>> GOOD EVENING, AND WELCOME TO THE HAYS CISD BUSINESS MEETING
[A. CALL TO ORDER]
[00:00:04]
OF THE HAY CISD BOARD OF TRUSTEES.WE APPRECIATE ALL OF YOU FOR BEING HERE AND WELCOME THOSE LISTENING ONLINE.
TODAY IS DECEMBER 8, AND THE TIME IS 5:00 P.M. A QUORUM HAS ALREADY BEEN ESTABLISHED.
ALL MEMBERS OF THE BOARD ARE PRESENT WITH THE EXCEPTION OF TRUSTEE VELA AND TRUSTEE PEACHY WHO ARE OUT ON WORK OBLIGATIONS, AND PRESIDENT BYRON SEVERANCE, WHO IS OUT ON A FAMILY MATTER, AND WE APPEAR ON THE DIET.
CERTAINLY WANT TO EXTEND OUR THOUGHTS AND PRAYERS TO BYRON AND HIS FAMILY.
BUT LET'S GET STARTED WITH THE PLEDGE OF ALLEGIANCE LED BY BOARD SECRETARY JEFF SIBON.
[B. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS]
>> NOW WE MOVE ON TO OUR MISSION STATEMENT LED BY TRUSTEE ESPERANZA ASCO.
[C. MISSION STATEMENT]
>> HEY, CISD MAKES IT 100% POSSIBLE.
>> YES, WE DO. WE'RE GOING TO MOVE ON TO OUR SOCIAL CONTRACT READ BY TRUSTEE RUGOL.
[D. SOCIAL CONTRACT]
>> THE BOARD. WELL, TRUST POSITIVE AND NOBLE INTENT, ENGAGE WITH RESPECT, PROFESSIONALISM, AND PURPOSE.
ACT WITH ACCOUNTABILITY AND A GROWTH MINDSET, AND MODEL UNITY AS DISTRICT AMBASSADORS.
>> THANK YOU SO MUCH. WE'RE GOING TO MOVE ON TO THE FIRST ITEM ON THE AGENDA.
[E. PUBLIC FORUM ]
THIS IS ITEM E, OUR PUBLIC FORUM.MISS BARBER, DO WE HAVE ANY GREEN SHEETS? AT THIS TIME, THE BOARD WILL ADJOURN TO
[F. CLOSED SESSION]
A CLOSED SESSION IN ACCORDANCE WITH THE TEXAS OPEN METINGS ACT, TEXAS GOVERNMENT CODE SECTION 551, SUBCHAPTERS D AND E, OR TEXAS GOVERNMENT CODE SECTION 4181 83F.GOOD EVENING. WE ARE BACK IN OPEN SESSION AGAIN.
[G. RECONVENE IN OPEN SESSION]
I WANT TO WELCOME ALL OF YOU IN ATTENDANCE AND EVERYONE LISTENING ONLINE.A QUORUM HAS ALREADY BEEN ESTABLISHED.
ALL MEMBERS OF THE BOARD ARE PRESENT WITH THE EXCEPTION OF TRUSTEE RAVELA, TRUSTEE VANESSA PETRI, AND PRESIDENT BYRON SEVERANCE.
WE'RE CONTINUING WITH TONIGHT'S AGENDA.
[H. SUPERINTENDENT REPORT]
TEAM, PLEASE MOVE TO AGENDA ITEM H.THIS IS OUR COMMUNITY RELATIONS, OUR SUPERINTENDENT'S REPORT.
DOCTOR WRIGHT, PLEASE TAKE IT AWAY.
GOOD EVENING, EVERYONE, AND WELCOME TO TONIGHT'S MEETING.
I'M GOING TO START THE MEETING OFF WITH AN ENROLLMENT UPDATE.
AS OF TODAY, WE ARE AT 25,076 STUDENTS, AND OUR ATTENDANCE THROUGH THIS PERIOD FROM THE BEGINNING OF THE YEAR IS 94.2%.
WE'RE STILL TRACKING A LITTLE BIT AHEAD OF WHERE WE BUDGET.
MISS BARBER, IF YOU'LL PULL UP SOME SLIDES FOR US.
JUST TO GIVE YOU A RECAP OF ALL THE THINGS THAT ARE GOING ON RIGHT NOW, WE HAVE BASKETBALL IN FULL SWING.
IF YOU HAVEN'T BEEN OUT TO SUPPORT THE THREE HIGH SCHOOLS THAT ARE PLAYING, PLEASE DO SO.
I KNOW THE LAYMAN GIRLS RECENTLY HAD A TOURNAMENT VICTORY AT THEIR PLACE, AND THEY ENDED UP GOING THREE AND ONE.
CONGRATULATIONS TO THE LADY LOBOS.
IN THE RIGHT SCREEN RIGHT THERE, JOHNSON AND HAYES SQUARED OFF, AND I THINK THEY HAVE SPLIT WITH EACH OTHER THIS YEAR.
I THINK HAYES WON THE FIRST GAME, AND JOHNSON WON THE SECOND GAME.
I KNOW IT ALWAYS MEANS MORE WHEN WE PLAY EACH OTHER INTERNALLY. NEXT SLIDE.
WE HAD OUR WRESTLING TOURNAMENT ON NOVEMBER 19, AND I BELIEVE JOHNSON WAS THE CHAMPION AMONGST ALL THREE OF OUR SCHOOLS, AND SO CONGRATULATIONS TO THEM.
BUT YOU KNOW WHAT I LOVE ABOUT WRESTLING IS DOESN'T MATTER YOUR SIZE.
YOU MATCH UP WELL WITHIN YOUR OWN WEIGHT CLASS.
IT GIVES EVERYBODY AN OPPORTUNITY TO COMPETE.
WHEN WE TALK ABOUT 100% HAZE, YOU SEE SOME ATHLETES IN WRESTLING, THAT IS THEIR SPORT, AND THEY'RE VERY GOOD AT IT.
IF YOU HAVEN'T BEEN OUT TO WATCH OUR KIDS WRESTLE, YOU MAY WANT TO CONSIDER DOING THAT. NEXT SLIDE.
WE ALSO HAVE SWIM GOING ON AT THE MOODY CENTER.
WE JUST RECENTLY HOSTED A SWIM MEET, AND I THINK WE HAD SOME KIDS THAT DID VERY WELL.
ONCE AGAIN, THIS I DABBLE AT SWIMMING TO TRY TO STAY IN SHAPE A LITTLE BIT.
YOU REALLY DON'T APPRECIATE HOW HARD IT IS TILL YOU ACTUALLY GET IN AND DO IT YOURSELF.
EVERY TIME I GO AND WATCH THE KIDS, I MARVEL NUMBER 1 AT HOW FIT THEY ARE.
BUT NUMBER 2, THE ENDURANCE THAT THEY HAVE AND HOW THEY ARE WORKING ON PR,
[00:05:02]
EVERY TIME, GETTING A PERSONAL BEST RECORD.NEXT SLIDE. ALL RIGHT, FINE ARTS, FINE ARTS GALORE THIS TIME OF YEAR.
OF COURSE, I THINK LAST FRIDAY, WE HAD THE HAYS HIGH SCHOOL CHOIR COME BY AND SERENADAS HERE IN THIS BUILDING.
TODAY, WE HAD THE DASTER MIDDLE SCHOOL CHOIR AND THE JOHNSON HIGH SCHOOL CHAMBER CHOIR, AND THEY S CHRISTMAS MUSIC, AND THEY WERE PHENOMENAL.
THEIR DANCE MOVES WERE SUPERLATIVE, AS WELL.
THEN, OF COURSE, WE STILL HAVE MAHIACI COMPETING.
WE HAVE A LOT OF OUR HOLIDAY PLAYS GOING ON FROM OUR ELEMENTARY SCHOOLS.
IT'S AMAZING TO SEE JUST HOW TALENTED OUR KIDS ARE.
I LOOK BACK AND WHEN I WAS THEIR AGE, I'D PROBABLY BEEN A LITTLE EMBARRASSED TO GET UP AND SHOWCASE MY TALENTS, BUT, MAN, THEY'RE DOING A GREAT JOB.
NEXT SLIDE. WE ALSO HAVE A LOT OF SPELLING BEES THAT ARE HAPPENING AT THE CAMPUS LEVEL.
I KNOW MANY OF YOU BOARD MEMBERS HAVE BEEN JUDGES, AND AND LOVE WATCHING OUR KIDS COMPETE.
WE HAVE KIDS THAT ARE FIRST GRADERS COMPETING WITH KIDS THAT ARE FIFTH GRADERS, AND FOR BEING 6-YEARS-OLD.
THEY'RE GREAT SPELLERS, BUT THEY ALSO HAVE GREAT COURAGE, AND WATCHING THEM IS PRETTY SPECIAL.
THANK YOU ALL FOR HELPING THEM THROUGH THE PROCESS.
I KNOW IT'S NOT ALWAYS EASY, ESPECIALLY WHEN YOU'RE A JUDGE, AND YOU HAVE TO TELL THEM THAT THEY MISSED A WORD. IT'S THE WORST.
BUT AT THE SAME TIME, YOU'RE TEACHING THEM HOW TO COMPETE AND HOW TO HOW TO WIN AND LOSE, AND THEY LEARN THAT IT'S OKAY. NEXT SLIDE.
THIS PAST WEEK, WE HAD OUR BOARD AND SUPERINTENDENT STUDENT ADVISORY PANEL, AND THESE ARE KIDS THAT REPRESENT EACH OF OUR FOUR HIGH SCHOOLS IN THE DISTRICT.
WE ALWAYS ASK THEM BEFORE WE START PROJECTS TO GIVE US INPUT AS A STUDENT USER WHAT A PARTICULAR FACILITY NEEDS TO HAVE IN IT IN ORDER TO MAXIMIZE THEIR EDUCATIONAL EXPERIENCE.
KIDS THAT ARE JUNIORS AND SENIORS GOT TO HAVE INPUT AS TO OUR NEW WEIGHT ROOM MODELS AND AS TO OUR NEW AUDITORIUM AT LAMAN HIGH SCHOOL, AND HOPEFULLY, THE AUDITORIUMS THAT WE WILL BE ABLE TO BUILD AT FUTURE HIGH SCHOOL CAMPUSES AS WE MOVE FORWARD.
THE PICTURE ON THE LEFT IS AT THE HAYES HIGH SCHOOL WEIGHT ROOM.
THIS FACILITY, I THINK, COACH MAVE SAID, IS 14,000 SQUARE FEET, AND YOU CAN HAVE ABOUT 300 ATHLETES WORK OUT AT ONE TIME.
IT WILL REALLY HELP US MAXIMIZE OUR MASTER SCHEDULING SO THAT WE DON'T HAVE TO HAVE FOUR OR FIVE ATHLETIC PERIODS EVERY SINGLE DAY.
WE CAN JUST REALLY PROBABLY GET IT DOWN TO TWO.
WE'LL BE REALLY EFFICIENT WITH WHAT WE'RE DOING.
AS COACH SAID, TIGER WOODS MADE EVEN LIFTING WEIGHTS FOR GOLFERS POPULAR.
NOW ALL OF OUR TENNIS PLAYERS, OUR SWIMMERS, OUR WRESTLERS, YOU NAME IT.
EVERYBODY'S IN THE WEIGHT ROOM, BECAUSE EVERYBODY WANTS TO BE BIGGER AND FASTER AND STRONGER.
RIGHT NOW, WE ARE WORKING ON THE CONSTRUCTION OF THE WEIGHT ROOM AT JOHNSON HIGH SCHOOL, AS WELL AS LAMAN HIGH SCHOOL.
ALL THREE OF OUR COMPREHENSIVE HIGH SCHOOLS WILL HAVE THOSE ONLINE AT THE BEGINNING OF NEXT YEAR.
WE GAVE OUR KIDS AN OPPORTUNITY TO LOOK AT IT.
THEN THE PICTURE ON THE RIGHT IS THE LAMAN HIGH SCHOOL AUDITORIUM.
IT'S GOING TO BE A WELCOME ADDITION FOR ALL OF OUR FINE ARTS BECAUSE OUR PERFORMING ARTS CENTER IS OVERFLOWING.
NOW WE'RE GOING TO BE ABLE TO SHOWCASE THE TALENTS OF OUR KIDS ACROSS THE DISTRICT.
I CAN'T WAIT FOR THIS FACILITY TO OPEN UP IN THE MIDDLE TOWARD THE END OF JANUARY SO THAT WE CAN ACTUALLY START HOSTING ON ACT PLAY AND MARIACHI FESTIVALS AND ALL THE THINGS TO BRING PEOPLE TO TOWN, AND THEN SOME OF OUR PRIVATE ENTITIES LIKE OUR DANCE COMPANIES AND THOSE TYPES OF COMMUNITY, PARTNERS HAVEN'T BEEN ABLE TO GET IN AS OFTEN AS THEY'D LIKE.
HOPEFULLY, WE'LL BE ABLE TO GET THEM IN AND SHARE SOME SPACE SO THAT KIDS WILL HAVE A GREAT EXPERIENCE.
ONCE THAT'S OPENED, I ENCOURAGE YOU TO GO AND VISIT THIS FACILITY BECAUSE I THINK YOU'RE GOING TO BE PROUD OF WHAT YOU SEE, AND I'M PROUD THAT OUR KIDS ARE GOING TO GET TO USE THIS.
NEXT SLIDE. THEN FINALLY, AT THAT TIME OF YEAR AGAIN, OUR TRANSPORTATION DEPARTMENT HAS SET UP THE POLAR EXPRESS BUS, WHICH IS REALLY COOL.
IT GOES ALONG WITH THE LITERARY UNIT AND THE TRANSPORTATION TEAM HAS HAD THE BUS AT EACH ONE OF OUR ELEMENTARY CAMPUSES.
THE KIDS ABSOLUTELY LOVE THIS.
I THINK THEY HAVE THEIR OWN SNOW THAT THEY MAKE.
[00:10:04]
THEY HAVE ALL THE BELLS AND WHISTLES, AND IT'S JUST SOMETHING THAT OUR COMMUNITY HAS COME TO LOVE.I KNOW IT'S BEEN IN SOME PARADES AND THAT TYPE OF THING, AND SO IT'S BEGINNING TO LOOK A LOT LIKE CHRISTMAS.
HOPE, SINCE THIS IS OUR ONLY BOARD MEETING IN DECEMBER, JUST WANT TO WISH ALL OF OUR KIDS, OUR COMMUNITY MEMBERS, OUR FACULTY AND STAFF THE BEST CHRISTMAS AND HOLIDAY SEASON EVER.
WITH THAT BEING SAID, THAT CONCLUDES MY PRESENTATION.
>> I THANK YOU SO MUCH DOCTOR WRIGHT.
MANY GOOD THINGS HAPPENING AROUND OUR DISTRICT.
TEAM, DO YOU HAVE ANY QUESTIONS FOR DOCTOR WRIGHT? I LOOK TO MY RIGHT, AND TO MY LEFT.
LET'S GO AHEAD AND MOVE ON TO OUR ANNUAL DEMOGRAPHERS REPORT.
[I. ANNUAL DEMOGRAPHICS REPORT - Population and Survey Analysts]
THIS IS AGENDA ITEM I, PRESENTATION OF ACIST, 2025 DEMOGRAPHIC REPORT BY POPULATION AND SURVEY ANALYSIS.MR. CLEAVER, STEP UP, AND TAKE IT AWAY, SIR.
>> GOOD EVENING, VICE PRESIDENT FLORIS AND BOARD AND DOCTOR WRIGHT.
WE HAVE CHRIS POOL AND CAROLINA COUCH FROM PASA POPULATION AND SURVEY ANALYST, AND THIS IS THE FOURTH TIME THEY'VE DELIVERED THE REPORT.
THIS IS THE FOURTH TIME IN A FIVE YEAR CONTRACT.
THIS WILL BE THIS YEAR, AND THEN ONE TIME NEXT YEAR, AND THEN WE'LL TAKE IT OUT AGAIN FOR RFQ.
BUT THEY'RE HERE TONIGHT. THEY ALSO GAVE YOU YOUR BINDERS AND TAKE IT AWAY, LADIES.
>> WELL, THANK YOU, BOARD MEMBERS.
DOCTOR WRIGHT, WE APPRECIATE THE OPPORTUNITY TO BE HERE AGAIN.
LIKE MAX SAID, CARLYN COUCH IS GOING TO BE HELPING ME PRESENT TONIGHT.
SHE WAS HERE LAST YEAR, ALSO, AND SHE'LL BE CONCENTRATING A LOT ON THE HOUSING AND ECONOMY PART OF THE SLIDES.
WE'RE GOING TO START HERE JUST WITH A LITTLE BIT OF A BRIEF OVERVIEW.
I'M GOING TO ACTUALLY SET MY TIMER HERE SO WE DON'T KEEP YOU GUYS ALL NIGHT LONG BECAUSE IT'S ONE OF THESE THINGS WE COULD TALK AND TALK AND TALK AND TALK ABOUT THIS.
FIRST THING THAT WE'LL DO, HOW DO I MAKE THE SLIDES ADVANCE? ON, THAT WOULD HELP. NO, STILL NOT.
IT'LL BE US THAT YOU SEE HERE TONIGHT, BUT WE LIKE TO SHOW THIS SORT OF A SLIDE, BECAUSE EVERYBODY NEEDS TO UNDERSTAND THAT WE'VE GOT ABOUT A DOZEN PEOPLE, AND PRETTY WELL EVERYBODY TOUCHES THE PROJECT ALONG THE WAY.
I THINK IT'S SOMETIMES A SURPRISE TO OUR CLIENTS TO SEE ALL OF THE REST OF THE FACES THAT GO INTO CREATING THE BINDER AND THE MAPS THAT YOU GUYS HAVE IN FRONT OF YOU.
A LITTLE BIT ABOUT THE DEMOGRAPHIC STUDY PROCESS.
I KNOW A LOT OF YOU GUYS ARE FAMILIAR WITH IT NOW SINCE IT IS THE FOURTH TIME.
BUT WE START EVERY SINGLE YEAR WITH COLLECTING BACKGROUND DATA.
WE REVISE AND UPDATE ABSOLUTELY EVERYTHING THAT WE HAVE.
WE DOWNLOAD NEW DATA FROM THE APPRAISAL DISTRICT.
WE GET NEW CENSUS DATA FROM THE AMERICAN COMMUNITY SURVEY.
WE GATHER ALL OF THE THINGS AGAIN BECAUSE THINGS CHANGE IN A YEAR'S TIME.
WE START WITH THAT, WE GO CODE YOUR STUDENT POPULATION, OF COURSE.
THEY POP UP LIKE LITTLE DOTS. YOU'LL SEE THEM HERE IN A MINUTE.
AT THIS POINT IN TIME, WE HAVE NUMEROUS SETS OF DATA.
WE CAN COME UP WITH A QUESTION, AND WE CAN GO BACK AND SAY, WELL, WHAT WAS HAPPENING THREE YEARS AGO IN THAT SAME AREA? THAT'S VERY IMPORTANT BECAUSE WE ALSO USE THAT TO DETERMINE THE RATIO OF STUDENTS PER HOME.
IT'S NOT TWO KIDS IN EVERY HOUSE, LIKE EVERYBODY THINKS IT IS.
IT'S NOT TWO KIDS ENROLLED IN HAYS CISD AT THE SAME TIME IN EVERY HOUSE.
THAT'S A VERY IMPORTANT DISTINCTION.
THERE'S A LOT THAT WE HAVE TO SAY TONIGHT ABOUT THOSE RATIOS OF STUDENTS BECAUSE THEY KEEP DROPPING. THAT'S IMPORTANT.
WE HAVE TO SPEND AN AWFUL LOT OF TIME THESE DAYS STUDYING THE ALTERNATIVE, WHAT WE ARE CALLING NOW ALTERNATIVE EDUCATIONAL OPPORTUNITIES.
THAT WOULD BE PRIVATE SCHOOLS, AND THAT WOULD BE CHARTER SCHOOLS, AND THAT WOULD BE ALL OF THE OTHER PLACES THAT PARENTS ARE CHOOSING TO SEND THEIR KIDS THESE DAYS, BECAUSE THAT IMPACTS YOU ALL SO VERY HEAVILY IMPACTS ALL OF OUR CLIENTS.
HOUSING AND ECONOMIC TRENDS, OF COURSE, THAT'S REALLY MAINLY WHILE WE'RE HERE, YOU CAN SEE ALL OF THE ROOFTOPS COMING OUT OF THE GROUND, AND SO THAT'S SO VERY, VERY IMPORTANT.
THEN WE GENERATE DISTRICT WIDE STUDENT ENROLLMENT, AND THEN WE CAN THEN TAKE THAT AND WORK WITH THE ADMINISTRATION FOR LONG RANGE PLANNING.
WE'LL HIT JUST A COUPLE OF DEMOGRAPHIC STUDY SLIDES HERE, DEMOGRAPHIC DATA FOR THE REGION? WE'VE GOT REGION 13 HERE, AND THESE DISTRICTS ARE COLOR CODED BY FIVE YEAR GROWTH 2019-2024.
O COURSE, IT'S 2025, BUT WE WON'T BE ABLE TO GET A DOWNLOAD OF THE ENTIRE STUDENT DATA SET UNTIL APRIL.
BUT YOU CAN SEE AUSTIN THERE IN THAT DARK NAVY IN THE MIDDLE, AND SO THAT MEANS THAT OVER THE FIVE YEAR TIME, THEY HAVE LOST A LOT OF STUDENTS.
YOU CAN SEE THAT PUSH OUTWARD FROM THE AUSTIN METRO AREA WITH ALL OF THAT RING OF RED GROWTH.
WITH H CISD THERE, YOU'RE JUST BEHIND LIBERTY HILL, HAVING GAINED 3,500 KIDS IN FIVE YEARS, AND SO THAT IS BIG GROWTH, OF COURSE.
WHEN WE BREAK THAT GROWTH DOWN ON A BAR CHART, IT LOOKS LIKE THIS.
OF COURSE, THE ONE YEAR OF DECLINE THERE WAS COVID.
THERE WERE VERY, VERY FEW SCHOOL DISTRICTS IN THE ENTIRE STATE THAT ACTUALLY GAINED KIDS DURING THAT TIME.
WE TAKE THAT AND WE AVERAGE IT WITH THAT REBOUND, THAT NEXT YEAR, THAT THOUSAND 83 STUDENT INCREASE.
WE SORT OF MENTALLY AVERAGE THOSE TWO TOGETHER.
[00:15:03]
YOU CAN SEE THAT THE GROWTH HAS BEEN QUITE STEADY MOST OF THE TIME IN THE LAST DECADE OR SO THAT HAS SHOWN THERE, BUT IT HAS BEEN LOWER THIS YEAR.WE'LL TALK ABOUT A COUPLE OF THINGS THAT ARE THE REASONS BEHIND THAT.
ONE THING THAT IS VERY, VERY IMPORTANT FOR US TO UNDERSTAND IS THE KINDERGARTEN ENROLLMENT, BECAUSE THOSE KIDDOS, IF THERE'S A TREND GOING ON THAT CREATES A SMALL KINDERGARTEN CLASS, THOSE KIDS ARE THERE FOR ANOTHER DOZEN YEARS.
OF COURSE, WE CAN'T DOOR KNOCK AND SAY, HOW MANY TWO YEAR OLDS HAVE YOU GOT ON EACH ONE OF THE DOORS.
BUT WHAT WE CAN DO IS WE CAN GET AT THE BIRTH RATE BY ZIP CODE OF THE BIRTH MOTHER, AND WE'VE TALKED ABOUT THIS BEFORE.
WE TAKE THE BIRTH, WE MOVE THEM FORWARD FIVE YEARS, AND WE HAVE TO DO SOME DATA MANIP MANIPULATION AROUND THE EDGES, OF COURSE OF THE DISTRICT.
THE ZIP CODES DON'T EXACTLY LINE UP WITH THE DISTRICT, BUT WE TRY TO WORK THAT PART OUT.
YOU CAN SEE KINDERGARTEN ENROLLMENT AND BIRTHS THERE.
THE GREEN LINE, THIS IS IMPORTANT, THE GREEN LINE IS ABOVE THE BIRTH RATE.
YOU CAN SEE IN 2010, THERE'S QUITE A BIT OF DIFFERENCE THERE BETWEEN THE BIRTH RATE AND THE KINDERGARTEN ENROLLMENT.
THAT HAPPENS IN DISTRICTS THAT ARE GAINING A LOT OF ROOFTOPS BECAUSE SOMEBODY MOVES IN WITH A 3-YEAR-OLD.
THAT 3-YEAR-OLD WAS NOT BORN IN ZIP CODE IN THE DISTRICT.
OVER TIME, THOSE NUMBERS HAVE COME TOGETHER.
ESPECIALLY ABOUT TWO OR THREE YEARS AGO WHEN WE STARTED WORKING FOR THE DISTRICT.
YOU GUYS HAVE BEEN HEAVILY IMPACTED BY CHARTERS, MOST ESPECIALLY ABOUT THREE YEARS AGO WHEN WE STARTED WORKING FOR THE DISTRICT.
AS THOSE LINES HAVE DIVERGED, THEY'RE STILL TRACKING VERY CLOSELY TOGETHER.
WE'RE AT THAT POINT WHERE THE DASH LINE IS WHERE WE CAN SEE FORWARD, AND WE SEE A MAJOR UPTICK, WHICH IS VERY DIFFERENT THAN A LOT OF OUR CLIENTS AND VERY DIFFERENT THAN THE STATE.
WE ARE STILL SEEING GROWTH, BUT WHAT HAS HAPPENED IS THAT KINDERGARTEN ENROLLMENT HAS CONVERGED AND GOTTEN REALLY, REALLY CLOSE TO THAT BIRTH RATE.
OVER TIME, THAT KINDERGARTEN ENROLLMENT WILL DROP BELOW THE BIRTH RATE, ESPECIALLY FOR DISTRICTS THAT ARE BUILT OUT, BECAUSE NOT EVERY BABY THAT IS BORN ENDS UP ENROLLING IN KINDERGARTEN IN THE DISTRICT.
WHAT THIS DOES IS THIS HELPS US UNDERSTAND WHERE WE'RE HEADED.
BUT WE ALSO DO HAVE TO WATCH FOR AT WHAT POINT IN TIME THAT CONVERGENCE AND DIVERGENCE IN THE OTHER DIRECTION IS GOING TO OCCUR.
THIS JUST SHOWS A LITTLE BIT ABOUT REGION 13 AND THE STATE OF TEXAS.
YOU CAN SEE REGION 13 WITH THE NEPTI STILL BECAUSE OF WHERE YOU GUYS ARE LOCATED.
BUT THE STATE OF TEXAS IS PRETTY FLAT AND DOWNWARD OVER TIME.
IF YOU'RE PAYING REAL CLOSE ATTENTION, THE KINDERGARTEN ENROLLMENT IS BELOW THE BIRTH RATE HERE.
THAT GREEN LINE IS BELOW THE NAVY LINE, AS WILL HAPPEN, THE DISTRICTS THAT ARE NOT GROWING AND GAINING ALL THOSE ROOFTOPS LIKE YOU GUYS ARE.
WE'LL TALK A LITTLE BIT ABOUT PAST AND CURRENT STUDENTS.
THAT'S VERY IMPORTANT FOR US TO UNDERSTAND.
I MENTIONED THE GEOCODING OF THE KIDDOS.
THAT'S WHAT THIS LOOKS LIKE HERE.
THIS IS JUST TWO YEARS WORTH OF YOUR DATA, 2023 AND 2025 LAID ONE ON TOP OF THE OTHER.
SOME OF OUR CLIENTS, THEY MAY BE GROWING ALL IN ONE AREA, OR THEY MAY BE GROWING EAST TO WEST OR VICE VERSA.
YOU GUYS ARE JUST GROWING EVERYWHERE.
ANYTIME THAT YOU SEE A MAROON DOT, THAT MEANS THAT THAT'S A NEW STUDENT A NEW ADDRESS THAT WAS NOT IN THE DISTRICT IN 2023.
>> THEN THIS SLIDE IS VERY IMPORTANT TO US.
WE'VE SHOWN SOMETHING SIMILAR TO THIS FOR THE LAST COUPLE OF YEARS.
WHAT THIS DOES IS FOR EACH YEAR 2016-2025, IT COLOR CODES THE SIZE OF THE COHORT, THE SIZE OF THE GRADE LEVEL FROM KINDERGARTEN THROUGH 12TH GRADE, EXCLUSIVE OF A NINTH GRADE, BECAUSE A LOT OF TIMES A NINTH GRADE MAYBE THE LARGEST COHORT IN A DISTRICT.
BUT WHAT THIS HELPS US UNDERSTAND IS THAT YOU HAVE HAD A BULGE OF STUDENTS MOVE THROUGH THAT WERE IN 2016 IN THIS SITUATION, IN THIRD, FOURTH, FIFTH, SIXTH GRADE.
THEN, AFTER THAT, THE LARGEST COHORTS IN 2017 WERE A YEAR OLDER.
THEY HAVE COME TO WHERE THOSE STUDENTS NOW ARE IN TENTH AND 11TH GRADE, BUT IT'S GETTING A LITTLE MUDDIER THERE.
THE RED ISN'T JUST DROPPING ON OUT.
IT'S HANGING AROUND IN SECONDARY IN THOSE SECONDARY GRADES, MIDDLE SCHOOL, AND HIGH SCHOOL GRADES.
WE ARE SEEING THIS SORT OF SITUATION OCCUR WITH AN AWFUL LOT OF OUR CLIENTS.
WE'RE SURMISING THAT IT'S REALLY POSSIBLE THAT AS STUDENTS ARE LEAVING TO GO TO CHARTER SCHOOLS, OR THEY'RE DOING HOME SCHOOL OR SOMETHING LIKE THAT.
IT'S ONE THING FOR MOM AND DAD TO TEACH BASIC READING OR BASIC MATH AT THE KITCHEN TABLE.
THE WHOLE ANOTHER BALL GAME WHEN WE'RE TEACHING PHYSICS AND PRE-CL.
ARE THOSE STUDENTS GOING TO BE CLUSTERING BACK AND COMING BACK INTO THE SECONDARY GRADE LEVELS? I THINK WE NEED SEVERAL MORE YEARS OF DATA, BUT THAT'S SOMETHING THAT WE'RE ABSOLUTELY WATCHING BECAUSE IT IS POPPING UP FOR SO MANY OF OUR CLIENTS, ALMOST EVERY SINGLE ONE OF OUR CLIENT, THEIR GRAPH LOOKS VERY MUCH LIKE THIS.
THEN, WHEN WE DO THE PROJECTIONS OF STUDENTS PER HOME THAT CAROLINE WILL TALK ABOUT HERE IN JUST A MINUTE.
WE HAVE TO PROJECT THE NUMBER OF HOMES AND WHERE WE THINK THEY'RE GOING TO OCCUR.
BUT THEN ALSO, HOW MANY STUDENTS ARE GOING TO EMANATE FROM THOSE HOMES? HOW MANY ACISD STUDENTS, NOT HOW MANY KIDS, HOW MANY ACISD STUDENTS ARE GOING TO EMANATE FROM THOSE HOMES? WE MEASURE THAT, LITERALLY COUNT THE NUMBERS OF HOMES AND THE NUMBER OF ACISD STUDENTS FOR EVERY DIFFERENT SUBDIVISION AND EVERY SINGLE APARTMENT COMPLEX.
THE AVERAGE RIGHT NOW IS 0.44 FOR SINGLE-FAMILY, 0.21 FOR MULTI-FAMILY, BUT IT RANGES VERY WIDELY.
AND AT THE SINGLE FAMILY, IT'S ZERO RANGES 0-1.46.
[00:20:03]
FOR YOU GUYS, YOUR HIGHEST ARE SOME MOBILE HOME PARKS, AND MOST OF YOUR LOWEST ARE SOME RV PARKS AND THAT THING.WE'VE GOT THE DATA IF YOU'RE VERY INTERESTED IN IT AT SOME POINT, BUT THAT'S VERY IMPORTANT FOR US WHEN WE'RE PROJECTING FORWARD BECAUSE WE WILL LOOK AT A TYPE OF DEVELOPMENT AND SAY THIS IS SIMILAR TO THIS DEVELOPMENT THAT'S A MILE AWAY, SO WE'RE GOING TO ASSUME A SIMILAR RATIO, AND THAT'S HOW WE MOVE FORWARD WITH DOING OUR PROJECTIONS.
THE SINGLE MOST IMPORTANT THING, THOUGH, TO ME, IN LOOKING AT THIS IS THAT THIS RATIO, THIS AVERAGE WAS 0.44 THIS YEAR.
THE YEAR BEFORE THAT IT WAS 0.48, AND THE YEAR BEFORE THAT, IT WAS 0.5.
THAT UNIVERSALLY HAS HAPPENED FOR ALL OF THE CLIENTS THAT WE HAVE WORKED FOR THIS FALL, THE ONES THAT I HAVE WORKED FOR.
ALL OF THOSE DISTRICTS, I HAVE WORKED FOR DISTRICTS THAT ARE PRACTICALLY BUILT OUT.
I HAVE DONE AND COMPLETED A STUDY FOR A DISTRICT THAT PROBABLY HAS TEN OR 12 MORE YEARS, VERY LARGE DISTRICT, ALMOST 100,000 KIDS.
I'VE WORKED FOR A DISTRICT THAT'S GETTING RELATIVELY STABLE FOR THIS FALL.
