR WE'RE GOING TO FOCUS ON OUR AUXILIARY STAFF AND MAKING ALL THOSE EQUITY ADJUSTMENTS BECAUSE WE HAD MADE SO MANY ADJUSTMENTS ON THE OTHER END, AND NOW I FEEL OR I'M HEARING THAT THERE MIGHT NOT BE ANY SALARY INCREASES.
THERE MIGHT NOT BE ANY EQUITY ADJUSTMENTS SINCE WE WILL HAVE TO TIGHTEN UP OUR BELT SO MUCH.
SO THAT MAKES ME VERY NERVOUS TO COMMIT TO SOMETHING LIKE THIS.
EVEN THOUGH I THINK IT'S NECESSARY, MAYBE WE NEED TO LOOK AT MAYBE A QUARTER INSTEAD OF HALF.
MAYBE WE NEED TO LOOK AT SOMETHING A LITTLE BIT DIFFERENT.
BUT WE ALSO HAVE TO MAKE SURE THAT WE REMEMBER WE NEED TO RETAIN OUR STAFF AND WE DON'T KNOW WHAT OTHER DISTRICTS ARE GOING TO BE DOING.
A LOT OF DISTRICTS ARE IN A DEFICIT TIME AS WELL.
SOME ARE NOT, SOME ARE DOING OKAY.
BUT WE NEED TO STILL BE COMPETITIVE.
SO I'M WORRIED ABOUT TAKING ALL THOSE TOOLS AWAY FROM US BY COMMITTING TO THIS GOAL.
>> WELL, THAT'S WHY I WANT TO CUT IT IN HALF, BECAUSE THEN TYPICALLY LIKE A 3% RAISE COSTS US 3.5 MILLION, AND SO THEN IF WE BALANCE THE BUDGET, BUT WE DECIDE WE WANT TO GIVE A COST OF LIVING INCREASE.
WELL, WE COULD STILL HAVE ENOUGH TO DIP IN TO BE ABLE TO COVER THAT.
SO THAT'S WHY I WENT TO THE 8 MILLION MARK BECAUSE THAT WOULD HELP US WITH COST OF LIVING NEXT YEAR.
>> THEN YOU ARE TELLING ME WE WILL HAVE THE SALARY INCREASES, THE COST OF LIVING ADJUSTMENT. [OVERLAPPING]
>> MY GOAL IS IS THAT IF YOU WANT TO RETAIN STAFF, YOU ALWAYS HAVE TO HAVE A COST OF LIVING INCREASE.
SO THAT'S WHY I WANT TO REDUCE IT IN HALF SO THAT WE'LL HAVE THE FLEXIBILITY TO BE ABLE TO OFFER THAT.
IN WORST-CASE SCENARIO, IF WE COULD BALANCE THE BUDGET AND THEN SAY WE'RE GOING TO GIVE A 3% INCREASE, THEN YOU'RE ONLY DIPPING INTO IT BY 3.5 MILLION.
THEN YOU CAN STILL MAKE PAYROLL NEXT YEAR AND HAVE ENOUGH CASH FLOW TO PAY UNTIL WE GET OUR TAX REVENUE AND SO YOU CAN BE ABLE TO DO BOTH.
BUT WE REALLY NEED TO GET DOWN TO THAT 8 MILLION IN ORDER TO BE ABLE TO DO THAT.
[03:05:03]
>> WELL, WE'RE NOT VOTING ON THIS GOAL TONIGHT, SO THAT'S A GOOD THING.
WE'RE COMING TO CONSENSUS ON THIS AND NOT THE HOW PIECE, BECAUSE THAT'S FOR YOU TO DEFINITELY FIGURE OUT.
IT'S NOT FOR US TO FIGURE OUT.
AND MAYBE WHEN YOU OUTLINE IT ALL, IT WILL SEE MORE DOABLE BECAUSE RIGHT NOW IT MAKES ME A LITTLE TERRIFIED OF THE PROSPECT.
