Oct 28, 2024 Board Meeting

[00:00:02]

ALL RIGHT, EVERYBODY, GOOD EVENING AND WELCOME TO THE OCTOBER 28TH MEETING OF THE HAYS CISD BOARD OF TRUSTEES HERE IN THE MERIDETH KELLER BOARDROOM.

[A. CALL TO ORDER: Establish a quorum]

AND THOSE OF YOU WATCHING ONLINE.

THE TIME IS 5:30 P.M..

THIS MEETING IS OFFICIALLY CALLED TO ORDER.

ALL BOARD MEMBERS ARE PRESENT WITH THE EXCEPTION OF VICE PRESIDENT SEVERANCE, WHO IS CELEBRATING AN ANNIVERSARY.

SO CONGRATULATIONS TO HIM AND HIS WIFE AND MISS PETREA WHO IS OUT DUE TO ILLNESS.

SO WE WISH HER A SPEEDY RECOVERY.

TEAM, WE'RE GOING TO MOVE SOME THINGS AROUND.

I KNOW WE HAD POSTED THE FIRST OF ALL THE PUBLIC FORUM FOR THE REZONING.

WE HAD SAID ONLINE THAT WE WOULD DO THAT AT ABOUT 6:30.

SO WE'RE GOING TO GO AHEAD AND JUMP INTO CLOSED SESSION.

[C. CLOSED SESSION]

183F. THE TIME IS STILL 5:30 P.M..

ALL RIGHT. GOOD EVENING.

WE ARE BACK IN OPEN SESSION.

[D. RECONVENE IN OPEN SESSION]

AND THOSE OF YOU JOINING ONLINE, THE TIME IS 6:25 P.M..

AGAIN, A QUORUM HAS ALREADY BEEN ESTABLISHED.

IF YOU'RE FOLLOWING ALONG WITH YOUR IN YOUR AGENDA, WE'RE GOING TO GO BACK TO LETTER B, OUR PUBLIC FORUM.

NUMBER ONE FOR REZONING.

MISS GLORIA, DO WE HAVE ANY SPEAKERS FOR THAT? OKAY. THANK YOU.

WE AGAIN WE WAITED TILL ABOUT 630 AS WE HAD POSTED ONLINE.

SO THAT'S WHY WE DID THAT.

OKAY. WE'RE GOING TO MOVE ON TO THE PLEDGES.

[E. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS]

THANK YOU, MR. FLORES.

OUR MISSION STATEMENT IS TYPICALLY READ BY OUR BOARD VICE PRESIDENT.

[F. MISSION STATEMENT]

SO HAYS CISD MAKES IT 100% POSSIBLE.

ALL RIGHT. AND OUR SOCIAL CONTRACT TONIGHT WILL BE READ BY TRUSTEE JEFF SEIBEL, OUR SOCIAL CONTRACT.

[G. SOCIAL CONTRACT]

ALL RIGHT. THANK YOU, MR. SEIBEL. ALL RIGHT TEAM.

AND THEN AGAIN I'M GOING TO GO AHEAD AND TAKE SOME LIBERTY HILL, LIBERTY HERE TO MOVE SOME AGENDA ITEMS. AND I'M ACTUALLY GOING TO GO TO LETTER L WHICH IS OUR CAMPUS RECOGNITION.

[L. CAMPUS RECOGNITION - Tobias Elementary School]

I KNOW DOCTOR WATSON IS GOING TO COME UP AND INTRODUCE US TO MISS ENGLISH AND HER TEAM.

GOOD EVENING, PRESIDENT VELA, DR.

WRIGHT. BOARD MEMBERS.

THIS IS SO EXCITING.

TOBIAS IS SO AWESOME THAT THEY'RE GETTING MOVED UP.

SO THEY'RE GOING TO THANK YOU FOR THAT.

I WANT TO INTRODUCE MELISSA ENGLISH.

IT'S HER FIRST YEAR AS PRINCIPAL AT TOBIAS, AND SHE'S DOING SOME GREAT THINGS, WHICH YOU GUYS ARE GOING TO GET A WITNESS.

HEY. HI.

HI. SEE IF I CAN MAKE THIS CLICKER WORK.

THAT'LL BE THE FIRST TEST OF MY PRINCIPAL JOB.

THANK YOU, SCHOOL BOARD, FOR HAVING US.

WE'RE SUPER EXCITED TO BE HERE.

I'M GOING TO WAIT.

THERE IT IS.

ALL RIGHT, SO WE HAVE SOME STUDENT GUESTS WHO HAVE BEEN WAITING PATIENTLY, BUT WE ARE EXCITED TO HIGHLIGHT TOBIAS ELEMENTARY BECAUSE WE REALLY FEEL LIKE IT IS THE PLACE TO BE. OUR MISSION AND VISION IS ALL ABOUT PARTNERSHIP AND COMMUNITY.

WE ARE SUPER EXCITED TO ANNOUNCE THAT WE HAVE THE HIGHEST NUMBER OF PTA MEMBERS IN HAYS CISD WITH 612 AS OF RIGHT NOW, BUT WE HOPE TO MAYBE ADD MORE THIS EVENING.

WE ARE SO GRATEFUL FOR OUR LEGACY THAT MR. AND MRS. TOBIAS HAS LEFT FOR US.

I'M ALSO GOING TO HAVE MISS BROCCOLI COME UP IN A SECOND AND INTRODUCE US.

WE ARE GROWING, GROWING, GROWING JUST LIKE EVERY SCHOOL IN HAYS.

WE ARE CURRENTLY AT 740 STUDENTS, AND WE'RE SUPER EXCITED BECAUSE WE HAVE BEEN ABLE TO ADD A FOUNDATIONAL LEARNING CLASS TO OUR GROUP. SO WE HAVE THREE FOUNDATIONAL LEARNING CLASSES.

WE'RE GROWING THE MOST IN OUR SPECIAL ED POPULATION, BUT FOR US THAT JUST MEANS MORE OPPORTUNITY FOR INCLUSION, MORE LEADERSHIP OPPORTUNITIES FOR ALL OF OUR STUDENTS. AND WE ARE, WE JUST LOVE HAVING THEM ON CAMPUS.

WE HAVE SO MANY EXCITED THE LEADERSHIP TEAM WE HAVE AUTUMN IS HERE TONIGHT TO HIGHLIGHT OUR SAFETY TEAM.

SO IT'S A, IT'S AN OPPORTUNITY FOR US TO INCLUDE MORE STUDENTS.

[00:05:03]

OUR THEME THIS YEAR IS RISE AND SHINE BECAUSE WE WANT OUR STUDENTS TO RISE GROWTH, BUT WE WANT THEM TO SHINE, RIGHT? OUR GOAL IS NOT ONLY THAT EACH INDIVIDUAL KID MAKES THAT GROWTH, THAT YEAR'S GROWTH, BUT WE ALSO WANT TO MAKE SURE THAT EVERYBODY IS MEETING THE STANDARD FOR THEIR NEXT GRADE LEVEL.

SO THAT IS OUR FOCUS OF OUR INTENTIONAL PLCS.

TEAMS ARE WORKING HARD UTILIZING THE 15 DAY PLC PLANNING.

SO THANK YOU, BOARD FOR MAKING SURE THAT THAT WAS FUNDED.

IT WAS REALLY IMPACTFUL.

AND WE'RE SEEING IT MAKE A HUGE DIFFERENCE.

AND OUR TEACHERS UNDERSTANDING OF LEARNING STANDARDS AND OUR STUDENT GROWTH OUTCOMES.

SO THANK YOU.

WE HAVE OF OUR 100% HAYS CISD.

WE HAVE SHARPEN THE SAW DAYS, AND I'M GOING TO LET MISS BROCCOLI SHARE A LITTLE BIT ABOUT THOSE.

THIS IS OUR ASSISTANT PRINCIPAL JENNY BROCCOLI.

HELLO EVERYONE.

SO SHARPEN THE SAW DAYS ARE TEACHER LED CLUBS WHERE THEY LEAD CLUBS WITH LIKE DANCE TEAM OR ENRICHMENT.

OR WE PARTNER WITH THE HAYS NUTRITION OR EVEN WITH LEHMAN HIGH SCHOOL AND WE JUST GIVE KIDS THE FUN OF CLUBS.

IT'S SUPER FUN AND AWESOME.

LET ME DO THAT. YEAH. THANK YOU.

AND THEN WE USE LEADER IN ME AND EMERGENTRY TO DRIVE OUR PBIS.

AND SO THIS FOCUS IS REALLY ON CELEBRATING ALL OF OUR SUCCESSES.

AND WE REINFORCE OUR GOAL TO BE SAFE, RESPECTFUL AND RESPONSIBLE SCHOOL WIDE.

LAST YEAR WE HAD A SCHOOL WIDE GLO PARTY AND IT WAS AMAZING RIGHT? WASN'T IT AMAZING. IT WAS SO AWESOME.

OUR REALLY WHAT WE WANT TO FOCUS ON IS BEING TOBIAS IS THE PLACE TO BE, RIGHT? SO WE HAVE SO MANY AMAZING STAFF AND PARTNERSHIP OPPORTUNITIES.

OUR STAFF HAS ALREADY EARNED THE GOLDEN APPLE AWARD THANKS TO OUR INCREDIBLE PTA AND THEIR MEMBERSHIP DRIVE, AND JUST MAKING IT SUCH AN EXCITING AND COMMUNITY BASED PART OF OUR CAMPUS.

WE HAVE OUR MONTHLY SHINE AWARDS.

OUR LIBRARIAN WAS THE LIBRARIAN OF THE YEAR IN HAYS CISD, MISS ANNA HORTON, AND WE HAVE OUR FIRST GRADE TEAM HERE TONIGHT.

THEY HAVE THE HIGHEST GROWTH IN THE ENTIRE DISTRICT FOR ALL OF FIRST GRADE.

THEY WERE THE TOP FIVE, ONE, TWO, THREE, FOUR, FIVE IN THE TOP.

SO IT'S EXCITING.

IT'S AMAZING. SO WE'RE SUPER PROUD OF THEM PILOTING OUR ACCELERATED LEARNING PROGRAM.

AND THEY JUST DOVE RIGHT IN AND WE'VE SEEN PHENOMENAL RESULTS.

SO WE ARE THRILLED THAT THEY CAME TO SUPPORT US.

AND WE GET TO HIGHLIGHT THEM BECAUSE THEY ARE JUST MAKING SUCH A HUGE DIFFERENCE FOR OUR STUDENTS.

AND THEN OUR LAST SLIDE IS OUR KIND OF.

OUR GOAL THIS YEAR IS WE CAN'T REALLY EXPLORE WITHOUT EXPLORING YOUR COMMUNITY, RIGHT? SO IF YOU'RE AN EXPLORER, YOU HAVE TO EMBRACE THE COMMUNITY THAT YOU'RE IN.

BUT THAT ALSO MEANS INVITING YOUR COMMUNITY TO COME AND VISIT.

SO WE'VE PARTNERED WITH LEHMAN.

IT'S BEEN AMAZING.

WE'VE HAD OUR FOOTBALL TEAM HELPED MOVE US AFTER OUR CONSTRUCTION AT THE BEGINNING OF THE SCHOOL YEAR.

BUT IT WAS WHAT A GREAT OPPORTUNITY, RIGHT? SO WE HAD A LOT OF THINGS THAT WE NEEDED MOVED, AND WE HAD SOME AMAZING, STRONG GUYS THAT WERE WILLING TO MOVE IT.