EVERY SINGLE ONE OF THEM HAS SEEN A DECLINE IN THE RATIO OF STUDENTS PER HOUSEHOLD, AND THAT IS A REFLECTION OF THESE ALTERNATIVE EDUCATIONAL OPPORTUNITIES THAT WE'RE TALKING ABOUT.
COUPLED WITH SOME LOWER BIRTH RATES, LIKE WE'VE BEEN SEEING.
YOU GUYS ARE SEEING A GOOD UPTICK, AND THAT ACTUALLY IS VERY DIFFERENT THAN A LOT OF OUR CLIENTS.
BUT THAT RATIO IS DROPPING, AND IT'S DROPPING BASICALLY EVERYWHERE THAT WE'RE WORKING RIGHT NOW.
THAT'S ONE OF THE REASONS THAT THE ENROLLMENT IS LOWER, BECAUSE WE WERE USING A HIGHER RATIO WHEN WE WERE DOING OUR PROJECTIONS LAST YEAR.
I'VE MENTIONED AND ALLUDED TO ALTERNATIVE EDUCATIONAL OPPORTUNITIES.
WE HAVE SOMEONE THAT'S SPENT SO MUCH TIME NOW AT THIS POINT TRYING TO TRACK DOWN WHERE ALL THE REST OF THESE KIDDOS ARE GOING.
THIS IS A MAP OF CHARTER SCHOOLS IN YOUR AREA, AND SO YOU CAN SEE THAT THERE ARE AN AWFUL LOT OF THEM AROUND.
I KNOW YOU GUYS ARE WELL AWARE OF ALL OF THIS.
THE DATA THAT WE GET FROM TEA IS VERY LOOSE.
WE GET THE AMENDMENTS DURING THE SUMMER.
THEY'RE VERY LOOSELY FILED A LOT OF TIMES, BUT WE FOLLOW AS MANY AS WE CAN.
WE DO NOT KNOW OF ANY ADDITIONAL ONES THAT ARE SLATED PRESENTLY FOR YOU GUYS, AS A MATTER OF FACT, DORAL ACADEMY, HAD AN AMENDMENT TO MAKE A SECOND FACILITY, BUT THAT NOW IS BEING MOVED TO NEW BRONFOLS FROM WHAT WE UNDERSTAND, AND WON'T BE QUITE SO CLOSE IN YOUR BACKYARD.
VALOR AND DORAL ARE BOTH ADDING GRADES.
WE THINK WE WON'T GET THE OFFICIAL DATA OF HOW MANY KIDS ARE ENROLLED IN CHARTER SCHOOLS RIGHT NOW UNTIL LIKE APRIL, MAY, JUNE.
WE HAVE TO DO AN AWFUL LOT OF MANIPULATION TO THAT DATA.
BUT WE THINK THAT THERE WAS A LARGER OUTFLOW TO THE CHARTER SCHOOLS FOR THE FALL OF 25.
THERE WERE SINCE WE WORK ON THE OTHER END OF THE AUSTIN METRO AREA.
THERE WERE SOME NEW CHARTER SCHOOLS IN THE AUSTIN METRO AREA.
READING BETWEEN THE LINES, THE PERSON THAT STUDIES THIS THINKS THAT THAT ACTUALLY FREED UP SPACE FOR SOME OF THE STUDENTS THAT MIGHT HAVE BEEN IN THE FACILITY AS NEAR YOU GUYS THAT THEN ALLOWED SOME OF YOUR STUDENTS TO BACKFILL.
WE'RE TRYING TO STUDY ALL OF THAT SINCE WE DO WORK ALL AROUND IN THAT METRO AREA, BECAUSE IT'S SO IMPORTANT. THEY'RE SO INTERCONNECTED.
IF MOM AND DAD WORK IN THE IN THE VICINITY OF ONE OF THOSE SCHOOLS, IT'S VERY EASY FOR THEM TO DROP THE CHILD OFF THERE.
WE ALWAYS GET A LOT OF QUESTIONS ABOUT HOME SCHOOLING, AND THE UNFORTUNATE PART IS THE DATA IS REALLY BAD FOR HOMESCHOOLING.
THE BEST ESTIMATES THAT WE HAVE ARE SOMEWHERE IN THE POSSIBILITY OF 5-600,000, THAT'S ABOUT 10% OF THE POPULATION IN THE STATE.
THERE ARE ABOUT SOMEWHERE 5-6 MILLION PUBLIC SCHOOL STUDENTS.
UNFORTUNATELY, THEY'RE NOT TRACKED VERY WELL, AND IT'S JUST ONE OF THOSE THINGS WE'RE TRYING TO FIGURE OUT.
WE'RE LOOKING AT GEOFENCING AND TRYING TO FIGURE OUT SOME OF THESE SORTS OF ESTIMATES OF HOMESCHOOLERS.
BUT WE KNOW THAT THAT'S A SIZABLE POPULATION, AND IT HAS BEEN GROWING.
NOW, THE WAY THAT SHOWS UP IS LOWER RATIOS OF STUDENTS OF ACISD STUDENTS IN THE NEW HOMES.
THIS SHOWS JUST A LITTLE BIT OF A SUMMATION OF ALL OF THE DATA THAT WE'VE DONE HERE.
THE SNAKE-LIKE LINE AT THE BOTTOM IS THE NUMBER OF TRANSFERS INTO ACISD, WHEREAS THE BAR GRAPH IS THE NUMBER OF STUDENTS OUT TO EITHER CHARTER SCHOOLS TO OTHER ISDS OR TO VIRTUAL SCHOOLS.
THE GREEN THERE AT THE TOP IS VIRTUAL SCHOOLS, AND THE CHARTER SCHOOLS, FOR THE MOST PART, PROXIMITY REALLY MATTERS BECAUSE THEY DON'T NORMALLY PROVIDE TRANSPORTATION.
VIRTUAL SCHOOLS CAN IMPACT YOU FROM EVERYWHERE.
THE RATE, THE PERCENT OF GROWTH FOR VIRTUAL SCHOOLS, HAS BEEN SKY HIGH IN THE LAST HANDFUL OF YEARS.
BUT YOU CAN SEE THE DIFFERENTIAL THERE.
AT THE MINUTE YOU HAVE STUDENTS TRANSFERRING OUT TO A DIFFERENT SCHOOL CHOICE, THEN YOU'VE GOT A LOT OF ROOFTOPS COMING IN, BUT THAT HAS TO TAKE THE TOP OFF OF THE NUMBER OF STUDENTS THAT YOU'RE GAINING.
BASED ON OUR BEST ESTIMATES, THE DISTRICT IS CAPTURING AROUND 85% OF THE STUDENTS THAT ACTUALLY RESIDE IN ACISD.
WHEN I SAY THAT THING, THE VERY FIRST THING I'M ASKING IS, WHAT DOES THAT MEAN FOR EVERYBODY ELSE? FRISCO ISD, THAT I'VE WORKED IN RECENTLY, CAPTURED THAT NUMBER IS ABOUT 91%, ACISD, ABOUT 93%, SO YOU GUYS ARE A LITTLE LOWER THAN THAT.
BUT IT'S BECAUSE YOU WERE IMPACTED SO HEAVILY JUST ABOUT THREE YEARS AGO.
THEN THE LAST TIME WE DID THAT DATA FOR DALLAS ISD,
[00:25:03]
FOR EXAMPLE, THEY WERE RUNNING ABOUT 70%.THAT GIVES YOU AN IDEA, YOU GUYS ARE MUCH, MUCH CLOSER TO THE FRISCOS AND THE KATES THAN THE MORE URBAN AREAS.
THEN I'M GOING TO TURN IT OVER TO CAROLINE, AND THEN I'LL BE BACK TO TALK ABOUT KIDDOS HERE IN A MINUTE.
>> THANK YOU, CHRIS. GOOD EVENING, BOARD, DR. WRIGHT.
TO JUST JUMP INTO THE HOUSING SECTION, WE'RE GOING TO START LOOKING AT A LITTLE BIT OF THE HOUSING MARKET FOR HAYES COUNTY.
THE MARKET BEGAN TO COOL AFTER A STRONG 2024.
HOME SALES ARE DOWN JUST SLIGHTLY.
PRICES HAVE EASED TO ABOUT 356,000, AND INVENTORY HAS RISEN TO ABOUT 4.7 MONTHS, REALLY SHOWING UP THE MARKET IS MOVING TOWARDS A LITTLE BIT MORE BALANCE.
HIGHER MORTGAGE RATES ARE STILL AFFECTING AFFORDABILITY.
AT THE STATE-WIDE LEVEL, MULTIFAMILY ACTIVITY IS STABILIZING AS WELL AS NEW DELIVERIES ARE SLOWING A LITTLE BIT AS DEMAND CATCHES UP.
THIS SLIDE HERE IS GOING TO PROVIDE AN OVERVIEW OF THE SINGLE-FAMILY DEVELOPMENTS IN ACISD THAT WILL SHAPE GROWTH OVER THE NEXT DECADE.
SINGLE-FAMILY HOUSING IS EXPECTED TO ACCOUNT FOR NEARLY TWO-THIRDS OF ALL NEW OCCUPANCIES, OR ABOUT 64% OF THE DISTRICT'S OVERALL GROWTH.
THIS MAP HIGHLIGHTS WHERE THAT ACTIVITY OCCURRING.
THE SHAPES THAT YOU SEE IN GREEN ARE SUBDIVISIONS CURRENTLY UNDER CONSTRUCTION, AND THE BLUES ARE THOSE STILL IN PLANNING.
YOUR ONGOING PROJECTS LIKE WATERSTONE, SUNFIELD, AND PRAIRIE LAKES ARE CONTINUING TO DELIVER STEADY HOME ABSORPTION, AND SOME OTHER PROJECTS LIKE PER SIMON UP IN THE BUTA AREA AND INFINITY SQUARE ARE POSITIONED TO COME ONLINE IN THE NEAR TERM AND EXPECTED TO REALLY HELP EXTEND THAT OCCUPANCY PIPELINE.
ALTOGETHER, THESE DEVELOPMENTS INCLUDE THE DISTRICT'S FIVE MOST IMPACTFUL PROJECTS.
AGAIN, WATERTONE THAT IS THE LARGEST WITH MORE THAN 4,300 PROJECTED OCCUPANCIES, AND OVER 2000 OF THOSE LOTS ALREADY PLANNED.
P SIMON, WHICH IS NOW ADVANCING WITH ITS INFRASTRUCTURE WITH ROUGHLY 2000 HOMES PLANNED, SUNFIELD WILL BE ADDING ANOTHER 1,800 HOMES, INCLUDING A FUTURE NORTHERN EXPANSION AND A FUTURE BUILT-TO-RENT COMPONENT.
PRAIRIE LAKES BY DR HORTON IS ALSO CONTRIBUTING, AGAIN, ANOTHER 1,800 HOMES AS THEIR CONSTRUCTION PROGRESSES.
INFINITY SQUARE IS GOING TO BE INTRODUCING ROUGHLY 01,000 UNITS WITH BUILDERS ALREADY COMMITTED TO THESE PROJECTS.
TOGETHER, THESE DEVELOPING AND PLANNED SUBDIVISIONS SHOWN HERE ON THIS MAP REPRESENT MORE THAN 6,000 FUTURE SINGLE-FAMILY HOMES, AND THEY'RE REALLY GOING TO FORM THE BACKBONE OF ACISD'S LONG-TERM HOUSING GROWTH.
THESE MAPS HERE WILL SHOW YOU WHERE THE SINGLE-FAMILY GROWTH WILL BE CONCENTRATED OVER THE NEXT 5-10 YEARS.
IN THE NEAR TERM ON THAT LEFT-HAND SIDE, THAT MAP SHOWS THAT, AGAIN, AS CHRIS SAID, DEVELOPMENTS HAPPENING EVERYWHERE, BUT WE'RE STARTING TO SEE IT CONCENTRATE A LITTLE BIT MORE ON THAT EASTERN, SPECIFICALLY THE SOUTHEASTERN SIDE.
THE STRONGEST ACTIVITY IS TIED TO SOME MAJOR MASTER PLAN COMMUNITIES THAT ARE ALREADY UNDER CONSTRUCTION AND WILL CONTINUE BUILDING STILL THROUGH THE FIRST HALF OF YOUR PROJECTION PERIOD.
LOOKING FURTHER OUT ON THE RIGHT-HAND SIDE.
THIS MAP SHOWS THAT GROWTH REMAINS FOCUSED IN THAT EASTERN AND SOUTHEASTERN AREA, WITH DEVELOPING TRACKS LIKE CAMINO REAL, CAMINO WEST, KYLE ESTATES, AND PECAN WOODS, ALONG WITH SOME NORTHWARD EXPANSION AS WELL, WITH NEW SECTIONS OF TURNER'S CROSSING, SUNFIELD, AND HAYES COMMONS, AS SOME MORE INFRASTRUCTURE IMPROVEMENTS CONTINUE TO COME ONLINE.
OVERALL, THE EAST SIDE OF THE DISTRICT WILL CONTINUE TO REALLY ANCHOR THE BULK OF LONG-TERM SINGLE-FAMILY DEVELOPMENT IN THE DISTRICT.
NOW TRANSITIONING OVER TO MULTIFAMILY AND RENTAL DEVELOPMENT IN HAYS.
THIS MAP PROVIDES A CLEAR SNAPSHOT OF WHERE EXACTLY THESE PROPERTIES ARE CONCENTRATED ACROSS THE DISTRICT.
THE DIFFERENT COLORED DOTS REPRESENT DIFFERENT LEVELS OF DEVELOPMENT.
AS WELL, THE RIGHT-HAND SIDE, THE TABLE HIGHLIGHTS THESE MOST IMPACTFUL MULTIFAMILY PROJECTS, WHICH WE HAVE HIGHLIGHTED AS THOSE ADDING 250 OR MORE UNITS.
SIX MAJOR DEVELOPMENTS ARE CURRENTLY LEASING UP, WHILE OTHERS, SUCH AS PHASE 2 OF THE BRICK AND MORTAR DISTRICT, I TRATA SAN MARCOS, AND KYLE SPRINGS, WILL CONTINUE DELIVERING SOME OF THE LARGEST UNIT COUNTS OVER THE NEXT SEVERAL YEARS.
ALTOGETHER, MULTI-FAMILY IS PROJECTED TO ACCOUNT FOR JUST ONE-THIRD OF ALL NEW OCCUPANCIES OR ABOUT 32.5% OF TOTAL GROWTH.
WHEN WE ZOOM OUT A LITTLE BIT FURTHER, THE DISTRICT IS EXPECTED TO ADD OVER 20,000 RENTAL OCCUPANCIES OVER THE NEXT DECADE.
WE'RE ALSO SEEING CONTINUED MOMENTUM IN BUILD-TO-RENT HOUSING WITH ROUGHLY 750 NEW BTR OCCUPANCIES EXPECTED TO COME ONLINE IN THE NEXT 10 YEARS.
TAKEN TOGETHER, THESE TRENDS SHOW THAT WHILE SINGLE-FAMILY DEVELOPMENT REMAINS THE MAJOR COMPONENT OF ALL YOUR ENROLLMENT, MULTIFAMILY AND RENTAL HOUSING STILL PLAY A MAJOR AND A GROWING ROLE IN ACISD.
NOW, TO SUMMARIZE, THE DISTRICT IS EXPECTED TO ADD JUST OVER 62,000 NEW HOUSING UNITS, REFLECTING CONTINUED RAPID RESIDENTIAL GROWTH,
[00:30:03]
WHICH IS A SHOCK TO NO ONE.SINGLE-FAMILY HOMES WILL REMAIN THE DOMINANT HOUSING TYPE, MAKING UP 64% OF ALL THE NEW OCCUPANCIES, HIGHLIGHTING THE DISTRICT'S STRONG APPEAL TO TRADITIONAL HOME BUYERS AND FAMILIES.
AT THE SAME TIME, MULTI-FAMILY HOUSING WILL CONTRIBUTE AGAIN, ABOUT ONE THIRD OF THE NEW UNITS, SHOWING THE REGION'S EXPANDING RANGE OF HOUSING OPTIONS, AND THE GROWING DEMAND FOR HIGHER DENSITY LIVING NEAR KEY EMPLOYMENT AND TRANSPORTATION CORRIDORS.
SMALLER BUT NOTABLE CONTRIBUTORS ALSO INCLUDE BUILD-TO-RENT, MANUFACTURED HOUSING, AND AGE-RESTRICTED COMMUNITIES, EACH ADDING MODEST BUT STILL IMPORTANT PIECES TO THE DISTRICT'S OVERALL HOUSING MIX.
LASTLY, JUST TO CLOSE OUT THE HOUSING SECTION, THIS SLIDE SUMMARIZES JUST SOME KEY THEMES SHAPING GROWTH IN ACISD.
FIRST, THE DISTRICT CONTINUES TO SHOW STRONG LONG-TERM GROWTH POTENTIAL, EVEN THOUGH A FEW DEVELOPMENTS HAVE SLOWED DOWN JUST A LITTLE BIT IN THE SHORT TERM.
SECOND IS THAT OVERALL, AGAIN, SURPRISING TO NO ONE, SINGLE-FAMILY DEVELOPMENT REMAINS THE BACKBONE OF FUTURE GROWTH IN ACISD.
CORE BUILDERS ARE STILL STEADILY DELIVERING HOMES, AND TRADITIONAL SINGLE-FAMILY NEIGHBORHOODS CONTINUE TO BE THE PRIMARY SOURCE OF NEW STUDENT ENROLLMENT.
FINALLY, MULTIFAMILY GROWTH IS A LITTLE CONCENTRATED AND CAUTIOUS, MOSTLY CLUSTERING ALONG THE I-35 CORRIDOR NEAR JOBS IN RETAIL.
A FEW PROJECTS ARE DELAYED, AND SOME HAVE BEEN CANCELED, BUT IT STILL PLAYS AN IMPORTANT ROLE IN THE DISTRICT'S LONG-TERM DEVELOPMENT OUTLOOK.
NOW I'M GOING TO HAND IT BACK TO CHRIS TO TRANSLATE INTO YOUR STUDENTS.
>> THANKS, CAROLINE. LASTLY, WE'LL TALK ABOUT ENROLLMENT PROJECTIONS BECAUSE THAT'S REALLY WHY WE'RE ALL HERE.
BUT WE WANTED TO TALK A LITTLE BIT ABOUT CHANGES SINCE THE LAST STUDY, BECAUSE YOU GUYS DID COME IN A LITTLE BELOW WHAT WE WERE TALKING ABOUT.
WE ACTUALLY GAVE A PRESENTATION AT TASTASBI THIS YEAR CALLED, WE HAVE THE STUDENTS GONE? BECAUSE IT'S THE SAME QUESTION THAT WE'RE GETTING EVERYWHERE.
RATIO SAYS STUDENTS PER HOME, LIKE I MENTIONED, ARE LOWER THAN PROJECTED.
IN THE DEVELOPING SUBDIVISIONS, THE AVERAGE RATIO WAS 0.44 IN THE DEVELOPING SUBDIVISIONS IS 0.37, AND IN THE EXISTING 0.47.
YOU CAN SEE THAT THE EXISTING HOMES HAVE FEWER STUDENTS IN THEM THAN WE MIGHT HAVE EXPECTED ALONG THE WAY.
ALSO, WE BELIEVE THAT YOU GUYS WERE IMPACTED TO SOME EXTENT BY IMMIGRATION, NOT NEARLY AS MUCH AS SOME OF OUR HOUSTON DISTRICTS THAT WERE MORE STABLE AND NOT SEEING AS MUCH GROWTH, BUT THERE IS SOME OF THAT, AS BEST WE CAN TELL BY SOME OF THE MARKERS.
THE STUDENT PROJECTIONS THEMSELVES INCLUDE NEW HOUSING INSTRUCTION THAT'S PROJECTED TO YIELD 1,500-2000 STUDENTS PER YEAR.
BIRTH RATES, WE TALKED ABOUT THAT, TRENDING UPWARD, THAT KINDERGARTEN CLASS SIZE THAT SHOULD TREND UPWARD, BUT MAY DROP BELOW AT SOME POINT, DEPENDING ON WHAT ALL ELSE IS GOING ON.
THE AGING OF THE STUDENT POPULATION, WE SHOWED THAT RED GRAPH THAT CAME THROUGH, AND IT'S IMPORTANT TO ALSO REALIZE THAT YOUR 12TH-GRADE CLASS THAT'S LEAVING IS A COUPLE OF 100 STUDENTS LARGER THAN YOUR KINDERGARTEN CLASS THAT'S COMING IN.
THAT TAKES THE TOP OFF OF THE GROWTH THAT COMES IN DUE TO NEW ROOFTOPS.
IN OUT MIGRATION, THE MORE YOU HAVE THAT'S OUT, THAT ALSO TAKES THE TOP OFF REGENERATION AND ESTABLISHED NEIGHBORHOODS.
IT'S SOMETHING WE ALWAYS LOOK FOR.
IN SOME, THE ESTABLISHED NEIGHBORHOODS RIGHT NOW ARE LOSING STUDENTS.
THE ONES THAT WE'RE GAINING ARE THE ONES THAT HAVE JUST RECENTLY BECOME EXISTING NEIGHBORHOODS.
IN OTHER WORDS, THEY'VE QUIT BUILDING, BUT PEOPLE MOVED IN A COUPLE OF YEARS AGO WITH A THREE-YEAR-OLD.
MOST OF THE GAIN HAPPENED THERE.
MOST OF THE OTHERS THAT ARE OLDER WERE SEEING LOSSES.
VERSUS THE ALTERNATIVE EDUCATIONAL OPPORTUNITIES, AND THE ECONOMY THAT IS VERY IMPORTANT.
THESE ARE THREE SCENARIOS OF GROWTH, WHERE OUR PRIMARY SCENARIO OF GROWTH THERE, THE DASH LINE IN THE MIDDLE.
THESE ARE STEPPED BACK FROM THE PROJECTIONS THAT WE HAVE HAD IN THE PAST, BECAUSE THE ALTERNATIVE EDUCATIONAL OPPORTUNITIES AND THE ANTI-TRADITIONAL SCHOOL SENTIMENT DOESN'T SEEM TO BE GOING AWAY RIGHT NOW, AND SO WE ARE SEEING THOSE LOWER RATIOS.
YET WE DO STILL HAVE A LOW AND A HIGH THERE.
YOU CAN SEE A LITTLE MORE SPACE THERE IN THE GREEN, THAT IS THE LOW SCENARIO OF GROWTH.
THAT WOULD ASSUME THAT WE HAVE MORE VOUCHER ISSUES, THAT WE HAVE MORE OF THESE ALTERNATIVE EDUCATIONAL OPPORTUNITIES.
THE UPSIDE WOULD BE SOME OF THESE LARGER PARCELS, GO AHEAD AND BREAK LOSE.
MAYBE THE MORTGAGE RATES DROP A LITTLE IF AND WHEN THAT OCCURS, I THINK THAT HELPS THE ESTABLISHED NEIGHBORHOODS.
IT HELPS PEOPLE THAT HAVE A 3% MORTGAGE GO AHEAD AND BE WILLING TO LEAVE IT, AND SOMEBODY WITH A COUPLE OF KIDDOS MOVE IN.
BUT AT THIS POINT, WE'RE LOOKING AT ABOUT 33,000 OR SO IN ABOUT FIVE YEARS, AND POTENTIALLY AS MANY AS 45,010 YEARS OUT.
>> WE DO PROJECT BY PLANNING UNIT, AND SO THAT HELPS US UNDERSTAND WHERE BY SMALL SECTOR OF THE DISTRICT THE STUDENTS ARE PROJECTED TO BE, AND THAT ALSO HELPS US UNDERSTAND WHEN AND WHERE YOU NEED NEW FACILITIES.
THAT'S HOW WE WORK WITH THE ADMINISTRATION.
WE PROJECT BY RESIDENT STUDENTS.
THERE'S TWO THINGS YOU HAVE TO LOOK AT, ESPECIALLY AT THE ELEMENTARY LEVEL.
HOW MANY ARE ENROLLED? HOW MANY KIDS YOU GOT TRANSFERRING AROUND DUE TO PROGRAMS. BUT WE START AS OUR BASE LEVEL WITH RESIDENTS.
MOST OF THE MAPS THAT YOU'LL SEE WILL BE RESIDENT STUDENTS, BUT ON A GRAPH OR A TABLE, WE CAN GO AHEAD AND ADD IN THOSE STUDENTS THAT ARE TRANSFERRING AROUND.
[00:35:03]
THIS IS JUST A BIT OF A SNAPSHOT, 2030 AND 2035.THAT WOULD BE OUR FIVE YEAR AND OUR 10-YEAR ENROLLMENT AND SO YOU CAN SEE THEY'RE COLOR-CODED BASED ON THE AMOUNT OF GROWTH OVER THAT 10-YEAR TIME FRAME.
ANYTHING IN RED WOULD BE PROJECTED TO GAIN MORE THAN 500 ELEMENTARY STUDENTS.
IF WE DO ABSOLUTELY NOTHING MORE THAN LOOK AT YOUR CURRENT ATTENDANCE ZONES, AND REALIZE THIS IS IF THE DISTRICT BUILT NO MORE NEW SCHOOLS.
I KNOW THE DISTRICT IS GOING TO DO THAT.
THIS IS JUST SORT OF WORST CASE SCENARIO, BUT IT'S STARTING WITH WHAT YOU'VE GOT ON THE GROUND TODAY.
WE CAN LOOK IN THE CURRENT CAMINO ZONE AND THE CURRENT SUNFIELD ZONE, AND THE CURRENT RAMAGE ZONE, HILL AND CULLEN, EVERY SINGLE ONE OF THOSE ZONES WOULD BASICALLY FILL TWO SCHOOLS BY THE END OF THE PROJECTION PERIOD.
IF WE DID NOTHING MORE, THAT'S FIVE SCHOOLS RIGHT THERE OVER THE NEXT 10 YEARS.
I DON'T THINK YOU GUYS ARE GOING TO GET BORED HERE IN HCISD IN THE NEXT DECADE.
WHEN WE LOOK AT PROJECTED UTILIZATION, IT'S VERY MUCH THE SAME SONG AND DANCE, ESPECIALLY ON THE EASTERN SIDE.
EVERYTHING THAT IS OVER 120% OF CAPACITY IS HIGHLIGHTED IN RED.
A LOT OF OUR CLIENTS USE THAT AS SORT OF THE TIPPING POINT ABOUT WHEN THEY'VE GOT TO HAVE ANOTHER SCHOOL ON THE GROUND.
DO YOU REMEMBER THIS IS RESIDENT STUDENTS.
OF COURSE, YOUR LARGE BILINGUAL PROGRAMS. YOU'VE GOT HIPHLLS LOSING 91 STUDENTS, TBIAS IS LOSING 101.
KIDS ARE MOVING AROUND IN ALL OF THESE SCHOOLS AT THE ELEMENTARY LEVEL, BUT THIS JUST IS A BIT OF A SNAPSHOT.
I ALWAYS TRY TO DRIVE THAT HOME, SO NOBODY GETS CONFUSED ABOUT WHAT WE'RE LOOKING AT.
THE MIDDLE SCHOOL LEVEL, IT'S MUCH THE SAME SORT OF THING, AND YOU CAN SEE THAT RED ON THE EASTERN SIDE OF THE DISTRICT.
I DON'T THINK THAT'S A SURPRISE TO ANYBODY.
EACH OF YOUR SCHOOLS RIGHT NOW IS ROUGHLY 1,200 KIDS, AND SO WE CAN LOOK AND MCCORMACK AND SIMON COULD BOTH FILL TWO OF THEIR MIDDLE SCHOOLS IN THE 10-YEAR TIME FRAME.
WHEN WE LOOK AT THE UTILIZATION LEVELS, THE ONE ON THE RIGHT ACTUALLY MAKES ME LAUGH A LITTLE BIT CHUCKLE BECAUSE THAT TELLS YOU HOW HEAVILY UTILIZED ALL OF YOUR FACILITIES WOULD BE IF THERE WERE NO NEW FACILITIES BUILT.
[INAUDIBLE] WE WOULD BE PROJECTING AT ABOUT 94% OF CAPACITY, BUT EVERYBODY ARE FAR OVER THEIR CAPACITY BY THE END OF THE PROJECTION PERIOD.
AT THE HIGH SCHOOL LEVEL, IT'S VERY SIMILAR.
YOUR HIGH SCHOOL ATTENDANCE ZONES ARE SO WELL DESIGNED RIGHT NOW, THEY'RE SO EVEN OVER TIME.
EVERY SINGLE YEAR, THEY END UP BEING EVEN.
EVERY TIME I LOOK AT THEM. THEY'RE ALL ABOUT 3,300 KIDS TO START.
BUT THEN BY THE END OF THE PROJECTION PERIOD, EVERYBODY'S BASICALLY AT 4,000 STUDENTS ARE OVER.
BY THE RIGHT HAND SIDE HERE, AGAIN, AND THIS IS INCLUDING THE ADDITIONS UP TO 2,800 STUDENTS OF CAPACITY, THEN ALL THREE OF THE FACILITIES WOULD BE WELL IN EXCESS OF THAT 120% MARKER.
IN SOME, THERE ARE SEVERAL DIFFERENT THEMES THAT KEPT POPPING UP FOR YOU GUYS, THE AGING OF THE STUDENT POPULATION.
YOU DO HAVE MORE STUDENTS AT THAT SECONDARY LEVEL, AND SO WE HAVE TO BE CONCERNED WITH THAT.
MOST OF YOUR GROWTH IS GOING TO COME OF COURSE FROM NEW STUDENT HOUSING.
BIRTH TRENDS, WE HAVE TO WATCH THEM RIGHT NOW, THAT LOOKS LIKE SORT OF ALL SYSTEMS GO.
THE KINDERGARTEN ENROLLMENT IS SMALL, BUT STILL VERY MUCH IN LINE WITH THE BIRTH RATE RIGHT NOW. WE'LL BE WATCHING THAT.
THEN THE ALTERNATIVE EDUCATIONAL OPPORTUNITIES, THOSE ARE THINGS THAT WE HAVE TO KEEP IN REALLY CLOSE CONTACT WITH THE DISTRICT ABOUT AS WE SEE THOSE IMPACTS POP UP.
WITH THAT, WE'LL OPEN IT TO QUESTIONS.
>> ALL RIGHT. THANK YOU SO MUCH FOR THAT INFORMATION.
IT'S A LOT TO PROCESS. A LOT OF [OVERLAPPING]
>> I'M SORRY. I TALKED A LITTLE TOO LONG. [OVERLAPPING]
>> THAT'S GREAT. THE AUDIT WAS FANTASTIC.
IT'S A LOT OF GOOD INFORMATION. I'M GOING TO LOOK OVER TO MY LEFT.
>> MR. SIMON. THANKS AGAIN FOR COMING AND PRESENTING TO US AGAIN THIS YEAR.
I GAIN MORE AND MORE CONFIDENCE EVERY TIME I LISTEN TO YOU GUYS BECAUSE YOU GUYS LOOKING AT SO MANY DIFFERENT NUANCES AND DETAILS OF HOW THIS WAS PROJECTED FORWARD.
BACK IN MY FBOC DAYS, IT WAS MUCH EASIER WHEN IT WAS JUST TALKING ABOUT, NEW HOMES BEING BUILT AND JUST LOOKING AT THAT.
>> [OVERLAPPING] WAS IT A LOT EASIER THAN THAT.
>> RIGHT. YEAH, SO A LOT MORE EXTERNAL FACTORS AT PLAY.
YOU MENTIONED SOME COMPARISON DISTRICTS TO, LOSS OF ENROLLMENT TO CHARTER SCHOOLS AND AEOS.
>> AEOS. THAT'S WHAT WE [OVERLAPPING].
>> TRYING TO GET YOUR ACRONYMS DOWN.
CAN YOU JUST REPEAT THOSE AGAIN FOR ME?
>> SURE. THE ONES THAT I MENTIONED OR ONES THAT WE'VE COMPLETED WORK FOR THIS PARTICULAR YEAR BECAUSE THERE HAS BEEN SUCH A DECREASE.
IT WAS FRISCO ISD, AT AROUND 91% OF YOU GUYS WERE ABOUT 85% OF A CAPTURE RATE FOR THE STUDENTS THAT WE THINK ARE RESIDING HERE IN ACISD.
THE LAST TIME IT'S BEEN THREE OR FOUR YEARS, FOUR YEARS, PROBABLY SINCE WE DID WORK FOR DALLAS ISD.
I WAS TRYING TO GO TO THE OTHER END OF THE SPECTRUM. THAT WAS 70%.
>> YEAH. OKAY. ARE THERE ANY OTHERS THAT YOU. [OVERLAPPING]
>> WE DO THIS FOR EVERY SINGLE PERSON, EVERY SINGLE DISTRICT.
BUT WE'VE DONE IT FOR ANOTHER COUPLE THIS FALL THAT I HAVEN'T PRESENTED ON.
I MEAN, I CAN GET AT ANY OF THEM THAT WE HAVE.
THOSE ARE JUST THE ONES THAT I WAS VERY FAMILIAR WITH.
>> WHEN YOU'RE PROJECTING FORWARD, YOU MENTIONED THAT THE NEW DEVELOPING SINGLE FAMILY HOMES OR 0.37 STUDENTS PER HOME VERSUS THE 0.44 AVERAGE FOR THE DISTRICT.