I THINK WE'LL HAVE SOME MORE CLARITY ONCE YOU OUTLINE THAT, BUT IT IS SOMETHING TO BE CONCERNED ABOUT. THANK YOU.
>> I'M GOING TO JUMP IN REAL QUICK.
I SUPPORT THIS GOAL, BUT I WANT TO REMIND EVERYBODY WHAT WAS SAID EARLIER BY MR. RAUL.
HE SAID THAT THE GOAL IS TO PRESENT A BALANCED BUDGET FROM ADMINISTRATION WITH THE BOARD HAVING THE FREEDOM TO MAKE DECISIONS TO DO SOMETHING DIFFERENT THAN THAT.
SO THAT TO ME, I DON'T THINK WE'RE CHASING A HARD DOLLAR THING HERE THAT SAYS, IT'S GOING TO BE THIS AND WE'RE GOING TO VOTE UP OR DOWN ON IT.
WE MAY SAY, AS DR. WRIGHT JUST ALLUDED TO, OUR BALANCED BUDGET PRESENTATION IS A 0% COST OF LIVING ADJUSTMENT.
HOWEVER, WE KNOW WE'RE PROBABLY NOT GOING TO DO THAT.
SO THEN WE'RE GOING TO UNDERSTAND WHAT THE COST IS TO PULL FROM FUND BALANCE.
BUT I DO WANT TO REMIND EVERYBODY AND WE TALKED ABOUT IT DURING BUDGET SEASON THIS TIME, WE ARE RUNNING OUT OF FUND BALANCE.
THERE'S NOT GOING TO BE THIS CONVERSATION TO HAVE ABOUT COST OF LIVING ADJUSTMENTS.
IF THE STATE DOESN'T HELP US, OUR SAVINGS, IF YOU WILL, IS RAPIDLY BEING DEPLETED TO ZERO.
THERE'S NOT REALLY GOING TO BE FUND AND FUND BALANCE THERE'S GOING TO BE NONE AND FUND BALANCE.
SO WE'RE GOING TO HAVE TO PROBABLY TAKE SOME OR HAVE SOME HARD CONVERSATIONS AT SOME POINT.
I'M GOING TO CONTINUE TO HOLD OUT HOPE THAT WE'RE GOING TO GET THAT COST OF LIVING ADJUSTMENT FROM THE STATE AND THAT THERE'S GOING TO BE SOME ADDITIONAL MONEY COMING OUR WAY.
I THINK MS. PETREA SAID, WE'RE GOING TO BE A TEAM OF EIGHT MAKING SOME HARD DECISIONS.
BUT I LIKED THIS GOAL BECAUSE IT GIVES US A TARGET.
GIVES US SOMETHING TO SHOOT FOR THAT I THINK IS GOING TO BE NECESSARY TO DO COST OF LIVING ADJUSTMENTS AND TO FIND MONEY IN THOSE PLACES.
THAT'S MY THIRTY-SECONDS SOAPBOX THERE.
SO BACK ON SCHEDULE HERE, MR. SEVERANCE.
>> IT'S BEEN A LONG TIME, SO I RAISED MY HAND.
I THINK YOU ALLUDED TO, HE TALKED ABOUT THE ATTENDANCE RATE AND I THINK MY QUESTION WAS BASED ON ITS EARLY ON IN THE SEASON, SO TO SPEAK, WHAT'S OUR ATTENDANCE RATE COMPARED TO WHAT IT WAS LAST YEAR AT SAME TIME? IS IT WAY HEALTHIER? LIKE IT FEELS WAY BETTER THAN IT DID LAST YEAR?
>> YEAH. RIGHT NOW IT'S PROBABLY ABOUT 3% HIGHER.
>> MS. PETREA, THANK YOU FOR BRINGING UP THE TOPIC THAT THIS IS GOING TO BE A TOUGH CONVERSATIONS.
SO I APPRECIATE THE SINCERITY AND JUST THE CANDIDATES THAT YOU SPOKE WITH, MS. OROSCO, SAME THING WHEN YOU GAVE US SOME IDEAS.