WE ARE SO GRATEFUL THAT WE CAN HAVE FAMILIES BACK ON OUR CAMPUS FOR GRANDPARENTS NIGHT.

LAST YEAR WE CELEBRATED OUR 20TH ANNIVERSARY FOR TOBIAS, AND IT'S WE'RE READY FOR THE NEXT 20 YEARS TO BE EVEN MORE AMAZING.

SO AT TOBIAS WE SAY WORK HARD, BE KIND, EXPLORE.

SO I HAVE SOME STUDENTS HERE TONIGHT THAT WANT TO KIND OF SHARE THEIR OWN STUDENT PERSPECTIVE ON WHAT THAT MEANS TO THEM.

MIC] THANK YOU. GREAT JOB TEAM.

LET'S HEAR IT FOR OUR SENIOR LEADERSHIP.

[00:10:06]

IF YOU GUYS WOULD STAND.

THEY ARE DOING OUR GREEN.

THEY'RE PARTNERING WITH US TO DO OUR GREEN BRONX PROJECT WITH OUR HAYS NUTRITION TEAM.

SO THEY ARE LEADING THOSE LESSONS AND HAVE JUST DOVE RIGHT IN.

THEY WERE IN THERE TODAY.

THE PLANTS ARE GROWING AND THRIVING, SO THEY'RE USING IT AS THEIR TAFFY PROJECT FOR WHEN THEY WHENEVER THEY DO THAT CONFERENCE I THINK LATER THIS YEAR.

SO THANK YOU LEHMAN INTERNS FOR HELPING US.

ALSO, OUR INCREDIBLE PTA STAND UP LADIES.

SO NOT ONLY DO WE HAVE THE HIGHEST MEMBERSHIP OVERALL, BUT WE HAVE THE HIGHEST STUDENT MEMBERSHIP AS WELL.

SO THEY'VE REALLY DONE AN AMAZING JOB.

WHAT WE KEEP TELLING THE KIDS IS YOU HAVE OVER 600 PEOPLE WHO BELIEVE IN YOU, WHO SUPPORT YOU, WHO CARE ABOUT YOU, WHO ARE THERE TO SEE YOU RISE AND SHINE.

SO THANK YOU, PTA.

YOU'RE AMAZING. OKAY.

OKAY. AND THEN I'LL MAKE FIRST GRADE STAND UP ONE MORE TIME.

THEY'RE NOT SHY AT ALL.

FIRST GRADE TEAM.

WOO WOO! THANK YOU FOR LEADING THE WAY.

AND. YEAH.

SO THAT IS TOBIAS.

THANK YOU. ALL RIGHT I KNOW WE'RE GOING TO HAVE SOME QUESTIONS SO THANK YOU I'M GOING TO LOOK OVER HERE TO MY LEFT MR. SEIBEL. I DON'T HAVE ANY QUESTIONS.

I JUST WANT TO SAY THANK YOU.

ESPECIALLY ALL THE STAFF AND STUDENTS FOR BEING HERE.

COMING UP ON MONDAY NIGHT.

I KNOW IT'S GETTING CRAZY THIS WEEK WITH HALLOWEEN COMING UP.

LAST WEEK I'M SURE WAS CRAZY WITH ALL THE KIDS, FULL MOON AND EVERYTHING.

KIDS, YOU GUYS DID AN AWESOME JOB SPEAKING.

YOU SHOULD BE VERY PROUD OF YOURSELVES FOR SPEAKING IN FRONT OF US, BECAUSE I KNOW IT'S NOT AN EASY THING.

SO JUST GREAT JOB, MISS ENGLISH.

JUST IT'S GREAT TO WATCH.

AND I KNOW HOW MUCH WORK YOU'RE PUTTING INTO IT.

EVERYTHING ELSE. SO IT'S JUST GREAT TO SEE.

SO GOOD JOB. THANK YOU.

AND I WANT TO SAY HI TO MISS MARKET.

SHE'S ONE OF OUR FOUNDATIONAL LEARNING TEACHERS.

SHE WAS HERE TONIGHT AS WELL AS A MOM AND A TEACHER.

SO THANKS FOR DOING DOUBLE DUTY.

GOOD JOB, MISS MARKET.

THANK YOU. MISS OROSCO YES, IT REALLY DOES TAKE A COMMUNITY.

SO I'M GLAD THAT YOU'RE EMBRACING THAT AND REALLY BRINGING IT TO LIFE.

SO THANK YOU SO MUCH FOR BEING HERE AND FOR ALL THE HARD WORK.

THANK YOU, MISS RUNKLE.

THANK YOU. I JUST I LOVE EVERYTHING ABOUT YOU, MISS ENGLISH AND I'M SO I'M SO IT'S SO EXCITING TO SEE YOU PRESENT FOR YOUR FIRST TIME AT THIS CAMPUS.

IT JUST IS SO GREAT.

YOU CAN TELL THE CULTURE THAT YOU HAVE AT YOUR CAMPUS, AND IT'S JUST SO GREAT TO SEE.

STUDENTS, TO YOU GUYS BACK THERE, MR. SEIBEL SAID IT.

YOU GUYS DID SO GREAT TONIGHT.

IT'S NOT EASY COMING AND SPEAKING TO US AND WAITING, BUT THIS IS WHAT WE LOVE TO DO.

AND THIS IS THE BEST PART OF OUR MEETING, IS LISTENING TO YOU GUYS.

SO I KNOW IT'S BEEN AN EXTRA LONG DAY, BUT THANK YOU.

YOU GUYS DID AMAZING.

WE LOVE THAT YOU LOVE YOUR SCHOOL.

KEEP DOING ALL OF THE GREAT WORK THAT YOU'RE DOING, AND PLEASE BE VERY SAFE ON HALLOWEEN AND ENJOY YOUR LOVELY LONG BREAK.

ONE LAST THING I JUST WANT TO SAY TO THE PTA I WAS WATCHING THE GO THE BACK AND FORTH BETWEEN YOU AND SUNFIELD AND IT WAS SO FUN TO WATCH. SO THANK YOU SO MUCH FOR THAT ENTERTAINMENT.

IT WAS ABSOLUTELY WONDERFUL, CONGRATULATIONS ON WINNING THAT, AND BEING THE HIGHEST IN ENROLLMENT FOR STAFF AND STUDENTS, THAT'S PRETTY AMAZING. I LOVE THE PARTNERSHIPS WITH CHILD NUTRITION AND LEHMAN.

THAT'S SO GREAT TO SEE.

MRS. OROSCO SAID IT, GREAT COMMUNITY IS SO INCREDIBLY IMPORTANT, AND THAT IS SOMETHING THAT TOBIAS HAS ALWAYS DONE.

BUT YOU ALSO HAVE REALLY TAKEN AN INITIATIVE THIS YEAR TO REALLY MAKE MORE OF AN IMPACT IN THAT AREA.

SO GREAT JOB ON THAT FIRST GRADE TEAM.

WAY TO GO ROCKSTARS BACK THERE.

THANK YOU FOR COMING TONIGHT SO THAT WE COULD PRAISE YOU AND SEE YOU ALL IN PERSON.

GREAT JOB. AND THEN YOUR GOALS.

I LOVE YOUR GOAL. CONTINUE IT UP.

GREAT JOB TOBIAS.

WE LOOK FORWARD TO SEEING YOU AGAIN.

AND LIKE I SAID, I HOPE YOU GUYS HAVE A GREAT BREAK AND BE SAFE.

THANK YOU, MR. FLORES. AGAIN.

I'LL SECOND THAT. MISS ENGLISH, IT'S GREAT TO SEE YOU IN YOUR LEADERSHIP ROLE.

JUST THRIVING AND REALLY ESTABLISHING SUCH A POSITIVE CULTURE AT TOBIAS 612 PTA.

I MEAN, THAT'S PTA MEMBERS.

THAT'S AMAZING. WHATEVER YOU ARE DOING, PLEASE SHARE THAT WITH OTHER SCHOOLS.

I MEAN, IT SEEMS TO BE REALLY WORKING.

AND, YOU KNOW, Y'ALL'S INVOLVEMENT REALLY HELPS THE KIDS HELP THE KIDS SUCCEED.

SO 100% HAYS SHARPEN THE HOLIDAYS.

I LOVE THAT OR SHARPEN THE SAWS.

EXCUSE ME. I THINK THAT'S GREAT GETTING KIDS INVOLVED IN CLUBS.

GREAT JOB. FIRST GRADE TEAM JUST EXCELLING AND CONTINUE THAT GROWTH.

I LOVE THE PARTNERSHIPS WITH LEHMAN HIGH SCHOOL.

IT TRULY DOES. AS MISS OROSCO SAID, TAKE A COMMUNITY AND LEHMAN HIGH SCHOOL INTERNS.

FANTASTIC. JUST COMING IN AND WE HOPE YOU STAY IN HAYS CISD, BY THE WAY, LATER ON.

AND ALSO CHARLIE, I GREAT JOB.

I HOPE TO I'M SURE THE ANNOUNCEMENTS ARE GREAT EVERY MORNING.

I LOOK FORWARD TO SEEING YOU ON NETWORK NEWS OR SOMETHING LIKE THAT.

[00:15:02]

THIS IS LIKE ONE OF THE PROBABLY THE OUR FAVORITE THING REALLY.

AND JUST REALLY SEEING OUR KIDS COMING TO THE BOARD ROOM AND PRESENTING.

SO THANK YOU SO MUCH.

THANK YOU FOR THE OPPORTUNITY TO HIGHLIGHT.

IT'S AN AMAZING TEAM. SO I JUST GET TO WATCH THEM SHINE AND IT'S AWESOME.

IT'S GREAT. MISS ENGLISH YES.

THANK YOU. EVERYBODY HAS SAID SOME GREAT THINGS.

I KNOW WHEN I GOT TO ATTEND THE BIRTHDAY CELEBRATION FOR MR. TOBIAS, YOU MENTIONED SECURITY.

WHEN WE WALKED INTO THE BUILDING, I MEAN, YOU HAD STUDENTS IN THE HALLWAY THAT WERE CHECKING TO MAKE SURE WE HAD BADGES.

SO, I MEAN, THEY WERE JUST AN EXTRA SET OF EYES AND REALLY JUST APPRECIATED THAT.

DID YOU HEAR THAT, JERRY? OKAY, I'M JUST MAKING SURE.

I JUST DIDN'T KNOW IF IT WAS REALLY GOOD.

YES. OKAY. ALL RIGHT. OKAY, GREAT.

AND THEN ALSO, I DID APPRECIATE YOU, YOU KNOW, MELDING IT BEING YOUR FIRST YEAR.

I MEAN, TO BE ABLE TO, YOU KNOW, EMBRACE, OF COURSE, YOU KNOW, AN OUTGOING PRINCIPAL AND MR. TOBIAS WAS THERE. SO JUST KIND OF BRIDGING, YOU KNOW, THOSE THE LEADERSHIP COVERAGES IF YOU WILL.

SO GREAT JOB ON THAT TEAM.

REALLY EXCITED TO HEAR FROM THE STUDENTS AS YOU'VE HEARD ALREADY AND GREAT JOB TO.

YES, FIRST GRADE AND GREAT JOB TO PTA AND JUST ALL THE THINGS THAT ARE GOING WELL.

THE OF COURSE THE CHILD NUTRITION PROGRAM, THAT'S AMAZING TO HEAR ABOUT.

AND I'M GLAD THAT YOU GUYS ARE PILOTING THAT.

LOOK FORWARD TO SEEING MORE FROM THAT AS WELL.

SO KEEP IT UP AND KEEP EXPLORING.