[00:40:01]
IS THAT WHAT YOU'RE USING THOSE NUMBERS TO CONTINUE TO PRE PROJECT FORWARD, OR ARE YOU ALSO CHANGING THE PROJECTION OF THOSE STUDENTS PER HOUSE AS YOU GO ALONG AS WELL.>> IF THAT'S AN AVERAGE, WE ALMOST NEVER USE IT.
WE NORMALLY TRY TO MATCH WHAT IS GOING ON FOR THAT PARTICULAR TYPE OF DEVELOPMENT, REGARDLESS, IF IT'S A LARGE SINGLE FAMILY EXPENSIVE OR VERY MUCH A START AT HOME, THEY'RE GOING TO BE VERY DIFFERENT.
WE DON'T USE THE 37. WE'RE USING WHAT WE THINK WILL MATCH.
WE'VE GOT PROBABLY A DOZEN PAGES OF LITTLE TINY PRINT OF WHAT THAT IS
>> EACH 150 SOME ODD PLUS PLANNING UNIT HAS THEIR OWN RATIO THAT [OVERLAPPING].
>> EACH SUBDIVISION AND EACH MULTI FAMILY UNIT.
IT ACTUALLY GOES DOWN SMALLER THAN THAT.
>> BUT I'M ASKING, DO YOU CHANGE THAT CURRENTLY, THEY MAY BE AT 0.38. ARE YOU USING THAT CURRENT NUMBER TO PROJECT FORWARD OR DO YOU CHANGE [OVERLAPPING].
>> WE USE IT AS A STARTING POINT, BUT WE ACTUALLY CAN CHANGE IT OVER THE 10-YEAR TIME FRAME.
YEAH. AN AWFUL LOT OF TIMES, ESPECIALLY IN MORE OF THE STARTER HOME SORT OF THING, WE'LL SEE SOMEBODY MOVE IN WITH A 3-YEAR-OLD, AND SO WE'LL CHANGE THAT RATIO OVER TIME BECAUSE IT CAN GO UP AND WILL GO UP A LOT OF TIMES AFTER THE HOMES HAVE FINISHED BEING BUILT.
WE CAN MAKE THOSE ADJUSTMENTS ALONG THE WAY FOR EACH YEAR OF THE 10 YEARS.
>> IN YOUR EXPERIENCE, A 10-YEAR PROJECTION TO ME IS A LITTLE, I MEAN, IT'S WILD TO THINK ABOUT BECAUSE THAT'S A LONG WAY DOWN THE ROAD, AND THERE ARE SO MANY EXTERNAL FACTORS AT PLAY, ESPECIALLY CURRENTLY IMPACTING HOW THAT PROJECTION GOES.
THAT'S WHY THE RANGE BROADENS AS WE GO ALONG, OBVIOUSLY.
BUT I'M JUST CURIOUS FOR YOU, WHAT'S THE BETTER FOCUS, 10 YEARS, LIKE, OKAY, KEEP THAT BROAD PICTURE IN PERSPECTIVE, BUT FIVE YEARS, OBVIOUSLY, I MEAN, WE'VE GOT A PLAN FOR FIVE YEARS FROM NOW.
>> JUST TRYING TO GET A BETTER IDEA.
>> ABSOLUTELY, I WOULD SAY CONCENTRATE ON THE FIRST HANDFUL OF YEARS.
THERE'S A LOT GOING ON RIGHT NOW THAT'S VERY ODD.
I'VE DONE THIS NOW FOR ALMOST 30 YEARS, AND I THOUGHT HERE RECENTLY IN HOUSTON, WE'VE DONE HURRICANE HARVEY, WE'VE DONE COVID, NOW WE'VE DOING THIS, AND I'M JUST TIRED OF THE WHOLE THING.
TO GET BACK TO NORMAL, WHATEVER THAT IS.
THE REASON THAT WE LIKE TO GO AHEAD AND USE A 10-YEAR PROJECTION IS IT'S GOING TO TAKE YOU TWO YEARS TO BUILD A HIGH SCHOOL AND YOU'VE GOT TO SIDE IT AND YOU'VE GOT TO DESIGN IT AND YOU'VE GOT TO BOND IT AND BACK BACK BACK BACK.
DO I EXPECT YOU TO HAVE EXACTLY THAT NUMBER IN 10 YEARS? NO, BUT WE WANT TO KNOW WHERE WE THINK WE'RE HEADED.
THE NEXT TIME YOU DRAW AN ATTENDANCE ZONE FOR YOUR HIGH SCHOOL FOUR, YOU WANT TO KNOW WHERE YOU THINK YOU'RE GOING TO PUT FIVE, SO YOU'RE GOING TO DON'T DO THAT OVER AND OVER AGAIN.
THAT'S WHY WE GO AHEAD AND PROJECT.
BUT WE KNOW THAT FIRST HANDFUL OF YEARS IS GOING TO BE A LOT CLOSER.
>> FOR ME, ALL ALONG, A BIG PICTURE IS JUST TRYING TO PLAN THE PLATEAU, BECAUSE EVERY SCHOOL DISTRICT, GOGO GREGO GO HITS THE PLATEAU AND IT STARTS DROP.
WE WANT TO MAKE SURE THAT WE'RE NOT OVERBUILDING FOR WHEN THE PLATEAU HAPPENS AND WE START DROPPING THAT WE END UP CLOSING SCHOOLS LIKE SOME OF OUR NEIGHBORING DISTRICTS, WE WANT TO AVOID THAT AT ALL COSTS.
MAKING SURE WE DON'T GET INTO THAT SCENARIO IS MY NUMBER ONE.
>> THAT'S A DIFFICULTY FOR SO MANY PEOPLE BECAUSE THEY DON'T WANT TO USE TEMPORARY BUILDINGS ALL OVER THE PLACE, BUT YET THAT'S EXACTLY WHAT HAS TO HAPPEN BECAUSE THE RATIO WILL GO UP, AND THEN IT WILL GO DOWN OVER TIME, JUST WITH THE LIFE CYCLE OF A DISTRICT WITH LIFE CYCLE OF HOUSING.
YOU GUYS, IN MY MIND, ARE A LONG WAYS AWAY FROM THAT.
YOU HAVE AN AWFUL LOT OF LAND TO DEVELOP 66,000 HOMES.
I'VE SEEN THAT SORT OF NUMBER IN KATIE, I'VE SEEN THAT SORT OF NUMBER IN FRISCO PROBABLY IN LEANDER BACK IN THE DAY WHEN IT WAS JUST GOING GUNS BLAZING.
>> I THINK IT'S EASY FOR SOME OF US TO LOSE SIGHT OF THE FACT IF YOU LIVE IN AN ESTABLISHED NEIGHBORHOOD IN THIS AREA, YOU THINK, WOW, THERE'S NOTHING REALLY HAPPENING ANYMORE, AND THEN YOU DRIVE INTO WHERE THE DEVELOPMENTS ARE HAPPENING, AND IT IS WILD TO DRIVE OUT NEAR PRAIRIE LAKES OR ANY OF THOSE DEVELOPMENTS AND SEE HOW MANY HOMES HAVE BEEN BUILT IN THE LAST YEAR ALONE.
ME GOING OUT TO COMMUNAL RIAL ELEMENTARY AND SEEING THERE'S ANOTHER 500 HOMES IT FEELS LIKE THAT.
>> OVERNIGHT. THERE'S JUST SO MUCH MORE CAPACITY FOR SURE, BUT IT'S OVERWHELMING TO THINK ABOUT SOMETIMES.
BUT I APPRECIATE YOUR EXPERTISE AND GUIDANCE AND ALL THIS BECAUSE THIS FOCUSES A LOT OF OUR DECISION MAKING THAT WE MAKE IN SO MANY AVENUES, SO I APPRECIATE YOUR EXPERTISE. THANK YOU.
>> YES, I JUST HAD A QUESTION.
ON YOUR PRESENTATION SLIDE, YOU TALKED ABOUT [INAUDIBLE] AS WELL, BUT I DIDN'T SEE ANYTHING ABOUT IDEA AND THE IMPACT IT HAS ON OUR NUMBERS.
I DON'T KNOW THEM OFF THE TOP OF MY HEAD.
THOSE WERE GAINING GRADES, WAS WHILE WE WERE MENTIONING THEM.
WE DO HAVE A SECTION BACK HERE IN APPENDIX 2 IF YOU WANT TO SEE EVERYTHING THAT WE KNOW ABOUT. [OVERLAPPING]
>> I WENT TO THE TABS FOR THE AEOS.
>> I DID NOT SEE ANYTHING ON THEM OTHER THAN THE AUSTIN LOCATION HAVING THE PREPARATORY PIECE.
I JUST WONDERED WHAT THE IMPACT IS IT LOCALLY.
[00:45:04]
>> THE IDEA CAUSE I SAW THE PREPARATORY IN AUSTIN, BUT NOT THE ACTUAL [OVERLAPPING].
>> IDEA HEALTH PROFESSIONS COLLEGE PREPARATORY IS SHARED ON THIS PAGE ON THE EXPANSIONS, BUT IT DOESN'T TALK ABOUT IDEA CURRENTLY AND THE IMPACT THAT IT HAS ON OUR NUMBERS.
>> ARE YOU ON PAGE [OVERLAPPING] ARE YOU ON PAGE 141? OR WERE YOU JUST ON THE [OVERLAPPING].
>> THE LENGTHIER, FINE, TINY PRINT SORTS OF SPREADSHEETS ARE IN THE APPENDIX FOR EACH CHAPTER.
THAT'S WHERE YOU CAN SEE, WE'VE GOT IDEA BLUFF SPRINGS.
>> 141. WITH A NUMBER, FOR THE MOST PART, IT'S THE CURRENT ENROLLMENT, AND THAT DATA GENERALLY COMES FROM TEA, ALTHOUGH THEY DO MASK A LOT OF INFORMATION.
THOSE ARE CURRENT ENROLLMENT, YES, AND IT'S FROM TEA, YES, BUT IT'S ALSO AN ESTIMATE BECAUSE WE HAVE TO DO AN AWFUL LOT TO IT.
THERE ARE SEVERAL DIFFERENT SECTIONS OF IDEAS, IS THAT WHAT YOU'RE INTERESTED IN?
>> I WANTED TO KNOW THE DIRECT IMPACT IT HAS ON US.
LOOKING AT THIS APPENDIX DOESN'T DO REALLY ANYTHING FOR ME BECAUSE IT DOESN'T GIVE ME A SUMMARY OR INFORMATION ON THE IMPACT, IT'S JUST A BUNCH OF NUMBERS.
I WANTED TO KNOW IF THERE WAS, LIKE, SOME SUMMARY IN REGARDS TO THE IMPACT IT HAS DIRECTLY TO OUR NUMBERS.
>> IT'S THE NUMBER THAT WE IN MAROON THERE ABOUT THREE OR FOUR ROWS OR THREE OR FOUR COLUMNS FROM THE RIGHT HAND SIDE.
THAT IS THE CURRENT STUDENT POPULATION OF HCISD STUDENTS ON THAT PAGE 141.
FOR VARIOUS PARTS OF IDEA KYLE, WE'RE SEEING 564 STUDENTS THAT ARE ENROLLED FROM HCISD.
[OVERLAPPING] THAT'S NOT WHAT I'M LOOKING FOR.
THAT WAS MY QUESTION ABOUT IT.
MAYBE I WILL REVIEW YOUR EXECUTIVE SUMMARY AGAIN.
I JUST DIDN'T SEE ANYTHING THAT TALK DIRECTLY ABOUT THE IMPACT.
I MEAN, I SEE A BUNCH OF NUMBERS, BUT HOW IS THAT CORRELATION WITH US, RIGHT? LIKE, JUST A SUMMARY OF IT, NOT JUST NUMBERS THAT I HAVE TO TRANSLATE FOR MYSELF.
I GUESS THAT WAS MY WONDERING.
BUT THE OTHER THING, THAT I JUST WANTED TO SAY THANKS FOR PUTTING THIS GLOSSARY TOGETHER OF ALL THESE ACRONYMS [OVERLAPPING].
THE GLOSSARY FOR AEOS IS WONDERFUL.
I REALLY DO APPRECIATE HAVING THAT.
I JUST WANT TO DIVE A LITTLE BIT DEEPER ON THE IMPACT OF ALL THOSE CHARTER SCHOOLS.
>> PLEASE LET US KNOW THERE'S A TOTAL OF ABOUT 3,100 STUDENTS THAT WE SHOW MOVING OUT FROM HAYES INTO CHARTER SCHOOLS.
I GUESS THAT DOESN'T DO ENOUGH FOR YOU.
PLEASE GET WITH US AND WE'LL TRY AND ANSWER.
>> HOW MANY ARE RETURNING TO OUR SCHOOL FROM THOSE.
>> WE DON'T HAVE A RETURN OF THAT SORT OF RATE BECAUSE THEN IT FEELS RIGHT BACK WITH HAY STUDENTS AGAIN.
I MEAN, WE LOOK AT IT OVER TIME, AND IT'S GOING TO BE A DOWN AND UP AND [OVERLAPPING].
>> I GUESS THAT'S ONE REALLY INTERESTING THING TO FOLLOW IS HOW MANY ARE LEAVING AND HOW MANY ARE COMING BACK AND WHAT GRADES ARE IMPACTED BY THE COMING BACK.
I KNOW YOU TALKED A LITTLE BIT ABOUT THE HIGHER GRADES FOR HOME SCHOOL AND SO ON, HOW THEY'RE COMING IN THE HIGHER GRADES, AND MAYBE PARENTS CANNOT TEACH THAT CONTENT LATER.
>> FINE ARTS. THEY WON'T JOIN ATHLETICS AND THAT SORT OF THING.
>> THAT EXTRA CURRICULAR TOUCH. OKAY. THANK YOU.
>> THANK YOU, CHRIS, CAROLINE, THANK YOU SO MUCH FOR PRESENTING TONIGHT.
IT'S SO GREAT TO SEE YOU LADIES AGAIN THIS YEAR.
I WAS THANK YOU FOR CONFIRMING THAT ONE OF THOSE CHARTER SCHOOLS DECIDED TO HIT DOWN THE ROAD.
INSTEAD OF RIGHT HERE AND BETA AND KYLE.
[OVERLAPPING] I HAVE SOME ASSUMPTIONS AS TO MAYBE WHY, BUT I'M JUST GLAD IT'S NOT HERE.
GOOD NEWS ON THAT. THANKS FOR SHARING THAT.
MR. SEIBLE, THANKS FOR TOUCHING ON WHAT YOU DID, BECAUSE THAT WAS GOING TO BE ONE OF MY QUESTIONS IS, WHAT DO WE SAY AND HOW DO WE ANSWER TO THE COMMUNITY WHEN THEY SAY, WELL, YOU'RE GOING TO END UP JUST LIKE HCISD AND HAVING TO CLOSE SCHOOLS.
I'M GLAD YOU WERE ABLE TO EXPLAIN HOW YOU GET THE DATA, HOW YOU ANALYZE THAT DATA, AND HOW IT IMPACTS US HERE IN HCISD.
THIS IS THE NOTEBOOK THAT THEY GIVE US.
IT IS INCREDIBLY DETAILED ON EVERY SINGLE PAGE.
IT IS SUCH, I MEAN, I COULD SPEND HOURS ON THIS.
I JUST WANT TO SAY I INCREDIBLY AM GRATEFUL THAT IT'S INFORMATION THAT WE CAN TRUST AND DATA THAT WE CAN TRUST.
IT'S NOT SOMETHING THAT I REMEMBER WHEN I FIRST CAME ON BOARD AND YOU GUYS WEREN'T OUR DEMOGRAPHERS IN THE PAST.
TO SEE THIS JUST EACH YEAR, CONTINUE TO GET BETTER AND BETTER AND US TO CONTINUE TO HAVE DATA THAT WE CAN RELY ON IS SO INCREDIBLY IMPORTANT.
[00:50:01]
OUR PARTNERSHIP, I JUST WANTED TO THANK YOU FOR THAT.THANK YOU FOR CONTINUING TO BRING US ALL OF THIS INFORMATION.
I DON'T HAVE ANY SPECIFIC QUESTIONS, ALTHOUGH WE KNOW THAT WE'RE GROWING, THAT'S NOTHING NEW.
I THINK I JUST WANT TO HIGHLIGHT WHAT YOU SAID TO END ON THIS, THAT IN FIVE YEARS, WE'RE EXPECTED TO HAVE 33,390 KIDS ROUGHLY, AND IN 10 YEARS, 45,435. THAT IS WILD.
>> YES. WHEN WE TALK ABOUT BUILDING FACILITIES AND IMPROVING OUR CAMPUSES JUST LIKE DOCTOR WRIGHT SHARED EARLIER, WHEN WE TOOK OUR ADVISORY PANEL TO GO AND LOOK, IT WAS SO AWESOME TO SEE THESE KIDS WALKING INTO THESE FACILITIES, KNOWING THAT THEY HAVEN'T HAD A LOT OF THOSE OPPORTUNITIES BECAUSE WE HAVEN'T HAD THE SPACE OR ALL THE THINGS AND BEING ABLE TO SEE THESE THINGS COME TO FRUITION.
BUT WE'RE ABLE TO RELY ON DATA LIKE THIS TO BE ABLE TO DO THESE THINGS.
IT'S SO GOOD SEEING YOU GUYS AGAIN THIS YEAR, AND I LOOK FORWARD TO SEEING YOU GUYS AGAIN. THANK YOU.
>> AGAIN THANK YOU SO MUCH FOR COMING AND PRESENTING ALL THIS INFORMATION.
I MEAN, THIS IS WHAT WE USED TO PLAN.
THIS IS WHAT WE USED TO LOOK INTO THE FUTURE, EVEN THOUGH WE PLAN FOR 5-10 YEARS DOWN THE ROAD, WE ALWAYS HAVE TO HAVE SOMEWHAT ADAPTIVE STRATEGY AND ADAPT AS WE GO, BECAUSE I LOVE HOW YOU MENTIONED THE ECONOMIC FACTORS, THE BIRTH RATES, WHICH IF I'M NOT MISTAKEN NATIONWIDE OR DOWN, BUT WE HERE IN HCISD.
IT'S ACTUALLY GOING SLIGHTLY UP.
BUT THANK YOU SO MUCH FOR THIS INFORMATION, AND WE TRULY APPRECIATE IT.
[J. CONSENT AGENDA ]
WE ARE GOING TO MOVE TO AGENDA ITEM J, AND THIS IS CONSIDERATION OF POSSIBLE APPROVAL OF OUR CONSENT AGENDA.TEAM, IS THERE ANYTHING YOU WOULD LIKE TO PULL? OKAY, I MOVE THAT THE HCISD BOARD OF TRUSTEES APPROVE THE CONSENT AGENDA AS PRESENTED.IS
ANY FURTHER DISCUSSION? ALL THOSE IN FAVOR? ALL OPPOSED.
TEAM, WE ARE MOVING NOW TO OUR ACTION ITEMS.
[K.1. Consideration and possible action, if any, resulting from closed session]
THIS IS GOING TO BE ON PAGE 19.THIS IS FINANCE, CONSIDERATION AND POSSIBLE APPROVAL OF A RESOLUTION AUTHORIZING THE SALE OF SURPLUS REAL PROPERTY.
MR. CLEAVER, YOU CAN COME ON UP.
WE WENT OVER THIS IN CLOSED SESSION AND WHAT WE HAVE IS THE 88 ACRES FOR SALE NORTH OF ALLEN ELEMENTARY SCHOOL OR NORTHEAST TECHNICALLY OF ALLEN ELEMENTARY SCHOOL.
WE HAD AN APPRAISAL DONE AND THE APPRAISAL AND WE HAD ONE OFFER FOR THE LAND AND IT APPEARS THAT THE OFFER AND THE APPRAISAL COINCIDE IN THE MATH WORKS.
THE SUGGESTED MOTION IS TO ACTUALLY APPROVE A RESOLUTION AUTHORIZING THE SALE OF THE SURPLUS PROPERTY AND AUTHORIZE THE SUPERINTENDENT AND/OR BOARD PRESIDENT TO NEGOTIATE AND EXECUTE THE PURCHASE AGREEMENT AND RELATED DOCUMENTS NECESSARY AND CONVENIENT TO CLOSE THE TRANSACTION.
>> TEAM AS MENTIONED, WE DID GO OVER THIS IN CLOSED SESSION.
I MOVED THAT THE HCST BOARD OF TRUSTEES APPROVE A RESOLUTION AUTHORIZING THE SALE OF SURPLUS RURAL PROPERTY AND AUTHORIZE A SUPERINTENDENT AND/OR BOARD PRESIDENT TO NEGOTIATE AND EXECUTE THE PURCHASE AGREEMENT AND RELATED DOCUMENTS NECESSARY AND CONVENIENT TO CLOSE THE TRANSACTION.
ANY FURTHER DISCUSSION? SEEING NONE.
ALL THOSE IN FAVOR. AYE. ALL OPPOSED.
[K.2. Consideration and possible approval of the 2024-2025 Annual Comprehensive Financial Audit Report]
WE'RE NOW MOVING TO K2.THIS IS FINANCE, CONSIDERATION AND POSSIBLE APPROVAL OF THE 2024/25 ANNUAL COMPREHENSIVE FINANCIAL AUDIT REPORT.
MS. ATMERS, IF YOU WANT TO STEP ON FORWARD.
>> THANK YOU. BOARD OF TRUSTEES, DR. WRIGHT, WE HAVE OUR AUDITORS HERE.
KENT WILLIS IS HERE TO START OFF WITH THE AUDIT OPINION AND THEN WE WILL GIVE YOU A LITTLE BIT OF FURTHER DETAIL.
>> GOOD EVENING. NICE TO SEE YOU GUYS AGAIN. THANKS FOR YOUR TIME.
>> THANK YOU. STATE YOUR NAME, PLEASE.
>> YES. MY NAME IS KENT WILLIS.
I'M A PARTNER AT PATILLO BROWN AND HILL, BASTA WACO.
MY INTENTION TONIGHT IS TO PRESENT THE RESULTS OF THE AUDIT.
I GOT A SLIDE SHOW FOR YOU GUYS TO FOLLOW ALONG, BUT I'LL ALSO POINT OUT A COUPLE OF ITEMS IN
[00:55:01]
THE ACTUAL SPIRAL BOUND DOCUMENT THAT YOU HAVE IN FRONT OF YOU, IF YOU WANT TO FOLLOW ALONG, YOU'RE MORE THAN WELCOME.WE WILL GET GOING ON THE 2025 FINANCIAL STATEMENT AUDIT.
GUYS, THANKS FOR YOUR PATIENCE.
AS I MENTIONED, I'M KENT WILLIS, I'M THE PARTNER.
A COUPLE OTHER OF THE AUDIT TEAM LEADERS ARE LISTED HERE.
NOT LISTED ARE SEVERAL AUDIT ASSOCIATES WHO ALSO PUT IN A QUITE A BIT OF THE TIME DURING THE AUDIT FOR 2025.
AS I'M ON THIS SLIDE, I WANT TO GIVE YOU A HIGH LEVEL LOOK AT WHAT THE AUDIT LOOKS LIKE FROM OUR PERSPECTIVE.
IF YOU HAVEN'T GONE THROUGH AN AUDIT BEFORE, BLESS YOU. YOU'RE LUCKY.
IT'S A LOT OF WORK, BOTH FOR YOUR STAFF AND FOR OUR TEAM.
OUR TEAM PUTS PROBABLY 500 HOURS IN THE AUDIT ITSELF.
THAT'S FIVE OR SIX WEEKS WORTH OF DEDICATED STAFF TIME OF THESE PEOPLE HERE PLUS A FEW OTHERS AND THEN QUITE A BIT OF WRAP UP AFTER THE FACT.
WE ARE BEATING YOUR STAFF TO DEATH REALLY THROUGHOUT THE WHOLE PROCESS, ASKING FOR INFORMATION.
WE START OFF WITH A LIST OVER 100 ITEMS AND IT SEEMS TO JUST GET LONGER BEFORE IT GETS SHORTER.
I WANT TO COMMEND DEBORAH AND THE TEAM FOR PUTTING UP WITH US ALL OF OUR REQUESTS AND OUR QUESTIONS THAT WE'VE HAD THROUGHOUT THE PROCESS. IT'S A LOT.
BUT YOUR TEAM WAS FORTHCOMING, TRANSPARENT AND EAGER TO MAKE THIS PROCESS GO REALLY SMOOTHLY AND WE REALLY APPRECIATE IT, ESPECIALLY GIVEN THE CHANGE, NEW FINANCE DIRECTOR, THAT'S A BIG CHANGE RIGHT BEFORE AN AUDIT STARTS.
AUDIT WENT REALLY GREAT, SPOILER ALERT.
BUT JUST WANTED TO GIVE YOU ALL SOME LOOK INTO THAT.
WE ARE SPENDING A LOT OF TIME TO GET TO THIS POINT TONIGHT.
HAPPY TO BE HERE TO BE ABLE TO PRESENT THE RESULTS.
BEFORE I DELVE INTO THE ACTUAL RESULTS OF THE AUDIT, I WANT TO POINT OUT JUST A LITTLE BIT OF INFORMATION ABOUT THE DOCUMENT IN FRONT OF YOU, THE ONE WITH THE SPIRAL BINDING ON IT.
THIS IS THE ANNUAL COMPREHENSIVE FINANCIAL REPORT, OR THE BIBLE, AS SOME OF US CALL IT IN THIS REALM.
THIS IS REALLY THE CULMINATION OF ALL THOSE HOURS I JUST TALKED ABOUT IS TO DRAFT THIS DOCUMENT AND MAKE SURE IT'S MATERIALLY CORRECT, PRESENT TO YOU GUYS TONIGHT.
WHAT YOU SEE ON THE SCREEN HERE ARE FIVE DIFFERENT SECTIONS THAT YOU'LL FIND IN THE DOCUMENT FROM THE INTRODUCTORY SECTION TO THE BASIC FINANCIALS.
NUMBER 2, BASIC FINANCIAL STATEMENTS IS WHERE THE TIME IS SPENT.
THAT'S YOUR BALANCE SHEETS, YOUR INCOME STATEMENTS, THE NOTES TO THE FINANCIAL STATEMENTS AS WELL.
THAT'S WHERE THE AUDIT IS, THAT'S WHERE WE SPEND OUR TIME.
WE HAVE SOME OTHER INFORMATION INCLUDED, REQUIRED SUPPLEMENTARY, OTHER SUPPLEMENTARY AND THEN THE STATISTICAL SECTION.
YOU'LL SEE A COUPLE OF THOSE AREAS ARE LISTED AS UNAUDITED.
THAT'S NORMAL. WE DON'T GIVE AN OPINION ON SEVERAL OF THESE AREAS.
WE DO LOOK AT THEM AND PROVIDE SOME PROCEDURES, WE JUST DON'T GIVE AN OPINION.
I WOULD SAY OF THE FIVE, ONE AREA YOU MIGHT FIND USEFUL OR INTERESTING IS THE LAST ONE, THE STATISTICAL SECTION.
IF YOU'VE EVER TAKEN A LOOK BACK AT THE VERY BACK OF THIS DOCUMENT, IT PROVIDES 10 YEAR TREND DATA ON FINANCIAL INFORMATION, DEMOGRAPHIC INFORMATION, ECONOMIC INFORMATION ABOUT THE DISTRICT.
IT'S INTERESTING. WE JUST LOOKED AT THE FUTURE OF HAYES, POTENTIALLY.
YOU CAN LOOK BACK AT THE STAT SECTION AND SEE THE PAST, SEE HOW MUCH GENERAL FUND EXPENDITURES, FOR EXAMPLE, HAVE GROWN IN THE PAST 10 YEARS AT THE DISTRICT.
TAKE A FEW MINUTES SOMETIME, TAKE A LOOK AT THE STAT SECTION.
IT'S PRETTY INTERESTING TO TAKE A LOOK BACK IN TIME AND SEE WHERE HAYES HAS BEEN.
LET'S MOVE NOW, TALK ABOUT AUDIT RESULTS.
AFTER ALL THE HOURS, THE BLOOD AND THE SWEAT AND THE TEARS.
WHAT DO WE CONCLUDE AS YOUR AUDITOR FOR FISCAL YEAR '25? DO YOU WANT TO FOLLOW ALONG? PAGES 1 THROUGH 3 ARE THE OPINION LETTER.
IT'S A LITTLE DENSE, BUT SUMMARIZE HERE ON THIS PAGE ARE SOME OF THE HIGH POINTS I WANT TO POINT OUT.
FOR STARTERS, THE FINANCIAL STATEMENTS THAT YOU SEE, WE DID ASSIST THE DISTRICT IN DRAFTING THOSE.
THAT'S TOTALLY NORMAL FOR SCHOOL DISTRICTS IN TEXAS.
FINANCE DEPARTMENT GIVES US THE TRIAL BALANCE AND SOME INFORMATION, WE TURN IT INTO THE FINANCIAL STATEMENTS THAT YOU SEE.
BUT ULTIMATELY, MANAGEMENT HAS ACCEPTED RESPONSIBILITY FOR THE FINANCIAL STATEMENTS.
THEY REVIEWED THEM, PROVIDED REVISIONS AND COMMENTS AND WE UPDATED THE DRAFT THROUGHOUT THE PROCESS.
NOW OUR JOB IS TO ISSUE AN OPINION.
AT THE END OF THE DAY, WE HAVE TO STAND HERE AND PROVIDE AN OPINION ON THE FINANCIALS.
I WANT TO POINT OUT A COUPLE OF THINGS ABOUT THE OPINION ITSELF.
FIRST OF ALL, IS THE TYPE OF OPINION WE'RE GIVING PROVIDES REASONABLE ASSURANCE THAT THE FINANCIAL STATEMENTS ARE ACCURATE, NOT 100% ASSURANCE.
WE'RE ALL HUMAN BEINGS 100% ASSURANCE IS REALLY NOT POSSIBLE.
[01:00:01]
BUT THAT PHRASE REASONABLE ASSURANCE MAY SOUND GENTLE.IT'S A VERY HIGH LEVEL OF ASSURANCE.
IT'S NOT 100%, THAT'S NOT POSSIBLE, BUT IT IS UP THERE CLOSE TO THAT AS CLOSE AS WE CAN BE.
WE'RE GIVING REASONABLE ASSURANCE ON THE FINANCIALS.
NOW, WE'RE ALSO MAKING SURE THE FINANCIALS ARE MATERIALLY CORRECT.
THAT'S THE AUDITOR'S FAVORITE TERM.
WE THROW THAT AROUND ALL THE TIME.
AGAIN, MEANS THAT THE FINANCIAL STATEMENTS ARE VERY CLOSE TO BEING PERFECT, BUT THEY'RE NOT PERFECT.
TO ME, AS AN AUDITOR, WHEN I THINK OF WHAT'S MATERIALLY CORRECT, THERE MAY BE ERRORS IN THIS DOCUMENT.
WE MAY EVEN BE AWARE OF SOME SMALL ERRORS IN THE DOCUMENT THAT WE PASSED ON.
WE DIDN'T REQUIRE AN ADJUSTMENT.
BUT IN OUR OPINION, WHAT THOSE ARE, THEY'RE SO SMALL THAT THEY WOULDN'T AFFECT DECISION MAKING OF YOU GUYS, OF THE TAXPAYER, OTHER PEOPLE USING THIS DOCUMENT.
NOT PERFECTION, BUT PRETTY DARN CLOSE. THAT'S THE GOAL.
A COUPLE OF POINTS ABOUT THE OPINION.
WE DID ISSUE THE OPINION UNDER CERTAIN STANDARDS, BOTH GAS.
GAS, THAT'S GOVERNMENT AUDITING STANDARDS, GENERALLY ACCEPTED AUDITING STANDARDS, THOSE ARE THE NORMAL FRAMEWORK THAT WE PERFORM OUR WORK UNDER.
WE ISSUED AN UNMODIFIED OPINION OR A CLEAN OPINION, WHICH IS THE OLD PHRASE WE PREFER. IT'S EASIER TO UNDERSTAND.
CLEAN OPINION ON THE FINANCIALS, MEANING IN OUR OPINION, THE INFORMATION HERE IS MATERIALLY CORRECT.
REALLY PLEASED TO PRESENT A CLEAN OPINION.
I'M SURE YOU EXPECTED IT, BUT HAPPY TO BE ABLE TO REPORT THAT TO YOU TODAY.
ANY QUESTIONS ON THAT LAST SLIDE OR THE AUDIT PROCESS BEFORE I CONTINUE ONWARD?
>> TEAM, ANY QUESTIONS SO FAR?
>> KEEP ON GOING. THAT OPINION I JUST TALKED ABOUT, THAT'S PROBABLY WHAT YOU NORMALLY THINK ABOUT WHEN YOU THINK ABOUT AN AUDIT.
THAT'S BALANCE SHEETS, INCOME STATEMENTS, REVENUES AND EXPENDITURES, THINGS LIKE THAT.
WE'RE SHIFTING GEARS HERE AND IF YOU WANT TO FOLLOW, PAGES 104, 105 WOULD BE A GOOD PLACE TO GO, IF YOU'D LIKE.
WE'RE SHIFTING GEARS OUT OF INCOME STATEMENTS AND THINGS AND WE'RE TURNING TO COMPLIANCE, FEDERAL GRANT COMPLIANCE.
THIS IS NOTHING NEW FOR YOU GUYS.