DR. WRIGHT, THANK YOU. MY QUESTION WAS, SO WE BUDGETED WE FORECASTED BASED ON A 93% AVERAGE DAILY ATTENDANCE, RIGHT?
>> SHORTSIGHTED OF COURSE, I LOOK BACK IN ARREARS, WE CAN'T DO ANYTHING ABOUT IT, BUT WE SHOULD HAVE MADE THE ADJUSTMENT ON LAST YEAR.
NOT POINTING FINGERS AT ANYBODY.
ALSO MR. RAUL HAD SAID THAT WE WERE GOING TO BE GETTING THE ONGOING HOW'RE WE DOING YOUR QUESTION, MR. SEVERANCE? IT SOUNDS LIKE WE'RE TRENDING IN THE RIGHT DIRECTION.
I WANT TO HOLD OUT THE HOPE AS WELL.
I KNOW HOPE IS NOT A STRATEGY, BUT WE DEFINITELY NEED TO HAVE HOPE.
SO THE SCHOOLS, THE CAMPUSES, THEY'RE DOING THEIR ATTENDANCE INCENTIVES, THEY'RE DOING THE REPS.
THEY'RE DOING A GREAT JOB. THEY REALLY ARE.
ABOUT 4 MILLION WOULD COME BACK TO US JUST BASED ON ATTENDANCE ALONE RIGHT NOW.
SO WE'RE GOING TO SAY FOUR MILLION OF THAT ALREADY.
I THINK THAT IS PRETTY ASTOUNDING.
AGAIN, AND I KNOW THAT WE HAVE SAME THING, MR. MCMANUS, THAT SOMEBODY SAID, THIS IS NOT SUSTAINABLE. WE KNOW THAT.
WE KNOW THAT WE NEED THE STATE TO STEP IN AND DO THE RIGHT THING FOR PUBLIC EDUCATION AND FOR STUDENTS.
I'M NOT AFRAID TO SAY WHAT WE ARE AFTER.
THE EVIDENCE OF ATTAINMENT WILL BE CLEARLY DELINEATED BY YOU AND YOUR STAFF, DR. WRIGHT.
BUT YES, WE HAVE TO DO WHAT WE CAN.
WE'RE GOOD STEWARDS OR WE NEED TO BE GOOD STEWARDS OF PUBLIC FUNDS.
WE'RE IN OUR POSITION BECAUSE WE ARE NOT AFRAID TO MAKE TOUGH DECISIONS, NOT ALWAYS THE POPULAR ONES.
BUT WE KNOW THAT WE ARE GOING TO MAINTAIN A BALANCE, IF YOU WILL, OF WHAT WE NEED FISCALLY AS A DISTRICT VERSUS WHAT WE ALSO NEED TO
[03:10:05]
MAINTAIN THE LEVEL OF EXPERTISE THAT WE HAVE IN OUR TEACHER RANKS AT OUR ADMINISTRATION.SO I'M NOT AFRAID OF TAKING ON A TOUGH GOAL.
THAT'S WHAT WE'RE ELECTED FOR.
IF EIGHT MILLION CUTTING IT IN HALF IS AGGRESSIVE.
I THINK ON ANY GOAL, THERE'S USUALLY THE MEETS LIKE WE MET THE GOAL, WE FAR EXCEEDED THE GOAL, WE PARTIALLY MET.
WHEN IT COMES TO BUDGET, WHEN IT COMES TO FUNDING, WHAT ARE THE REALISTIC ACHIEVEMENTS THAT WE'RE GOING TO DO? MS. OROSCO, YOU MENTIONED THAT WE DON'T WANT TO DO THIS ON THE BACKS OF OUR STAFF.
I DON'T WANT TO SEE THE RATIOS GET OUT OF WHACK.
WE LOOKED AT SOME OF THOSE THINGS EVEN WHEN WE TALKED ABOUT JUST, I CAN'T EVEN THINK OF, JUST SOME OF THE ALLOTMENT THAT WE GIVE TWO ELEMENTARY, BY HAVING AN EXTRA HEAD COUNT.