THANK YOU. THANK YOU. THANKS.

ALL RIGHT. THANK YOU GUYS FOR HAVING US.

WE APPRECIATE IT. I KNOW YOU WANT PICTURES TO ALL THE PICTURES.

ALL RIGHT. YEAH. WE'RE GOING TO TAKE A PICTURE.

HERE WE GO.

THANK YOU, DOCTOR WATSON, FOR ALL HE DOES TO SUPPORT US TO.

ALL RIGHT. YES, DEFINITELY THE EXCITING HIGHLIGHT OF OUR MEETINGS TO HEAR FROM OUR STUDENTS AND OUR CAMPUSES.

BUT WE GOT LOTS MORE COMING UP.

AND ANOTHER EXCITING ANNOUNCEMENT TONIGHT IS ACTUALLY COMING FROM DOCTOR WRIGHT FOR OUR SUPERINTENDENT REPORT.

[H. SUPERINTENDENT REPORT]

YEAH. ONE OF THE HIGHLIGHTS FOR TOBIAS WHEN I WENT OVER TO CELEBRATE THE BIRTHDAY PARTY AS WELL, RAUL WAS TALKING ABOUT HOW THE STUDENTS WOULD GREET YOU AND THEN TAKE YOU TO THE LIBRARY. I SNUCK IN THE BACK DOOR, AND I HAD A KID COME AND FIND ME COMING IN THE BACK HALLWAY AND ESCORT ME TO THE LIBRARY SO THEY ARE ON TOP OF IT.

IT'S PRETTY COOL.

ALL RIGHT, SO ENROLLMENT AS OF TODAY, 24,337 STUDENTS WERE UP SIX FROM LAST WEEK.

AND ATTENDANCE IS 94.6%., MR. RAUL, YOU SHOULD BE HAPPY ABOUT THAT.

AND THEN WANT TO ACKNOWLEDGE AND GIVE A HUGE SHOUT OUT TO THE HAYS HIGH SCHOOL BAND.

THEY QUALIFIED FOR THE STATE MARCHING CONTEST THIS WEEKEND, AND SO THEY ARE GOING TO PERFORM ON NOVEMBER 4TH.

AND THEY GOT ONE OF THE BEST DRAWS EVER BECAUSE THEY GET TO PERFORM LAST.

SO IT WILL BE AT 8:15 P.M., WHICH MEANS EVERYBODY WILL BE WAITING TO SEE WHAT THE RESULTS ARE.

SO THEY SHOULD GET TO PERFORM TO A PACKED HOUSE, WHICH IS REALLY COOL.

SO CONGRATULATIONS TO THE HAWK BAND.

THEIR PROGRAM IS CALLED GLORIOUS AND I THINK THEY RECEIVED ALL ONES IN VISUAL EFFECTS.

[00:20:05]

AND THEN WANT TO WISH THE JOHNSON HIGH SCHOOL BAND THEIR MARCHING IN THE AREA CONTEST THIS SATURDAY AT HERO STADIUM IN SAN ANTONIO. AND THEN I WANTED TO ACKNOWLEDGE THE TEAMS THAT WE HAVE ABOUT TO MAKE THEIR DEBUT INTO THE PLAYOFFS. SO JOHNSON HIGH SCHOOL VOLLEYBALL LOOKS LIKE THEY ARE GOING TO FINISH IN FIRST PLACE.

AND SO THEIR FIRST ROUND PLAYOFF GAME WILL BE ON ELECTION DAY, THE FIFTH.

AND THEN HAYS HAWK VOLLEYBALL FINISHED THIRD IN DISTRICT.

AND SO THEY TOO WILL PLAY ON NOVEMBER THE 5TH.

SO IT'S EXCITING THAT WE'RE HAVING A LOT OF SUCCESS AND THAT MANY OF OUR PROGRAMS ARE MOVING FORWARD IN THE UIL PLAYOFF STRUCTURE AND BAND MARCHING CONTEST.

NEXT, I WANTED TO MENTION THAT SEVERAL OF YOU MENTIONED THAT LIKE TOBIAS DID.

SO GOOD. WE'RE GOING TO GIVE EVERYBODY FRIDAY OFF AS A RESULT.

WELL, I'M GLAD I'M GLAD THAT OUR CALENDARING COMMITTEE TRIED TO BE REALLY THOUGHTFUL TO HAVE BREAKS THROUGHOUT THE YEAR FOR PEOPLE TO RECHARGE THEIR BATTERIES AND HAVE SOME MENTAL HEALTH.

AND I DON'T KNOW IF YOU'VE MANY OF YOU HAVE READ MY EMAIL THAT I SENT OUT TO DISTRICT STAFF TODAY, BUT WE DID DECLARE OR I DID.

THE ANNUAL MEETING MORATORIUM FROM NOVEMBER THE 20TH 2ND TO JANUARY THE 7TH, WHICH IS A LITTLE OVER SIX AND A HALF WEEKS, WHERE WE WILL NOT HAVE AFTER SCHOOL MEETINGS AT THE CAMPUS LEVEL OR THE DEPARTMENTAL LEVEL SO THAT OUR TEACHERS CAN PREPARE FOR THE UPCOMING HOLIDAYS AND ALSO JUST HAVE SOME TIME FOR THEMSELVES SO THAT THEY GET TO BE GOOD HUMAN BEINGS AT HOME AND DO SOME THINGS THAT THEY LIKE TO DO.

BECAUSE OCTOBER BETTER KNOWN AKA AS SHOCKTOBER, IS REAL.

AND WE KNOW THAT SOMETIMES YOU JUST NEED A BREATHER IN ORDER TO MAKE IT THROUGH.

AND SO THIS FRIDAY IS A IS A DAY OFF FOR STAFF AND STUDENTS IN EXCHANGE DAY.

AND THEN MONDAY AND TUESDAY OF NEXT WEEK IS A WORK DAY.

SO HOPEFULLY ALL OF OUR STAFF WILL TAKE ADVANTAGE OF THAT AND GET CAUGHT UP AND BE ABLE TO DO SOMETHING JUST FOR THEMSELVES.

AND SO WITH THAT BEING SAID, I'LL ENTERTAIN ANY QUESTIONS THAT YOU MAY HAVE.

ALL RIGHT. THANK YOU DOCTOR WRIGHT.

TEAM LOOKING TO MY RIGHT. ANY QUESTIONS? LOOKING LEFT.

ALL RIGHT.

CONGRATULATIONS TO THOSE TEAMS AS THEY ARE ADVANCING.

ALL RIGHT. SO TEAM WE ARE NOW AT LETTER I.

[I. PUBLIC HEARING and presentation of the Hays CISD 2023-2024 Financial Integrity Rating System of Texas]

MISS GLORIA, DO WE HAVE ANY SPEAKERS FOR THAT? OKAY. OKAY.

SO, MR. RAO, YOU HAVE A PRESENTATION FOR US, SIR.

OKAY. I DIDN'T KNOW YOU WERE GOING TO HAVE IT UP THERE.

THANK YOU. SO FOR THOSE OF YOU LIKE TRUSTEE SEIBEL, THIS IS YOUR FIRST, FIRST REPORT.

I'M SORRY. BAD JOKE.

SO OH.

AND THAT'S THE REPORT? NO. THANK Y'ALL.

SO, WHAT IS SCHOOL FIRST? AS YOU CAN SEE ON THE ON THE SCREEN ABOVE.

IT'S A IT'S A FINANCIAL ACCOUNTABILITY SYSTEM FOR TEXAS THAT WAS DEVELOPED BACK IN THE IN 1999 BY THE LEGISLATURE.

IT'S IN THE TEXAS EDUCATION CODE, SECTION 3982.

THE COMMISSIONER IS TASKED WITH COMING UP WITH QUESTIONS OR CRITERIA THAT DISTRICTS MUST PASS OR GO THROUGH IN ORDER TO ESTABLISH YOUR RATING.

THIS IS THE 20TH YEAR OF SCHOOL FIRST, AND OVER THE COURSE OF TIME IT HAS CHANGED AND QUESTIONS HAVE BEEN ADDED AND SOME QUESTIONS HAVE GONE AWAY. AND IN SOME INSTANCES, SOME QUESTIONS HAVE BEEN PAUSED BECAUSE OF LIKE IN THE INSTANCE OF COVID THERE WAS A INDICATOR THAT DEALT WITH STUDENTS AND GROWTH OVER TIME.

AND BECAUSE COVID HAD SUCH AN ADVERSE EFFECT ON STUDENT AND STUDENT ATTENDANCE, THAT INDICATOR WAS PAUSED FOR A WHILE.

[00:25:04]

FOR THEIR FINANCIAL MANAGEMENT PRACTICES.

THE PRIMARY GOAL IS TO ACHIEVE QUALITY PERFORMANCE WITH THE DISTRICT'S FINANCIAL RESOURCES.

THE SYSTEM IS DESIGNED TO ENCOURAGE YOU AS YOU GO THROUGH BUDGETING AND YOUR FINANCIAL PREPARATION FOR THE AUDIT. YOU'RE ALWAYS THINKING, OKAY, HOW WILL THIS AFFECT MY FIRST RATING? OR HOW WILL THIS AFFECT MY FIRST REPORT? SO IT'S ALWAYS KIND OF IN THE BACK OF THE MIND OF, OF MANY CFOS THAT THAT DEAL WITH IT ON A DAILY BASIS.

SO HOW ARE THE RATINGS ASSESSED? WELL, THE 202324 RATING THAT WE JUST RECEIVED IN 2025 YEAR IS ACTUALLY BASED ON 22, 23 DATA.

SO IT'S KIND OF ALWAYS A YEAR BEHIND.

THE REASON IS, IS YOU TURN IN YOUR, YOUR PEIM SNAPSHOT DATA FOR THE YEAR IN OCTOBER.

SO LIKE WE TURNED IN OUR OR WE'RE IN THE PROCESS OF WORKING ON OUR OCTOBER SNAPSHOT DATA FOR THIS YEAR.

THEN YOUR AUDITED ACTUAL FINANCIAL DATA IS NOT DUE UNTIL JANUARY AFTER A FISCAL YEAR END.

SO IT JUST HAS TO DO WITH THE TIMELINESS OF WHEN THINGS GET REPORTED TO TEA.

AS YOU CAN SEE ON THE SLIDE, THE RATINGS A, B, C AND F, A IS SUPERIOR, B IS ABOVE STANDARD, C MEET STANDARD, AND WE DON'T WANT TO TALK ABOUT F.

THIS SLIDE HERE.

AND I'M NOT GOING TO READ IT ALL TO YOU BECAUSE IT'S ALSO IN THE REPORT.

BUT IT KIND OF SEPARATES OUT AND EXPLAINS THE QUESTIONS IN A LITTLE BIT MORE DETAIL.

EACH QUESTION OR GROUPS OF QUESTIONS ARE KIND OF STRATEGICALLY PLACED WITHIN THE RATING SYSTEM BASED ON ON A CEILING INDICATOR QUESTIONS WHICH SOME ARE CALLED.

SOME ARE YES NO QUESTIONS.

IF YOU DON'T TURN AS AN EXAMPLE, IF YOU DON'T TURN YOUR AUDIT IN ON TIME IT'S A YOU GET A NO.

WELL, YOU CAN PASS EVERYTHING ELSE, BUT IF YOU GET A NO, YOU FAIL THE WHOLE THING.

AND SO THIS GOES INTO A LITTLE BIT MORE DETAIL IN THE REPORT.

HOW THOSE QUESTIONS ARE GRADED AND, WHAT THEY MEAN.