YOU'VE HAD IT FOR YEARS AND YEARS.
BUT ON PAGE 104, 105, YOU'LL SEE A LISTING OF FEDERAL EXPENDITURES OF GRANT DOLLARS DURING THE FISCAL YEAR.
THE FEDERAL GOVERNMENT DOESN'T HAVE TO BE AUDITED, BUT THEY REQUIRE THAT YOU ARE AND THEY FARM OUT SOME OF THAT WORK TO US TO COME AND TAKE A LOOK AT YOU GUYS.
YOU SPENT FEDERAL DOLLARS, THOSE FEDERAL DOLLARS COME WITH LOTS OF STRINGS ATTACHED.
SPEND THE DOLLARS ON CERTAIN THINGS, REPORT TO TEA QUARTERLY, OR MONTHLY, OR CERTAIN TIME FRAMES.
OUR JOB IS TO COME IN AND MAKE SURE YOU FOLLOW THOSE RULES.
WE SELECTED TWO PROGRAMS. WE SELECTED THE IDEA CLUSTER IN YOUR TITLE 2, PART A CLUSTER THIS YEAR.
WE DON'T HAVE TO TEST ALL OF YOUR FEDERAL DOLLARS, BUT SPECIFIC PROGRAMS AND WE DIVE DOWN INTO THE DETAILS AND MAKE SURE YOU FOLLOW THE RULES.
THAT'S THE HIGH LEVEL LOOK AT WHAT WE DO HERE.
WE'D HAVE TO REPORT TO YOU ANY FINDINGS.
WE'D HAVE TO REPORT TO YOU ANY INTERNAL CONTROL DEFICIENCIES TODAY.
I'M HAPPY TO REPORT AGAIN THAT WE HAVE NO DEFICIENCIES TO REPORT IN THIS AREA.
WHICH IS COMMENDABLE. 99.9% OF OUR CLIENTS GET A CLEAN OPINION.
TO NOT GET A CLEAN OPINION, IS PRETTY DEVASTATING.
BUT THIS IS THE AREA WHERE OUR CLIENTS GET TRIPPED UP.
THERE'S LOTS OF RULES, THEY'RE EVER CHANGING AND IT'S EASY TO MISS SOMETHING.
I'M REALLY HAPPY TO REPORT NO FINDINGS HERE AND A CLEAN OPINION IN THIS ARENA AS WELL.
THE NEXT SLIDE. ANY QUESTIONS ON THAT BEFORE I CONTINUE ONWARD? THIS LAST SECTION OF STUFF HERE BOILER PLATE DISCLOSURES, I WANTED TO SHARE WITH YOU.
IF THERE HAD BEEN A PROBLEM WITH THE AUDIT, YOU WOULD HAVE KNOWN LONG BEFORE TONIGHT.
BUT THESE ARE LOTS OF BAD THINGS THAT DIDN'T HAPPEN ON YOUR AUDIT.
WE HAD NO SIGNIFICANT DIFFICULTIES.
NO UNCORRECTED MISSTATEMENTS OR SIGNIFICANT ADJUSTMENTS.
THINGS WE HAVE TO TELL YOU GUYS, BUT JUST WANTED TO MAKE SURE I DISCLOSED IT. YOU GO TO THE NEXT.
THESE THINGS THAT I'M TALKING ABOUT HERE IN THE CONCLUSION ARE ALSO INCLUDED IN THIS LETTER AND WRITING.
THAT'S GOT THE LITTLE CARD STOCK, IF YOU EVER WANT TO READ IT.
LAST TWO PIECES TO MENTION ABOUT THAT.
WE DID, OR THE DISTRICT AND EVERY OTHER DISTRICT IN THE STATE HAS IMPLEMENTED A NEW ACCOUNTING STANDARD THIS YEAR.
I'D LOVE TO GET INTO THE DETAILS, BUT WE'RE SHORT ON TIME, I KNOW.
I'M SURE YOU WOULD LOVE TO, AS WELL.
THIS STANDARD AFFECTED REALLY THE GOVERNMENT WIDE FINANCIAL STATEMENTS THAT YOU SEE AT THE FRONT OF THIS DOCUMENT.
DOESN'T AFFECT YOUR GENERAL FUND BUDGET, YOUR DAY TO DAY OPERATIONS.
IT'S AN ACCOUNTING TREATMENT FOR YOUR STATE LEAVE AND YOUR LOCAL LEAVE.
WE'VE IMPLEMENTED THIS ABOUT 100 TIMES, IT SEEMS LIKE THIS YEAR WITH OUR CLIENTS SO WE'RE OVER IT.
I THINK WE'RE READY TO MOVE ON TO THE NEXT ACCOUNTING STANDARD.
BUT IMPLEMENTED THAT, THE DISTRICT DID THEIR PART.
THE NEXT BULLET POINT SAYS SIGNIFICANT ESTIMATES AND I APOLOGIZE.
I SHOULD SAY SIGNIFICANT RISKS.
THIS IS SOMETHING WE DISCLOSED AT THE END OF AN AUDIT.
I WANT TO CALL IT OUT BECAUSE IT SOUNDS BAD, MAYBE THAT WE HAD SIGNIFICANT RISKS WE CONSIDERED UNDER YOUR AUDIT. THESE ARE NOT FINDINGS.
[01:05:01]
THESE ARE NOT CONCERNS ABOUT THE DISTRICT.THIS IS A FRAMEWORK FOR HOW AN AUDITOR THINKS ABOUT AN AUDIT. WE THINK ABOUT RISKS.
WE HAVE LIMITED TIME TO PERFORM AN AUDIT AND WE'RE NOT GOING TO GO BEAT TO DEATH AN AREA THAT HAS FANTASTIC CONTROLS AND IT'S NOT RISKY.
OUR JOB IS TO LOOK AT WHAT'S RISKY, WHAT COULD GO WRONG.
WHEN I THINK ABOUT RISKS, THESE ARE THE THREE BIGGEST THAT WE CONSIDERED UNDER THE AUDIT.
MANAGEMENT OVERRIDE OF CONTROLS IS A REQUIRED RISK.
YOU GUYS MAY HAVE FORT KNOX LEVEL OF CONTROLS, FANTASTIC POLICIES AND PROCEDURES, BUT COULD MANAGEMENT OVERRIDE THOSE THINGS? COULD THE BOSS OVERRIDE THE CONTROLS AND GO MAKE CHANGES TO AFFECT THE FINANCIALS? WE HAVE TO DESIGN PROCEDURES TO APPROACH THAT AND MAKE SURE THAT THAT DIDN'T HAPPEN. THAT'S NORMAL.
WE HAVE THAT IN EVERY AUDIT. THE NEXT TWO ARE JUST REALLY ACCOUNTING TREATMENT THINGS.
THE PAYROLL ACCRUAL IS SURPRISINGLY COMPLEX FOR A SCHOOL DISTRICT.
IT'S NOT FOR OTHER TYPES OF ENTITIES FOR CITIES AND COUNTIES, BUT IT'S COMPLEX FOR A SCHOOL DISTRICT.
THINGS CAN GO WRONG THERE, SO WE ASSIGN EXPERIENCED STAFF TO HANDLE THAT.
FINALLY, THE COMPENSATED ABSENCES.
THAT'S THAT EXCITING ACCOUNTING STANDARD I JUST MENTIONED.
THINGS CAN GO WRONG, WE HAVE A NEW STANDARD OF NEW RULES TO FOLLOW.
AGAIN, WE HAD NO CONCERNS ABOUT THESE THINGS AFTER THE FACT, BUT WE HAVE TO DESIGN PROCEDURES AROUND THE RISK AND MAKE SURE WE'RE ADDRESSING RISK DURING AN AUDIT AND THOSE ARE THE BIG THREE THAT WE CONSIDERED THIS YEAR.
ANY QUESTIONS ABOUT THAT? ANYTHING I CAN ANSWER ON THAT?
>> MY TEAM LOOK SMART TO MY RIGHT.
>> I THINK THAT'S MY LAST SLIDE.
AGAIN, IF YOU'D LIKE TO GET INTO SOME DEBITS AND CREDITS, WE CAN SURE DO THAT THIS EVENING, BUT I JUST WANT TO SEE IF YOU HAVE ANY QUESTIONS OR AREAS OF INTEREST YOU'D LIKE TO CHAT ABOUT.
>> MR. WILLIS. THANK YOU SO MUCH FOR ALL THIS INFORMATION.
OBVIOUSLY, WE WANT TO BE AS EFFICIENT AS POSSIBLE WITH OUR FUNDS, AT THE SAME TIME, BUILDING PUBLIC TRUST. THANK YOU SO MUCH.
>> ABSOLUTELY. YOU BET. THANK YOU, GUYS. THANKS.
>> I GUESS, ACTUALLY, LET ME TAKE THAT BACK.
I'M SORRY, I GOT ONE QUESTION OVER HERE.
OF COURSE, IT IS FROM TRUSTEE SIBAL, OVER HERE TO MY LEFT.
>> HEY, THANK YOU FOR ALL THIS BECAUSE THIS IS AN IMMENSE AMOUNT OF WORK.
I WILL JUST SAY IN TERMS OF READING GASB GUIDELINES AND STATEMENTS.
IF YOU EVER REALLY WANT TO PUT YOURSELF TO SLEEP AT NIGHT, THAT IS WHERE YOU GO AND READ SOME OF THOSE.
> DID YOU READ OVER THE GASB 101?
>> I HAVE NOT READ. I HAD GASB 74, GASB 75. [OVERLAPPING]
>> ANYWAYS, I HAD ONE QUESTION ON IT.
WE TALKED ABOUT FUND BALANCE AND WE'RE SEEING WE HAVE UNASSIGNED AND WE HAVE ASSIGNED.
IT'S ACTUALLY FIRST TIME I'VE ACTUALLY DUG INTO ACTUALLY LOOKING AT THAT AND NOTICING THAT DETAIL I GUESS.
IS THAT ALWAYS THE CASE? WE ALWAYS HAVE UNASSIGNED [INAUDIBLE]?
>> FROM YEAR TO YEAR IT'S UNASSIGNED.
THE ASSIGNED PORTION DEPENDS ON SOME FACTORS.
>> BASICALLY THE ASSIGNED FUND BALANCE, I'M JUST TRYING TO THINK BIG PICTURE WISE WE TALK ABOUT FUND BALANCE IN BROAD TERMS AND SO OUR FUND BALANCE IS.
BUT SOME OF THAT MONEY, I GUESS, WHEN I HEAR THE WORD ASSIGNED, I ASSUME THAT MEANS IT'S EARMARKED.
THERE'S SOMETHING SPECIFIC AND SO WE CAN'T USE IT FOR SOMETHING.
>> ESSENTIALLY FOR THE NEXT FISCAL YEAR, THAT PART OF FUND BALANCE IS SPOKEN FOR.
IT'S GOING TO BE SPENT ON SOMETHING ALREADY DESIGNATED, WHEREAS UNASSIGNED IS FREE TO USE BY THE DISTRICT FOR ITS GENERAL PURPOSES.
>> THAT'S REALLY ALL I HAD, JUST WANT TO MAKE SURE I UNDERSTOOD THAT STATEMENT AND UNDERSTANDING OF THE NUMBERS.
I'M HAPPY TO HEAR THAT, WORKING WITH YOUR STAFF IS GREAT.
I KNOW THE TRANSITION, MS. OMER, JUST JUMPED RIGHT IN AND HAD TO DIVE INTO THE DEEP END AND YOUR TEAM.
JUST THANK YOU FOR ALL OF YOUR WORK BECAUSE THIS IS A LOT AND I CAN'T IMAGINE HOW DIFFICULT IT WAS JUST JUMPING INTO ALL THAT RIGHT AWAY.
>> THANK YOU GUYS. APPRECIATE IT.
>> MS. OMER, YOU CAN STAY RIGHT UP HERE.
>> WE'RE ON K3 WITH CONSIDERATION AND POSSIBLE ACCEPTANCE OF CERTIFIED PROPERTY TAX LEVY ROLE FOR THE 2025.
>> WE'RE NOT QUIET AND I DO HAVE A PRESENTATION ALSO.
>> WE'RE GOING TO REWIND AND JUST VOTE ON THAT RECENT ONE.
I WAS FALLING ASLEEP, SO I MISSED THAT. I KNOW.
THE SUGGESTION, I MOVED AT THE HCSD BOARD OF TRUSTEES, APPROVED THE 2024, 2025 ANNUAL COMPREHENSIVE FINANCIAL AUDIT REPORT AS PRESENTED.
ANY FURTHER DISCUSSION? SEE NONE.
ALL OF THOSE IN FAVOR. ALL OPPOSED.
TEAM, NOW, WE CAN MOVE TO PAGE 21.
[K.3. Consideration and possible acceptance of the Certified Property Tax Levy Roll for the 2025 Tax Year]
THIS IS K3, CONSIDERATION OF POSSIBLE ACCEPTANCE OF CERTIFIED PROPERTY TAX LEVY ROLL FOR THE 2025 TAX YEAR.>> IS IT POSSIBLE TO GIVE YOU A LITTLE BIT MORE INFORMATION ON THE AUDIT?
[01:10:01]
>> THANK YOU. JUST SOME MORE DETAILS.
>> THANK YOU. WE APPRECIATE OUR EXTERNAL AUDITORS.
THEY SPEND A LOT OF TIME WITH US AND HELP ASSURE US AND THE PUBLIC THAT OUR RECORDS ARE IN GOOD SHAPE.
I WANTED TO BRING YOU SOME MORE DETAILED INFORMATION THAT'S IN THIS DISSERTATION THAT WE HAVE EVERY YEAR.
THIS WAS PREPARED BASED ON THE DRAFT THAT WE HAVE, AND YOU HAVE THE FINAL THAT'S RIGHT HERE.
LET'S SEE IF I CAN GET THIS TO WORK HERE.
YOU'LL DO IT? OKAY, THANK YOU.
THIS IS FROM THE TEXAS EDUCATION AGENCY, WHERE IT SHOWS THAT WE HAVE TO HAVE AN ANNUAL FINANCIAL COMPLIANCE REPORT, AND IT IS IN THE EDUCATION CODE.
IF YOU NEEDED TO GO AND LOOK THAT UP, YOU COULD CERTAINLY DO THAT.
IT IS DUE TO TEA FOR JUNE 30TH YEAR DISTRICTS BY NOVEMBER 27TH.
HOWEVER, AS LUCK WOULD HAVE IT, THINGS WERE HAPPENING THAT PUSHED THE DATE.
THAT WAS VERY HAPPY FOR THAT IN MY FIRST YEAR.
LET'S SEE. WE CAN GET TO THE NEXT SLIDE.
THANK YOU. THIS WAS THE EXTENSION OF THE DUE DATE.
THERE WERE A COUPLE OF QUESTIONS ON THAT.
WHY HAVEN'T WE DONE IT ALREADY? KUDOS TO YOU FOR KNOWING THAT WE HAD TO DO IT EARLIER.
BUT THERE WERE CHANGES, AND THE TEXAS EDUCATION AGENCY IS ACTUALLY CHANGING SOME OF THE WAY THAT WE SUBMIT THE DATA TO THEM, AND SO THEY WERE NOT FULLY PROGRAMMED YET.
ORIGINALLY, THEY WERE TALKING TO MOVE IT TO THE END OF JANUARY, SO THAT WAS A TWO-MONTH EXTENSION, AND NOW IT'S THE END OF FEBRUARY.
THAT IS GOING TO CAUSE SOME PROBLEMS IN THE FUTURE WITH OTHER DATA THAT THEY GET FROM OUR DATA, BECAUSE THEY'RE GOING TO BE THREE MONTHS BEHIND IN COLLECTING DATA.
NOT SURE HOW THAT IT'S ALL GOING TO WORK YET, BUT WE CERTAINLY WILL MEET THOSE REQUIREMENTS.
ADDITIONALLY, THE FEDERAL GOVERNMENT WAS MAKING CHANGES TO THOSE FEDERAL AWARD AUDITS THAT MR. WELLS WAS TALKING ABOUT.
THEN THE GOVERNMENT WENT SILENT.
THEY DID NOT FINISH ALL OF THEIR WORK UNTIL LAST WEEK.
THEY, TOO, HAD PUSHED THE DEADLINE.
WE ARE CERTAINLY WELL WITHIN THE DEADLINE, EVEN THOUGH WE ARE AFTER THE END OF NOVEMBER AT THIS POINT.
THERE WAS THE COVER PAGE OF OUR REPORT.
IF YOU'RE NOT AWARE, YOUR MUGSHOTS ARE IN THIS DISSERTATION RIGHT HERE AS THE SENIOR LEADERSHIP OF THE DISTRICT, AND THERE IS A SIGNATURE PAGE THAT YOU'RE ATTESTING TO THIS INFORMATION AND ACCEPTING THIS AUDIT REPORT.
YOU DO HAVE THE SIGNATURE OF THE BOARD PRESIDENT AND THE SECRETARY, IF YOU WANT TO GET TO THE NEXT SLIDE.
THE AUDIT HAS A TABLE OF CONTENTS IN THE BEGINNING.
IT IS OVER 100 PAGES LONG, AND IT COULD BE GOOD READING AT NIGHT.
>> IT'S JUST ONE SEC, MS THOMAS.
SECRETARY SYB TRUSTEE PETRIE HAS ENTERED.
>> NO, PROBLEM. THERE IS THE PICTURE OF THE CERTIFICATE OF THE BOARD, WHETHER YOU APPROVE IT OR NOT.
ALL OF YOUR NAMES AND PICTURES ARE LISTED IN THE AUDIT REPORT.
AS OUR PARTNER MENTIONED, WE DO HAVE A CLEAN, UNMODIFIED OPINION.
THIS IS STANDARD WORDING THAT THEY USE.
HE HAD MENTIONED A COUPLE OF WORDS WHERE HE TALKED ABOUT GOVERNMENT-WIDE.
IF WE LOOK AT THESE FIRST SEVERAL PAGES OF THE AUDIT REPORT, THIS IS WHERE WE SHOW THE FINANCIAL STATEMENTS ON AN ACCRUAL BASIS OF ACCOUNTING.
IT IS REQUIRED BY THE GOVERNMENT ACCOUNTING STANDARDS BOARD.
IT SHOWS THE FINANCIAL STATEMENTS IN A DIFFERENT WAY.
IT'S NOT A SECOND SET OF BOOKS, AS SOME PEOPLE MIGHT CALL IT, BUT IT IS APPLYING DIFFERENT BASES OF ACCOUNTING.
IF WE WANT TO GO TO THE NEXT SLIDE.
WHAT WE SHOW ON THE FIRST EXHIBIT, THEIR A1 IS A STATEMENT OF NET POSITION.
[01:15:01]
BUT IN GOVERNMENT, THEY CALL IT A STATEMENT OF NET POSITION.IT HAS THE ASSETS, THE LIABILITIES, AND THE NET POSITION.
THEN YOU'LL SEE THE COLUMNS, GOVERNMENTAL ACTIVITIES, BUSINESS ACTIVITIES IN TOTAL.
WHAT YOU'LL NOTICE BY LOOKING AT THIS.
THE SECOND ONE IS THAT STATEMENT OF ACTIVITIES, WHICH IS LIKE THE REVENUES AND EXPENDITURES.
WHAT YOU WILL NOTICE ON THIS ONE IS FOR THE ENTIRE DISTRICT, AND THIS IS ALL THE FUNDS PUT TOGETHER, THAT THE FUND BALANCE WENT FROM 51 MILLION TO 81 MILLION.
AM I LOOKING AT THAT CORRECTLY? YES. AN INCREASE ON THE ACCRUAL BASIS OF ACCOUNTING, THE ACCRUAL BASIS IS WHAT BUSINESSES USE, REGULAR BUSINESSES, AND SOME NONPROFITS.
BUT THE IDEA BEING THAT THEY ARE IN BUSINESS TO MAKE MONEY, NET POSITION GOING UP ALL THE TIME, RETAINED EARNINGS.
THAT'S WHY THEY'RE IN BUSINESS.
GOVERNMENTAL ENTITIES ARE NOT IN BUSINESS TO MAKE MONEY.
WE ARE IN BUSINESS TO PROVIDE SOME SERVICE.
WHILE WE'RE SUPPOSED TO HAVE A FUND BALANCE, WE'RE NOT SUPPOSED TO BE INCREASING AND INCREASING AND INCREASING ALL THE TIME TO GIVE BACK TO OUR SHAREHOLDERS.
IT'S A WHOLE DIFFERENT CONCEPT, WHICH IS WHY YOU HAVE THE ACCRUAL BASIS OF ACCOUNTING AND THE MODIFIED ACCRUAL.
GOVERNMENTS WORK ON MODIFIED ACCRUAL.
WELL, WHY DO WE EVEN HAVE TO GIVE THESE ACCRUALS, THESE FIRST COUPLE STATEMENTS? WELL, IT HAPPENED BACK IN THE LATE 90S WHEN THE GOVERNMENTAL ACCOUNTING STANDARDS BOARD DECIDED THAT, MAINLY BECAUSE WE SELL BONDS, THAT WE ARE IN THE BUSINESS MARKET.
THEY WANTED TO SHOW THE FINANCIAL STATEMENTS IN SUCH A WAY THAT INVESTORS COULD LOOK AT THEM AND MAKE SOME DECISIONS COMPARATIVELY.
NOW WE'RE GOING TO LOOK ON THE MODIFIED ACCRUAL.
THIS IS WHAT WE WORK ON DAY IN AND DAY OUT.
ON THE MODIFIED ACCRUAL BASIS OF ACCOUNTING IS HOW GOVERNMENTAL ENTITIES SHOW THEIR FINANCIAL STATEMENTS.
WE HAVE A BALANCE SHEET, AND WE'LL HAVE A STATEMENT OF REVENUES AND EXPENDITURES.
THE BALANCE SHEET LOOKS LIKE THIS.
NOW, WHAT YOU'LL NOTICE, IN THIS CASE, JUST LOOKING AT THE GENERAL FUND AT THE TOP.
YOU'LL SEE THAT OUR CASH AND CASH EQUIVALENTS IS ABOUT 24 MILLION.
THEN, DOWN AT THE BOTTOM, OUR FUND BALANCE IS ABOUT 25 MILLION.
THE MODIFIED ACCRUAL BASIS IS NOT CASH, BUT IT'S CLOSE.
IN REGULAR BUSINESSES, IT'S NOT.
IT IS NOT. WELL, YOU WILL ALSO NOTICE IF WE GO TO THE NEXT SLIDE, WE'RE GOING TO SEE THE STATEMENT OF REVENUES AND EXPENDITURES, WHICH IS WHAT YOU SEE, WHAT WE TRY TO GIVE YOU ON A MONTHLY BASIS.
IT DOES GET PRINTED IN THE NEWSPAPER, AND WHAT YOU'LL NOTICE ON THIS IS THAT WE HAVE THE COLUMNS, AGAIN.
THESE ARE THE MAJOR FUNDS, THE GENERAL FUND, THE DEBT SERVICE FUND, THE CAPITAL PROJECTS, AND THEN ALL THOSE OTHER FEDERAL AND LOCAL FUNDS, AND THEN THE TOTAL.
IF YOU LOOK AT THE TOTAL, WHAT YOU WILL NOTICE IS THAT THE FUND BALANCE HAS GONE DOWN.
WHEREAS IN THE OTHER ONE, IT WENT UP.
THIS IS THE DIFFERENCE IN THE BASIS OF ACCOUNTING.
WHEN YOU'RE READING FINANCIALS, YOU REALLY HAVE TO KNOW AND UNDERSTAND WHAT IT MEANS.
THIS IS WHAT WE OPERATE WITH ON A REGULAR BASIS.
IN THAT FIRST COLUMN, THE GENERAL FUND, WE DID DECREASE BY $6 MILLION IN THE FUND BALANCE.
THAT FUND BALANCE IS RIGHT OVER 25 MILLION FOR THE GENERAL FUND.
IN THAT SECOND COLUMN, THE DEBT SERVICE SOMETIMES IT GOES UP, SOMETIMES IT GOES DOWN, IF WE PAY EXTRA MONEY IN.
YOU CAN SEE THAT CHANGE IN FUND BALANCE IS THE THIRD TO THE BOTTOM LINE THERE.
THE DEBT SERVICE DIDN'T CHANGE MUCH.
THE CAPITAL PROJECTS WENT DOWN EXPECTEDLY.
WE'RE BUILDING. THOSE FUNDS GO DOWN.
THEN WE HAVE ALL THE OTHER NON-MAJORS AT ALMOST 7 MILLION.
THAT IS MOSTLY OUR CHILD NUTRITION FUND, MOSTLY.
THIS IS BIG BUSINESS; THAT COLUMN TO THE RIGHT SHOWS FOR THE TOTAL DISTRICT, ALMOST $390 MILLION OF REVENUE, AND IN EXPENDITURES, $566 MILLION.
THIS IS A VERY BIG BUSINESS THAT WE HAVE HERE IN OUR DISTRICT.
[01:20:04]
THE REST OF THE 80 PAGES ARE LISTED THERE FOR YOU SO THAT IF YOU DID WANT TO READ THIS DISSERTATION, YOU WOULD BE MORE THAN WELCOME TO.LET ME BRING YOUR ATTENTION TO THE AGES 58 RIGHT THERE IN THE MIDDLE, COMBINING FINANCIAL STATEMENTS OF OTHER FUNDS.
THAT WOULD LIST ALL THE DIFFERENT OTHER FUNDS THAT WE HAVE, OR MOST OF THEM.
SOME OF THEM ARE COMBINED INTO THOSE COLUMNS AS WELL.
IF YOU WANTED TO SEE THE OTHER TYPES OF FUNDS THAT WE HAVE IN THE DISTRICT.
WE COMPARE BUDGETS TO ACTUALS.
KEN HAD MENTIONED THE STATISTICAL SECTION.
ALL OF THOSE ARE NOTED IN HERE.
THERE ARE A LOT OF GOOD NOTES TO THE FINANCIAL STATEMENTS AS WELL THAT CAN TELL YOU SOME INTERESTING THINGS ABOUT THE DISTRICT, IN ADDITION TO WHAT HE HAD MENTIONED THAT STATISTICAL SECTION.
THAT IS THE OVERVIEW OF THE AUDIT REPORT.
>> THANK YOU. TIM AND I KNOW WE ALREADY VOTED ON K2.
I'M GOING TO ASK IF YOU PLEASE SUBMIT QUESTIONS TO MISS ALMERS REGARDING THE EXTRA PIECE OF INFORMATION.
MISS THOMAS, THANK YOU FOR THAT.
I'M GOING TO ASK YOU TO STAY UP FOR K3.
THIS IS THE CONSIDERATION AND POSSIBLE ACCEPTANCE OF A CERTIFIED PROPERTY TAX LEVY ROLL FOR THE 2025 TAX YEAR.
>> THANK YOU. YES, WE RECEIVED BACK IN JULY THE CERTIFIED PROPERTY TAX VALUES FROM THEN UNTIL NOW.
THE TEXAS SER COLLECTOR HAS BEEN GATHERING THE DATA FROM ALL OF THE APPRAISAL DISTRICTS, PUTTING EVERYTHING TOGETHER, AND WITH SOME ADJUSTMENTS BECAUSE THEY HAVE APPEALS.
NOW WE DO HAVE OUR LEVY, AND A LITTLE LATER THAN NORMAL.
NORMALLY WE DO THAT IN THE BEGINNING OF OCTOBER, BUT BECAUSE OF THE ELECTION, WE ASKED THEM TO PUT IT OFF.
THE LEVY IS NEARLY $209 MILLION, 98% OF THAT IS HERE IN HAYS COUNTY.
ABOUT 1.5% IN TRAVIS AND ABOUT A HALF PERCENT IN CALDWELL.
WE WOULD ASK FOR YOUR APPROVAL OF THE LEVY.
>> TEAM, I'M GOING TO LOOK FOR QUESTIONS, LOOKING TO MY RIGHT, AND TO MY LEFT.
I MOVED TO THE HCISD BOARD OF TRUSTEES, ACCEPT THE CERTIFIED PROPERTY TAX LEVY ROLE AS PRESENTED.
ANY FURTHER DISCUSSION? SEE NONE.
ALL THOSE IN FAVOR? ALL OPPOSED? MOTION PASSES FIVE, NOTHING.
[K.4. Consideration and possible adoption of a Resolution to Elect to Discontinue Participation in TRS ActiveCare Health Program]
WE'RE ON PAGE 22.THIS IS K4, CONSIDERATION AND POSSIBLE ADOPTION OF A RESOLUTION TO ELECT TO DISCONTINUE PARTICIPATION IN THE TRS ACTIVE CARE HEALTH PROGRAM.
>> GOOD EVENING. MR. VICE PRESIDENT, MEMBERS OF THE BOARD, AND SUPERINTENDENT, DR. WRIGHT.
THE HR DEPARTMENT, IN PARTNERSHIP WITH THE BUSINESS OFFICE, HAVE BEEN WORKING IN COLLABORATION TO FULFILL ONE OF OUR BOARD GOALS FOR THIS FISCAL YEAR.
OUR BOARD GOAL IS TO BEGIN EXPLORING OPTIONS FOR SELF-FUNDED HEALTH INSURANCE WITH THE HOPE OF BEING ABLE TO IDENTIFY THE BEST OPTIONS IN THE SPRING TO BEGIN REQUIRED PROCESSES AND BY SUMMER TO LAUNCH A NEW OPTION.
I WANT TO REMIND THE BOARD WHAT LED US TO THIS POINT.
FOR YEARS, HCISD HAS BEEN THE LEADER IN COMPENSATION IN THIS REGION, AND WE'RE REALLY PROUD OF THAT.
BUT DUE TO INACTION BY THE LEGISLATURE THE PAST FEW SESSIONS, AND THE VERY LITTLE FUNDING THAT WAS ADDED TO THE BASIC ALLOTMENT IN THIS MOST RECENT SESSION, WE HAVE NOT BEEN ABLE TO PROVIDE ANY MEANINGFUL PAY RAISES TO OUR STAFF.
WE'RE HAPPY THAT THE TEACHERS WERE ABLE TO GET THEIR RAISES FROM THE LEGISLATURE.
BUT THERE ARE NUMBERS OF STAFF WHO HAVE NOT SEEN A RAISE IN A FEW YEARS.
AS WE GRAPPLE WITH THIS REALITY, ONE OF THE THINGS WE'VE BEEN DOING IS LOOKING FOR WAYS TO SAVE OUR EMPLOYEES MONEY.
WE'VE ALREADY BEGUN DOING THAT WITH THE INCENTIVIZED APARTMENT RENTS AT THE CHLOE.
[01:25:02]
BEGAN DISCUSSIONS OF A PARTNERSHIP OR INCENTIVIZE SINGLE-FAMILY HOUSES FOR OUR EMPLOYEES BELOW MARKET RATE.NOW WE ARE EXPLORING WHAT WE CAN DO TO SAVE OUR EMPLOYEES MONEY WITH HEALTH INSURANCE.
IN ORDER TO GET FEEDBACK, WE SENT A THOUGHT EXCHANGE.
WE KNOW IN HCISD, WHEN WE GET FEEDBACK FROM THE PEOPLE WE SERVE, WE MAKE BETTER DECISIONS BECAUSE WE'RE GETTING FEEDBACK DIRECTLY FROM THEM AND HOW THEY ARE IMPACTED BY A POTENTIAL DECISION.
THIS IS A THOUGHT EXCHANGE THAT WENT DISTRICT-WIDE, AND THIS WORD CLOUD GIVES YOU AN IDEA OF THE KINDS OF CONCERNS THAT THEY PRESENTED IN THIS THOUGHT EXCHANGE IN TERMS OF USING OUR EXISTING HEALTH INSURANCE BENEFIT WITH TRS ACTIVE CARE.
INSTEAD OF GOING THROUGH ALL OF THE THOUGHTS THAT WERE PROVIDED, I'M JUST GOING TO GIVE YOU THE TOP 10 IN PRIORITY ORDER.
NUMBER 1, THE INSURANCE COSTS AND PREMIUMS ARE TOO HIGH, ESPECIALLY WITHOUT HAVING ANY COST-OF-LIVING INCREASES RECENTLY.
THE REFERRAL REQUIREMENTS TO BE ABLE TO ACCESS SPECIALISTS ARE TIME-CONSUMING AND COSTLY, AND FRUSTRATING FOR OUR STAFF.
TRS ACTIVE CARE HAS COVERAGE LIMITATIONS, LIMITED COVERAGE FOR NECESSARY MEDICATIONS AND SPECIALIZED TREATMENTS, LACK OF COVERAGE FOR WEIGHT LOSS MEDICATION AND MENTAL HEALTH SERVICES, HIGH COPAYS, AND DEDUCTIBLES.
THIS IS SOMETHING THAT SPEAKS TO WHILE THEY'RE ALREADY PAYING HIGH COSTS AND PREMIUMS, THEN THEY'RE ADDITIONALLY PAYING HIGH COSTS JUST TO USE THEIR HEALTH INSURANCE, AND THAT IS THE THEME IN THESE.
ACCESS TO PROVIDERS IS DIFFICULT, HAVING TO GET ON LONG WAIT LISTS FOR WAIT TIMES, FOR PROVIDERS, AND THAT THE PRESCRIPTION COSTS ARE INCREDIBLY HIGH.