WE WANT TO MAKE SURE THAT WE'RE BEING EQUITABLE ACROSS THE BOARD.
I KNOW WE'VE HAD THAT DISCUSSION FROM THIS DIOCESE OF A FEW MONTHS AGO.
AGAIN, I'M IN SUPPORT OF THE GOAL AND I WANT TO MAKE SURE THAT I'M CLEAR IS THAT I'M IN SUPPORT OF THE GOAL, KNOWING THAT THE STRATEGY AND THE TACTICS ARE ALREADY THERE TO GET US HALFWAY TO WHERE YOU'D LIKE TO BE.
IT'S BEING VERY SCRUTINIZING AND DISCERNING ON HOW WE'RE GOING TO GET THAT OTHER PORTION OF THE GOAL WITH THE CAVEAT THAT KNOW THAT WE NEED TO STAY TO STEP IN AND DO THEIR PART AS WELL.
>> SOUNDS LIKE EVERYBODY UNDERSTANDS THE MAGNITUDE OF THIS, WHICH IS GREAT.
WHAT I HAVE FOUND IN PUBLIC ED IS THAT IF THE ECONOMY IS DOING BAD, THREE YEARS LATER, IT HITS THE PUBLIC SECTOR, I FEEL LIKE.
BECAUSE IN MY PERSONAL LIFE, INFLATION HAS BEEN TERRIBLE.
GROCERIES OR HIGH, GAS IS HIGH, ALL OF THAT HAS BEEN TERRIBLE.
MY PAYCHECK GETS ME FEWER THINGS.
WE'VE BEEN GIVEN OUT 7% RAISES, A 3%.
THE MONEY IS GOING TO RUN OUT. MR. RAMIREZ IS EXACTLY RIGHT.
I'M GLAD WE'RE HAVING THIS CONVERSATION IF FOR NO OTHER REASON TO ALL START PRAYING FOR A MIRACLE, CALLING YOUR LEGISLATORS THAT YOU'VE EVER RELATIONSHIPS WITH TO MAKE SURE THEY UNDERSTAND THE GRAVITY OF WHAT WE'RE FACING, AND OTHER SCHOOL DISTRICTS WE KNOW.
SCHOOL DISTRICTS AROUND US ARE ALSO IN A DEFICIT BUDGET.
THEY'RE NOT GOING TO MEET ME UNTIL ANOTHER TWO YEARS FROM NOW.
BY THEN OUR MONEY IS GOING TO BE GONE, WE CAN'T MAKE PAYROLL BY THE SUMMER.
I WAS NOT ON THIS BOARD AND I DON'T KNOW IF YOU WERE EITHER THE LAST TIME THERE WAS A HORRIBLE RIFF. LET'S CALL IT WHAT IT WAS.
LIKE, WHAT DR. WRIGHT IS SAYING, HE IS NOT USING THAT WORD, HE IS HOPING THAT THROUGH ATTRITION, WE'RE GOING TO SEE BETTER NUMBERS IN OUR ATTENDANCE.
THAT'S WHAT I'M GOING TO PRAY AND HOPE FOR TOO.
BUT I ALSO KNOW THAT I OWN THIS.
I HAVE NEVER SEEN A DEFICIT LIKE THIS AND I'VE NEVER SEEN OUR FUND BALANCE GO DOWN LIKE THIS, SO I ALSO WANT TO BE REALISTIC AND UNDERSTAND WHAT WE COULD BE FACING POTENTIALLY WITH A PROGRAM CHANGE WHICH DOES HAVE TO COME TO THE BOARD AND IT COULD BE SOME REALLY DIFFICULT CONVERSATIONS.
YES, I'M IN SUPPORT OF THIS GOAL, BUT I AM ALSO SCARED TO DEATH OF WHAT IT COULD MEAN.
I'M GLAD WE WERE ABLE TO HAVE A CANDID CONVERSATION ABOUT ABOUT THAT.
>> THANK YOU, MS. PETREA FOR STARTING THIS CONVERSATION.