SO ALL THAT BEING SAID, WHAT DID WE GET? WE GOT AN A, WE SCORED A 96 OUT OF 100.

SO WE GOT THE HIGHEST RATING THAT YOU CAN GET ON THE FIRST REPORT.

AND THAT'S A GOOD THING.

SO THE REPORT THAT YOU HAVE.

IT'S KIND OF BROKEN UP INTO SECTIONS.

THE FIRST PAGES, THREE THROUGH SIX.

KIND OF TALK ABOUT THE RATING TALKS A LITTLE BIT ABOUT HOW THE QUESTIONS ARE SCORED AND THINGS LIKE THAT.

SEVEN PAGES, SEVEN THROUGH TEN ACTUALLY GO THROUGH THE QUESTIONS AND A LITTLE BIT MORE DETAIL FROM A LAYPERSON'S POINT OF VIEW.

THEY TRY TO EXPLAIN WHAT SOME OF THE QUESTIONS MEAN.

THERE ARE SOME MANDATORY DISCLOSURES.

IF YOU ALL HAVE LOOKED AT THE REPORT, THE BIG THING IS REPORTING ON REIMBURSEMENTS ON BEHALF OR TO THE SUPERINTENDENT AND THE SCHOOL BOARD AND THOSE, AGAIN, YOU MAY SEE SOME BOARD MEMBERS THAT ARE LISTED ON THERE THAT ARE NOT PRESENTLY SITTING, BUT THOSE ARE BECAUSE OF THE TIME WHEN THE REPORT AND THE DATA WAS COLLECTED.

MOST OF THOSE ARE WHEN YOU DO STAFF DEVELOPMENT OR YOU DO THE ANNUAL CONFERENCE.

THEN THERE'S A GLOSSARY THAT I KIND OF CREATED A LOT.

I MEAN, I'VE BEEN USING THIS FORMAT FOR A WHILE, SO THE GLOSSARY IS SOMETHING THAT I'VE PUT TOGETHER THAT KIND OF JUST EXPLAINS SOME, SOME TYPICAL TERMS. SO AS WE EVEN GO THROUGH BUDGET PROCESS AND AUDIT PROCESS, YOU CAN ALWAYS LOOK AT THE FIRST REPORT AND LOOK AT SOME OF THOSE GLOSSARY DEFINITIONS OF, OF SOME ACRONYMS, SOME, SOME LANGUAGE THAT WE USE THROUGHOUT THE YEAR TO DESCRIBE VARIOUS THINGS THAT GO ON IN FINANCE.

[00:30:01]

ALL RIGHT. MR.. I'M GOING TO LOOK LEFT TO SEE IF WE HAVE ANY QUESTIONS, MR. SEIBEL. THANK YOU, MR. VELA. I HAVE A FEW QUESTIONS HERE AND I KNOW THIS IS OBVIOUSLY GREAT NEWS FOR EVERYBODY IN THE COMMUNITY THAT WE'RE IN A RATING HIGH AS WE CAN GET. I THINK OUR FISCAL TRANSPARENCY IS UP THERE.

I PUT IT UP THERE AGAINST ANYBODY IS WHAT WE'RE TRYING TO DO AND ACCOMPLISH.

AS FAR AS OUR COMMUNICATION WITH THE PUBLIC.

I DID NOTICE ON 19 NOVEMBER 19TH WAS THERE'S A, A BENCHMARK OF DID THE YOU KNOW ABOUT POSTING THE REQUIRED FINANCIAL INFORMATION AS OF CERTAIN TIMELINE.

I DON'T KNOW. I THINK IS THAT ONE A MAXIMUM SCORE OF FIVE ON THAT ONE? I KNOW A COUPLE OF THE ITEMS ARE ONLY OUT OF FIVE VERSUS OUT OF TEN.

YES. AND IF YOU LOOK AT.

TO SEE DOWN HERE, I KNOW I READ THAT SOMEWHERE THAT YOU EXPLAINED LIKE WHICH NUMBER ITEMS ARE OUT OF TEN AND WHICH ONES ARE OUT OF FIVE.

AND NOW I COULDN'T FIND IT MYSELF, SO I COULDN'T.

YEAH, 19 AND 15 ARE A TOTAL OF FIVE.

OKAY, SO WE'RE RECEIVING MAX SCORING ON ALL OF OUR TRANSPARENCY AND POSTING INFORMATION AND EVERYTHING TO THE PUBLIC.

I KNOW WE HAVE AN AGENDA ITEM LATER TO TALK ABOUT THAT, BUT TALKING ABOUT JUST OUR GENERAL FUND BALANCE AND KIND OF CONCERNS ABOUT WHERE WE'RE AT NOW, SOME OF IT OUT OF OUR HANDS AT THIS POINT, BASICALLY DUE TO THE DECREASE IN FUND BALANCE AND POTENTIAL CONCERNS, IF NOTHING CHANGES LEGISLATIVELY WHERE WE MIGHT FALL FOR NEXT YEAR'S REPORTING.

YEAH. AND THAT'S ON PAGE FOUR.

IT'S QUESTION NUMBER SIX.

AND WHAT THE QUESTION BASICALLY SAYS IS WHAT'S THE AVERAGE CHANGE IN YOUR FUND BALANCE OVER THREE YEARS? IF IT IF IT GOES DOWN BY MORE THAN 25% THEN YOU ARE AT RISK OF FAILING THAT INDICATOR.

AND SO IF YOU FAIL THAT INDICATOR, THE HIGHEST YOU CAN GET IS A IS A B, NO MATTER WHAT ELSE HAPPENS, THAT'S IT.

AND SOME OF THOSE ARE CALLED THOSE ARE YOUR CEILING INDICATORS WHERE IT'S KIND OF LIKE A PASS OR FAIL TYPE THING.

AND WHAT I THINK YOU'RE REFERRING TO IS THERE ARE SOME THINGS THAT ARE OUT OF OUR CONTROL.

WHETHER THEY'RE MANDATED BY ACCOUNTING STANDARDS, WHICH PAUSED AN INDICATOR AT ONE TIME, COVID, WHICH PAUSED AN INDICATOR.

THERE HAVE BEEN MANY SCHOOL DISTRICTS THAT HAVE ADOPTED DEFICIT FUND BALANCES OVER THE PAST COUPLE OF YEARS.

WHETHER THE LEGISLATURE OR TEA WOULD HAPPEN TO PAUSE THIS INDICATOR BECAUSE, I MEAN, WHEN, YOU KNOW, WE'VE TALKED ABOUT THIS AT BUDGET TIME, YOUR FUNDING IS HAS BEEN STAGNANT SINCE 2019, BUT WE'VE HAD IN SOME CASES INSURANCE COSTS, ESPECIALLY ALONG THE COASTAL AREAS, HAVE INCREASED 150% OVER THE PAST COUPLE OF YEARS.

YOU KNOW, COSTS KEEP, KEEP GOING UP, BUT THE FUNDING STAYS THE SAME.

SO IF YOU WANT TO SURVIVE, YOU KIND OF HAVE TO DIP INTO THE FUND BALANCE SOMETIMES.

I KNOW WE WORKED REALLY HARD TO TRY TO REDUCE THAT REVENUE SHORTFALL AS MUCH AS POSSIBLE GOING INTO THIS BUDGET SESSION, AND WE'RE DOING AS MUCH AS WE CAN WITH WHAT WE HAVE TO WORK WITH. BUT I KNOW NUMBER SIX IS POTENTIALLY AT RISK IF NOTHING CHANGES FOR NEXT YEAR, WHICH I THINK ALSO MAY PUT NUMBER NINE AT RISK, WHICH IS YOU KNOW, BASICALLY WHETHER OR NOT YOU HAD A REVENUE SHORTFALL OR NOT.

AND THEN IF YOU IF YOU DID, THEN YOU HAVE TO HAVE AT LEAST 60 DAYS OF FUND BALANCE CASH ON HAND IF I'M READING THAT, UNDERSTANDING THAT CORRECTLY.

SO THAT WOULD PUT BOTH OF THOSE ESSENTIALLY AT RISK.

THAT'S CORRECT. BUT SO OVERALL THINGS COULD BE DIFFERENT ON NEXT YEAR'S REPORT.

NOTHING CHANGES LEGISLATIVELY WHICH REEMPHASIZES THAT IMPORTANCE.

BUT AGAIN WE CAN CONTROL WHAT WE CAN CONTROL.

ALONG WITH THAT, DOES THIS IMPACT OUR BORROWING ABILITIES AS WE GO INTO POTENTIAL BONDS, FUTURE GROWTH AND ANYTHING OF THAT NATURE? IS THAT SOMETHING THAT'S LOOKED AT FOR THAT PURPOSE? IT DEPENDS.

I MEAN, IT HAS COME UP BEFORE.

AND, YOU KNOW, WHEN YOU GET READY TO, TO SELL YOUR BONDS.

DOCTOR WRIGHT WILL KNOW THIS.

WE'VE WE HAVE THE DUE DILIGENCE CALLS, AND THEY'LL ASK ABOUT FUND BALANCE.

IF IT HAS GONE DOWN, THEY'LL ASK WHY.

AND SOMETIMES IT CAN AFFECT, YOU KNOW, WE WE WERE NERVOUS THIS PAST TIME THAT THAT THE RATING WOULD GO DOWN, WHICH THEN COULD

[00:35:08]

BUT WE WERE ABLE TO EXPLAIN, I THINK, WELL, THE REASON IT HAD GONE DOWN AND, AND SOME OF IT WAS STRATEGIC AND SOME OF IT WAS, WAS, YOU KNOW, NOT BY CHOICE.

BUT OUR RATING DIDN'T GO DOWN THIS PAST YEAR.

SO WHEN WE SOLD THE 2023 BONDS, WE WE GOT A PRETTY GOOD PERCENT ON THOSE.

BUT TO ANSWER YOUR QUESTION, YES, IT COULD.

IT JUST DEPENDS ON WHO DOES THE CALL AND WHAT KIND OF QUESTIONS THEY ASK.

YEAH. THAT'S ALL I HAVE FOR NOW.

I'LL ASK LATER ON BOARD BLOG AND ESSENTIALLY WHERE EXACTLY WHERE I WON'T ASK YOU TO DO MATH ON THE FLY.

EXACTLY WHERE WE'RE AT ON OUR DECREASE.

THAT HOW NUMBER SIX WOULD BE CALCULATED BASICALLY AS WE ARE TO SIT TODAY IF NOTHING CHANGES.

BUT I WANT TO ASK YOU TO DO MATH ON THE FLY.

OKAY. THANK YOU.

LOOKING OVER HERE THIS EVENING, THEN LOOKING OVER TO MY RIGHT.

NO OTHER QUESTIONS.

MR. RAO? YES. THANK YOU.

THANK YOU. CONGRATULATIONS TO OUR TEAM AGAIN FOR SUCH A GREAT RATING.

ALL RIGHT, TEAM, THAT'S GOING TO TAKE US TO LETTER J.

OUR PUBLIC HEARING ON PROPOSED AMENDMENTS TO THE HAYS CISD COMPENSATION PLAN.

MISS GLORIA, DO WE HAVE ANY SPEAKERS FOR THAT? WE DO NOT. OKAY.

ALL RIGHT. AND NOW WE ARE TO OUR REGULAR PUBLIC FORUM.

DO WE HAVE ANY SPEAKERS? I'M SORRY. LET ME BACK UP.

FORGIVE ME FOR MOVING TOO QUICKLY.

ALL RIGHT. MISS CORSON IS COMING UP TO GIVE US SOME INFORMATION ON THE COMPENSATION PLAN.