OR THEIR DOCTORS ARE PRESCRIBING MEDICATIONS, AND THEY'RE NOT ABLE TO ACCESS WHAT THEIR DOCTORS KNOW TO BE BETTER FOR THEM BECAUSE INSURANCE HAS SAID, NO, WE'RE NOT COVERING IT, EVEN THOUGH IT IS THE BEST FOR YOU, WE'RE NOT DOING IT.
OUR EMPLOYEES FEEL THERE'S A LACK OF PLAN INFORMATION, DIFFICULTY NAVIGATING THE BENEFITS INFORMATION, LIKE HOW TO MAXIMIZE AND USE THAT LACK OF CLEAR INFORMATION ABOUT THE COVERAGE SERVICE, FRUSTRATION WITH THE NEED FOR PRE-AUTHORIZATIONS.
THE FAMILY COVERAGE COSTS ARE HIGH.
>> THERE'S CONCERNS THAT THE QUALITY OF CARE WITH TRS-ACTIVECARE IS MEDIOCRE, AND PROBLEMS WITH CONTINUITY OF CARE DUE TO ANNUAL INSURANCE CHANGES.
NUMBER 10, THAT MENTAL HEALTH AND BEHAVIORAL HEALTH ACCESS IS DIFFICULT, EITHER BECAUSE THEY'RE NOT ACCEPTING INSURANCE OR IT'S NOT WITHIN THEIR TIME FRAME TO BE ABLE TO GO, OR THERE'S A WAIT LIST, OR IT'S COPAYS THAT THEY CAN'T AFFORD, AND COUNSELING FOR IT TO BE EFFECTIVE NEEDS TO BE FREQUENT, AND IT'S SOMETHING THAT THEY CAN'T AFFORD.
IN GENERAL, WHAT WE SEE IS THAT IT'S EXPENSIVE TO HAVE THE HEALTH INSURANCE, THOSE MONTHLY PREMIUMS, BUT EVEN AS THEY HAVE THE HEALTH INSURANCE, THEY CAN'T AFFORD TO USE IT.
I WANTED TO GIVE TO YOU EXAMPLES OF WHAT I MEAN.
THIS COMES FROM OUR THOUGHTEXCHANGE.
THESE ARE THINGS THAT OUR STAFF SAID THAT THEY CANNOT AFFORD, THAT THEY NEED.
THESE ARE THINGS THEY NEED THAT THEY CANNOT AFFORD.
I WOULD LIKE TO SHARE THAT THE TLC WITH A TRANSPORTATION DEPARTMENT FOR THEIR ABILITY TO DRIVE THE BUS FOR THEIR LICENSING.
MANY OF THEM WHO MEET CERTAIN CRITERIA ARE REQUIRED TO GET A SLEEP STUDY, WHICH COSTS MONEY AND REQUIRED TO GET CPAPS, IF THEY HAVE SLEEP APNEA, THAT THEY CANNOT AFFORD, AND IF THEY CAN'T AFFORD IT, THEY CAN'T WORK, AND SO WE'VE BEEN TRYING FOR OVER A YEAR TO LOOK FOR POTENTIAL WAYS TO HELP THEM WITH THAT, AND IT SHOWED UP AGAIN IN THIS THOUGHTEXCHANGE.
TO BE CLEAR, THIS INFORMATION IS FROM ALL STAFF, AND WE ALSO PRESENTED TO DLT TO GET THEIR OPINIONS ABOUT THE USE OF THE INSURANCE AS IT STANDS.
AT THIS POINT, I WOULD LIKE TO INVITE MARK WOOLERY, MANAGING DIRECTOR FROM UNIVERSAL BENEFITS CONSORTIUM,
[01:30:02]
TO GIVE YOU AN IDEA OF A DIFFERENT DIRECTION THAT THE DISTRICT COULD CONSIDER.>> THANK YOU, MS. COURSON. DR. WRIGHT, LADIES AND GENTLEMEN OF THE BOARD.
I'M THE MANAGING DIRECTOR OF THE UNIVERSAL BENEFITS CONSORTIUM.
THIS EVENING, I HAVE TWO COLLEAGUES WITH ME, MR. ERIC SMITH, WHO IS OUR PRINCIPAL CONSULTANT ON RECORD, AS WELL AS ROB [INAUDIBLE], WHO IS OUR EXECUTIVE VICE PRESIDENT OF OPERATIONS.
WE'VE HAD THE EXTREME PLEASURE OF WORKING WITH THE TEAM OVER ABOUT THE PAST THREE OR FOUR MONTHS TALKING THIS.
REALLY LEARNING ABOUT THE CULTURE OF HAYS, THE GOALS, AND WHAT ULTIMATELY THE DISTRICT WOULD LIKE TO PROVIDE.
LUCKILY ENOUGH FOR BOTH OF OUR CASES, THAT'S WHAT WE DO.
WE WORK SOLELY AND SPECIFICALLY WITH SCHOOL DISTRICTS IN PROVIDING HEALTHCARE SOLUTIONS ACROSS THE STATE OF TEXAS.
THIS PAST YEAR, WE'VE BRANCHED OUT INTO A COUPLE OF OTHER STATES AS WELL.
MANY OF US COME FROM EDUCATION FAMILIES.
MANY OF OUR STAFF ARE FORMER EDUCATORS THEMSELVES.
WE ARE A PRODUCT OFFERING SPONSORED BY EDUCATION SERVICE CENTER REGION 12.
THROUGH AN INTER LOCAL AGREEMENT, WHICH I BELIEVE THE BOARD SIGNED A COUPLE OF MONTHS AGO, JUST IN THESE EXPLORATORY EFFORTS.
WHY DO I BRING THAT UP? WELL, THAT'S IMPORTANT, BECAUSE IN ORDER TO RECEIVE AN INTERLOCAL AGREEMENT IN A PARTNERSHIP WITH A SERVICE AGENCY, I'M A FIRM BELIEF THERE'S A LITTLE HIGHER LEVEL OF STANDARD THAT YOU NEED TO DO THAT IN THE MARKETPLACE, BECAUSE WITH SERVICE AGENCIES REALLY HAVING THE SOLE RESPONSIBILITY TO SERVE THE DISTRICTS INSIDE OF THEIR CONSTITUENCY, IF THEY'RE GOING TO PUT THEIR NAME AND REPUTATION BEHIND SOMETHING, IT DARN SURE BETTER WORK.
I TURNED EVERYTHING OFF. DID I? YOU TURNED IT, YOU ARE MY NEW BEST FRIEND.
THANK YOU VERY MUCH. IT'S RIGHT.
BIG HANDS [APPLAUSE] HIT THE WRONG BUTTON. MY APOLOGIES.
WHAT CAN WE DO ABOUT IT? MS. COURSON WALKED THROUGH A NUMBER OF THINGS THAT CAME THROUGH THE THOUGHTEXCHANGE.
THOSE ARE VERY LARGE TASKS TO TRY TO TACKLE, AND IN OUR BUSINESS, YOU DO HAVE TO EAT THE ELEPHANT ONE BITE AT A TIME, BUT WHAT CAN WE ALL DO ABOUT IT? WHEN I SAY WE AND I SAY ALL, I MEAN EVERY ONE OF US IN THIS ROOM, PEOPLE LISTENING, EDUCATORS, EMPLOYEES, STAFF MEMBERS, THROUGHOUT HAYS CONSOLIDATED ISD, BUT WHAT WE CAN DO ABOUT IT IS WE CAN ACTUALLY MAKE THIS 100% HAYS.
WE CAN DO THAT SPEAKING TO THE CULTURE AND WHAT WE'RE TRYING TO ACHIEVE.
WHAT WE DID HERE IN THIS FIRST SLIDE IS REALLY BUNDLE THOSE TOP 10 AREAS THAT MS. COURSON COVERED REALLY INTO THREE BIG BUCKETS.
YOU HAVE COST. HEALTHCARE IS GETTING MORE EXPENSIVE, JUST LIKE MILK GETS MORE EXPENSIVE, JUST LIKE GASOLINE HAS EBBS AND FLOWS IN THOSE PRICES, SO PRESCRIPTION COSTS AND MEDICAL CLAIMS ARE CERTAINLY MORE EXPENSIVE.
WHAT CAN YOU DO ABOUT THAT? WHEN YOU HAVE THE LOCAL CONTROL, YOU CAN PUT IN PROGRAMS, PRODUCTS, AND OFFERINGS TO HELP CONTROL THOSE COSTS.
YOU CAN ALSO BE ABLE TO HAVE COMPETITION INSIDE OF THE MARKET.
THIS IS THE INSURANCE BUSINESS THAT OBVIOUSLY HAS LOTS OF PLAYERS, AND THERE'S LOTS OF GREAT SOLUTIONS.
IF YOU CAN ONLY GET WHAT YOU GET AND DON'T THROW A FIT FROM THE SOLUTIONS THAT YOU'RE PROVIDED, MEANING YOU DON'T HAVE ANY OTHER SOLUTION OTHER THAN THE ONE THAT IS PROVIDED TO YOU, WHEN YOU EXPAND THOSE HORIZONS AND HAVE THAT LOCAL CONTROL, YOU CAN DO A LOT MORE.
THE OTHER BIG BUCKET WAS ACCESS, ACCESS TO HIGH QUALITY CARE.
IN OUR ORGANIZATION, WE WORK WITH MULTIPLE VENDOR PARTNERS THROUGH AND THROUGH, WHETHER THAT BE CARRIER NETWORKS, PBMS, PHARMACY BENEFIT MANAGERS, STOP LOSS CARRIERS, ETC.
WE WORK WITH MULTIPLE TO ENSURE THAT THERE'S COMPETITION.
YOU ALSO CAN CONTROL YOUR COPAYS, REFERRALS, ALL OF THOSE THINGS.
YOU CAN MAKE THOSE PLANS YOUR OWN.
THEN LASTLY, PROGRAM ENHANCEMENTS.
WHAT ANCILLARY PROGRAMS CAN YOU PUT INSIDE OF THE MEDICAL PLAN TO REALLY DRIVE DOWN LOWEST NET COST AND BRING NEW PROGRAMS TO EMPLOYEES AT THE SAME TIME WHILE PROTECTING THE HEALTH PLAN ITSELF.
SOME OF THE COST SAVING SOLUTIONS THAT WE USE INSIDE A LARGE NUMBER OF THE SCHOOL DISTRICTS THAT WE WORK WITH.
I THINK IT'S IMPORTANT TO NOTE THAT WE'VE ALREADY GONE THROUGH PRELIMINARY EXERCISES WITH MULTIPLE VENDOR PARTNERS TO GET SOME UNDERSTANDING OF COST SAVING MEASURES AND ULTIMATE COSTS, AND EVEN POTENTIAL LIABILITIES OF THE PLAN.
ONE OF THE FINDINGS THERE WAS A PBM PROVIDER, PHARMACY BENEFIT MANAGER, FOR THOSE OF YOU WHO AREN'T IN THE INSURANCE WORLD,
[01:35:02]
THAT'S ESSENTIALLY THE PEOPLE THAT ARE RESPONSIBLE TO MAKE SURE YOUR PRESCRIPTIONS ARE WHERE THEY ARE WHEN YOU GO PICK THEM UP, ARE DOING SOME REALLY INNOVATIVE THINGS.FOR EXAMPLE, INSIDE OF OUR PLANS, $0 GENERICS.
ACROSS THE ABOUT 40,000 LIVES THAT WE WORK WITH EACH AND EVERY DAY IN A NUMBER OF DISTRICTS, WE AVERAGE 92% PARTICIPATION WITH GENERIC DRUGS.
92% OF THE PRESCRIPTIONS THAT EMPLOYEES ARE GETTING INTO THEIR HANDS COST THEM ABSOLUTELY NOTHING. THE PLAN COVERS IT.
NOW, A LOT OF PEOPLE RAISE THEIR HAND AND SAY, WHAT ABOUT SPECIALTY DRUGS? WHAT ABOUT BRAND MEDICATION? OF COURSE, THOSE OPTIONS ARE AVAILABLE, TOO, AND THERE'S A NUMBER OF INNOVATIVE PROGRAMS FOR THOSE SOLUTIONS, AS WELL, THINGS LIKE INTERNATIONAL PHARMACY, COPAY ASSISTANCE, ETC.
ANOTHER REALLY KEY COMPONENT ON THE COST SAVINGS MEASURE IS A PROGRAM CALLED PATIENT CHOICE.
PROVIDE YOU LOAD TO NO COST, MAJOR IMAGING, COMPLEX IMAGING, MRIS, CT SCANS, MAMMOGRAMS, COLONOSCOPIES, THOSE KINDS OF THINGS.
AS WELL AS A MATERNITY MANAGEMENT PROGRAM, AS WELL AS FREE AND LOW COST OUTPATIENT SURGERIES.
THIS VERY WEEK, THEY INTRODUCED A SLEEP STUDY, THAT'S ALL VIRTUAL THAT'S SOLVING THAT EXACT ISSUE RIGHT NOW AROUND CPAP MACHINES AND SOME OF THE BARRIERS TO CARE.
THERE WAS SOME CONVERSATION INSIDE OF THE THOUGHTEXCHANGE IN AND AROUND MENTAL HEALTH AND SERVICES PROVIDED FOR THAT.
OUR TELEMEDICINE PARTNER PROVIDES $0 COST FOR BOTH ACUTE CARE AND MENTAL HEALTH.
ALL LICENSED COUNSELORS IN THE STATE OF TEXAS FOR ABSOLUTELY NO DOLLARS.
THAT'S ALSO INCLUDED FOR ALL FAMILY MEMBERS, REGARDLESS OF WHETHER THEY'RE COVERED ON THE HEALTH PLAN.
AGAIN, JUST SOME EXAMPLES THERE OF SOME OF THE THINGS THAT YOU CAN DO AND HAVE ACCESS TO WHEN YOU'RE OUT ON YOUR OWN, PROVIDING YOUR OWN SOLUTIONS.
WHAT DOES THE DATA SHOW? THAT'S WHAT THE DATA SHOWS. WHERE DID WE GET THIS INFORMATION? WHEN LOOKING INTO MAKING THE DECISION TO LEAVE TRS-ACTIVECARE, YOU CAN OBTAIN THREE YEARS OF CLAIMS HISTORY.
THAT'S ALL THEY GIVE YOU IS THREE YEARS AT A TIME.
YOU'LL SEE THERE, AND THERE'S CERTAINLY NO REASON FOR ME TO READ TO YOU, BUT YOU'VE HAD AN UPTICK IN CLAIMS HISTORY 2022-2024, AND THAT'S NOT UNUSUAL WHATSOEVER.
ONE KEY NOTE THERE IS THAT THE MAJORITY OF THAT UPTICK IS ACTUALLY IN PHARMACY CLAIMS. PHARMACY IS WHERE THE MAJORITY OF THE MONEY IS IN THE INSURANCE BUSINESS, QUITE HONESTLY.
THERE'S A LOT LESS MONEY IN DOCTORS AND HOSPITAL SYSTEMS THAN MOST PEOPLE THINK THERE ARE, WHERE THE MONEY REALLY MOVES IS ON THE PHARMACY SIDE.
THAT ALSO HAPPENS TO BE WHERE WE HAVE THE ABILITY TO MOVE THE NEEDLE AND PROVIDE PROGRAMMING AND OFFERINGS TO BOTH HELP THE MEDICAL PLAN AS A WHOLE, AS WELL AS EMPLOYEES.
YOU LOOK AT THE STATEWIDE AVERAGE OVER THE PAST SEVERAL YEARS, IS 9.7% TRS.
TWO YEARS AGO, THEY MOVED TO REGIONAL RATING SYSTEM.
PRIOR TO THAT, EVERYBODY GOT THE SAME THING.
NOW BASED ON WHICH SERVICE CENTER AGENCY YOU'RE A PART OF, YOU GET YOUR OWN, BUT ON AVERAGE, WHEN YOU TAKE THAT AS A WHOLE, IT'S BEEN CLOSE TO 10%, AT LEAST FOR THE PAST FOUR YEARS.
OUR AVERAGE RATE INCREASES BECAUSE EVERYBODY'S UNDERWRITTEN INDIVIDUALLY HAS BEEN IN ABOUT THAT 5-6%.
WE'VE ALREADY GONE OUT TO A LOT OF THE CARRIER PARTNERS.
BLUE CROSS BLUE SHIELD, UNITED, CIGNA, AETNA, ETC.
WE'RE COMPLETELY AGNOSTIC THERE TO LOOK AT WHAT THOSE COSTS ARE AND TO DO THOSE COST COMPARISONS, WE ONLY USE THE LARGEST NATIONAL NETWORKS.
WE DON'T USE STATEWIDE NETWORKS, WE DON'T USE NARROW NETWORKS, AND THOSE FINDINGS HAVE SHOWN THAT THE ILLUSTRATIVE RATES THAT WE WOULD BE LOOKING AT OR CURRENT ARE COMPARED AND IN LINE WITH WHAT YOUR RENEWAL WILL PROBABLY LOOK LIKE WITH TRS FOR THE 26/27 PLAN YEAR.
THERE WE GO. WHAT DOES THE PROCESS LOOK LIKE? WELL, SHOULD YOU MOVE FORWARD, YOU BEGIN TO SHAPE THE HEALTH PLAN.
YOU BEGIN TO TALK ABOUT SOME OF THOSE PIECES.
WE BEGIN TO MEET WITH AS A TEAM TO REALLY DEVELOP THE CULTURE OF THE HEALTH PLAN.
WE CONTINUE TO NEGOTIATE WITH CARRIERS TO IDENTIFY THE BEST PARTNER.
WE BEGIN TO EDUCATE EMPLOYEES.
WE GO AND GET UPDATED CLAIMS DATA IN THE EARLY SPRING.
WHAT DO I MEAN BY EARLY SPRING, PROBABLY MARCH AND APRIL, THEN TO BE ABLE TO SOLIDIFY RATES, AS WELL AS PLAN DESIGNS TO MOVE FORWARD THEN INTO AN OPEN ENROLLMENT EXPERIENCE WITH YOUR SUPPLEMENTAL TPA.
[01:40:02]
WITH THAT, I BELIEVE I'M TURNING IT OVER TO MS. OTTMERS TO GO THROUGH A COUPLE OF OTHER KEY COMPONENTS. THANK YOU.>> IN MY PREVIOUS EXPERIENCE, I'VE WORKED WITH THE SELF FUNDED HEALTH PLAN, AND IT IS A WONDERFUL BENEFIT FOR THE DISTRICT, BECAUSE WE CAN CHOOSE OUR OWN.
WITH TRS-ACTIVECARE, WE CANNOT DO THAT, AND SO TO GIVE OUR EMPLOYEES WHAT THEY'RE ASKING FOR AT THE SAME PRICE AND HOPEFULLY GET TO EVEN A CHEAPER PRICE IN THE FUTURE AFTER A COUPLE OF YEARS, IS REALLY THE BEST RISK THAN THE BEST CHOICE IN MY ESTIMATION, BECAUSE WE HAVE THAT LOCAL CONTROL, AS YOU CAN SEE THERE IN THE FIRST SET OF BULLETS.
WE'RE GOING TO ESTABLISH HEALTHCARE BENEFITS COMMITTEE, PROVIDE INPUT REQUESTS FOR COVERAGE, PLANS, AND COSTS, GIVE OURSELVES BACK A ZERO PREMIUM COST COVERAGE FOR THE EMPLOYEE ONLY PLAN AND PROVIDE BETTER HEALTH CARE COVERAGE.
FOR THE FUTURE, TAKE A COUPLE OF YEARS TO GET THERE, REDUCE EMPLOYEE TOTAL OUT OF POCKET COSTS.
SOME OF THAT WILL BE WITH THE PHARMACY.
THAT YOU'RE PAYING ZERO INSTEAD OF 20, 30, $40 FOR A PRESCRIPTION OR MAYBE EVEN 500.
YES, AVOID THE CARRIERS, PROFIT MARGIN RETAINS SURPLUS FUNDS TO BUILD THAT FUND BALANCE UP AND REDUCTION OF PREMIUMS IN THE FUTURE YEARS.
KEEP IN MIND THAT TRS-ACTIVECARE GETS ADDITIONAL FUNDING FROM THE STATE, AND SO THAT OTHER DISTRICTS SELF-FUNDED ARE NOT RECEIVING.
HOWEVER, THEY CAN PULL THAT MONEY AT ANY TIME.
JUST THIS PAST YEAR, THE STATE'S ADDITIONAL CONTRIBUTION TURNED OUT TO BE ABOUT $90 A VALUE OF PREMIUM PER MONTH PER EMPLOYEE, AND SO IF THEY PULL IT, THOSE PREMIUMS WILL AUTOMATICALLY SHOOT UP.
WHEN WE ARE DESIGNING THIS, THE PLAN IS TO BE AT OR LESS THAN THE TRS-ACTIVECARE AMOUNT REGARDLESS.
AS I SAID, I HAVE A HISTORY OF WORKING WITH THIS, AND IT WORKS VERY WELL, HAVING YOUR SELF-FUNDED PLAN.
THIS DIDN'T USED TO BE AN OPTION FOR SCHOOL DISTRICTS.
SCHOOL DISTRICTS, UNLESS THEY WERE HUGE WHEN TRS-ACTIVECARE STARTED BACK IN THE EARLY 2000S.
IT WAS THE STATE PLAN, AND ONLY THOSE VERY LARGE DISTRICTS HAD A SELF-FUNDED PLAN, BUT NOW WE HAVE A LOT MORE OPTIONS, AND SO WE CAN PROVIDE THOSE HEALTHCARE OPTIONS TO OUR EMPLOYEES.
THIS COMPANY, IN PARTICULAR, IS ONE OF SEVERAL MEDICAL CONSULTANTS, BUT I PERSONALLY HAVE HAD GREAT EXPERIENCE WITH THEM FOR FIVE YEARS.
ALL OF THE TS ARE NOT CROSSED TO KNOW EXACTLY WHAT THOSE NUMBERS ARE GOING TO END UP AS, BUT IN THE NEXT SEVERAL MONTHS, WE WOULD BE WORKING TOWARD THAT GOAL, AND WE CAN MAKE THE PLAN WHAT WE WANT IT TO BE.
WE HAVE ZERO CONTROL WHEN WE ARE WORKING WITH TRS-ACTIVECARE.
DO YOU WANT TO GIVE A REMINDER OF THE TIMELINES?
>> IF THE BOARD DECIDES TO MOVE FORWARD WITH THE TIMELINE, WE HAVE UNTIL DECEMBER 31ST OF THIS YEAR TO ELECT TO DISCONTINUE PARTICIPATION IN TRS-ACTIVECARE.
IF WE DO NOT MEET THIS DEADLINE, WE'D HAVE TO WAIT UNTIL DECEMBER 31ST OF NEXT YEAR.
THERE ARE SOME NUMBERS THAT WE CANNOT OBTAIN, UNTIL AND UNLESS WE DO VOTE TO ELECT TO DISCONTINUE PARTICIPATION.
FOR EXAMPLE, I BELIEVE BLUE CROSS BLUE SHIELD IS UNABLE TO REALLY PROVIDE US ANY NUMBERS RIGHT NOW TO KNOW WHAT WE'RE DEALING WITH BECAUSE WE'RE STILL THE TRS-ACTIVECARE.
AT THE POINT THAT THE BOARD DECIDES, TO DISCONTINUE PARTICIPATION, WE'D ACTUALLY BE ABLE TO ACCESS MORE SPECIFIC INFORMATION BECAUSE THOSE COMPANIES WOULD THEN BE ABLE TO ENGAGE WITH US IN WAYS THEY CAN'T UNTIL AND UNLESS WE DO THE NOTIFICATION.
THERE IS A DRAFT RESOLUTION BEFORE YOU.
IT HAS BEEN REVIEWED BY OUR ATTORNEY.
[01:45:01]
SHOULD YOU ELECT TO MOVE FORWARD WITH THIS, IT IS AVAILABLE FOR YOU TO TAKE ACTION.WE ARE PREPARED TO ANSWER QUESTIONS BETWEEN THE THREE OF US ON ANYTHING THAT YOU'D LIKE TO KNOW MORE ABOUT.
WE UNDERSTAND CHANGE IS REALLY UNCOMFORTABLE, AND IT'S SCARY, AND SO IT'S MADE BEST WHEN THERE'S MORE INFORMATION SHARED, AND WE'RE HAPPY THAT WE WERE ABLE TO GET STAKEHOLDER FEEDBACK, BUT CERTAINLY NOW IS A GOOD TIME TO ASK QUESTIONS OF US OR OF UBC.
>> THANK YOU ALL SO MUCH FOR THIS INFORMATION.
I'M GOING TO OPEN IT UP FOR QUESTION, LOOKING TO MY LEFT, MR. SEIBEL.
>> THANK YOU, VICE PRESIDENT FLORES.
THANK YOU ALL FOR PRESENTING ALL THIS INFORMATION.
I HAVE QUITE A FEW QUESTIONS, BUT THANK YOU FOR ANSWERING MY QUESTIONS THAT I ASKED EARLIER TODAY SO PROMPTLY BECAUSE THIS IS A LITTLE BIT SURPRISED BECAUSE WE JUST VOTED ON THIS LAST MONTH, AND THEN ALREADY AT THE POINT NOW THAT WE HAVE GOT TO LEAVE TRS BY DECEMBER 31, SO IT PUTS US A LITTLE BIT UNDER I WANT TO STATE THE REST OF THAT PHRASE, BUT UNDER TIGHT TIMELINE THAT IS A LITTLE UNCOMFORTABLE.
GOING SELF FUNDED GIVES US A LOT MORE OPTIONS AS YOU ALLUDED TO, TRUSTEE RONKOS, A GREAT QUESTION LAST MONTH ABOUT PROSPECTIVE BENEFITS.
NONE OF THAT'S REALLY GOING TO BE DECIDED RIGHT NOW.
WE'LL DESIGN, PLAN DESIGNS AND ALL THOSE THINGS AT A FUTURE DATE.
THERE'S A LOT OF DECISIONS THAT ARE GOING TO BE MADE IN BETWEEN NOW AND BEFORE OUR NEXT RENEWAL.
LITTLE BIT MORE COMFORTED KNOWING THAT YOU'VE BEEN WORKING TOGETHER FOR THREE TO FOUR MONTHS VERSUS MY PERCEPTION I INITIALLY SAW THIS OF THREE WEEKS BECAUSE WHEN I DO THIS IN MY DAY JOB, IT'S A VERY LONG PROCESS TO HAND HOLD THROUGH THIS.
I DO HAVE SOME QUESTIONS GENERALLY ABOUT THIS DESIGN, IN GENERAL, BUT THEN ALSO FROM THE ACCOUNTING SIDE OF THINGS TO AS WE LOOK AT THIS, BECAUSE WE'RE IN A POSITION THAT LIMITS US AS WELL.
WE'RE IN A WEIRD SPOT WHERE WAGES RIGHT NOW ARE A LITTLE FROZEN FOR US BASED ON WHAT THE STATE IS DOING, AND IT'S IRONIC TO ME BECAUSE EMPLOYER BENEFITS IN GENERAL, EMPLOYER BASED HEALTHCARE SYSTEM GENERATED AND STARTED DURING WORLD WAR II, WHEN WE HAD WAGE FREEZES DURING THAT TIME PERIOD, AND THAT'S WHERE EMPLOYEE BENEFITS TOOK OFF AND THAT'S WHY WE HAVE AN EMPLOYER BASED SYSTEM, SO FUN FACT.
FOR YOU GUYS. [LAUGHTER] QUESTIONS.
WE ARE LOOKING FULLY SELF FUNDED, NOT LEVEL FUNDED SELF FUNDED IS WHAT YEAR?
>> ALL OF THOSE OPTIONS ARE AVAILABLE.
THE ONE THAT WE PROVIDE LEVEL FUNDED PROGRAMS AND SELF FUNDED PROGRAMS AS WELL.
>> IS THERE ANYTHING IN OUR CLAIMS EXPERIENCE THAT YOU LOOKED AT THAT THOUGHT THAT WAS A BETTER FIT FOR US SELF FUNDED OR LEVEL FUNDED EVEN VERSUS REMAINING WITH TRS JUST BASED ON THE EXPERIENCE?
>> BASED ON EXPERIENCE CLAIMS DATA, CERTAINLY, IT SEEMS FROM A LARGE CLAIMS STANDPOINT, YOU'RE COMING DOWN.
A LOT OF YOUR LARGE CLAIMS ARE ACTUALLY ON THE PHARMACY SIDE AND NOT ON THE MEDICAL SIDE, SO THAT MAKES IT A LITTLE BIT INDIFFERENT AS IT RELATES TO LEVEL FUNDED OR SELF FUNDED WITH THEM BEING ON THE PHARMACY SIDE.
BUT WE'VE CERTAINLY BEEN IN THAT DATA AND LOOKED AT THAT DATA FOR WHAT TRS HAS SHOWN.
WHEN WE'VE BEEN WORKING TOGETHER, WE'VE BEEN DISCUSSING BOTH LEVEL FUNDED AND SELF FUNDED OPTIONS.
FROM A COST BASIS STANDPOINT, OBVIOUSLY, YOU'RE GOING TO HAVE A LITTLE LOWER COST BASIS IN A TRUE SELF FUNDED PLAN THAN YOU WOULD A LEVEL FUNDED PLAN.
>> THIS IS WHERE I WAS ACTUALLY THE PRIOR AGENDA ITEM LOOKING AT OUR ACTUAL I WAS WONDERING IF WE WERE A CASH BASIS OR AN ACCRUAL BASIS BECAUSE THAT MATTERS AS FAR AS HOW WE'RE COUNTING ON THE MONTHLY CASH FLOWS IN TERMS OF HOW WE DO THINGS.
BUT THAT'S PART OF THE TRANSITION, I'M CONCERNED ABOUT BASICALLY WHERE OUR FUND BALANCE IS TODAY HANDLING THE MONTHLY CLAIM VOLATILITY BECAUSE TODAY WE ARE USED TO TRS.
WE HAVE A PREMIUM, PAY IT FLAT. IT'S HIGH.
AS YOU ALLUDED TO, MEDICAL TREND ACROSS THE INDUSTRY RIGHT NOW IS HIGH REGARDLESS, 9.3% RIGHT NOW, 2025 PLUS, PHARMACY 11.5, 12%.
MEDICAL SIDE IS HIGHER THAN I'VE EVER SEEN IT IN MY EXPERIENCE, BUT IT'S FLAT FOR TRS THROUGHOUT THE YEAR.
SELF FUNDED [INAUDIBLE] CLAIMS. IT'D BE TWO MILLION ONE MONTH, THREE MILLION THE NEXT MONTH, ONE MILLION TO NEXT MONTH.
IF THAT THREE MILLION MONTH HITS AT THE WRONG TIME OF THE YEAR FOR US, BASED ON THE TIMING THAT WE'RE RECEIVING REVENUES, THAT BECOMES PROBLEMATIC FOR US.
WE'VE ALREADY HAD TO ISSUE A TAN THIS FALL UNFORESEEN AS TO WHERE WE'RE AT GOING FORWARD.
[01:50:06]
I'M LOOKING FOR A LITTLE BIT TALK ABOUT THAT ON THE ACCOUNTING SIDE, MS. ATMERS, PERHAPS OF HOW WE'RE KIND OF GOING TO APPROACH THAT TO ENSURE THAT OUR FIDUCIARY RESPONSIBILITY, BIG BUZZWORD IN THE INDUSTRY RIGHT NOW, IS BEING MET THAT WE'RE GOING TO BE ABLE TO PAY THE CLAIMS THAT WE'RE PROMISING OUR EMPLOYEES ON THE BENEFITS.>> ABSOLUTELY. I'LL TAKE A CRACK AT IT, LADIES AND THEN YOU GUYS CAN JUMP IN.
SURE. NOT THE FIRST TIME THAT WE'VE RECEIVED THAT QUESTION OR CONCERN, GIVEN THE FACT THAT ONE THING I DIDN'T STATE IN MY EARLIER REMARKS IS, AGAIN, THIS IS ALL WE DO, AND WE DO IT FOR SCHOOL DISTRICTS ACROSS THE STATE.
WE ARE KEENLY AWARE AND SENSITIVE TO THE BUDGETARY NEEDS OF SCHOOL DISTRICTS AND THE BUDGETARY HARDSHIPS THAT ALMOST EACH AND EVERY SCHOOL DISTRICT THAT WE CERTAINLY WORK WITH AND THROUGHOUT THE STATE ARE.
TO TALK A LITTLE MORE SPECIFICALLY ABOUT YOUR QUESTION.
CERTAINLY FROM A STOP LOSS PERSPECTIVE, WHETHER IT BE LEVEL FUNDED OR SELF FUNDED, YOU'VE GOT SOME PROTECTIONS THERE FROM A STOP LOSS TO HELP IN A LEVEL FUNDED PROGRAM, OBVIOUSLY LEVEL OUT THAT TREND, HENCE THE NAME, BUT ALSO PROTECTIONS FROM THOSE MONTHS WHERE YOU DO HAVE THAT VOLATILITY.
ONE PROGRAM OFFERING THAT WE PROVIDE THAT'S A LITTLE BIT DIFFERENT IN THE INDUSTRY IS A PROGRAM THAT WE REFER TO AS UBC ADVANCE, WHERE THOSE CLAIMS THAT YOU HAVE, THE LARGE CLAIMS, BOTH EITHER ON A SPEC LEVEL, A SPECIFIC LEVEL, OR AN AGGREGATE LEVEL ARE FUNDED WITHIN A 48-72 HOUR PERIOD OF TIME.