FIRST OF ALL, I THINK YOU'RE EXACTLY RIGHT.
I THINK WE HAVE TO BE REALISTIC ABOUT WHAT THIS MEANS, AND THAT'S GOING TO MEAN THAT WE HAVE TO BE TRANSPARENT WITH WHAT'S GOING ON AND REALISTIC TO THE PUBLIC ABOUT WHAT WE'RE FACING.
I SUPPORT THIS GOAL BECAUSE IT'S COMING FROM THE POSITION WHERE WE ARE RIGHT NOW, REALISTICALLY, NOT WHERE WE WISH WE WERE.
I DO THINK THAT IF WE COMMIT TO THIS GOAL, IT IS GOING TO HAVE TO MEAN THAT WE'RE GOING TO HAVE TO PREPARE AS IF THIS GOAL IS GOING TO BE REACHED AND WE'RE GOING TO HAVE TO MAKE SOME HARD DECISIONS AS A BOARD.
MANY OF YOU HAVE EXPERIENCED THIS AND KNOW WHAT IT TAKES TO EFFECTIVELY DELIVER ON OUR MISSION TO DELIVER QUALITY EDUCATION DESPITE HAVING TO MAKE THOSE TOUGH DECISIONS.
I APPRECIATE YOU BEING UPFRONT AND TRANSPARENT WITH US, DR. WRIGHT, ABOUT WHAT WE MIGHT BE FACING, AND I THINK WILL'S RIGHT.
I THINK THERE'S A POSSIBILITY OF WHAT WE CAN BE IN A POSITION THAT WE DON'T WANT TO BE WHERE WE RUN OUT OF MONEY, AND WE REALLY CAN'T DO MUCH AS FAR AS NEW INITIATIVES OR NEW GOALS, BUT I THINK WE DO HAVE TO BE TRANSPARENT WITH THE PUBLIC IF WE
[03:15:03]
COMMIT TO THIS GOAL AND THE MANY THINGS THAT WE HAVE TO DO IN PREPARATION FOR THAT. THANK YOU.>> DR. WRIGHT, WHAT IS OUR PERCENTAGE IN OUR FUND BALANCE?
>> YOU KNOW HOW RANDY SHOWS YOU OVER MONTH BY MONTH IN SO WE'RE A CLASS TO PAVEMENT DISTRICT, AND SO WE'LL GET PAID IN SEPTEMBER AND OCTOBER FROM THE STATE ON THE STATE PORTION, BUT THEN WE DON'T GET PAID FOR THE MONTH OF NOVEMBER, DECEMBER, JANUARY.
THAT'S WHEN WE RECEIVE OUR TAX MONEY.
WE'RE PROBABLY RIGHT NOW AT AROUND, WE HAVEN'T GOTTEN OUR AUDIT, BUT WE SHOULDN'T BE AROUND 58 MILLION, AND SO WE'LL SEE WHERE THAT IS.
WE'RE ABOVE THE 25% THRESHOLD, THE PROBLEM IS HOW THAT FIGURE WORKS OUT OVER THE 12 MONTHS.
WHEN WE STOPPED GETTING PAID TOWARD THE END OF THE YEAR AND IN THE SUMMER MONTHS IS WHEN THAT RATIO.
THE FUND BALANCE THAT YOU GET THAT'S AUDITED IS OVER THE COURSE OF 12 MONTHS.
THE PORTION OF THE FUND BALANCE THAT WE'RE SCARED ABOUT IS HOW MUCH WE'LL HAVE CASH ON HAND DURING THE MONTH OF AUGUST, SO JULY, AUGUST, AND DEPENDING ON WHAT HAPPENS IN WOODS, THE STATE IN SEPTEMBER.
OTHER THAN THAT, WE'LL BE FINE.
BUT THAT'S THE CRITICAL CRITICAL TIME THAT WE HAVE TO WORRY ABOUT IT.
IF THE FUND BALANCE WERE TO TAKE A $16 MILLION HIT, WE WOULD BE BELOW THE 25% THRESHOLD.