[J. PUBLIC HEARING - Proposed Amendments to the Hays CISD Compensation Plan based on presentation at the October 21, 2024 Board meeting]

AND SO, FOR THE RECORD, THE HEARING IS TO ENSURE THAT THE DISTRICT IS NOT VIOLATING THE CONSTITUTIONAL PROHIBITION ON GIFTS OF PUBLIC FUNDS.

ON THE AGENDA LATER THIS EVENING IS AN ITEM TO CONSIDER AND APPROVE REVISIONS TO THE HAYS CISD COMPENSATION PLAN FOR THE 24-25 YEAR.

THE REASON FOR THE PROPOSED REVISIONS TO INCREASE PAYMENT IN EXCESS OF THE CONTRACTUAL AMOUNT IS TO MEET THE CRITICAL SPECIAL EDUCATION TEACHER SHORTAGE, STAFFING SHORTAGES TO KEEP STUDENTS SAFE AND PROVIDE THE EDUCATION THEY DESERVE, AND ARE REQUIRED BY LAW BY INCREASING PAYMENT TO SPECIAL EDUCATION CLASSROOM TEACHERS AND SUBSTITUTES.

WORKING IN SPECIAL EDUCATION CLASSROOMS, WE HOPE TO BE ABLE TO ADDRESS THE STAFFING SHORTAGE.

THE EXACT AMOUNTS OF THE EXCESS PAYMENT IS A $40,000 INCREASE IN THE GROW YOUR OWN BUDGET, A $13,250 INCREASE FOR SPED CLASSROOM TEACHERS ONLY VIA INCREASES.

INCREASES IN SPED STIPENDS AND INCENTIVES, AND $139,740 INCREASE IN DAILY RATES FOR SUBSTITUTES AND SPECIAL EDUCATION CLASSROOMS, TOTALING ALTOGETHER $795,990.

THESE FUNDS WOULD COME FROM FUND BALANCE AND WOULD BENEFIT THE PUBLIC PURPOSE OF PROPERLY EDUCATING AND SUPPORTING OUR STUDENTS IN SPECIAL EDUCATION CLASSES.

ALSO, BY BEING FULLY STAFFED, IT WOULD LESSEN THE STRESS OF CURRENT STAFF WHO ARE STEPPING UP TO SERVE OUR STUDENTS IN THE MIDST OF THE SHORTAGE.

I YIELD THE FLOOR.

THANK YOU, MISS CARSON.

DO YOU HAVE ANY QUESTIONS? LOOKING RIGHT, LOOKING LEFT.

ALL RIGHT, TEAM. NOW WE ARE ON OUR PUBLIC FORUM.

MISS GLORIA, DO WE HAVE ANY SPEAKERS? WE DO NOT HAVE ANY SPEAKERS. ALL RIGHT.

OKAY, TEAM, WE ARE ON LETTER M, OUR ATTENDANCE AND ZONE MAP.

[M. ATTENDANCE ZONE MAPS]

MR. PRESIDENT, MEMBERS OF THE BOARD, DOCTOR WRIGHT, SUPERINTENDENT WE ARE AT MAP FIVE.

BUT AGAIN, THIS IS AN EVOLVING PROCESS.

WE'RE ACTUALLY WORKING ON A WHAT WILL PROBABLY BE MAP SIX OR MAP FOUR C, IT'S A LITTLE IT'S KIND OF A SPIN OFF ON MAP FOUR.

TAKING A LOOK AT SOME THINGS THAT MIGHT IMPROVE EFFICIENCY AND SAFETY IN TERMS OF ROUTING FOR OUR TRANSPORTATION DEPARTMENT.

AND I ALSO DO WANT TO POINT OUT THAT YOU KNOW, WE'RE DOING THIS MAPPING PROCESS IN THE FALL SO THAT WE CAN HAVE A MAP, HOPEFULLY BEFORE WE BREAK FOR CHRISTMAS.

SO THAT GIVES PARENTS PLENTY OF TIME TO KNOW IF THEIR ATTENDANCE ZONE IS CHANGING.

SO WE ALWAYS DO THESE MAPPING THINGS IN THE FALL WHEN WE CAN PRIOR TO THE NEXT SCHOOL YEAR STARTING.

[00:40:01]

SO WE WANT TO GET THIS PUT, PUT TOGETHER.

BUT WE ACTUALLY ARE HAVING AN UPDATE TO OUR DEMOGRAPHERS REPORT THAT YOU ALL ARE GETTING NEXT NOVEMBER.

SO THE NUMBERS ARE GOING TO CHANGE IN THE SENSE THAT THEY'RE GOING TO GO UP PROBABLY.

I'M JUST TOTALLY MAKING THIS UP HERE FAIRLY EVENLY ACROSS THE DISTRICT.

I'M MAKING IT UP WITH HOPE.

NO, I DON'T THINK. I THINK OUR MAPS THAT WE'RE DEVELOPING WILL STILL BE GOOD.

BUT BEFORE WE BRING THEM TO YOU TO VOTE ON WHICH I'M GOING TO MOVE IF IT'S NOT ALREADY, I THINK WE HAVE A PROVISION TO HAVE THIS IN DECEMBER.

WE'RE GOING TO MOVE THE TIMELINE TO WHERE WE'RE GOING TO BRING YOU A MAP IN DECEMBER, LIKELY, IF WE CAN GET THERE WITH A MAP, BECAUSE I WANT TO HAVE THOSE NEW NUMBERS FROM THE DEMOGRAPHER IN NOVEMBER ASSIGNED TO OUR PROPOSED MAPS THAT WE'RE BRINGING TO YOU, JUST TO MAKE SURE THAT THERE ISN'T AN ANOMALY.

AND ALL OF A SUDDEN, WHOA, WAIT A MINUTE.

WITH THE NEW PROJECTIONS, SOME NEW SUBDIVISION WENT IN SOMEWHERE.

SO WE'RE MOVING FORWARD WITH THE DEVELOPMENT OF THE MAPS.

WE'RE AT MAP FIVE.

WE HOPE TO HAVE A MAP SIX OR FORESEE WHATEVER WE DECIDE TO CALL IT FOR YOU.

NEXT BOARD MEETING.

AND I WILL ADJUST THE TIMELINE ON THE WEB TO NOW REFLECT THAT.

IT LOOKS LIKE WE'RE NOT GOING TO BRING A VOTE MAP TO A MAP TO YOU TO VOTE ON IN NOVEMBER, BUT MORE LIKELY DECEMBER.

JUST SO WE MAKE SURE WE HAVE THE, THE THE RIGHT NUMBERS.

BUT THAT'S THE PROCESS THAT'S UNFOLDING.

WE HAVE COMMENTS THAT ARE STILL COMING IN.

REMIND ANYONE WATCHING AND WE'LL SEND ANOTHER UPDATE EMAIL AS WE PUT NEW CHANGES AND THINGS ON THERE ABOUT THE PROCESS AND I'M HAPPY TO TAKE ANY QUESTIONS.

THANK YOU, MR. SAVOY. I'M GOING TO LOOK TO MY RIGHT, ANY QUESTIONS TEAM OKAY.

LOOKING LEFT.

ALL RIGHT. VERY THOROUGH. THANK YOU AGAIN, MR. SAVOY. ALL RIGHT, TEAM, WE ARE ON CONSENT AGENDA.

[N. CONSENT AGENDA ]

IS THE SUGGESTED MOTION IS THAT THE HAYS CISD BOARD OF TRUSTEES APPROVE THE CONSENT AGENDA AS PRESENTED.

MOVED BY MR. FLORES, SECOND BY MISS RUNKLE.

ANY FURTHER DISCUSSION? ALL THOSE IN FAVOR? ANY OPPOSED? MOTION CARRIES FIVE ZERO.

ALL RIGHT, TEAM, WE ARE NOW IN OUR ACTION ITEMS STARTING ON PAGE 33, LETTER O IN OUR AGENDA ITEM OH ONE.

[O.1. Consideration and possible approval of the Purchase and Installation of Bi-Directional Amplifiers and Distributed Antenna Systems at twenty-one Hays CISD Locations - Motive Infrastructure Solutions]

THE SUGGESTED MOTION IS THAT THE HAYS CISD BOARD OF TRUSTEES PURCHASE APPROVED THE PURCHASE AND INSTALLATION OF BIDIRECTIONAL AMPLIFIERS AND DISTRIBUTED ANTENNA SYSTEMS BY MOTIVE INFRASTRUCTURE SOLUTIONS AT 21 HAYS CISD LOCATIONS FOR GRANT FUNDED AMOUNT NOT TO EXCEED 1,000,000, IS THAT 3 OR IS THAT EIGHT? $848,110.36 AS PRESENTED.

SO MOVED BY MISS RUNKLE.

SECOND BY MR. FLORES.

ANY FURTHER DISCUSSION? ALL THOSE IN FAVOR.

ANY OPPOSED? MOTION CARRIES FIVE ZERO.

MR. PETREA, MY SCREEN IS SHOWING.

I GUESS THE CAMERAS ARE TO SWITCH THAT TO THE AGENDA.

YEAH, I WAS GOING TO READ OFF OF THAT.

OKAY, TEAM, WE'RE ON PAGE 35, ITEM 02, CONSIDERATION AND POSSIBLE ADOPTION OF PROPOSED REVISIONS TO THE HAYS

[O.2. Consideration and possible approval of Amendments to the 2024-2025 Compensation Plan]

THE SUGGESTED MOTION IS THAT THE HAYS CISD BOARD OF TRUSTEES ADOPT THE PROPOSED REVISIONS TO THE HAYS CISD COMPENSATION PLAN FOR THE 2024 2025 SCHOOL YEAR AS PRESENTED.

SO MOVED. MOVED BY MISS RUNKLE.

SECONDED BY MISS OROSCO.

ANY FURTHER DISCUSSION? ALL THOSE IN FAVOR? ANY OPPOSED? MOTION CARRIES FIVE ZERO.

ALL RIGHT, TEAM, THAT IS A BIG ONE.

THANK YOU ALL FOR THE HARD WORK.

I REALLY DO WANT TO CELEBRATE WHERE WE'RE MOVING AND WE LOOK FORWARD TO JUST MORE SUCCESS.

AS WE MOVE FORWARD.

OKAY, TEAM.

WE ARE ON ITEM 03, PAGE 41.

[O.3. Consideration and possible approval of Class Size Waiver(s) for K-4 Capacity Incentive]

[00:45:05]

ANY FURTHER DISCUSSION? ALL THOSE IN FAVOR? WE HAVE A DISCUSSION.

HOLD THAT VOTE. OKAY, MISS OROSCO.

I THOUGHT THERE WAS ADDITIONAL INFORMATION ON THIS ITEM.

MISS CARSON, CAN YOU SHARE THE ADDITIONAL INFORMATION BECAUSE I THINK THAT WILL KIND OF CHANGE THE WORDING ON THAT MOTION.

CERTAINLY. SO I PROVIDED TO YOU THIS MORNING AFTER AN INFORMATION REQUEST FROM MISS OROSCO.

INFORMATION ABOUT ADDITIONAL WAIVERS THAT WE NEED TO ADD.

I'VE ADDED THAT TO BOARD BLOG.

THESE WAIVERS ARE FOR THREE ADDITIONAL K FOUR CAPACITY APPROVALS THAT OCCURRED WITH CHIEF CEDILLO'S APPROVAL AT CAMINO REAL ELEMENTARY SCHOOL, WHERE WE ARE EXPERIENCING EXPLOSIVE GROWTH.