TO BE ABLE TO HELP WITH A CASH FLOW STANDPOINT.
THOSE CLAIMS STILL GO THROUGH THE PROCESS OF THAT CLAIMS AUDIT THAT TRADITIONALLY TAKES 90-120 DAYS, BUT THE HEALTH PLAN IS NOW RECEIVING THOSE FUNDS IN 48-72 HOURS TO HELP OFFSET SOME OF THOSE VOLATILE MONTHS WHERE YOU MIGHT HAVE THAT $3 MILLION SPIKE TO USE YOUR EXAMPLE.
>> JUST TO REITERATE WE HAVE THAT $2 MILLION NICU BABY CLAIM, AND THAT'S GOING TO BE A LONG PROCESS, FOR THAT CLAIM TO GET PAID, AND THEN FILED WITH THE STOP LOSS REINSURER AND THEN GET PAID FOR THAT CLAIM.
YOU GUYS HAVE A PROGRAM THAT YOU GUYS BASICALLY HELP SPEED UP THAT PROCESS. AM I HEARING THAT CORRECT?
>> YES. IT'S FUNDED WITHIN 48-72 HOURS, YES.
>> I GUESS YOU GUYS HAVE A CAPTIVE FOR YOUR STOP LOSS REINSURANCE, OR DO YOU GUYS WORK WITH THE STOP LOSS REINSURER?
>> ALL OF THE ABOVE. WE HAVE A CAPTIVE FOR GROUPS THAT ARE A BEST FIT FOR A CAPTIVE.
WE WORK WITH A NUMBER OF STOP LOSS REINSURERS AND CARRIERS AND OTHER SERVICE PROVIDERS THAT PROVIDE ANCILLARY SERVICES IN THE STOP LOSS SPACE.
>> GENERALLY SPEAKING, THE EMPLOYEE CONCERNS, I THINK YOU COULD HAVE LISTED THOSE 10 CONCERNS WITHOUT DOING UNFORTUNATELY, A THOUGHT EXCHANGE BECAUSE THOSE WOULD HAVE BEEN PROBABLY WHAT EVERYBODY YOU GUYS WORK WITH PRETTY MUCH THERE.
I WOULD JUST AS A SIDE NOTE, I KNOW IT'S NOT OUR DECISION TO MAKE GLP-1.
RIGHT NOW, OUR LEVEL OF RISK TOLERANCE, I WOULD SAY IS OUTSIDE OUR RISK TOLERANCE FOR RIGHT NOW, JUST BECAUSE YOU'RE ADDING 15% IN POTENTIAL RX COSTS JUST BY INCLUDING THAT COVERAGE, AND IF IT'S NOT VERY WELL MANAGED, THAT'S JUST $0.02 ON THAT.
ANYWAYS. ALL OF OUR RETIREE MEDICAL BENEFITS THOSE ARE ALL THROUGH TRS REGARDLESS.
>> THAT'S NOT GOING TO CHANGE ACFR AND OUR ACCOUNTING FOR GASB 75 LIABILITY REASONS OR ANYTHING LIKE THAT. NOTHING WILL CHANGE? I APOLOGIZE AGAIN FOR SO MANY.
THIS IS JUST A BIG DECISION FOR ME.
I THINK ABOUT WHEN WE MAKE THESE DECISIONS, OBVIOUSLY, THE IMMEDIATE, WHICH I WASN'T A BIG FAN OF US WHEN WE MOVED INTO TRS AND OUT OF SELF FUNDED 15, 20 YEARS AGO, AT THIS POINT NOW.
SOMEONE AROUND WHEN THAT DECISION WAS BEING MADE, BECAUSE I WANTED US TO STAY THE SHIP AND SELF FUNDED, BUT WE DID IT.
NOW THAT WE'RE LOOKING AT IT BACKWARDS, IT'S IRONIC BECAUSE I'M A LITTLE BIT MORE HESITANT JUST BECAUSE OF OUR FINANCIAL SITUATION RIGHT NOW TO BE HONEST.
I APPRECIATE ALL ANSWERING THE QUESTIONS AND BEING READY FOR THIS.
I'M A LITTLE BIT MORE COMFORTABLE.
RIGHT NOW, BUT I ALSO THINK ABOUT THE EXIT STRATEGY.
FIVE YEARS FROM NOW, WE'RE BASICALLY LOCKED OUT OF TRS FOR FIVE YEARS.
>> WE ASSUME THIS IS GOING TO GO WELL.
WE HAVE CONTROLS AND LEVERS THAT WE CAN NOW PULL THAT WE COULDN'T PULL BEFORE.
EVEN IF OUR EXPERIENCE ISN'T WHAT WE THINK IT'S GOING TO BE,
[01:55:01]
AND IT ENDS UP BEING WORSE, YOU KNOW, WE CAN THE NEXT YEAR, MAKE PLAN DESIGN CHANGES, IMPLEMENT MORE CARE MANAGEMENT PROGRAMS TO HELP REDUCE OUR COSTS AND DO SOME THINGS THAT WE COULDN'T DO UNDER TRS WHICH I'M OPTIMISTIC ABOUT THOSE THINGS.BUT FIVE YEARS FROM NOW, WE MAY LOOK AT IT AND SAY, YOU KNOW WHAT? WE DIDN'T GET OUR FUND BALANCE WHERE IT NEEDED TO BE, STILL JUST ISN'T A GOOD POSITION FOR US TO BE IN.
WHEN WE LOOK AT THAT EXIT, THEN ON A CASH FLOW BASIS, HAVE WE CONSIDERED HOW THAT WORKS.
BECAUSE EXITING A SELF FUNDED AND GOING BACK TO AN INSURED BASIS IS PROBLEMATIC FOR OUR CASH FLOW SIZE BECAUSE WE'RE GOING TO PAY RUNOUT CLAIMS FROM YOUR SELF FUNDED EXPERIENCE ON TOP OF PAYING YOUR FULL INSURED PREMIUMS THAT YEAR.
HAVE WE THOUGHT ABOUT THAT POTENTIAL RISK, FIVE YEARS DOWN OR TEN YEARS DOWNLINE? YES, NO.
>> I APPRECIATE ALL YOUR QUESTIONS.
THEY'RE VERY WELL THOUGHT OUT.
THERE IS NO DOUBT. GOING SELF FUNDED IS RISKIER THAN LETTING SOMEONE ELSE CARRY YOUR BURDEN.
IT CERTAINLY IS. WE CAN HAVE A HIGHER, WOULD YOU CALL A HIGHER OR LOWER STOP LOSS WHERE WE CARRY OF THE RISK.
>> YES. THAT ALL COSTS MONEY, BUT IT WOULD ALL BE WITHIN THE FRAMEWORK OF THE WHOLE PLAN.
WE WOULD HAVE NO IDEA WHAT RUNOFFS OR ANYTHING WOULD BE IN FIVE YEARS.
BUT IF YOU'RE WORKING TOWARD THAT PLAN THAT WHOLE TIME TO HAVE A SUCCESSFUL PLAN, YOU WOULDN'T PLAN TO GET OUT.
WITH THAT GOAL IN MIND, I THINK THAT'S WHAT YOU HAVE TO WORK TOWARD, AND YOU JUST HAVE TO BE WILLING TO TAKE THAT RISK SO THAT YOU CAN HAVE THAT SELF CONTROL OF THE PLAN.
IT CAN BE A LITTLE SHAKY AT FIRST.
IT WOULD BE GREAT IF WE HAD A BIGGER FUND BALANCE TO SUPPORT IT.
THE HEALTHCARE COVERAGE IS NOT GOOD.
IT JUST ISN'T WITH TRS-ACTIVECARE.
I GOT OUT OF TRS-ACTIVECARE WITH WHAT THIS COMPANY PROVIDED, AND IT WAS UNBELIEVABLY BETTER AND CHEAPER.
THIS COMPANY, AS A MEDICAL CONSULTANT, WILL GO OUT THERE FOR US, AND THEY WILL GET US THE BEST DEAL.
AND THEY'RE WILLING TO SIT HERE FOR HOW MANY HOURS ON A MONDAY NIGHT TO TRY TO BRING THIS OPPORTUNITY TO US, AND IN MY EXPERIENCE, IT IS GOOD.
IT'LL BE GOOD FOR THE DISTRICT.
WE'RE GOING TO HAVE TO WORK AT IT.
THE COSTS MIGHT GO UP, JUST LIKE THEY WILL WITH TRS-ACTIVECARE, BECAUSE UNFORTUNATELY, THESE COSTS HAVE JUST GONE UP AND UP FOR THE PREMIUMS. WHAT PEOPLE ARE PAYING FOR THEIR OUT OF POCKETS.
IF WE CAN OFFER, AND THAT IS THE PLAN TO OFFER MANY ITEMS AT ZERO COST, THEN THE EMPLOYEES ARE PAYING THE PREMIUMS TO COVER A REALLY GOOD PORTION OF ANY OTHER COSTS THAT WOULD HAPPEN.
THIS COMPANY IS EXCELLENT AT FINDING THAT SWEET SPOT, AND SO RISKY? YES. MAYBE LESS RISKY THAN STAYING WITH TRS-ACTIVECARE, THOUGH, BECAUSE THE COSTS KEEP GOING UP, AND WE HAVE NO CONTROL OVER THE BENEFITS.
>> EITHER WAY, SHOULD GO AHEAD.
>> I THINK THE OTHER THING THAT I WOULD ADD THERE.
CLEARLY, YOU'RE IN THE BUSINESS, RIGHT AND UNDERSTAND IT QUITE WELL, AND I'M GLAD FOR THAT, BECAUSE IN A LOT OF CASES, AND THIS IS THE POINT THAT I'M MAKING, A NUMBER OF SCHOOL DISTRICTS ACROSS THE STATE HAVE GOTTEN INTO PLANS THAT THEY DID NOT UNDERSTAND, AND THERE WASN'T AN EXPERT.
CANDIDLY, ORGANIZATION WILL PROBABLY BE FIVE TIMES THE SIZE THAT IT IS TODAY IF WE SAID YES, A LOT MORE THAN WE SAID NO.
BECAUSE, AGAIN, THAT'S OUR REPUTATION.
WE WORK WITH SCHOOL DISTRICTS THAT HAVE NEVER BEEN A PART OF TRS, AND DON'T HAVE THIS DECISION AND DON'T HAVE THIS BURDEN WEIGHING ON THEM OF THE MAGNITUDE OF THAT DECISION, AND THEN WE WORK WITH A LARGE NUMBER OF DISTRICTS WHO HAVE MADE THAT DECISION.
[02:00:02]
NOT ONLY ARE WE BUILDING A PLAN WHEN WE LOOK AT DATA, ALBEIT JUST THE THREE YEARS THAT WE'RE GIVEN FOR A TRS DISTRICT, BUT WHEN WE'RE MAKING THAT DECISION TO SAY, YOU KNOW WHAT? YOU SHOULD CONSIDER GOING ON THIS JOURNEY.IT'S NOT JUST FOR THAT FIRST YEAR.
IT'S NOT JUST FOR THAT SECOND YEAR.
TO THE BEST OF OUR ABILITIES, AND YOU, MORE THAN ANYBODY, I THINK, UNDERSTAND HOW BIG OF A CRYSTAL BALL FIVE YEARS IS IN THE MEDICAL INDUSTRY, BUT TO THE BEST OF OUR ABILITY, BEING ABLE TO CREATE THAT CRYSTAL BALL FROM A SUSTAINABILITY STANDPOINT, OBVIOUSLY, BECAUSE IF WE DON'T DO THAT APPROPRIATELY, THAT'S NOT GOING TO BODE WELL FOR OUR ORGANIZATION.
>> EITHER WAY IS A RISK. ONE CONCERN, MS. CORSON AND HER TEAM ARE PHENOMENAL.
I HOPE THAT YOU ENJOYED WORKING WITH THEM.
>> THEY'RE REALLY GREAT. OBVIOUSLY, WE'RE IN THE CONSTRAINTS THERE, TOO, AND HER TEAM, I WOULD LOVE TO HAVE MORE OF PEOPLE UNDERNEATH HERE TO HELP SUPPORT OUR STAFF AS THEY HAVE QUESTIONS ABOUT BENEFITS, ETC.
BUT THERE ARE HOW MANY PEOPLE DIRECTLY IN BENEFITS IN YOUR TEAM RIGHT NOW?
>> I HAVE ONE EMPLOYEE FOR BENEFITS.
>> ONE TO HANDLE A 3,500 EMPLOYEE ORGANIZATION, WHICH IN THE CORPORATE WORLD WOULD BE INSANITY.
THE DIRECT QUESTION I GUESS TO YOU GUYS, IS YOU GUYS WORK WITH SCHOOL DISTRICTS ALL THE TIME, SO WHAT SUPPORTS ARE YOU AVAILABLE TO HELP HER AND HER TEAM WITH THAT?
>> A TREMENDOUS AMOUNT. WE HAD ROOT TOPIC OF OUR VERY LAST CONVERSATION TOGETHER WAS JUST THAT.
WHAT IS THE WORKLOAD? HOW MUCH WATER DOES THIS REQUIRE US CARRYING, ETC.
WE HAVE A STAFF JUST HERE IN TEXAS ALONE OF 14.
YOU HAVE YOUR DEDICATED SERVICE STAFF FROM A TRANSPARENCY AND A NO SURPRISES.
WE MEET WITH OUR CLIENTS ONCE A MONTH, SO YOU KNOW EXACTLY FROM A PLAN PERFORMANCE STANDPOINT, WHAT'S HAPPENING? ULTIMATELY FROM AN OPERATIONAL STANDPOINT, DOESN'T CHANGE THE WORKLOAD ALL THAT MUCH FOR MS. CORSON AND HER STAFF, GIVEN THE FACT THAT THERE AREN'T A LARGE NUMBER OF THINGS TO DO THAT ARE ANY DIFFERENT THAN WHAT THEY'RE DOING TODAY.
THEY'RE COLLECTING PREMIUMS. THEY'RE SENDING THEM TO THE TPA.
THE TPA IS DISPERSING THEM AND PAYING THE CLAIMS, ETC.
NOW, FROM AN INFORMATION STANDPOINT AND A SERVICE STANDPOINT AND UNDERSTANDING THE MEDICAL PLAN, THERE'S A NEW MEDICAL PLAN TO LEARN.
BUT THE RESOURCES THAT WE PUT FORTH AROUND BOTH PERSONNEL AS WELL AS COMMUNICATIONS AND EDUCATION IS I THINK UNPARALLELED IN THE MARKETPLACE QUITE HONESTLY.
I'LL PUT OUR SERVICE MODEL UP AGAINST ANYBODY.
NOW, JUST LIKE ANYTHING ELSE, WHETHER WE'RE TALKING ABOUT INSURANCE OR WE'RE TALKING ABOUT WHATEVER ELSE IT MAY BE, WHEN YOU START TALKING ABOUT SERVICE, SERVICE IS ONLY WORDS COMING OUT OF SOMEBODY'S MOUTH UNTIL YOU'RE GIVEN THE OPPORTUNITY TO PROVE IT.
BUT I THINK OUR CLIENTS THAT WE WORK WITH DAY IN AND DAY OUT WOULD SAY THAT IT'S DONE NOTHING BUT BE AN EXTENSION OF OUR TEAM TO BE ABLE TO HELP.
WHERE WE HAVE THOSE RESOURCES, WHERE IDEALLY, WE HAVE PROGRAMS SET UP TO WHERE IDEALLY, EMPLOYEES AREN'T PINGING HR AND BENEFITS FOR THEIR ISSUES.
THEY'RE COMING TO US DIRECTLY, AND WE'RE SOLVING THEM FOR THEM.
>> WE DO WORK WITH FIRST FINANCIAL, WHO'S YOUR SUPPLEMENTAL TPA IN A NUMBER OF ACCOUNTS.
FROM AN ENROLLMENT STANDPOINT, ALL OF THOSE THINGS, THAT'S A SEAMLESS OPERATION THAT EMPLOYEES ARE CURRENTLY USED TO.
>> AGAIN, I APOLOGIZE FOR SO MANY QUESTIONS.
TO ME, THIS IS A BIG DECISION BECAUSE WE'RE TAKING A GIANT LEAP OF FAITH OVER THE NEXT NINE MONTHS THAT WE'RE GOING TO GET THIS ALL IRONED OUT.
I'M NOT WORRIED ABOUT THE PLAN DESIGN DETAILS OR ANY OF THAT.
LET'S GO HSA CONTRIBUTIONS PAIRED WITH AN HDHP THIS TIME.
TWO CENTS AGAIN. BUT OTHER THAN THAT, IT'S THE FINANCIAL SIDE OF IT THAT I'M WORRIED ABOUT THE MONTHLY CASH FLOWS, THE END GAME.
I KNOW WE'RE NOT PLANNING ON AN EXIT, BUT WE HAVE TO BE PREPARED FOR IT IF THAT SHOULD COME.
KNOWING THE POSITION THAT WE'RE IN AS A DISTRICT FINANCIALLY, I WAS VERY HESITANT, VERY CONCERNED COMING INTO THIS MEETING TO BE QUITE FRANK.
I WAS WORRIED THAT I WAS GOING TO MOTION TO TABLE THIS FOR NEXT YEAR BECAUSE I JUST DIDN'T KNOW IF WE WERE READY, BUT POSTPONE WHATEVER.
SORRY. BUT I'M VERY PLEASED WITH THE ANSWERS YOU GUYS PROVIDED, YOU'RE VERY WELL VERSED IN THIS FIELD AS WELL, SO I APPRECIATE YOU GUYS COMING AND AGAIN, HASHING THIS OUT WITH ME BECAUSE YOU'VE SHOWN ME THAT YOU GUYS ARE READY TO GO WITH THIS AND GIVE ME A LOT MORE CONFIDENCE THAT, I KNOW IT'S A RISK.
NO MATTER WHAT DECISION WE MADE, IT'S GOING TO BE A RISK.
BUT FROM A FINANCIAL STANDPOINT, MUCH LESS CONCERNED RIGHT NOW GOING FORWARD. THANK YOU AGAIN.
>> WELL, I AM NOT AN ACTUARY IN THE BENEFITS MARKET,
[02:05:01]
SO MY QUESTIONS MIGHT BE A BIT DIFFERENT.WHEN I HEAR SELF FUNDED, ARE YOU GUYS, LIKE A BROKER WITH ALL OF THESE OTHER INSURANCE COMPANIES THAT YOU GO OUT AND TRY TO CREATE A PLAN THAT'S THE BEST FIT FOR OUR, CULTURE.
>> BY DEFINITION, COULD WE FALL INTO THE BROKER BUCKET? SURE. BUT ULTIMATELY, WE'RE A CONSULTING FIRM THAT WORKS SIDE BY SIDE WITH BENEFITS DEPARTMENTS AND SCHOOL DISTRICTS TO CURATE HEALTH PLANS.
>> WHEN YOU CURATE THEM FROM ONE COMPANY OR MULTIPLE?
>> THAT WAS MY HOPE, WHICH I DIDN'T EVEN KNOW WAS A THING.
YOU CAN BUILD A PLAN FROM MULTIPLE DIFFERENT HEALTH INSURANCE COMPANIES BASED ON OUR NEEDS.
THEIR CARD WON'T SAY CIGNA OR ETNA OR BLUE CROSS.
>> IT'S GOING TO SAY THAT. THAT'S GOING TO BE YOUR CARRIER NETWORK, BUT LET ME BACK IT UP JUST FOR A BRIEF SECOND. MAYBE THIS WILL HELP.
THROUGH THE CONSORTIUM THAT WE'VE BUILT, THAT'S SPONSORED BY REGION 12 OPEN WACO, RIGHT, THAT I TALKED ABOUT EARLIER, BECAUSE WE HAVE THE ABILITY TO PROVIDE AN INTERLOCAL AGREEMENT.
IN ORDER TO BE ABLE TO DO THAT, YOU HAVE TO GO TO BID.
A GOVERNMENTAL AGENCY HAS TO GO TO BID, IN THIS CASE, IT WAS REGION 12 FOR ALL OF THE VENDOR PARTNERS, ETC.
THEN THOSE BIDS ARE AWARDED, WHICH NOW ANYBODY THAT RECEIVES THAT AWARD OF THAT BID PROCESS CAN BE OFFERED THROUGH THE INTER LOCAL.
THAT EXERCISE TOOK PLACE EIGHT YEARS AGO WHEN WE STARTED STILL HAPPENS EVERY TWO YEARS FROM A REFRESHER STANDPOINT, NUMBER 1, YOU DON'T WANT TO BE STAGNANT.
NUMBER 2, YOU ALWAYS WANT TO BE LOOKING FOR THE BEST AND BRIGHTEST.
FROM AN EXAMPLE STANDPOINT, CIGNA, ETNA, BLUE CROSS, BLUE SHIELD, UNITED, AND WE RECOGNIZE ALL THOSE NAMES, WE CAN USE ANY OF THEM.
PBMS, PHARMACY BENEFIT MANAGER COMPANIES.
THERE'S ABOUT NINE DIFFERENT ONES TO CHOOSE FROM.
WHAT WE ULTIMATELY DO, AND THE EXERCISE THAT WE'VE ALREADY STARTED IS WE'VE TAKEN YOUR CLAIMS HISTORY AND YOUR CLAIMS DATA TO OUR CONSORTIUM, TO THE VENDOR PARTNERS THAT WE HAVE ACCESS TO, ALL OF THEM, AND SAY, OKAY, FRIENDS, HERE'S HAYS CONSOLIDATED ISD CARRIER NETWORK, SHARPEN THE PENCIL AND GET TO WORK.
THEY ALL KNOW THAT THEY'RE COMPETING FOR YOUR BUSINESS.
THE SAME THING FROM THE PBM PERSPECTIVE, THE SAME THING FROM THE STOP LOSS PERSPECTIVE, TO HAVE THEM CANDIDLY CANNIBALIZE ONE ANOTHER BECAUSE THEY WANT YOUR BUSINESS, WE MANAGE THAT PROCESS, AND THEN BRING ALL OF THOSE FINDINGS TO YOU FROM GOOD BETTER BEST AND SAY, HERE ARE OUR FINDINGS.
THERE WAS A COMMENT MADE EARLIER.
I'LL GIVE YOU A PRIME EXAMPLE ABOUT BLUE CROSS BLUE SHIELD CAN'T GIVE US HARD AND FAST NUMBERS RIGHT NOW.
THE REASON WHY THEY CAN'T DO THAT IS THEY ARE CURRENTLY THE INCUMBENT WITH TRS.
THEY ARE NOT ALLOWED TO BID AND PROVIDE NUMBERS FOR A DISTRICT THAT IS CURRENTLY IN THE TRS PROGRAM.
ONCE YOU OPT OUT OF THE TRS PROGRAM, I CAN TELL YOU ON JANUARY 2ND, THEY'LL PROBABLY HAVE A BID IN OUR LAB BECAUSE THEY VERY MUCH WOULD LIKE TO STILL STAY ENGAGED.
IS THAT HELPFUL FOR HOW SOME OF THE COMPONENTS WORK?
>> THE REASON I'M ASKING IS IF WE'RE CONSTANTLY TRYING TO GET THE BIGGER, BETTER DEAL, ARE PEOPLE ARE GOING TO HAVE A NEW CARRIER EVERY YEAR? BECAUSE THAT'S A PAIN.
>> IT IS A PAIN. YOU CAN THERE'S NO CONTINUITY IN CARE IN THAT.
NOW, BECAUSE WE USE THE LARGEST NATIONAL NETWORK, YOU WOULD BE SURPRISED WHAT THE DISRUPTION RATE ISN'T BETWEEN THE MAJOR CARRIER NETWORKS.
BUT STILL, YOU DON'T WANT TO HAVE TO RIDE THE SIGNATURE, TRAIN THIS YEAR, AND THEN NEXT YEAR, WE'RE CHANGING TO BLUE CROSS, BLUE SHIELD, ETC.
THE NUMBER OF TIMES THAT WE SEE THAT HAPPEN OR EVEN ENCOURAGE IT IS VERY, SLIM.
>> THAT MAKES ME FEEL BETTER BECAUSE I KNOW, YOU'LL HAVE THESE APPROVED DOCTORS, AND THEN YOU GOT TO MOVE OVER HERE BECAUSE. THANK YOU FOR THAT.
ONE OF THE THINGS I WAS GOING TO ASK YOU, SO I WORK IN THE LAW FIRM WORLD.
WE HAVE EXTRAORDINARY EXPENSIVE CARE, AND I WOULD SAY ALL THOSE TOP 10 THINGS PROBABLY APPLY TO ME, TOO.
ONE OF THE THINGS I'VE SEEN MORE AND MORE IS INCENTIVES FOR HEALTHY CHOICES.
DO YOU SEE THAT? IS THAT SOMETHING YOU'VE THOUGHT ABOUT? I KNOW CHRISTINA, YOU DON'T HAVE THE STAFF TO DO ANY OF THIS, BUT IT IS AN INCENTIVE WHEN THEY'RE GOING TO GIVE ME 50 BUCKS IF I DO THIS AND SUCH.
I DON'T KNOW IF THAT'S A FACT. [OVERLAPPING]
>> YOU HAVE A NUMBER OF THOSE OPTIONS.
WHETHER IT BE JUST YOUR ANNUAL HEALTH ASSESSMENT.
HERE'S A $25 GIFT CARD OR GO DO A NUMBER OF DIFFERENT THINGS AND HAVE A PREMIUM RELIEF.
IF YOU ADHERE TO X, Y AND Z INSTEAD OF YOUR PREMIUM BEING $100, NOW IT'S $90, FOR EXAMPLE.
THOSE OPTIONS AND CREATIVE PROCESSES ARE ABSOLUTELY IN PLACE.
[02:10:04]
THOSE ARE ALL DISTRICT DECISIONS, THAT WE WORK WITH.WE'VE WORKED WITH MISS COURSON AND THE TEAM TALKING A LOT AROUND HEALTH AND WELLNESS INITIATIVES, PARTICULARLY.
BUSY LIVES, FOOD CHOICES, ALL OF THOSE THINGS.
AGAIN, YOU HAVE THIS BIG BALL OF PLATO.
NOW, RIGHT OUT OF THE GATE, YOU SHOULDN'T USE ALL OF THE PLATO.
LET'S FOCUS IN ON THE AMOUNT THAT WE CAN CONTROL AND NOT COMBINE TOO MANY COLORS, ESPECIALLY EASING INTO THE TRANSITION, BUT THE OPTIONS ARE THERE.
>> THANK YOU SO MUCH FOR THAT.
IT SOUNDS LIKE WE'D HAVE FLEXIBILITY TO THOSE THINGS MAYBE IN THE FUTURE.
>> THEN THE LAST QUESTION AND YOU TOUCHED ON THIS, MR. STAPLE, BY THE WAY, I LOVED ALL YOUR QUESTIONS. I'M GLAD YOU WENT FIRST.
ARE THE FTE NEEDS CHRISTINA, DO YOU FEEL LIKE YOU HAVE THE STAFF TO MAKE THIS TRANSITION AND MOVE?
>> IT'S INTERESTING BECAUSE WHEN WE HAD A MEETING ABOUT A MONTH AGO, AND I'VE BROUGHT THE DIRECTOR OF BENEFITS, WHERE'S DIANA.
THERE SHE IS RIGHT OVER HERE. DIANA DIAZ.
SHE'S BEEN IN EVERY SINGLE ONE OF THESE MEETINGS BECAUSE SHE'S THE ONE THAT'S GOING TO HAVE TO REALLY WORK WITH OUR EMPLOYEES.
WE WANTED TO MAKE SURE THAT SHE HAD FEEDBACK.
I LET HER LOOSE, AND SHE ASKED A MILLION QUESTIONS ABOUT CAPACITY AND STAFF.
EVEN AFTER THE MEETING, SHE SENT A LIST OF, 25 MORE QUESTIONS TO FIGURE OUT WHAT THIS REALLY LOOKS LIKE BECAUSE SHE CARES ABOUT DOING IT WELL.
WHAT I WILL SAY IS THAT GIVEN THE EXTRA CAPACITY THAT UBC WOULD BE ABLE TO PROVIDE, I FEEL THAT WE WOULD NOT NEED ANOTHER FTE AT THIS POINT.
NOW, IN THE FUTURE, IF WE SEE THAT WE NEED MORE, I WILL NOT BE SHY TO ASK, BUT AT THIS POINT, I DON'T BELIEVE WE DO.
>> THANK YOU SO MUCH. IT DOES SOUND LIKE ONE OF THE THINGS ON THE TOP 10 WAS JUST NAVIGATING THE INSURANCE AND THE TRANSPARENCY.
I BELIEVE YOU WHEN YOU SAY YOU HAVE EDUCATIONAL MATERIALS OR MARKETING MATERIALS AND THINGS TO HELP YOUR CLIENTS.
THAT I THINK WOULD BE A HUGE BENEFIT FOR OUR FOLKS.
THAT'S ALL THE QUESTIONS I HAD. THANK YOU SO MUCH.
>> THANK YOU FOR PRESENTING TONIGHT.
THANK YOU, GENTLEMEN, FOR BEING HERE TONIGHT.
WE'VE BEEN HEARING ABOUT THIS OR WE'VE BEEN TALKING ABOUT THIS FOR QUITE SOME TIME IN THIS DISTRICT.
FOR IT TO ACTUALLY BE IN FRONT OF US TODAY IS PRETTY AWESOME.
I HAVE ALL OF THE SAME CONCERNS THAT MR. SEIBEL DOES.
WHAT I WILL SAY IS I MANAGE THE BENEFITS IN MY FIRM, AND I GOT REAL INTO LEVEL FUNDED INSURANCE TWO YEARS AGO.
I FEEL PRETTY VERSED IN IT, PROBABLY NOT NEARLY AS MUCH AS I COULD BE, BUT I FEEL PRETTY COMFORTABLE HAVING BEEN IN IT FOR THE LAST TWO YEARS.
ALSO SOME OF THE PROTECTIONS THAT ARE INVOLVED.
I'D BE INTERESTED IN YOU GUYS PROVIDING SOME INFORMATION TO THE REST OF THE BOARD ON WHAT THOSE ARE FOR BOTH LEVEL AND SELF FUNDED.
I LOVE THE FACT THAT YOU GUYS ARE OPEN TO ALL DIFFERENT OPTIONS.
TO HEAR THAT LEVEL FUNDED IS AN OPTION IS GREAT TO HEAR.
WE'RE A DISTRICT THAT HAS TAKEN MANY RISKS BEFORE.
IT'S NOT ANY DIFFERENT THIS TIME AROUND.
I THINK, I ALSO WORK IN A LAW FIRM, SO I GET BENEFITS OF HAVING GREAT BENEFITS THAT ARE PROVIDED TO ME, BUT I ALSO SEE THOSE PREMIUMS. I ALSO HAVE TO EXPERIENCE THE COST OF PRESCRIPTION DRUGS AND ALL OF THE PROCEDURES THAT GO ON FOR MYSELF AND MY FAMILY MEMBERS, AND IT CONTINUES TO INCREASE EVERY SINGLE YEAR.
I SEE THAT JUST AT HOME, BUT I ALSO SEE THAT FROM A FIRM ADMINISTRATOR STANDPOINT.
I JUST ASK THAT YOU GUYS CONTINUE TO KEEP US INFORMED THROUGHOUT THIS PROCESS AS YOU GUYS CONTINUE TO MOVE ALONG.
BECAUSE THIS IS SUCH A HUGE STEP FOR OUR DISTRICT, AND WE WANT TO CONTINUE TO STAY INVOLVED IN THE PROCESS AS WE GO.
I LOVE MISS [INAUDIBLE], THAT YOU'VE WORKED WITH THEM FOR FIVE YEARS.
MAKES ME FEEL GOOD THAT YOU GUYS HAVE BEEN WORKING TOGETHER FOR THE LAST FIVE MONTHS.
IT'S NOT SOMETHING THAT YOU, STARTED TALKING ABOUT IT LAST MONTH, AND HERE WE ARE UP AGAINST THE DECEMBER 31ST DEADLINE.
THANK YOU TO YOUR TEAM TO HR, TO OUR FINANCE TEAM, AND THEN JUST EVERYONE.
THANK YOU ALL. I'M EXCITED TO VOTE ON THIS TONIGHT. APPRECIATE IT.
[02:15:02]
>> THANK YOU FOR ALL THIS INFORMATION.
AGAIN, TRUSTEE SEIBEL, THANK YOU FOR THE EXCELLENT QUESTIONS, AS WELL AS EVERYBODY ELSE.
A LOT OF FOLKS LISTEN TO THIS.
A LOT OF STAFF MEMBERS DO LISTEN TO THIS FROM AROUND THE DISTRICT.
THEY'RE PROBABLY WONDERING, YOU KNOW, ARE WE BEING RESPONSIBLE AS A DISTRICT, BUT ALSO WHAT IT MEANS FOR THEM.
SOME OF OUR STAFF MEMBERS HAVE CHRONIC ILLNESSES.
YOU MENTIONED THIS OFFERS A LOT MORE FLEXIBILITY FOR THEM AS FAR AS MULTIPLE PLANS TO CHOOSE FROM TO SAVE ON GENERIC DRUGS AND PROCEDURES, ETC.
YOU JUST ELABORATE JUST REALLY QUICK ON THE AMOUNT OF FLEXIBILITY THAT THIS OFFERS OUR STAFF MEMBERS, AS FAR AS HEALTH CARE.