IF IT ONLY TAKES LIKE AN EIGHT MILLION DOLLAR HIT WILL STILL BE RIGHT AT THE 25% THRESHOLD, AND THEN WE'LL BE ABLE TO MEET OUR CASHFLOW DEMANDS.
THAT'S WHY AT LEAST THE FIRST PART OF THIS GOAL IS VERY IMPORTANT.
WE'RE GETTING IT TO HALF THAT AMOUNT.
THEN I LIKED THE IDEA OF PRESENTING YOU A BALANCED BUDGET, JUST LIKE WILL SAID, AND THEN YOU CAN DECIDE IF WE ARE ABLE TO CUT THIS MORE AND WE GET MORE MONEY AND WERE ABLE TO REIMBURSE OURSELVES FROM WHAT WE SPENT UP FRONT.
BECAUSE REMEMBER, WE ADOPTED A DEFICIT BUDGET THIS YEAR SO THAT OUR TEACHERS CAN HAVE A COST OF LIVING INCREASE IN SO THAT OUR STUDENTS AND STAFF WOULDN'T FEEL THE EFFECTS OF WHAT'S GOING ON IN AUSTIN.
IF WE CAN GET THERE, THEN WE SHOULD BE IN A DECENT POSITION.
BUT THIS IS WORST-CASE SCENARIO JUST SO WE ARE TRANSPARENT WITH THE COMMUNITY JUST TO PREPARE THEM OF WHAT MIGHT HAPPEN.
THE OTHER THING THAT YOU CAN DO TOO, IS YOU CAN ALWAYS HAVE A VATRE, WHICH IS A TAX RATIFICATION ELECTION TO GET ADDITIONAL GOLDEN OR COPPER PENNIES.
I DON'T WANT TO GO THERE BECAUSE OUR PROPERTY VALUES ARE SO HIGH AND I'M GLAD THAT FINALLY OUR TAXPAYERS ARE SEEING AND REDUCED RATES.
HOPEFULLY, WE'LL BE ABLE TO MANAGE IT WITHIN OUR OWN MEANS AND MAKE THIS WORK.
BUT IT'S GOING TO TAKE A CONCERTED EFFORT IN SOME PROGRAM CHANGES.
WHEN I WENT THROUGH THIS IN 2011, WE HAD TO CHANGE A FEW THINGS, BUT I DIDN'T SEE A DIMINISHING IN THE QUALITY OF INSTRUCTION AND WE WERE ABLE TO STILL TO GROW ACADEMICALLY ACROSS THE BOARD.
IT WAS PAINFUL. NO ONE LIKED IT WHEN WE HAD TO REPURPOSE A FEW THINGS, BUT AT THE END OF THE DAY, WE STILL SAW GREAT ACADEMIC GROWTH AND SUPPORT AND WE WERE ABLE TO GIVE COST OF LIVING INCREASES, BUT JUST TO FEWER PEOPLE.
WE'LL CROSS THAT BRIDGE WHEN WE MOVE FORWARD.
I JUST WANTED TO GET IT ON THE RADAR SO THAT EVERYBODY'S ON THE SAME PAGE.
>> DR. WRIGHT, I TRUST IN YOU LEADING US, SO I WILL SAY THAT.
I WANT TO BE CLEAR THAT WE DO NEED TO BE AS TRANSPARENT AS POSSIBLE, AND WE ARE GOING TO LOOK AT RIPS, WE SAY RIPS, IF IT'S A REDUCTION IN FORCE, AND WE SAY THAT.
BECAUSE SUGAR COATING WITH ATTRITION AND REPURPOSE, BUT REALLY THERE MIGHT BE RIPS.
YOU'RE REALLY GOOD AT ARTICULATING EXACTLY.
YOU'RE GOING TO LOOK AT EVERY SCENARIO, YOU ARE GOING TO LOOK AT EVERYTHING BEFORE BRINGING ANYTHING TOWARDS US.
I TRUST IN THAT AND I TRUST THAT YOU WILL MAKE THE RIGHT CHOICES FOR OUR DISTRICT.