AND SO I'VE ADDED THREE OTHER TEACHERS TO THAT LIST OF NORMA WYNN, JULIET RODRIGUEZ AND ANNA PESCADOR GARRIDO.

ADDITIONALLY, WE NEED TO FILE WAIVERS FOR CLASSES WHERE IT'S NOT A K4 CAPACITY SITUATION, BUT IT IS A SITUATION WHERE WE ARE OVER RATIO AS WE CONTINUE TO TRY TO HIRE CLASSROOM TEACHERS.

AND THAT INCLUDES ENRIQUE MARTINEZ AT UHLAND ELEMENTARY SCHOOL.

JESSICA MCMAHON AT UHLAND ELEMENTARY SCHOOL AND JUANA ZAMBRANO AT UHLAND ELEMENTARY SCHOOL, AND IN THAT CASE, THE JOB HAS BEEN POSTED.

THERE HAVE BEEN FIRST ROUNDS OF INTERVIEWS THEY'RE LOOKING FOR.

THEY CONTINUE TO LOOK FOR CANDIDATES THAT WE MUST FILE THE REQUEST FOR.

THE CLASS SIZE EXCEPTION TO BE IN COMPLIANCE.

SO I WOULD LIKE TO ADD THESE TO THE LIST FROM OUR PREVIOUS TRANSMITTAL AND WOULD LIKE THAT AS PART OF THE MOTION TONIGHT AS DISCUSSED.

OKAY. SO WE HAVE A MOTION AND A SECOND ON THE FLOOR.

I'LL ENTERTAIN MS. OROSCO. WE ACTUALLY HAVE TO AMEND THAT MOTION.

CORRECT. SO I WILL PROPOSE TO AMEND THAT TO READ OR STRIKE OUT AS PRESENTED AND CHANGE TO AS DISCUSSED. SO WE'LL VOTE ON THAT.

SEEMS THAT WE HAVE AN AMENDED MOTION, MR. SEIBEL. OKAY.

ALL THOSE IN FAVOR? AND THE AMENDED MOTION.

OKAY. ANY OPPOSED? OKAY.

SO THE AMENDMENT MOVES FORWARD.

SO THE NEW MOTION IS GOING TO READ THAT THE HAYS CISD BOARD OF TRUSTEES APPROVE CLASS SIZE WAIVERS FOR K-4 CAPACITY INCENTIVE AS DISCUSSED.

SO MOVED.

MOVED BY MR. OROSCO SECOND BY MS. RUNKLE. ANY FURTHER DISCUSSION, MR. SEIBEL? I'M GETTING.

I'M GETTING THE PROCEDURE DOWN, GUYS.

ALL RIGHT. A QUICK CLARIFYING QUESTION.

THIS IS IT 3000 PER NINE WEEKS OR IS IT 3000 PER YEAR AND THEN PRORATED FOR EACH NINE WEEKS? BECAUSE I KNOW WE LOOK AT THE NUMBERS EVERY NINE WEEKS FOR THEM.

CERTAINLY IT'S $750 PER STUDENT PER GRADING PERIOD, WHICH TOTALS $3,000 RIGHT OVER THE COURSE OF A SCHOOL YEAR. AND SO IN IN THESE CASES WHERE PEOPLE HAVE COMMITTED TO PAY FOR CAPACITY IN LIEU OF HIRING A TEACHER THAT IS WHERE THEY HAVE THE OPPORTUNITY TO EARN UP TO $3,000 PER STUDENT OVER RATIO.

AND JUST SO IT'S A TECHNICAL QUESTION, BECAUSE THE FISCAL IMPACT ON, YOU KNOW, SHOWN FOR THE AGENDA ITEM IS FOR THE FULL YEAR, BUT IS THAT THE APPROPRIATE WAY OR IS IT WHAT THE FISCAL IMPACT IS FOR THIS GRADING PERIOD.

AND THEN SO FOR THE FISCAL IMPACT FOR THIS GRADING PERIOD, IT WOULD LET ME PULL THE SHEET AS IT WAS PRESENTED.

OKAY. YES. SO IT'S 15,000 FOR THE YEAR.

AND HERE'S WHY.

WHAT WE'RE GOING TO DO IS WE'RE GOING TO HONOR THE TEACHERS WHO HAVE STEPPED UP AND VOLUNTEERED TO TAKE ON THE EXTRA STUDENTS IN LIEU OF HIRING A TEACHER.

AND BECAUSE OF THAT EXTRA YEAR COMMITMENT, OUR PROCEDURES ARE AMENDED TO HONOR THEM FOR THE $3,000 PER STUDENTS.

[00:50:08]

WE HAVE CASES IN THIS DISTRICT WHERE, YOU KNOW, IN THE BEGINNING OF THE YEAR, YOU HAVE NORMAL OVERAGES AND NORMAL MOVEMENT, AND IT'S FLUID, AND SOMETIMES YOU'RE OVER FOR A LITTLE WHILE UNTIL WE CAN GET PEOPLE SHIFTED, PEOPLE WITHDRAW AND, YOU KNOW, AND IN SOME CASES WE SEE THAT THE GROWTH CONTINUES AND WE NEED TO HIRE A TEACHER.

WELL, THE INTENT NOW IS THAT FOR THOSE TEACHERS WHO STEP UP AND FOR NO FAULT OF THEIR OWN.

IT'S DIFFICULT TO HIRE A TEACHER FAST ENOUGH, AND THEY'RE HAVING TO TAKE CARE OF STUDENTS ABOVE RATIO BEYOND FOUR WEEKS. THE DISTRICT IS GOING TO BE EMPLOYEE FRIENDLY AND PAY THEM FOR $750 PER STUDENT IN THAT GRADING PERIOD, FOR THAT PERIOD OF TIME THAT THEY WERE OVER MORE THAN FOUR WEEKS.

WHICH IS NOT ANYTHING THAT ANY DISTRICT DOES.

IT IS INCREDIBLY EMPLOYEE FRIENDLY.

AND SO WE ARE NOTIFYING SOME TEACHERS WHO WILL BE HAPPY TO LEARN THAT BECAUSE OF THEIR GRADING PERIOD LONG COMMITMENT, THEY'RE GOING TO GET SOME EXTRA MONEY IN THEIR POCKET.

AND SO WE WOULDN'T DO THAT IN THOSE CASES OF NORMAL MOVEMENT WHERE IT'S JUST THE FIRST FOUR WEEKS.

BUT BEYOND FOUR WEEKS, WE REALLY FEEL THAT IT IS FAIR TO HONOR THEIR STEPPING UP FOR THAT COMMITMENT DURING THAT TIME THAT WE'RE HIRING.

SORRY, THERE'S A BUG FLYING AROUND.

ANY OTHER QUESTIONS TO MY LEFT? MR. OROSCO? JUST SOME CLARIFICATION, MISS CORSON.

THIS IS FOR FOUR WEEKS AND MORE, RIGHT? IF YOU HAVE IF YOU ARE A KINDERGARTEN THROUGH FOURTH GRADE TEACHER WHOSE CLASS RATIO HAS BEEN ABOVE 22 TO 1 OF AT LEAST FOUR WEEKS WITH THAT STUDENT, WE WILL HONOR THAT.

OKAY. AND I REALLY WANT TO HIGHLIGHT HOW WE'RE THE ONLY DISTRICT DOING THIS.

THE ONLY ONE WE ARE THE ONLY DISTRICT IN THE STATE OF TEXAS DOING THIS.

IN MOST CASES, YOU JUST HAVE TO GRIN AND BEAR THIS HAVING THIS OVERAGE.

I KNOW WHEN I WAS A TEACHER AND MR. SEIBEL, WHEN YOU WERE A TEACHER, WE DID HAVE THOSE THAT PERIOD WHERE WE WERE STILL LEVELING CLASSES AND WE WAITED UNTIL AFTER LABOR DAY TO REALLY SEE WHERE ALL THOSE KIDS WERE GOING TO MOVE IF WE WERE GOING TO MEET A WAIVER OR NOT.

SO I AM GLAD THAT WE ARE BEING EMPLOYEE FRIENDLY AND OFFERING THAT SUPPORT FOR PEOPLE WHO ARE SAYING, ALSO, I DON'T VOLUNTEER FOR THIS.

I DO WANT A TEACHER TO BE HIRED, BUT YET WE'RE STILL COMPENSATING DURING THE MEANTIME.

SO I DO APPRECIATE THAT DOCTOR WRIGHT, YOU AND YOUR TEAM CAME UP WITH THAT IDEA AND HAVE IMPLEMENTED THAT AND BROUGHT THAT TO US.

AND I'M EXCITED FOR THESE TEACHERS WHO HAD NO IDEA THAT THEY WERE GOING TO RECEIVE THIS BENEFIT AND WILL BE RECEIVING THIS.

AND WHAT CHECK WILL THEY BE RECEIVING THIS IN? SO WE'RE PROCESSING THOSE PAYMENTS FIRST.

WE WANT TO MAKE SURE THAT THE NUMBER THAT WE HAD IN OUR TEAM'S REPORT.

I WANT TO DOUBLE CHECK WITH EACH ONE OF THOSE TEACHERS TO MAKE SURE IT'S AN ACCURATE NUMBER BEFORE WE PROCESS THE PAYMENT, AND THEN WE'RE ABLE TO DO PAYROLL ADJUSTMENTS ON. SO IN TIME FOR DECEMBER.

OH FOR SURE.

ABSOLUTELY FOR SURE.

DID YOU ALL HEAR THAT FOR SURE.

IN TIME FOR DECEMBER.

THAT IS GOING TO BE VERY NICE.

AND WE APPRECIATE THESE TEACHERS SO MUCH FOR DOING THAT AND TAKING CARE OF OUR KIDDOS WHILE WE GO THROUGH THE HIRING PROCESS, BECAUSE WE KNOW SOMETIMES THAT IS LONG AND WE WANT TO MAKE SURE WE HAVE THE RIGHT FIT IN THE CLASSROOM.

WE JUST DON'T HIRE ANYBODY.

WE WANT TO MAKE SURE WE HAVE THE RIGHT FIT THAT IS READY FOR THAT SCHOOL CULTURE AND THAT GRADE LEVEL TEAM AND SO ON.

SO THAT IS GREAT DUE DILIGENCE YOU ALL HAVE THAT.

I'M REALLY EXCITED, DOCTOR WRIGHT, THAT YOU ALL BROUGHT THIS TO US.

THANK YOU SO MUCH.

I WOULD LIKE TO, WITH PERMISSION, EMPHASIZE THAT THERE'S STILL QUITE AN INCREDIBLE SAVINGS BECAUSE DURING THE TIME THAT GRADING PERIOD THAT WE DIDN'T HAVE A TEACHER EMPLOYED, THAT'S, YOU KNOW, THINK ABOUT THE SALARY DURING THAT TIME PERIOD.

SO IT HONORS THE EMPLOYEES WHO'VE STEPPED UP FOR THAT EXTENDED PERIOD OF TIME OF FOUR WEEKS OR MORE.

BUT AT THE SAME TIME, WE'RE STILL TAKING CARE OF OUR FINANCIAL RESPONSIBILITIES AND OUR RESPONSIBILITIES AS PUBLIC STEWARDS OF THE

[00:55:05]

ALL THOSE IN FAVOR? ANY OPPOSED? MOTION CARRIES FIVE ZERO.

THANK YOU, MISS CORSON.

ALL RIGHT, TEAM, THIS IS ACTION ITEM OH FOUR, WHICH IS ON PAGE 43.