AS COMPARED TO THE TRS ACTIVE CARE.
>> SURE. GREAT FLEXIBILITY, JUST IN GENERAL.
WHEN YOU LOOK AT IT THROUGH THE LENS OF AN EMPLOYEE.
THERE'S A FEW THINGS THAT POP OUT AT FIRST.
ONE IS, HOW MUCH IS IT GOING TO COST, RIGHT? WHAT ARE PREMIUMS GOING TO LOOK LIKE? WE'VE HAD SOME DISCUSSIONS THIS EVENING ABOUT IT'S ONE THING TO BE ABLE TO AFFORD YOUR PREMIUM TO GET THE CARD IN YOUR WALLET.
IT'S ANOTHER THING TO BE ABLE TO AFFORD TO USE IT.
WE BUILD PLANS WHERE YOU CAN NOT ONLY OWN ONE, BUT YOU CAN GO OUTSIDE AND USE ONE. NUMBER 1.
NUMBER 2, THE NEXT THING EMPLOYEES TYPICALLY WILL WORRY ABOUT IS NETWORK.
DO I HAVE TO CHANGE DOCTORS? WHAT DOES THAT LOOK LIKE? AGAIN, BECAUSE WE USE THE LARGEST CARRIER NETWORKS THAT ANY CARRIER OFFERS, THE DISRUPTION RATE, IF ANY, IS EXCEPTIONALLY LOW.
WHERE WE'RE ALSO UNIQUE IS WE HAVE THE ABILITY TO DO DIRECT CONTRACTS WITH PROVIDERS AND HOSPITAL SYSTEMS, SHOULD THEY NOT BE IN NETWORK? VERY RARELY, DO WE HAVE TO DO THAT, BECAUSE, AGAIN, THAT DISRUPTION RATE IS REALLY LOW.
BUT WHEN WE DO, WE'RE HIGHLY SUCCESSFUL IN DOING SO.
THEN I CAN GO ON AND ON ABOUT ALL OF THE COST SAVING MEASURES AND I WON'T, BUT THAT ARE AVAILABLE TO EMPLOYEES, WHETHER IT BE ON THE PRESCRIPTION SIDE, OUTPATIENT SURGERY SIDE, IMAGING SIDE, ETC THAT ARE OFFERED TO THEM AND THEIR FAMILIES.
SOME OF THEM OFFERED TO FAMILY MEMBERS EVEN IF THEY'RE NOT COVERED ON THE INSURANCE PLAN.
>> NO, I LOVE THAT. AGAIN, I THINK CHRISTINA TOUCHED ON IT EARLIER.
SOME FOLKS CAN'T UTILIZE IT BECAUSE YOU KNOW THEY WORK CERTAIN DAYS, AND THEY CAN'T GET TO A DOCTOR, AND ESPECIALLY WHEN IN GARAGE TO MENTAL HEALTH, VIRTUAL CARE IS VERY POPULAR RIGHT NOW TO ACCESS COUNSELORS.
ALSO, YOU MENTIONED, THANK YOU, MISS PEACHES FOR TOUCHING ON, HAVING ADEQUATE STAFF TO NAVIGATE THROUGH THIS.
YOU MENTIONED A A COMMITTEE ON HEALTHCARE. CAN YOU EXPAND ON THAT? WHO WOULD BE INVOLVED IN THIS COMMITTEE THAT WAS LISTED MENTIONED TO US EARLIER.
>> YES, IT WOULD BE A DIVERSE COMMITTEE OF DIFFERENT DISTRICT STAFF, JUST TO CONTINUE TO PROVIDE INPUT AND TO MAKE SURE THAT WE'RE BEING RESPONSIVE TO EMPLOYEE NEEDS.
MISS [INAUDIBLE] DID YOU HAVE ANYTHING TO ADD TO THAT?
>> YES. OF COURSE, OUR FINANCE OFFICE AND HR OFFICE WILL BE INVOLVED IN IT AS WELL AND THE SUPERINTENDENT.
IT WILL CONTINUE TO AFFORD THE OPPORTUNITY FOR CONTINUED FEEDBACK, EXTRA EYES, AND JUST MAKING SURE THAT WE'RE MOVING IN A WAY THAT ALIGNS WITH OUR EMPLOYEES NEEDS.
>> YES, MA'AM. NO, THANK YOU SO MUCH.
AGAIN, THERE'S NO SILVER BULLET TO LOWER, HOSPITAL COSTS AND PROCEDURES.
THANK YOU ALL SO MUCH FOR BEING CREATIVE ON SAYING, WHAT CAN WE DO FOR OUR EMPLOYEES IN THE FUTURE? I WOULD SAY, AS WE MOVE ALONG, EVENTUALLY TO EDUCATE OUR STAFF MEMBERS AROUND THE DISTRICT JUST TO SAY, THIS IS GOING TO BE THE CHANGE.
THIS IS WHAT WE'RE DOING IN THE FUTURE.
FOLKS LIKE TO BE PREPARED, AS TRUSTEE PETREA MENTIONED, CHANGING YOUR CARRIER, CAN BE A PRETTY BIG CHANGE.
JUST EDUCATING OUR STAFF MEMBERS ON WHAT'S COMING.
BUT AGAIN, AS WAS MENTIONED EARLIER, I'M CERTAINLY PREPARED TO VOTE ON THIS AND DO IT.
YOU HAVE ANY MORE QUESTIONS, STAFF.
THANK YOU SO MUCH FOR THIS INFORMATION.
I MOVE THAT THE HAYS CISD BOARD OF TRUSTEES ADOPT A RESOLUTION TO ELECT TO DISCONTINUE PARTICIPATION IN THE TRS ACTIVE CARE HEALTH INSURANCE PROGRAM AS PRESENTED.
ALL THOSE IN FAVOR. ALL OPPOSED.
>> AGAIN, WE'VE BEEN AT IT FOR A COUPLE OF HOURS.
WE'RE JUST GOING TO TAKE ABOUT A FIVE MINUTE BREAK.
>> THANK YOU SO MUCH. [BACKGROUND]
>> WE ARE RECONVENING THIS MEETING AT 8:46, JUST FOR THE RECORD.
MR. SEIBEL, OROSCO LEFT FOR HEALTH REASONS,
[02:20:02]
SO HE IS DEPARTED AT 8:40.[K.5. Consideration and possible approval of the Design-to-Date for 2025 Bond Additions and Renovations at Fuentes Elementary School]
TEAM, WE'RE PROCEEDING.THIS IS CONSIDERATION AND POSSIBLE APPROVAL OF THE DESIGN TO DATE FOR 2025 BOND EDITIONS AND RENOVATIONS AT FUENTES ELEMENTARY SCHOOL.
MR. CLEAVER, TAKE IT AWAY, PLEASE.
THIS ITEM WE HAVE BROUGHT BEFORE Y'ALL A COUPLE OF TIMES.
WE ARE AT THE 100% CD MARK, AND SO WE HAVE GIVEN Y'ALL AT LEAST THIS IS THE SECOND COST LOOK.
WE PROVIDED AN OVERVIEW FROM THE ARCHITECT THAT SHOWS Y'ALL HAD ASKED FOR AN EXECUTIVE SUMMARY ABOUT WHAT HAS CHANGED SINCE THE LAST TIME WE CAME FOR Y'ALL. WE PROVIDED THAT.
THE MAIN THING THAT WE'RE LOOKING AT ON THIS PROJECT IS AN ADDITIONAL PARENT DROP OFF LOOP TO CONNECT FILMINA OVER TO BRENT.
WE AT FIRST HAD A CUL DE SAC DESIGN, AND WE WERE STILL COMING IN AND OUT OF THE SAME ENTRANCE AND EXIT. WE'RE WORKING ON THAT.
THAT'S THE MAIN THING THAT'S CHANGED.
THIS AFTERNOON, WE PROVIDED Y'ALL THE BUDGET OVERVIEW.
AT 100% CD, IF WE ASSUME, THE 7% FOR INFRASTRUCTURE AND FEES AND 7% FOR ARCHITECT, 7% FOR FF&E, AND 3% FOR INFRASTRUCTURE AND FEES.
AT THIS POINT, WE'RE APPROXIMATELY 270,000 OVER BUDGET.
BUT LIKE I SAID, WE ARE HOLDING THOSE OTHER ITEMS AT 7% AND 3%.
YOU CAN SEE THE BUDGET FOR FUTURE CONSIDERATIONS SHOULD BE IN GOOD SHAPE.
>> THANK YOU, MR. CLEAVER. I'M GOING TO OPEN IT UP TO QUESTIONS, LOOKING TO MY RIGHT, MISS RUNKLE.
>> QUESTION ON THE ADDITIONAL ENTRY DERIVE ON BRENT BOULEVARD.
>> NO, MA'AM. IT IS NOT INCLUDED IN THESE ESTIMATES, BECAUSE THAT HAS COME UP SINCE THIS NOVEMBER 19TH DATE THAT YOU SEE ON PAGE 26 THAT WHEN BARTLETT ACTUALLY PROVIDED THIS.
>> THAT'S NOT WHAT'S PUTTING US OVER THE BUDGET.
>> DO WE HAVE A COST ESTIMATE FOR THAT ON THE ROAD?
>> WE'RE WORKING ON THAT NOW, AND YOU WILL SEE THAT AT THE GMP TIME.
>> WHEN DO WE EXPECT TO SEE THAT?
>> I BELIEVE THAT WILL BE EITHER FEBRUARY OR MARCH OF '26.
>> THEN WHAT STARTED THE CONVERSATIONS TO INCLUDE THAT DRIVE AND WHY WASN'T IT INCLUDED IN THE ORIGINAL CONVERSATIONS?
>> I THINK AS WE STARTED LOOKING AT IT, WE TALKED WITH BARTLETT COCKE ABOUT THE ACTUAL CONSTRUCTABILITY OF THIS PROJECT, AND SO WITHOUT THAT DRIVE, IT'S NOT GOING TO BE A PLEASANT PROJECT.
WE LOOKED AT IT FROM A CONCEPT OR A CONSTRUCTABILITY MEASURE, AND THEN AS WE CONTINUED TO LOOK AT IT, WE SAID, HEY, THAT'S ACTUALLY JUST A BETTER PERMANENT SOLUTION.
WE HAD IT ORIGINALLY AN ALIGNMENT THAT WASN'T EXACTLY ACROSS FROM THE OTHER STREET WHERE WE WERE GOING TO HAVE IT SPILL OUT.
I THINK IT'S IN A GOOD SPOT NOW, SO IT STARTED AS CONSTRUCTABILITY, AND IT TURNED OUT TO BE WHERE IT WOULD BE JUST A BETTER PERMANENT PART OF THE PROJECT.
>> I USED TO LIVE OVER THERE, SO I DON'T DISAGREE WITH YOU.
I THINK AN ADDITIONAL DRIVE OVER THERE IS GOING TO BE AMAZING.
THE CONCERN AND THE ISSUE THAT I HAVE IS THAT WE'RE COMING IN, AND NOW THIS IS NOW COMING INTO THE CONVERSATION.
WHEN I FEEL LIKE THESE ARE CONVERSATIONS THAT SHOULD HAVE BEEN A PART OF THE ORIGINAL CONVERSATION BECAUSE HERE WE ARE HAVING TO COME UP WITH ADDITIONAL MONEY FOR SOMETHING THAT MAKES SENSE BUT I WISH WE WOULD HAVE COMMUNICATED THAT OR HAD THAT CONVERSATION IN THE VERY BEGINNING.
I THINK THAT THAT'S WHERE SOME OF THE FRUSTRATION IS WITH TAXPAYERS IS THAT, HEY, HOW DO WE FIGURE THESE THINGS OUT IN THE VERY BEGINNING, INSTEAD OF GETTING DOWN THE LINE AND THEN HAVING THE CONVERSATIONS THEN.
I WOULD JUST SAY THAT MOVING FORWARD, WE'D BE MINDFUL AS WE CONTINUE TO DO PROJECTS.
THIS IS A PRETTY BIG AND THIS IS GOING TO BE A PRETTY COSTLY EXPENSE.
WE JUST SAW THAT AT MCCORMACK WITH ADDING THAT DRIVE.
I JUST WANT TO BE MINDFUL OF CONVERSATIONS WHEN WE'RE LOOKING AT THESE THINGS THAT TO ME, THESE ARE CONVERSATIONS THAT WE SHOULD BE HAVING IN THE VERY BEGINNING PART OF THE PROJECT, NOT WHERE WE ARE.
>> YES, MA'AM. I AGREE WITH YOU AND THE EARLIER, THE BETTER, BUT GOOD IDEAS COME WHEN THEY COME.
[02:25:01]
>> I UNDERSTAND THAT, TOO BUT THIS IS ALSO REAL MONEY.
>> YES, MA'AM. NO, ABSOLUTELY.
I KNOW THAT WE'VE ALREADY LOOKED AT THIS, AND I JUST WANT TO KEEP THE PROJECT MOVING.
I JUST WANTED TO MAKE SURE I SAID THAT.
>> BUT AS SOMEONE WHO'S LIVED OVER THERE AND HAD KIDS THAT WENT TO FUENTES, I TOTALLY GET IT, AND IT MAKES TOTAL SENSE. THANK YOU.
>> I DON'T HAVE ANY QUESTIONS. I JUST WANTED TO SAY, THANK YOU FOR JARED, ALWAYS BEING HERE FROM O'CONNELL ROBERTSON IN OUR LATE NIGHT MEETINGS FOR QUESTIONS AND CONCERNS.
THANK YOU FOR BEING HERE, JARED.
>> DOUG, AS WELL. DOUG DAWSON.
>> YES, THANK YOU FOR BEING HERE.
>> A COUPLE OF REAL QUICK QUESTIONS.
THE SUI FUENTES MURAL THAT'S IN THE CAFETERIA, THERE'S A $20,000 ALLOCATION TO DO SOMETHING WITH IT.
DO WE HAVE A PLAN FOR WHAT WE'RE DOING IT?
>> YES, SIR. I'LL LET THEM SAY MORE, BUT WHAT I DO KNOW ABOUT IT IS BECAUSE WE HAVE TO TAKE THAT WALL OUT WHERE THE MURAL IS.
I KNOW THEY'VE DONE A REALLY DETAILED DIGITAL SCAN, AND THEY'RE GOING TO BE ABLE TO REDO THAT MAYBE IN VINYL OR SOME OTHER MEANS. COME ON UP.
I WAS LIKE, WHAT ARE WE DOING WITH THE MURAL?
>> WE'VE GOT THE ALLOWANCE IN THERE SO THEY CAN DO THE DIGITAL SCAN AND THEN BASICALLY REAPPLY IT OR RE-PURPOSE IT.
WE'RE WORKING WITH THE CAMPUS ON EXACTLY HOW THAT WANTS TO GET IMPLEMENTED RIGHT NOW.
BUT WE'VE DONE THAT BEFORE, AND IT COMES OUT REALLY NICE IN A WAY THAT WILL ALLOW IT TO LAST AS LONG AS IT'S INSTALLED.
>> IT'S ONE OF MY FAVORITE MURALS IN ELEMENTARY SCHOOL.
I KNOW IT'S NEAR AND DEAR TO A LOT OF STAFF MEMBERS, AND COMMUNITY MEMBERS.
DOES MEAN WE'RE GETTING AN ELECTRIC MARQUEE AT FUENTES ELEMENTARY?
>> NUMBER OF PARKING SPOTS AND NO PARKING IS A LITTLE BIT ALWAYS AN ISSUE THERE AT THE CAMPUS.
WE'RE OBVIOUSLY EXPANDING THE SCHOOLS, SO WE'RE EXPANDING PARKING IN ACCORDANCE WITH THAT, BUT ARE WE EXPANDING?
>> WE'RE EVEN EXPANDING THE FRONT PARKING LOT, WHICH SEEMINGLY HAS NO ROOM, BUT WE'VE MANAGED TO SQUEEZE IN, I THINK, SIX OR SEVEN ADDITIONAL SPACES THERE AS WELL.
THEN THE ORIGINAL PLAN THAT HAD THE DRIVE EXPANSION JUST OFF THE SOUTH, THAT PARKING IS EXPANDING.
JUST BETWEEN THOSE TWO, THERE WILL BE ADDITIONAL PARKING.
RIGHT NOW WE'RE FOLLOWING THE SAME LOGIC THAT WE'VE DONE ON ALL THE PROJECTS, WHICH IS 10% ABOVE THE CODE MINIMUM REQUIREMENT.
IF IT'S ON FUENTES, ALL THE NUMBERS MIX AROUND IN MY HEAD A LITTLE BIT, BUT I DO BELIEVE WE'RE INCREASING THE NUMBER OF SPACES BY AT LEAST 20 OR 30, AND I CAN GET YOU EXACTLY WHAT THAT NUMBER IS.
THEN ON THE BACK SIDE WITH THE NEW DRIVE EXPANSION THAT WE'RE LOOKING AT, ALSO, INCLUDING SOME TEMPORARY PARKING, WHICH WILL HELP, PARTICULARLY DURING CONSTRUCTION FOR SOME OF THAT ACCESS OFF OF BRENT.
>> I'M LOOKING AT THE OVERVIEW OF THE CAMPUS WITH THE NEW DRIVES IN THE BACK AND THE PARKING.
CAN YOU JUST GIVE ME A ROUGH IDEA OF WHAT IT'S LOOKING LIKE, WHERE THE DRIVE WOULD POTENTIALLY GO TO CONNECT TO BRENT? IS IT JUST STRAIGHT ACROSS? [BACKGROUND] SURE. IF YOU HAVE A MINUTE I WONDER.
WE'RE GOING TO GO ALL THE WAY AROUND TO THE BACK? [LAUGHTER]
>> CITY WANTS THEM. YOU ALWAYS NEED TO STUB OUT A STREET DIRECTLY ACROSS FROM ANOTHER STREET WHEN POSSIBLE, SO YOU DON'T HAVE A SWITCHBACK SITUATION.
THEY BASICALLY ASK US TO MOVE IT WEST, RUDOSO. PAGE 3.
>> IT'S A LITTLE TOUGH TO SEE IN THIS IMAGE BUT RIGHT ACROSS FROM THIS DRAINAGE FEATURE IS THE ADJACENT ROAD.
I BELIEVE THAT'S RUDOSO UP HERE.
THAT IS WHERE WE'RE GOING TO TIE IN.
THE DRIVE IS ACTUALLY GOING TO CONTINUE BACK OFF OF THE PORTION WE'RE PROPOSING ALREADY.
IT'S GOING TO SNICK UP AROUND THE PORTABLES.
IT'S GOING TO RUN UP AND THEN TIE INTO THAT DRIVE.
WE CAN SEND OVER AN EXHIBIT THAT'LL BE UPDATED IN OUR CONTRACT DOCUMENTS, BUT YOU'LL GET A DRIVE LOOP THAT WILL EXTEND AROUND AND CONNECT BACK INTO HERE.
YOU'LL HAVE A CONTINUOUS DRIVE CONNECTION THAT WILL RUN ALL THE WAY DOWN RATHER THAN THE LOOP THAT WE HAD DONE ORIGINALLY.
WE DID LOOK EARLIER DURING THE DESIGN PROCESS.
WE CONSIDERED THE OPPORTUNITY TO PUNCH THIS OUT GOING DIRECTLY ACROSS OR SNAKING TO SOME OF THE ADJACENT DRIVE LOCATIONS.
AT THE TIME, THE DECISION WAS MADE TO HELP BRING THE PROJECT IN A LITTLE BIT LOWER IN TERMS OF COST, AND ALSO JUST SEEING THAT WITH THE PROPOSED DRIVE LOOP, WE WERE STILL INCREASING THE QUEUING PRETTY SIGNIFICANTLY OFF OF FILMINA.
THE DECISION AT THAT TIME WAS NOT TO PAY THE EXTRA DOLLARS TO EXTEND THAT.
[02:30:03]
ADDITIONALLY, IT'S GOING TO MODIFY THEIR OUTDOOR TRACK AREA PRETTY SIGNIFICANTLY.THERE'S STILL LEFT OVER WITH LOTS OF LAND OUT THERE AND PLENTY OF SPACE FOR TRACK AND FIELD.
BUT AT THE TIME THAT DECISION WAS MADE WITH THE CAMPUS OF WHAT THE PRIORITY IS, AND IT WAS FELT THAT THAT WOULD BE SUFFICIENT.
THEN AS WE'VE CONTINUED THOSE CONVERSATIONS AND GOTTEN A LITTLE FURTHER, WE JUST FELT LIKE THIS WAS THE RIGHT [OVERLAPPING].
THEN CONSTRUCT ABILITY WAS A BIG DRIVER OF THAT AS THE CMR GOT INVOLVED.
DEFINITELY SOMETHING THAT WE TALKED ABOUT EARLY ON, BUT THOSE GOOD IDEAS, AS MARK SAID, SOMETIMES COME A LITTLE BIT LATER.
CONNECTING IN UP THE TOP, SNAKING AROUND THE PORTABLES, AND GOING BACK IN.
>> ANYTIME WE REMOVE AN ITEM LIKE THE TRACK, WE MAKE SURE WE REPLACE IT AND NOT JUST BUILD THE ROAD AND NOT PUT THE WALKING TRACK.
>> I'M CURIOUS SINCE YOU'RE BASICALLY GOING RIGHT OVER THE BASKETBALL COURTS THAT ARE RIGHT THERE BACK BEHIND THE GYM AND CUTTING THROUGH OUR FENCING.
>> I WONDER IF THERE'S A WAY TO JUST SAY, HEY, STILL HAVE THE BASKETBALL COURTS RIGHT THERE BECAUSE DURING THE DAY, THAT ROADS NOT GOING TO BE USED AT ALL ANYWAY.
IT'S GOING TO BE FENCED OFF AND BLOCKED, AND SO BASKETBALL COURTS STAY THERE IN TO THE ROAD JUST DRIVES.
>> THE BLACKTOP PORTION BACK HERE, AS PART OF THAT, WE'RE LOOKING AT RELOCATING, SO THAT THEY'RE GOING TO HAVE A NEW AREA FOR THE BASKETBALL HOOPS, AND THEY HAVE FOUR SQUARE ON THERE AND SOME OTHER THINGS THAT WOULD BE INDEPENDENT OF THE DRIVE LOOP, SO THAT WOULD BE OUT OF THE WAY.
WE'VE STARTED TO TAKE A LOOK AT WHAT THE GATE AND FENCING SITUATION IS GOING TO LOOK LIKE JUST TO HELP WITH TRAFFIC FLOW, PARENTS QUEUING.
WE KNOW PEOPLE ARE GETTING THERE SOMETIMES HOURS BEFORE SCHOOL LETS OUT.
ALL OF THOSE THINGS BEING CONSIDERED.
>> THEY DO HAVE SOME EARLY ARRIVALS FOR PICK UP ON THAT CAMPUS, AGAIN TEST.
I TRUST THAT YOU'RE CONTINUE TO WORK WITH STAFF AND TRYING TO FIGURE OUT THE BEST PLAN OF ACTION FOR THAT BECAUSE, I THINK THAT'S A GOOD OVERALL IDEA, BUT THERE'S SOME NUANCES HERE TO WORK OUT AND OBVIOUSLY, THE FINANCIAL ASPECT IS A BIG KEY COMPONENT.
I AGREE WITH TRUSTEE RUNKEL ON THAT SIDE OF IT BUT THANK YOU.
I LIKE THIS BECAUSE WHERE THAT NEW BUILDING IS, THAT'S WHERE THE MAJORITY OF CARS ARE ANYTIME DURING DROP OFF OR PICK UP.
I THINK THAT THAT NEW DRIVE WILL CERTAINLY EASE SOME OF THE CONGESTION ON FILMINA.
THERE'S A COUPLE OF CAMPUSES AROUND THERE AND FUENTES EVEN WITH THE LOWER NUMBERS.
I THINK THE FOLKS THAT LIVE ALONG BRENT STREET, MIGHT NOT BE TO PLEASE, BUT I THINK ALL IN ALL, THIS IS A GOOD THING.
TEAM, I MOVE THAT THE HAYS CISD BOARD OF TRUSTEES APPROVE THE DESIGN TO DATE FROM BARTLETT COTT CONTRACTORS AS DESIGNED BY O'CONNELL ROBERTSON ARCHITECTS FOR 2025 BOND ADDITIONS AND RENOVATIONS AT FUENTES ELEMENTARY SCHOOLS FOR AN AMOUNT NOT TO EXCEED $16,675,567 AS PRESENTED.
ANY FURTHER DISCUSSION? SEEING NONE, ALL THOSE IN FAVOR? ALL OPPOSED.
[K.6. Consideration and possible approval of the Design-to-Date for 2025 Bond Additions and Renovations at Wallace Middle School]
MOVING ALONG TO K7.IT'S GOING TO BE ON PAGE 28, CONSIDERATION AND POSSIBLE APPROVAL OF THE DESIGN DATE FOR 2025 BOND EDITIONS AND RENOVATIONS AT WALLACE MIDDLE SCHOOL, MR. CLEAVER.
>> YES, SIR. THANK YOU. SIMILARLY, WE HAVE BROUGHT THIS PRESENTATION THREE TIMES, ACTUALLY, SO THIS IS THE THIRD, AND IT'S ALSO A 100% CD ESTIMATE.
O'CONNELL ROBERTSON HAS PROVIDED THEIR MATERIALS.
WE HAVE THE BARTLETT COCKE LETTER.
WE ALSO PROVIDED THE BUDGETING THIS MORNING.
THIS PROJECT IS TRACKING LIKE MOST OF OUR PROJECTS DO, AND SO WE ARE WITHIN BUDGET ON THIS ONE WITH A 1.2 MILLION TO SPARE.
WHEN YOU ADD THESE TWO TOGETHER, WE'RE WELL WITHIN BUDGET, AND WE ALWAYS TRY TO BRING YOU A PACKAGE THAT MAKES BUDGET.
WITH THAT SAID, WE ARE JUST AT 100% CD, AND LIKEWISE, THIS ONE WOULD COME TO GMP EARLY NEXT YEAR.
THIS IS APPROVAL FOR FURTHER CONSIDERATION.
>> TEAM, I WANT TO OPEN UP TO QUESTIONS.
LOOKING TO MY LEFT, TO MY RIGHT.
I MOVE THAT THE HAYS CISD BOARD OF TRUSTEES APPROVE THE DESIGN TO DATE FROM BARTLETT COTT CONTRACTORS AS DESIGNED BY O'CONNELL ROBERTSON ARCHITECTS FOR 2025 BOND ADDITIONS AND RENOVATIONS AT WALLACE MIDDLE SCHOOL FOR AN AMOUNT NOT TO EXCEED $18,685,551 AS PRESENTED.
[02:35:02]
ANY FURTHER DISCUSSION? SEEING NONE, ALL OF THOSE IN FAVOR. AYE.>> ALL OPPOSED? MOTION PASSES FOUR TO NOTHING.
[K.7. Consideration and possible adoption of Hays CISD District of Innovation Plan - Amendment #7]
>> NOW, WE ARE MOVING ON TO K7 CONSIDERATION AND POSSIBLE ADOPTION OF HAYS CIST DISTRICT OF INNOVATION PLAN AMENDMENT NUMBER 7. MISS COURSON.
>> MR. VICE PRESIDENT, MEMBERS OF THE BOARD, SUPERINTENDENT WRIGHT.
BEFORE YOU, IS A PROPOSED REVISION TO AMENDMENT SEVEN ON OUR DOI PLAN.
THE REASON WHY I'M BRINGING THIS TO YOU IS IN THIS MOST RECENT LEGISLATIVE SESSION, HB 2 PROHIBITED THE HIRING OF UNCERTIFIED TEACHERS FOR FOUNDATIONAL COURSES THROUGH DOI.
WE DO NOT HIRE UNCERTIFIED TEACHERS FOR OUR FOUNDATIONAL COURSES.
WE ONLY CONSIDER DOI FOR HIRING OUR CTE TEACHERS AND ONLY WHEN THEY HAVE THE EXPERIENCE AND ARE APPROVED BY THE SUPERINTENDENT.
WE DO, HOWEVER, WE HAVE BEEN ABLE TO HIRE HIGHLY QUALIFIED OUT OF STATE APPLICANTS WHO MAY NOT HAVE A TEXAS CERTIFICATE THAT HAVE AN OUT OF STATE CERTIFICATE.
HB 2 NOW PROHIBITS US FROM BEING ABLE TO HIRE THEM UNDER DOI.
WE CAN CONTINUE TO HIRE HIGHLY QUALIFIED OUT OF STATE APPLICANTS FOR NON-FOUNDATIONAL COURSES, CTE, FOR EXAMPLE.
IT'S JUST THE ADDITION OF THE WORDS FOR NON FOUNDATIONAL COURSES TO MAKE IT CLEAR THAT WE COULD NOT HIRE, A TEXAS UNCERTIFIED TEACHER IF THEY'RE FROM OUT OF STATE AND ARE CERTIFIED ELSEWHERE.
>> THANK YOU, MISS COURSON. I'M GOING TO OPEN UP YOUR QUESTIONS, LOOKING TO MY RIGHT.
>> I JUST WANTED TO MAKE A COMMENT.
JUST BECAUSE OF THE WAY THIS IS WORDED, WE HAVE FOUNDATIONAL LEARNING CLASSES, AND SO JUST FOR THE LISTENING AUDIENCE, THIS PERTAINS TO WHAT WE USUALLY CONSIDER AS CORE CLASSES.
>> CORE CLASSES. THAT IS CORRECT, ENGLISH, MATH, SCIENCE, ET CETERA.
THANK YOU BRING THAT YEAH, JUST WANTING THAT CLARIFICATION.
>> YEAH. JUST CURIOUS, ACTUALLY.
HOW SURPRISE THAT WE'RE STILL DEALING WITH THIS.
WE HAVE LACK OF RECIPROCITY WITH OTHER STATES THAT HAVE CERTIFICATIONS IN OTHER STATES.
IT'S JUST A SURPRISING, AS MOBILE AS OUR POPULATION IS.
DOES TEXAS HAVE RECIPROCITY WITH ANY OTHER STATES THAT ARE COMING IN OR THEY GET [OVERLAPPING]
THEY'RE CERTAINLY ABLE TO APPLY FOR TEXAS CERTIFICATION.
THAT IT TAKES SOME TIME TO GO THROUGH THAT PROCESS HERE, BUT I'M NOT AWARE OF RECIPROCITY, DR. WRIGHT. NOT YES.
>> OKAY. IT'S TAKING A COUPLE OF TESTS. HORSE WORK.
>> THEY HAVE TO SUBMIT THEIR CERTIFICATIONS, THEIR TRANSCRIPTS, THEIR TEST SCORES, AND OTHER STATE, ALL OF THAT INFORMATION TO TEA.
IT CAN TAKE UP TO 20 DAYS WORK DAYS WHEN IT'S NOT BUSY TO JUST REVIEW IT.
BUT IF IT'S COMING IN DURING THE BUSY HIRING SEASON, WHICH THAT'S WHEN THEY TYPICALLY COME THROUGH, IT COULD TAKE SEVERAL WEEKS TO A COUPLE MONTHS.
IT DOES TAKE TIME FOR THEM TO GO THROUGH THE PROCESS.
I MOVE TO THE HAYS CISD BOARD OF TRUSTEES.
ADOPT THE ACISD DISTRICT OF INOVATION PLAN, AMENDMENT NUMBER 7, AS PRESENTED.
ANY FURTHER DISCUSSION? SEE NONE. ALL THOSE IN FAVOR.
>> ALL OPPOSED. MOTION PASSES FOUR TO NOTHING.
[K.8. Consideration and possible approval to purchase Network Switches and Licensing for Non-Instructional Facilities - Solid IT Networks]
GOOD JOB TEAM. MOVING ON TO PAGE 34.THIS IS K8. CONSIDERATION AND POSSIBLE APPROVAL OF PURCHASE NETWORK SWITCHES AND LICENSING FOR NON-INSTRUCTIONAL FACILITIES.
>> GOOD EVENING, VICE PRESIDENT FLORES, DR. WRIGHT, MEMBERS OF THE BOARD.
WE PURCHASED THE MAJORITY OF OUR NETWORK SWITCHES IN 2014.
AS PART OF THE 2025 BOND, WE'RE WE ARE UPGRADING THOSE SWITCHES, AND THIS PARTICULAR PURCHASE IS GOING TO COVER AREAS LIKE BEACON HILL, TRANSPORTATION WHERE THERE ARE NOT STUDENTS.
WE DO NOT NEED TO UPGRADE THE NETWORK SWITCHES IN THIS BUILDING BECAUSE IT'S RELATIVELY NEW.
THIS IS JUST ADDRESSING SOME OF THE FACILITIES THAT ARE NOT FOR INSTRUCTIONAL PURPOSES, BUT PART OF THE NETWORK.
>> THANK YOU, MR. GEOFF. TEAM,
[02:40:03]
I WANT TO OPEN UP FOR QUESTIONS, LOOKING TO MY LEFT, LOOKING TO MY RIGHT. THANK YOU, SIR.I MOVE THAT THE HAY CIST BOARD OF TRUSTEES, APPROVED THE PURCHASE OF NETWORK HARDWARE AND LICENSING FROM SOLID IT NETWORKS FOR AN AMOUNT NOT TO EXCEED 212 MILLION EXCUSE ME, $212,922.92 AS PRESENTED.