IT'S NOT SO MUCH ABOUT PROGRAM CHANGES, WE HAVE NO CONTROL OVER PROGRAM CHANGES.
PROGRAM CHANGES, YES, IT IS HARD FOR FOLKS TO BE REPURPOSED AND MOVE POSITIONS, THAT IS DEFINITELY SOMETHING THAT IS HARD FOR FOLKS TO TO BE UNDER AND TO HAVE THAT CHANGE.
[03:20:03]
BUT IN 2011, WE HAD 200 PLUS RIPS IN OUR DISTRICT.I WILL NEVER FORGET THAT BECAUSE I WAS UNION PRESIDENT AT THE TIME, HAVING TO HELP ALL THESE EMPLOYEES TRY TO GET A REPURPOSE POSITION, TRY TO KEEP THEIR POSITION.
WHEN IT'S THE CHOICE OF REPURPOSE OR NO JOB, WE WORKED TOGETHER TO TRY TO GET EVERYBODY A POSITION IN THE DISTRICT AS MUCH AS WE COULD.
BUT I JUST WANT TO BE VERY CLEAR THAT WE DO HAVE A FUND BALANCE.
IT'S NOT LIKE OUR FUND BALANCE IS ZERO, SO I MEAN, IT'S NOT TO THAT EXTENT, WE'RE STILL OVER THE AMOUNT.
I UNDERSTAND THAT JUNE, JULY ARE HARD MONTHS BECAUSE WE DON'T GET PAID UP HERE UP FRONT, BUT WE STILL HAVE OUR FUND BALANCE THAT HAS BEEN OVER FOR SO LONG.
YES, WE HAVE TO BE CONSERVATIVE, I JUST WANT TO BE VERY TRANSPARENT IN ALL THE STEPS THAT WE TAKE TO GET TO OUR BALANCED BUDGET OR TO DECREASE OUR DEFICIT BUDGET.
I JUST WANT TO BE TOTALLY BLUNT AND UPFRONT AND CLEAR AND NOT BE MISLEADING OR SHELL GAMING WORDS OR ANYTHING OF THAT SORT.
I KNOW YOU'RE REALLY GOOD AT BEING HONEST WITH OUR EMPLOYEES.
I LOOK FORWARD TO SEEING HOW IT WILL BE FLESHED OUT WITH YOUR EVIDENCE OF ATTAINMENT, I WILL RESERVE ANY JUDGMENT UNTIL THEN, OTHER THAN KNOWING THAT I TRUST YOU 100% TO DO RIGHT BY OUR EMPLOYEES AT THE BEST WAY THAT YOU CAN. THANK YOU.
>> I JUST WANT TO MAKE ONE CLARIFICATION TO WHAT TRUSTEE ROSCOE SAID.
PROGRAM CHANGES ARE IN POLICY.
IT'S D-F-F-B AS IN BOY, REDUCTION IN FORCE COLON PROGRAM CHANGE.
IF WE DO A RIF BASED ON THE PROGRAM CHANGE, THAT IS ON OUR POLICY AND OUR LOCAL POLICY AND ARE HIGHLY RECOMMEND YOU, YOU READ THAT.
WE'RE HOPING THAT'S NOT GOING TO BE THE CASE, BUT THAT PIECE IS ON OUR LOCAL POLICY.
>> YES. THANK YOU. MS. PETREA? CORRECT. WITH RIFS, WE DO GET TO SEE THAT PART, BUT I'M JUST TALKING ABOUT REGULAR PROGRAM CHANGES, NOT RIFS.
>> WE'RE GOOD WITH LEAVING THIS ON THERE AND SEEING WHAT THE EVIDENCE OF ATTAINMENT LOOKS LIKE BEFORE VOTING ON THESE GOALS.
WITHOUT ANY OBJECTION, WE ARE ADJOURNED AT 9:04 PM.
GOOD JOB, EVERYBODY [BACKGROUND]
* This transcript was compiled from uncorrected Closed Captioning.