[O.4. Consideration and possible approval of the District Improvement Plan for the 2024-2025 School Year]

THE SUGGESTED MOTION IS THAT THE HAYS CISD BOARD OF TRUSTEES ADOPT THE 2024 2025 DISTRICT IMPROVEMENT PLAN, CONTAINING DISTRICT PERFORMANCE OBJECTIVES AND STUDENT PERFORMANCE GOALS AS PRESENTED BY MISS RUNKLE, SECONDED BY MR. SEIBEL. ANY FURTHER DISCUSSION? MISS OROSCO? YES. I DID NOT SEE AN UPDATE.

MAYBE I MISSED IT.

WAS THERE ANYTHING ADDED TO THE SPECIAL EDUCATION STRATEGY? AND IS THAT ON OUR DYESS FOLDER? IT'S IN HERE.

I'M SORRY. WHAT PAGE? I DID NOT SEE THE CHANGE, SO I APOLOGIZE.

DO YOU KNOW WHAT PAGE, MR. DEREK? I DO NOT.

I HAVE A COPY. OKAY.

WHAT'S WHAT STRATEGY WAS THAT? 15. STRATEGY. 15 AND GOAL ONE.

SO TALK A LITTLE BIT ABOUT WHAT THE DIFFERENCE IS, HOW YOU MADE IT MORE, MORE ROBUST BASED ON THE CONVERSATION THAT WE HAD REGARDING SPECIAL EDUCATION.

CAN YOU HIGHLIGHT THAT? YES, MA'AM. SOME OF THE THINGS THAT WE ADDED WAS COLLECTING THAT FEEDBACK AND BEING IN TOUCH WITH OUR SPECIAL EDUCATION STAFF THROUGH THE K12 INSIGHT SURVEYS.

SO MAKE SURE THAT WE CAN MEET THEIR NEEDS FOR PROFESSIONAL DEVELOPMENT FOR INSTRUCTIONAL RESOURCES.

SO WE ADDED THAT PIECE IN THERE.

WE ALSO ADDED A PIECE IN THERE ABOUT WORKING COLLABORATIVELY WITH HUMAN HR DEPARTMENT TO WORK ON STAFFING AND HIRING AT THE APPROPRIATE TIME, THE INCENTIVE THAT JUST GOT PASSED.

IT WILL BE A HUGE HELP AS WE RECRUIT AND RETAIN MORE OF OUR SPECIAL EDUCATION STAFF.

THE OTHER ADDITION WAS THE PARENT ADVISORY COMMITTEE, ADDING IN AND BEEFING THAT PIECE UP FOR HEARING FROM OUR CONSTITUENTS AND OUR PARENTS AND GETTING THEIR INPUT AND THEIR FEEDBACK FOR THE DECISIONS THAT WE'RE MAKING.

OKAY. THANK YOU.

ANY OTHER QUESTIONS? TO MY LEFT? QUESTIONS TO MY RIGHT.

TEAM. WE HAVE A MOTION AND A SECOND.

ALL THOSE IN FAVOR? ANY OPPOSED? MOTION CARRIES FIVE ZERO.

OKAY, TEAM, WE'RE MOVING ON TO PAGE 76.

[O.5. Consideration and possible Grant of a Non-exclusive Permanent Utility Easement and Temporary Access and Workplace Easement for County Line Special Utility District at the Marigold Subdivision near Uhland Elementary School]

THE SUGGESTED MOTION IS THAT THE HAYS CISD BOARD OF TRUSTEES GRANT A NON-EXCLUSIVE, PERMANENT UTILITY EASEMENT AND TEMPORARY ACCESS AND WORKSPACE EASEMENT TO COUNTY LINE SPECIAL UTILITY DISTRICT AT THE MARIGOLD SUBDIVISION NEAR NEWLAND ELEMENTARY, AND AUTHORIZE THE BOARD PRESIDENT AND SUPERINTENDENT TO EXECUTE DOCUMENTS NECESSARY AND CONVENIENT TO COMPLETE THE TRANSACTION AS PRESENTED BY MR. FLORES. SECOND.

SECOND BY MISS RUNKLE.

ANY FURTHER DISCUSSION? ALL THOSE IN FAVOR? ANY OPPOSED? MOTION CARRIES FIVE ZERO.

OKAY, TEAM, WE'RE ON 06, ON PAGE 88, CONSIDERATION AND POSSIBLE APPROVAL OF SCHEMATIC DESIGNS

[O.6. Consideration and possible approval of Schematic Designs for 2023 Bond Bid Package 12 Projects and Middle School Renovations and Additions]

BOND BID PACKAGE, 12 PROJECTS AND MIDDLE SCHOOL RENOVATIONS AND ADDITIONS.

THE SUGGESTED MOTION IS THAT THE BOARD OF TRUSTEES APPROVE THE SCHEMATIC DESIGN AND COST ASSOCIATED FOR 2023 BOND BID PACKAGE, 12 PROJECTS, AND MIDDLE SCHOOL RENOVATIONS AND ADDITIONS AS PRESENTED.

MOVED BY MR. FLORES.

SECOND BY MR. SEIBEL.

ANY FURTHER DISCUSSION? MR. SEIBEL? I DON'T KNOW WHOSE THIS MAY BE JUST MORE OF A PROCEDURAL THING, JUST BECAUSE WE'RE DOING THESE DESIGNS IN ADVANCE SO THAT WE CAN BE SHOVEL READY FOR AS SOON AS BONDS ARE POTENTIALLY PASSED.

BUT WHAT IF, WHEN WE RECEIVE INFORMATION FROM BOC AS TO RECOMMENDED PROJECTS AND BONDS, AND WE LOOK AT BOND CAPACITY AND THERE'S A DISCREPANCY OR ISSUE WITH WE'RE LIKE, WE REALLY ARE UNCOMFORTABLE WITH THE LEVEL OF FUNDS THAT MAY BE REQUIRED TO DO THE PROJECTS, AND WE WANT TO POTENTIALLY SCALE SOME BACK.

[01:00:07]

YES, SIR. SO WE THINK THE BLEND OF PROJECTS THAT WE HAVE ARE THE PROJECTS GOING FORWARD.

WE THINK THAT THAT IS THE LONG RANGE PLAN.

IF WE HAVE SPOKEN, THAT IS ALL.

OKAY. WE DO THINK THAT'S THE BLEND OF THE PROJECTS THAT WE'RE GOING TO DO. WE HAVE THE, THE MONEY THAT'S IN THE FUNDING FROM THE 23 BOND TO DESIGN UNTIL WE COME TO THE CONCLUSION OF SCHEMATIC DESIGN. SO WE WOULD BASICALLY JUST SHELVE IT.

AND THOSE PIECES THAT, THAT WE'RE GOING TO PICK TO GO FORWARD, WE'RE GOING TO KEEP GOING FORWARD WITH THEM.

BUT OTHERWISE WE WOULD JUST SHELVE THOSE ITEMS KNOWING THAT AT SOME POINT WE CAN PICK THEM BACK UP AND MOVE FORWARD WITH THEM AGAIN IF THE TIME IS EVER RIGHT.

BUT POTENTIALLY, YOU KNOW, IF WE NEEDED TO MAKE CHANGES, THAT'S STILL A POSSIBILITY, EVEN THOUGH WE WERE VOTING AND APPROVING DESIGNS NOW.

YES, SIR. I MEAN, WITH THE CAVEAT THAT AS WE MOVE FORWARD, THE MORE WE'VE DESIGNED, THE MORE IT WILL COST US TO CHANGE THINGS.

OKAY. ANY OTHER QUESTIONS TO MY LEFT.

COME ON OVER TO MY RIGHT. MISS RUNKLE.

YES. THANK YOU, MR. CLEAVER. I DIDN'T SEE THE MEETING NOTES FROM THE BOC MEETING LAST WEEK, SO CAN YOU KIND OF GIVE US A JUST A BRIEF KIND OF OVERVIEW OF HOW THE BOC MEETING WENT LAST WEEK OVER THESE ITEMS? ABSOLUTELY. WELL ATTENDED.

WE HAVE ABOUT $1.2 BILLION ON THE LIST, AND WE BELIEVE THAT THE CUT OFF LINE IS SOMEWHERE BETWEEN 800 AND 850.

AND SO IN THE, IN PREVIOUS IN PREVIOUS TIMES THAT WE'VE, WE'VE ACTUALLY COME OUT OF COMMITTEE WITH AN ACTUAL RECOMMENDATION TO A SPECIFIC NUMBER.

AND I THINK THIS TIME OUT OF COMMITTEE, IT MIGHT BE MORE, MORE BROAD AND THE COMMITTEE MIGHT WANT STAFF AND BOARD TO, TO WHITTLE THAT BACK DOWN A LITTLE BIT. OKAY.

THANK YOU VERY MUCH. I APPRECIATE THAT.

THAT'S ALL I HAVE. ALL RIGHT.

DO WE HAVE A MOTION? WE HAVE A SECOND.

ALL THOSE IN FAVOR? ANY OPPOSED? MOTION CARRIES FIVE ZERO.

THANK YOU. OKAY, TEAM, WE'RE ON PAGE 90 OF OUR AGENDA BOOK THERE.

[O.7. Consideration and possible approval of the Standard Maintenance Cycle Repair of the Athletic Track at Hays High School and Johnson High School]

REPAIR OF THE ATHLETIC TRACK AT HAYS HIGH SCHOOL AND JOHNSON HIGH SCHOOL.

THE SUGGESTED MOTION IS THAT THE BOARD OF TRUSTEES APPROVE THE STANDARD MAINTENANCE CYCLE REPAIR OF THE ATHLETIC TRACK FROM B9, A TARGET SPORTS COMPANY AT HAYS HIGH SCHOOL AND JOHNSON HIGH SCHOOL, FOR THE 2017 BOND INTEREST FUND AMOUNT NOT TO EXCEED $400,075 AS PRESENTED.

GOODBYE, MR. FLORES. SECOND BY MR. SEIBEL.

ANY FURTHER DISCUSSION? ALL THOSE IN FAVOR? ANY OPPOSED? MOTION CARRIES FIVE ZERO.

81 ON PAGE 92.

[O.8. Consideration and possible adoption of the instrument to be used to evaluate the Superintendent]

THE SUGGESTED MOTION IS THAT THE HAYS CISD BOARD OF TRUSTEES ADOPT THE SUPERINTENDENT EVALUATION INSTRUMENT AS PRESENTED.

MOVED BY MISS OROSCO.

SECOND BY MR. SEIBEL.

ANY FURTHER DISCUSSION? ALL THOSE IN FAVOR? ANY OPPOSED? MOTION CARRIES FIVE ZERO.

GOOD JOB. TEAM, WE GOT THROUGH OUR ACTION ITEMS FOR TONIGHT.

WE ARE NOW ON PAGE 102.

WE'RE HERE FOR INFORMATION ITEMS. LETTER P1. FIRST READING OF THE PROPOSED REVISION TO THE BOARD POLICY DB LOCAL COMPENSATION PLAN.

[P.1. First Reading of proposed revisions to Board Policy DEAB (Local): Compensation Plan - Wage & Hour Laws]

MISS CORSON.

YES. GOOD EVENING.

DURING THE COURSE OF THE PAST COUPLE OF MONTHS, I'VE BEEN IN CONVERSATIONS AND IN COMMUNICATION WITH THE BOARD AS WELL AS WITH STAFF.

A COLLABORATIVE EFFORT ACROSS DEPARTMENTS.

TRYING TO DETERMINE THE BEST WAY TO MOVE FORWARD TO SERVE OUR NONEXEMPT EMPLOYEES.

UP UNTIL THIS TIME, NONEXEMPT EMPLOYEES, WHEN THEY WORKED OVERTIME, WERE OFTEN MADE TO ACCRUE COMP

[01:05:02]

AND UNFORTUNATELY, IN MANY CASES, THE SAME STAFF WHO ARE BANKING ALL OF THIS COMP TIME WERE NEVER ABLE TO TAKE THE COMP TIME.

AND SO WHAT WE HAVE DECIDED AS A DISTRICT ACROSS DEPARTMENTS COLLABORATIVELY IS THAT WE WANT TO HONOR OUR EMPLOYEES, OUR NONEXEMPT EMPLOYEES, WHEN THEY WORK OVERTIME, THAT THEY GET PAID OVERTIME, THEY GET PAID TIME AND A HALF FOR THE HOURS THAT THEY WORK OVER 40 HOURS.

AND SO IN THAT DISCUSSION, AND THE DISTRICT HAS BEEN MOVING FOR MANY YEARS NOW TO ATTEND TO THE ISSUE OF ACCRUED COMP TIME.

AND SO NOW THE DISTRICT IS MOVING INTO BEST PRACTICE AND ENSURING TO PAY OUR EMPLOYEES FOR THEIR EXTRA HOURS. AND WITH THE MOVE TO FRONTLINE THOSE PAYMENTS ARE NOW MADE AUTOMATICALLY BECAUSE OF THE FACT THAT WE DON'T HAVE THESE ACCRUALS IN PLACE ANYMORE.

AND I'M LOOKING OVER AT OUR CHIEF FINANCIAL OFFICER SO HE CAN CORRECT ME IF, IF I'M SAYING ANYTHING INACCURATELY.

BUT PRIOR TO THAT OUR STAFF WERE HAVING TO WAIT FOR MANUALLY GENERATED PAYMENTS BECAUSE OUR, OUR SYSTEM IS DIFFERENT AND IT IS IMMEDIATE.

AND SO IN THIS CASE, WE'RE NOW ABLE TO IMMEDIATELY PAY OVERTIME.

AND WE WANTED TO MAKE SURE THAT THE POLICY THAT WE HAD REFLECTED THE PRACTICE.

AND SO TO MAKE SURE THAT THERE WASN'T ANY CONFUSION, WE LOOKED AT DB LOCAL AND WE WANTED TO MAKE SURE THAT IF EVERY ONE OF US CHIEFS GOT HIT BY A BUS, THAT OUR STAFF WOULD BE PAID THEIR OVERTIME.

AND SO WE PUT IT INTO THIS FOR FIRST READING, PRESENTING TO YOU, STATING THAT THE DISTRICT SHALL COMPENSATE WITH OVERTIME PAY FOR ANY OVERTIME WORKED BY NONEXEMPT EMPLOYEES.

OVERTIME SHALL NOT BE COMPENSATED WITH COMPENSATORY FOR A TIME, AND THE POLICY REVISIONS STRIKE THE OUTDATED LANGUAGE REGARDING COMPENSATORY TIME.

THANK YOU, MISS CORSON. LET'S SEE IF WE HAVE ANY QUESTIONS, MR. FLORES. YES.

THANK YOU FOR ALL THE INFORMATION YOU'VE PROVIDED REGARDING THIS, CHRISTINA.

I KNOW IT WAS. I KNOW THERE'S SOME GROWING PAINS WITH THE NEW SYSTEM AND THAT, YOU KNOW, A LOT OF THE DISTRICT HEADS THEMSELVES ARE STILL GETTING ACCUSTOMED TO THIS NEW SYSTEM.

AND I WOULD JUST SAY, YOU KNOW, OBVIOUSLY YOU KNOW, MAKING I KNOW YOU CONTINUE TO MAKE YOURSELF AVAILABLE AND OFFERING CHANCES FOR OUR STAFF TO GET UP TO SPEED ON, ON WHAT THIS MEANS AND NO LONGER BEING ABLE TO BANK THEIR, THEIR HOURS.

SO, YEAH, I JUST I APPRECIATE, YOU KNOW, YOU COMING FORWARD AND PROVIDING THE INFORMATION ON BOARD BLOG.

AND I WOULD ASK THAT YOU CONTINUE TO DO SO EVEN AFTER THIS VOTE, JUST TO MAKE SURE THAT THAT STAFF KNOWS EXACTLY WHAT'S GOING ON AND THEN HOLDING STAFF ACCOUNTABLE, OUR DISTRICT HEADS, MAKING SURE THAT WE'RE COMMUNICATING WITH ALL STAFF IN BOTH LANGUAGES.

THESE CHANGES RIGHT HERE.

BUT AGAIN THANK YOU.

SURE. WE WERE VERY PROUD.

AND THAT HAS BEEN A PRIORITY FOR ME TO MAKE SURE THAT ANY DISTRICT WIDE MESSAGE SENT OUT FROM THE CHIEF'S DESK IS IN ENGLISH AND SPANISH. SO I'M VERY GRATEFUL TO MY STAFF WHO HELPED TO ENSURE THAT WE TRANSLATE INTO SPANISH AND THAT PEOPLE CAN READ THE INFORMATION WHICH IS TECHNICAL IN YOUR, YOU KNOW, IN YOUR NATIVE LANGUAGE. AND SO WANTING TO MAKE SURE THAT OUR SPANISH SPEAKERS CAN RECEIVE THAT VERY TECHNICAL INFORMATION IN THEIR NATIVE LANGUAGE, IN THEIR HOME LANGUAGE.

SO WE WILL CONTINUE THAT PRACTICE.

ANY OTHER QUESTIONS ON MY LEFT? MY RIGHT. EXCUSE ME.

COMING OVER TO MY LEFT, MR. OROSCO. JUST A COUPLE OF QUESTIONS.

WHAT WAS THE INPUT YOU RECEIVED FROM THE ASSOCIATIONS? THE ASSOCIATIONS WERE SUPPORTIVE OF THIS.

HOW ABOUT TLC? DID THEY GIVE ANY INPUT ON THIS? I WOULD, OH, YES.

I'M LOOKING AT CASSANDRA.

SHE'S SHAKING HER HEAD THAT YES, TLC DID PROVIDE FEEDBACK ON THAT AND THEY WERE SOLID WITH THIS.

ACCORDING TO MISS BAER, THEY WERE SOLID WITH THIS.

AND SHE WAS PART OF THE CROSS COLLABORATIVE TEAM THAT DEVELOPED THIS.

AND WE MADE SURE TO GET HER A SEAT AT THE TABLE AS WELL.

AND I KNOW THIS HAS COME UP BEFORE WHERE IT HAS BEEN.

WE'VE HAD SOME PASSIONATE, ROBUST DISCUSSIONS ABOUT WHAT IT MEANS AND WHAT IT LOOKS LIKE.

TALK TO ME A LITTLE BIT ABOUT FOLKS THAT HAVE COMP TIME BANKED.

IS THERE ANYTHING STILL OUT THERE? I MEAN, ARE THERE EMPLOYEES THAT HAVE A LOT OF BANKED HOURS? HOW ARE WE GOING TO HONOR THAT? I KNOW AT ONE POINT WE WERE TRYING TO PAY OUT A CERTAIN AMOUNT.

[01:10:02]

ALL NONEXEMPT STAFF WHO HAD BANKED HOURS WERE PAID OUT.

FANTASTIC. SO WE'RE STARTING AT ZERO ZERO.

CLEAN SLATE. CLEAN SLATE.

AWESOME. THAT'S EXACTLY WHAT I NEEDED TO KNOW.

THANK YOU. YOU'RE WELCOME.

OKAY. NEXT QUESTION. YEAH, I DO WANT TO ASK KIND OF A FOLLOW UP QUESTION TO MR. OROSCO QUESTION.

SO WE'VE COVERED THIS WITH ALL OF THE ORGANIZATIONS, THE TEACHER ORGS, TRANSPORTATION.

WHAT'S THE WHAT'S THE FINANCIAL IMPACT? I MEAN, HOW DOES THIS IS THERE A BUDGET COMPARISON THAT WE'VE DONE ALREADY ON THIS? MAYBE. MAYBE WHAT WE'VE SPENT ONE YEAR VERSUS WHAT WE PROJECTED SPENT ANOTHER YEAR.

WE HAVEN'T DONE THAT. THAT'S OKAY.

I'M JUST CURIOUS IF WE WOULD LOOK INTO THAT.

I CAN SAY THAT IN THE DISCUSSIONS THAT WE'VE HAD ACROSS DEPARTMENT, WHEN WE'VE BEEN AROUND THE TABLE, THE IDEA IS TO TAKE A LOOK AT THIS CLOSELY THIS YEAR AND TO MAKE DECISIONS FOR NEXT YEAR FOR BUDGET BASED ON THAT AND THINKING ABOUT HOW WE TRACK AND HOLD EVERYBODY ACCOUNTABLE FOR OWNING THAT AS WELL.

OKAY. THANK YOU VERY MUCH.

YOU'RE VERY WELCOME.

ALL RIGHT, TEAM, WE ARE ON.

[P.2. Update on District Safety & Security Initiatives]

UPDATE ON DISTRICT SAFETY AND SECURITY INITIATIVES.

I'M LOOKING LEFT. DO WE HAVE ANY QUESTIONS FOR CHIEF SKROCKI? LOOKING RIGHT.

OKAY. AND THEN WE GET SOME OTHER UPDATES APPROPRIATELY FROM PREVIEW.

SO WE'RE GOOD ON THAT.

ALL RIGHT. NUMBER THREE UPDATE ON DISTRICT BOND CONSTRUCTION AND RENOVATION PROJECTS.

[P.3. Update on District Bond, Construction, and Renovation Projects]

MAX, ON THE ON THE 2023 BOND, THE ADDITIONAL LEHMAN PARKING FOR STAFF OR STUDENTS WITH DISABILITIES.

I JUST WANT TO SEE HOW THAT PROJECT WAS GOING TO LEHMAN HIGH SCHOOL.

I BELIEVE THAT WAS ON THE 2023 BOND.

THAT IS JUST AN UPDATE ON HOW THAT'S GOING OR IF THAT'S BEEN STARTED OR COMPLETED.

AND I FORGOT TO MENTION TONIGHT, WITH MISS PETREA'S ABSENCE, THAT MISS GLORIA IS CAPTURING ANY INFORMATION REQUESTS.

SO THANK YOU, MISS GLORIA, FOR STEPPING UP ON THAT.

OKAY. ANY OTHER QUESTIONS HERE? TO MY RIGHT. ANY QUESTIONS TO MY LEFT.

ALL RIGHT. AND THEN LAST BUT NOT LEAST, OUR FINANCIAL STATEMENTS.

[P.4. Financial Statements]

SO LOOKING LEFT, DO WE HAVE ANY QUESTIONS FOR MR. RAO? LOOKING RIGHT.

OKAY, TEAM. THAT'S ALL OF OUR INFORMATION ITEMS. DO WE HAVE ANY REQUESTS FROM ANY OF OUR TRUSTEES? I'M LOOKING RIGHT.

LOOKING LEFT.

WELL, WE ARE A QUIET GROUP TONIGHT.

THAT'S GOOD. OKAY.

OUR NEXT REGULARLY SCHEDULED BOARD MEETING IS GOING TO BE TUESDAY, NOVEMBER THE 12TH, RIGHT HERE AT 5:30 P.M., RIGHT HERE IN THE MERIDETH KELLER

[S. UPCOMING BOARD MEETINGS]