>> SECONDED BY TRUSTEE PETREA.
ANY FURTHER DISCUSSION? SEE NONE. ALL THOSE IN FAVOR?
>> ALL OPPOSED. MOTION PASSES FOR NOTHING.
[K.9. Consideration and possible approval of the purchase and associated installation of Security Fencing at Hays High School - The Anchor Group]
THIS IS K9 SAFETY AND SECURITY.CONSIDERATION AND POSSIBLE APPROVAL OF THE PURCHASE AND ASSOCIATED INSTALLATION OF SECURITY FENCING AT HAYS HIGH SCHOOL, THE ANCHOR GROUP. MISS SKROCKI.
>> GREETINGS. WHERE WE ARE AT WITH THIS PARTICULAR PROJECT IS AS WE COLLABORATE AND COORDINATE WITH CONSTRUCTION, MAINTENANCE AND OPERATIONS.
WHAT WE DO IS WE TRY TO MANAGE OUR FENCING PROJECTS BASED ON CONSTRUCTION SO THAT WE'RE NOT INTERFERING AND IMPEDING IN ANY WAY SHAPE OR FORM.
AT THIS POINT, WE WERE READY FOR HAYS BASED ON THE BUILDOUT AND EVERYTHING THAT WE WERE MANAGING.
THIS IS OR EXCUSE ME, GRANT FUNDED PROJECT THAT CAME THROUGH OUR SAFETY AND SECURITY ALLOTMENT IN REGARDS TO FENCING SPECIFICALLY.
THAT IS FUNDED OUT OF THAT PARTICULAR BUCKET OF MONEY.
>> THANK YOU, MISS SKROCKI. I'M GOING TO OPEN UP THE QUESTIONS.
LOOK INTO MY RIGHT, AND TO MY LEFT. THANK YOU.
I MOVED TO THE HAYS CISD BOARD OF TRUSTEES.
APPROVE THE PURCHASE AND ASSOCIATED INSTALLATION SERVICES OF SECURITY FENCING AT HAYS HIGH SCHOOL FROM THE ANCHOR GROUP FOR AN AMOUNT NOT TO EXCEED $143,653 AS PRESENTED.
ANY FURTHER DISCUSSION? SEE NONE. ALL THOSE IN FAVOR.
>> ALL OPPOSED. MOTION PASSES FOR NOTHING. THANK YOU.
[K.10. Consideration and possible approval of the purchase and associated installation of Security Fencing at Johnson High School - The Anchor Group]
WE ARE MOVING TO PAGE 41.THIS IS SAFETY AND SECURITY CONSIDERATION AND POSSIBLE APPROVAL OF THE PURCHASE AND ASSOCIATED INSTALLATION OF SECURITY FENCING AT JOHNSON HIGH SCHOOL, OF THE ANCHOR GROUP.
AND MISS SKROCKI, ANYTHING TO ADD ON THIS.
>> JUST ON THIS ONE, JUST KNOW THAT THERE IS A LITTLE BIT MORE SCOPE OF WORK THAT IS BEING MANAGED ON THIS PARTICULAR CAMPUS.
THIS IS MORE OF AN EFFORT THAT WILL MORE OR LESS HIT TWO SIDES OF THIS CAMPUS, AND THEN WE WILL BE ADDING ADDITIONAL AS WE GET TO A MORE FLUID AREA THAT WE CAN MANAGE BASED ON SOME OF THE ONGOING CONSTRUCTION NEEDS.
THE MUCH BIGGER PRINT OF FENCE ON THE BACK SIDE.
>> THANK YOU. I WANT TO OPEN UP THE QUESTIONS, LOOK INTO MY LEFT AND TO MY RIGHT.
I MOVE TO THE HAYS CISD BOARD OF TRUSTEES, APPROVE THE PURCHASE AND ASSOCIATED INSTALLATION SERVICES OF SECURITY FENCING AND AT JOHNSON HIGH SCHOOL FROM THE ANCHOR GROUP FOR AN AMOUNT NOT TO EXCEED $231,194 AS PRESENTED.
SECONDED BY TRUSTEE RUNKLE, ANY FURTHER DISCUSSION? SEE NONE. ALL THOSE IN FAVOR.
>> ALL OPPOSE. MOTION PASSES FOR NOTHING.
[K.11. Consideration and possible approval of the 2025 Bond-funded purchase of Equipment for Weight Rooms at Johnson High School, Lehman High School, McCormick Middle School, Wallace Middle School and Simon Middle School]
WE ARE NOW ON PAGE 43 ON K11.THIS IS STUDENT ACHIEVEMENT AND COMMUNITY RELATIONS.
THIS IS CONSIDERATION AND POSSIBLE APPROVAL OF THE 2025 BOND FUNDED PURCHASE OF EQUIPMENT AND WEIGHT ROOMS FOR WEIGHT ROOMS, JOHNSON HIGH SCHOOL, LEHMAN HIGH SCHOOL, MCCORMICK MIDDLE SCHOOL, SIMON MIDDLE SCHOOL, AND WALLACE MIDDLE SCHOOL. MR. CLEVE.
>> YES, SIR. THANK YOU. ON PAGE 45, I THINK THAT TELLS THE STORY.
IT SHOWS THE DIFFERENT COMPANIES AND THE DIFFERENT BIDS FOR JOHNSON HIGH SCHOOL AND LEHMAN HIGH SCHOOL.
AT THE HIGH SCHOOL LEVEL, WE'RE SUGGESTING THE POWER LIFT BRAND.
THEN AT THE MIDDLE SCHOOLS, YOU CAN SEE WE'RE CHOOSING RECOMMENDING DYNAMIC FITNESS.
AS YOU CAN SEE FROM THE BIDS THERE, THOSE ARE MIDDLE OF THE PACK BIDS THERE.
MR. SIBAL ASKED THIS MORNING FOR SOME ADDITIONAL BUDGET INFORMATION.
FF&E IS A FORMULA DRIVEN THING, IT'S 7%, AND SO WE PROVIDED THE BREAKDOWN OF WHAT THAT 7% CONSISTS OF, AND WE TOOK A STAB AT USING A NUMBER OF 25% OF THAT 7% TO COME UP WITH THESE NUMBERS.
[02:45:02]
IT'S OUR BUDGET WOULD HAVE BEEN 1.975 MILLION.IF YOU LOOK AT IT A DIFFERENT WAY AND UNDERSTAND THAT THE FF&E IS FLUID, THERE'S A TOTAL OF $10 MILLION IN THAT FF&E POCKET.
FOR SOMETHING LIKE THIS, MAYBE GOING FORWARD INSTEAD OF A 25% OF THE 7%, IT'S PROBABLY MORE LIKE 35% OF THE 7%.
I THINK WE SEE THAT IN SPECIALTY STUFF.
WE SEE THAT WITH FINE ART STUFF SOMETIMES AS WELL.
LANCE MARPET IS HERE TO ANSWER ANY SPECIFIC QUESTIONS ABOUT THE PRODUCTS THEMSELVES.
AGAIN, THE ASK IS FOR MULTIPLE VENDORS OR AN AMOUNT OF 2,191,685.
>> THANK YOU, MISS CLEVE. I'M GOING TO OPEN UP THE QUESTIONS, LOOKING TO MY RIGHT. MISS RUNKLE.
WE'VE TALKED A LOT ABOUT WEIGHT ROOMS. I JUST WANT TO SAY, I GREATLY APPRECIATED THE COMMENTS FROM THE COACHES THAT YOU GUYS PROVIDED.
I THINK THAT THAT REALLY JUST SHOWS THE AMOUNT OF WORK AND JUST HOW INVOLVED THEY'VE BEEN IN THIS PROCESS.
I LIKE THAT YOU GUYS HAVE ENSURED THAT YOU GUYS ARE MAKING SURE THAT ALL OF OUR CAMPUSES ARE EQUITABLE.
SO I APPRECIATE YOU TAKING CARE OF THATTHEN, WHENEVER YOU GUYS GET A CHANCE, SEND US SOME PICTURE, ESPECIALLY OF WHAT, LIKE THE MIDDLE SCHOOL WEIGHT ROOMS WOULD LOOK LIKE, AS WELL.
WE KNOW THAT WE'RE OVER BUDGET ON WEIGHT ROOMS. WE JUST REALLY NEED TO TRY TO KEEP THE COST DOWN AS MUCH AS POSSIBLE AS WE CONTINUE THROUGH THIS PROCESS.
JUST IN THERE, BUT GREAT WORK.
I'M EXCITED TO SEE THIS BE FINISHED AND COMPLETED, AND I KNOW WE'RE GOING TO HAVE A LOT OF EXCITED COACHES AND ATHLETES. GREAT WORK.
>> YEAH, I JUST WANT TO ECHO THAT SENTIMENT.
THE COMMENTS FROM THE COACHES WERE REALLY GREAT.
ENJOY SEEING THEIR FEEDBACK AND JUST UNDERSTANDING THAT JUST FOR THE BROADER COMMUNITY WILL BE WATCHING, THAT THIS PROCESS ISN'T JUST DONE IN A SILO.
WE'RE GETTING REALLY GOOD INPUT FROM ALL THE STAKEHOLDERS INVOLVED AND MAKING SURE THAT THESE DECISIONS ARE MADE BY THE PEOPLE ACTUALLY USING THEM, AND NOT BY ANYBODY, SINGULARLY, I GUESS, TO THE POINT.
BUT THAT EQUITABLE, NOT EXACTLY THE SAME IN EACH ONE, BECAUSE EACH COACH HAD THEIR OWN PREFERENCES TO THE TURFING OR WHATEVER THAT WAS IN THERE.
IT'S INTERESTING HOW THOSE DECISIONS WERE MADE, BUT APPRECIATE ALL THAT EXTRA INFORMATION ABOVE AND BEYOND.
THE PHYSICAL LAYOUT OF THE SPACE ITSELF WAS LIMITING.
THAT'S RIGHT. THANK YOU FOR THOSE COMMENTS. IT'S AWESOME.
>> THANK YOU, MAX. AGAIN, I DO HAVE JUST ONE QUESTION ABOUT THE GOAL, WHEN ORDER AND EQUIPMENT FOR OUR MIDDLE SCHOOL WEIGHT ROOM SPECIFICALLY.
I KNOW FOR OUR HIGH SCHOOLS, AS WE'VE SEEN HAYS HIGH SCHOOL, AND DR. WRIGHT MENTIONED MULTIPLE SPORTS INCLUDING GOLF AND TENNIS, THEY'RE LIFTING WEIGHTS NOW.
BUT IN MIDDLE SCHOOL, THERE'S A DIFFERENT FOCUS.
IT'S A LITTLE BIT DOWNSIZE, BUT WHAT'S THE FOCUS AS FAR AS TRAINING? IS IT JUST WEIGHT TRAINING? IS IT A BIOMETRICS? WHAT ARE WE TALKING ABOUT WHEN WE'RE LOOKING AT ORDER AND EQUIPMENT.
>> MIDDLE SCHOOL IS ALL ABOUT TEACHING THEM HOW TO LIFT PROPERLY.
SAFETY IN THE WEIGHT ROOM AND PROPER USE OF THE WEIGHT ROOM.
THERE'S PLYOMETRIC AREAS WITH THE TURF INCLUDED.
ESSENTIALLY, WE'RE TRYING TO GET 120 KIDS IN A MIDDLE SCHOOL WEIGHT ROOM AT A TIME.
WE'RE NOT EVEN CLOSE TO THAT NOW.
THAT'S WHY THE LAYOUTS ARE SET UP LIKE THEY ARE, ESSENTIALLY, IT'S TEN DOUBLE SIDED RACKS, WHICH CREATES 20 STATIONS.
THEN YOU HAVE THE OPPORTUNITY TO CREATE 20 MORE STATIONS IN THE PLYOMETRIC AREA AND THE OTHER MACHINES THAT ARE THROUGHOUT THE WEIGHT ROOMS, THEY'RE ALL CONFIGURED A LITTLE DIFFERENTLY JUST BECAUSE LIKE AT WALLACE, IT'S A RECTANGLE, A NARROW RECTANGLE AT MCCORMICK.
IT'S ALMOST A SQUARE, BUT IT'S GOT ONE LITTLE CORNER, AND AT SIMON, IT'S A SQUARE WITH A LITTLE CORNER ON THE OTHER SIDE.
IT'S 3,600 SQUARE FEET ESSENTIALLY AT EACH LOCATION, BUT IT HAD TO BE CONFIGURED JUST A LITTLE BIT DIFFERENTLY.
BUT THE GOAL IS ESSENTIALLY BIOMETRIC GROUND BASED EXPLOSION IS THE KEY TO ALL OF WHAT WE'RE TRYING TO DO IN THROUGHOUT THE HIGH SCHOOL.
BUT IT STARTS AT THE MIDDLE SCHOOL WITH JUST SAFETY AND PROPER MECHANICS OF HOW TO USE THE WEIGHT ROOM.
>> THANKS FOR MENTIONING THAT. A LOT OF FOLKS MIGHT BE ASKING, WHY ARE WE SPENDING MONEY ON WEIGHT ROOMS AT THE MIDDLE SCHOOL LEVEL? IT'S REALLY IMPORTANT. YOU CAN START LIFTING AT 13, 14-YEARS-OLD, AND IT GETS HIM READY FOR HIGH SCHOOL.
IT MAKES THEM, WE TALK ABOUT 100% HAYS.
WE WANT THEM TO STAY INVOLVED, PLUS IT'S GOOD FOR THEIR NOT ONLY THEIR PHYSICAL HEALTH, BUT THEIR MENTAL HEALTH, AND START WEIGHT TRAINING TO GET PHYSICALLY FIT.
[02:50:02]
NO, I APPRECIATE THANKS A LOT.>> SORRY. FOR THE PUBLIC THAT'S LISTENING, CAN YOU TELL US WHEN THESE WEIGHT ROOMS ARE GOING TO BE FINISHED?
>> HIGH SCHOOL WEIGHT ROOMS SHOULD OPEN IN SEPTEMBER OF 2026.
>> MIDDLE SCHOOL WEIGHT ROOMS ARE PHASED OUT.
BECAUSE OF THE TURF PROJECT, FOR INSTANCE, MCCORMICK, WALLACE AND CHOPPER ARE DOING TURF RIGHT NOW.
WE'RE NOT TRYING TO HAVE TURF CONSTRUCTION WHILE WE'RE DOING WEIGHT ROOM CONSTRUCTION.
SIMON'S WEIGHT ROOM IS UNDER CONSTRUCTION CURRENTLY.
THEN THOSE WILL BE PHASED OUT WITH THE CLASSROOM ADDITIONS AT EACH OF THE MIDDLE SCHOOLS.
I DON'T HAVE AN ACCURATE EACH [OVERLAPPING] SIMON WILL BE THE FIRST ONE, I KNOW, AND I'M NOT SURE EXACTLY.
TO BE WRAPPED UP BY SEPTEMBER OF 2027.
>> AWESOME. I'LL JUST FOR THOSE THAT WEREN'T ABLE TO COME TO THE STUDENT ADVISORY PANEL TOUR THE OTHER DAY AT HAYS HIGH SCHOOL IN THE WEIGHT ROOM, IT WAS SO AWESOME TO SEE THE LEHMAN KIDS AND THE JOHNSON KIDS IN THAT WEIGHT ROOM.
IT WAS LIKE CHRISTMAS MORNING.
THEY WERE LIKE, WHEN ARE WE GOING TO GET THIS? WHEN IS THIS COMING? IT WAS SO EXCITING.
EVEN KIDS THAT DON'T GO INTO A WEIGHT ROOM.
THEY WERE IN THERE LIFTED WEIGHTS AND HAVING A GOOD OLD TIME.
IT JUST REALLY IS A BEAUTIFUL FACILITY, AND IT'S REALLY EXCITING TO SEE THOSE FACILITIES ACROSS THE DISTRICT.
AGAIN, THANK YOU, AND THANKS FOR CLARIFYING THOSE DATES, BECAUSE I KNOW PEOPLE CARE ABOUT THAT.
>> YOU BET AND THANK YOU TO ALL OF YOU AND OUR COMMUNITY FOR THEIR SUPPORT IN THIS FOR SURE.
>> THANK YOU, GENTLEMEN. I MOVE THAT THE HAYS CISD BOARD OF TRUSTEES APPROVE THE 2025 BOND FUNDED PURCHASE OF WEIGHT ROOM EQUIPMENT FROM POWER LIFT EQUIPMENT FOR AN AMOUNT NOT TO EXCEED $1,579,733, AND FROM DYNAMIC FITNESS, FOR AN AMOUNT NOT TO EXCEED $611,952 FOR A TOTAL PROJECT EXPENDITURE NOT TO EXCEED $2,191,685 AS PRESENTED.
>> ALL OPPOSED? MOTION PASSES FOR TO NOTHING. GOOD JOB, TEAM.
[K.12. Consideration and possible approval of the 2025 Bond-funded purchase of Furniture, Fixtures, and Equipment for Renovations and Additions at Hemphill Elementary School and Simon Middle School]
THIS IS K12, CONSIDERATION OF POSSIBLE APPROVAL OF THE 2025 BOND FUNDED PURCHASE OF FURNITURE, FIXTURES AND EQUIPMENT FOR RENOVATIONS AND ADDITIONS AT HEMPHILL ELEMENTARY SCHOOL AND SIMON MIDDLE SCHOOL. MR. CLEAVER.
>> YES, SIR. THANK YOU. THIS IS A MORE TRADITIONAL PURCHASE.
THE VENDORS, YOU CAN SEE ON PAGE 48 THAT WE'RE SUGGESTING FOR HEMPHILL, OUR SCHOOL SPECIALTY IN WORTHINGTON, AND FOR SIMON MIDDLE SCHOOL WORTHINGTON, FOR SCHOOL SPECIALTY, ABOUT 601,749, AND FOR SCHOOL SPECIALTY, APPROXIMATELY 350,000.
AGAIN, THIS IS MORE OF THE TRADITIONAL, MOVABLE FURNISHINGS AND INSTRUCTIONAL STUFF.
THE RECOMMENDATION CAME THROUGH, AND DR. MICHAEL WATSON WAS HEAVILY INVOLVED ON THE CURRICULUM SIDE, AND ALSO PURCHASING DEPARTMENT WAS HELPED US GET ALL THIS STUFF TOGETHER WITH WORTHINGTON AND THE VENDORS.
THAT'S OUR RECOMMENDATION WITH THOSE TWO PARTICULAR VENDORS.
>> OPEN IT UP FOR QUESTIONS. LOOKING TO MY LEFT. LOOKING TO MY RIGHT.
I MOVE THAT THE HCIT BOARD OF TRUSTEES APPROVED THE 2025 BOND FUNDED PURCHASE OF FF&E FOR RENOVATIONS AND ADDITIONS AT HEMPHILL ELEMENTARY SCHOOL, AND SIMON MIDDLE SCHOOL FROM SCHOOL SPECIALTY AND WORTHINGTON CONTRACT FURNITURE FOR AN AMOUNT NOT TO EXCEED $951,590, AND AUTHORIZE A SUPERINTENDENT TO EXECUTE SATISFACTORY CONTRACTS AS PRESENTED.
ANY FURTHER DISCUSSION? SEEING NONE.
>> ALL OPPOSED. MOTION PASSES FOR NOTHING.
[K.13. Consideration and possible approval of Offsite Infrastructure and Utility Joint Development Agreement, Cost Allocation, and Escrow Agreement for 2025 Bond Comprehensive High School #4]
WE'RE MOVING TO OUR LAST ACTION ITEM ON PAGE 49.THIS IS K13, CONSIDERATION AND POSSIBLE APPROVAL OF THE OFFSITE INFRASTRUCTURE AND UTILITY JOINT DEVELOPMENT AGREEMENT.
COST ALLOCATION AND ESCROW AGREEMENT FOR 2025 BOND COMPREHENSIVE HIGH SCHOOL NUMBER 4. MR. CLEAVER.
>> YES, SIR. THANK YOU. I'VE BEEN THINKING ABOUT HOW I WANTED TO PRESENT THIS, AND I THINK THE BEST WAY TO DO IT IS TO START ON PAGE 51.
THERE'S A COUPLE OF TABLES ON PAGE 51.
THIS IS FOR THE UTILITIES AND ROADS THAT ARE GOING TO SERVE HIGH SCHOOL 4.
[02:55:01]
THE UTILITIES THAT ARE IN THE PROJECT OR THE ONSITE UTILITIES ON PAGE 51, THOSE WOULD BE COMING OUT OF THAT CONSTRUCTION LINE.BUT OFFSITE FACILITIES, THINGS THAT ARE NOT ON THE CONSTRUCTION SITE THAT ARE COMING FROM OTHER PLACES TO GET TO US, THOSE WOULD BE COMING OUT OF THAT INFRASTRUCTURE AND FEES LINE, THAT $10,210,000 LINE, RIGHT THERE AT COMPREHENSIVE HIGH SCHOOL 4.
NOW, BARBARA, DO YOU HAVE THAT DOCUMENT? WHAT I'M GOING TO TRY TO EXPLAIN NOW IS THE OFFSITE UTILITIES.
THE PURPOSE OF THIS AGENDA ITEM IS TO ACTUALLY GET APPROVAL OR THE DOLLAR AMOUNT THAN TO HAVE THE SUPERINTENDENT BE ABLE TO NEGOTIATE THE FINAL CONTRACT.
ON THE SEINFELD COST SHARE EXHIBIT, IT CONTAINS THE INFORMATION FOR BOTH THE ROADS AND THE WATER INFRASTRUCTURE.
AGAIN, ON PAGE 51, YOU CAN SEE THE TABLE, AND THEN WE'LL SHOW THE GRAPHIC.
BUT WE ROUGHLY ARE GOING TO END UP PAYING ABOUT 11%, 11.4% OF THE TOTAL WATER INFRASTRUCTURE AND ABOUT 56% OF THE ROAD INFRASTRUCTURE.
WHAT YOU SEE ON THE SCREEN HERE, YOU'LL HAVE TO BLOW IT UP, IF YOU WILL.
THE WATER FOR HIGH SCHOOL 4 IS ACTUALLY COMING ALL THE WAY FROM TURNER'S CROSSING.
THAT REPRESENTS THAT THE GREEN LINES.
AS YOU LOOK AT PAGE 51 IN CONJUNCTION WITH WHAT'S ON THE SCREEN.
ALL THE WATER LINES, YOU CAN SEE, THE TOTAL FOR THE WATER LINES IS 28,568,000.
OUR SHARE IS ABOUT 3.2 MILLION.
ON WHAT YOU CAN SEE, WE HAVE 11% SHARE.
ALL OF THOSE WATER LINES YOU SEE, WE HAVE 11% SHARE, BUT WE HAVE THE RESPONSIBILITY TO ACTUALLY CONSTRUCT SEGMENT A, WHICH, IF YOU'LL SCROLL DOWN, BECAUSE WE HAVE THE RESPONSIBILITY CONSTRUCT IT BECAUSE WE WILL BE OUT THERE A LITTLE EARLIER THAN THEY ARE, AND THEY DON'T NEED TO CONSTRUCT IT.
THAT SEGMENT A IS THE BLUE LINE.
WE'LL HAVE TO CONSTRUCT THE BLUE LINE.
SEINFELD WILL CONSTRUCT THE GREEN LINE AND THE RED LINE AND THE YELLOW LINE EVENTUALLY.
BUT WE ALSO HAVE WHAT THEY CALL, SCROLL UP IF YOU WILL, JUST A LITTLE BIT.
I'M FORGETTING THE TERM, BUT WE'RE ABLE TO IF THEY'RE LATE, WE HAVE STEP IN RIGHTS TO CONSTRUCT THAT YELLOW LINE.
ALL IN, ALL TOLD ON PAGE 51, AND THEN FOLLOWING ON THE GRAPHIC ON THE BOARD.
WE HAVE RESPONSIBILITY FOR $3.2 MILLION WORTH OF WATER LINES, ABOUT $3.5 MILLION WORTH OF ROAD EXTENSIONS, THE TURN LANE AT HIGH SCHOOL 4.
WE HAVE 100% OF THAT AND 100% OF THE TRAFFIC SIGNAL.
THE REQUEST HERE FOR OFFSITE UTILITIES OUT OF THE $10.2 MILLION BUDGET IS A $7.3 MILLION REQUEST THERE ON PAGE 51.
AGAIN, THIS WOULD BE WITH THE SEINFELD DEVELOPMENT LLC CORPORATION TO FUND THAT ESCROW IN THAT AMOUNT TO GET THIS MOVING.
>> THANK YOU, MR. CLEAVER. I WANT TO OPEN UP FOR QUESTIONS.
>> I FEEL LIKE I REMEMBER WE KNEW WE WERE GOING TO BE IN FOR SOME INFRASTRUCTURE COSTS ON THIS ONE.
WAS THIS PARTICULAR 7.3 MILLION EXPECTED?
>> I DON'T KNOW THAT I EXPECTED 7.3 MILLION.
IT MAKES SENSE WITH WHAT THEY'RE SHOWING US, AND FINAL ALIGNMENT AND AMOUNTS WOULD BE SHOWN AT THE VERY END.
BUT THIS IS GOING TO BE REALLY CLOSE.
>> IN TERMS OF INFRASTRUCTURE, IT FEELS PRETTY REASONABLE KNOWING WHAT THEY COULD COST [OVERLAPPING].
>> YOU CAN COUNT IT YOURSELF, 3,400 FEET, 01,100 FEET, 400 FEET.
THERE'S PROBABLY 12 OR 15,000 FEET OF LARGE PIPE HERE, SOME OF IT'S 36 INCH, 24 INCH, 16 INCH.
I THINK THE SMALLEST PIPE IN HERE IS 12 INCH.
>> IS THIS JUST ALL THE PIPING FOR THE WATER THAT WE'RE PUTTING IN?
>> WHO ELSE IS GOING TO BENEFIT FROM THIS?
>> IT'S ALSO THE RED LINE ALSO INCLUDES THE, IF YOU'LL LOOK, AGAIN, ON THAT PAGE 51, THE RED LINE ALSO INCLUDES THE ELEVATED STORAGE TANK OR THE WATER TOWER.
>> YEAH, THERE WILL BE A WATER TOWER ON OUR SITE, BUT THAT WILL BE LATER.
IN OTHER WORDS IN ORDER TO OPEN UP THE SCHOOL,
[03:00:04]
WE HAVE TO HAVE THE GREEN LINE AND THE BLUE LINE AND THE YELLOW LINE BECAUSE IT MAKES A LOOP.THE CITY OF AUSTIN'S REQUIRING THAT.
THE RED LINE WILL COME ON A LITTLE LATER WHEN ADDITIONAL HOMES COME ON, AND THAT'LL BE TRIGGERED WITH AN LUE COUNT WHEN IT'S TIME.
>> WHO ELSE IS GOING TO BENEFIT FROM THIS WATER INFRASTRUCTURE?
>> FOLKS AT SEINFELD AND THE CITY OF AUSTIN.
THE PARTIES ON THAT DEAL ARE ON THE WATER, OF COURSE.
CITY OF AUSTIN, THEY'VE GOT THE 6.153, AND THEN WE'VE GOT THE 3.2, AND THEN SEINFELD HAS THE 25 MILLION.
>> THE BLUE IS A 12 INCH WATER LINE.
THEN THE YELLOW IS A 24 INCH WATER LINE.
THE RED IS A 16, AND THE GREEN IS A 24.
>> CAN YOU TELL THE PUBLIC HOW OFTEN WE DO THIS, WE PUT IN THIS MUCH INFRASTRUCTURE FOR A NEW BUILD? I KNOW WE DID IT FOR BUDA.
WE DID FOR BUDA. ANYWHERE WHERE THERE ISN'T INFRASTRUCTURE, WE MIGHT HAVE TO PARTNER UP.
IF THIS IS LITERALLY JUST IN A FIELD, SO THERE'S NOTHING THERE.
EVERY PROJECT THAT'S BEEN A GREENFIELD SITE, BASICALLY, WE'VE HAD TO DO SOME KIND OF OFF SITE INFRASTRUCTURE.
>> THAT'S GOOD TO KNOW. I THINK JUST PEOPLE THAT ARE UNAWARE, WE'VE HAD LAND AND OUR PORTFOLIO FOR SOME TIME AROUND THE DISTRICT.
WE'RE LUCKY THAT WE HAVE THAT, BUT NOT ALL OF IT HAS INFRASTRUCTURE.
THEN WE'VE GOT TO INVEST IN THAT.
OTHER PEOPLE WILL BENEFIT FROM IT, AND THIS FEELS REASONABLE TO ME.
THANK YOU FOR WALKING THROUGH THAT THIS WAS ONE OF THE REASONS A LOT OF PEOPLE WEREN'T SUPER EXCITED ABOUT THIS SITE WHEN JOHNSON WAS THE SITE FOR JOHNSON WAS CHOSEN, IS THAT A LOT OF THIS PEOPLE MAY REMEMBER THIS AND SOME ESD ISSUES AND THAT KIND OF THING.
THANK YOU FOR DOING ALL THIS WORK.
FEELS LIKE A LOT TO DO TO GET IT GOING.
THIS FEELS LIKE MY FIRST THING IN HIGH SCHOOL 4 OTHER THAN THE BOND.
DID YOU-ALL DO SOMETHING LAST MONTH THAT I DIDN'T KNOW ABOUT? FEELS IMPORTANT. MR. SAVOY HAVE JOKES FOR US? WHAT'S HAPPENING?
>> HE WANTED TO KNOW IF WE GET TO PAINT OUR MASCOT ON THE WATER TOWER.
>> WELL, I WAS WONDERING THAT, TOO, OR 100% HAZE OR SOMETHING.
WE'LL CROSS THAT BRIDGE WHEN WE GET THERE. THANK YOU SO MUCH.
>> ARE WE GO TO OWN A ROAD? CAN'T WE JUST NAME THE ROAD? I'M JUST SAYING.
I DON'T HAVE ANY QUESTIONS. I WANTED TO ASK WHO'S A PART OF THE DESIGN TEAM? IS IT THE DEVELOPERS?
>> THE DESIGN TEAM IS ALL OF OUR ENGINEERS AND THE DEVELOPERS ENGINEERS AND ARCHITECTS AND ALL THE PEOPLE IN OUR SHOP AND NATE AND EVERYBODY.
>> PERFECT. THEN THE TRAFFIC LIGHT.
I DON'T REMEMBER US WHEN WE DID RAMAGE AND BUDA HAVING TO CONTRIBUTE TO A TRAFFIC LIGHT.
>> THERE IS NOT A SIGNAL AT EITHER OF THOSE.
I BELIEVE THAT COMES ABOUT WITH A TRAFFIC IMPACT STUDY.
A HIGH SCHOOL MAY BE [OVERLAPPING].
>> WE'RE TRYING TO GET AHEAD OF THAT IS BASICALLY WHAT YOU'RE TELLING ME.
>> INSTEAD OF WAITING FOR MONTHS.
>> FOR A STOP LIGHT, FOR A SCHOOL THAT'S SITTING THERE WITH STUDENTS.
MAKES SENSE TO ME. THAT'S ALL I HAVE. THANK YOU.
>> SORRY. WAS FBOC CONSULTED ON THIS? NOT CONSULTED, BUT WERE THERE ANY CONVERSATIONS WITH FBOC AROUND THIS AGREEMENT?
>> YES, MA'AM. EVERY TIME WE HAVE A MEETING, WE TALK ABOUT THIS PROJECT.
>> THE TRAFFIC SIGNAL, BASICALLY, IT'S OUR HIGH SCHOOL TRAFFIC THAT'S CAUSING THE NEED FOR THE TRAFFIC SIGNAL.
THEREFORE, [OVERLAPPING] THE BURDEN, WE BEAR THE COST. YEAH, THAT MAKES SENSE.
THE REMAINING AMOUNT, SO WE'RE APPROVING 7.3 POTENTIALLY TONIGHT, WE HAVE 10.2 BUDGETED, SO IT LEAVES US 2.9 MILLION REMAINING IN INFRASTRUCTURE FEES.
IS THAT SUFFICIENT FOR REMAINING ITEMS THAT MAY COME UNDER THAT LINE ITEM?
WE'RE GOING TO BE CLOSE, AND AGAIN, WE HAVE THE CONTINGENCY ON TOP OF THAT INSIDE THE PROJECT IF WE HAD TO PULL FROM SOMETHING.
WE HAVE ANOTHER 10 MILLION IN CONTINGENCY THERE.
>> I APPRECIATE YOU REALLY TAKING TIME TO EXPLAIN ALL THAT BECAUSE IT REALLY DIDN'T MAKE SENSE JUST KIND OF READING THROUGH IT.
[03:05:02]
NOW I WAS LIKE, "NOW I REALLY UNDERSTAND.".>> WHEN YOU FIRST LOOK AT IT AND IT'S LIKE, WHAT'S GOING ON?
>> GREEN LINE HAS TO HAPPEN FIRST, OBVIOUSLY.
>> THAT'S SEINFELD RESPONSIBILITY.
>> WHERE ARE THEY AT IN THEIR PROCESS OF STARTING THAT?
THEY'VE GOT THEIR PERMITS OR THEY'RE WORKING ON THE PERMITTING, AND THEY HAVE THE LUE COUNT.
THEY KNOW THE WATER'S AVAILABLE.
WE'RE AT THE POINT NOW TO, ONCE THIS GETS APPROVED, WE WOULD BE JUST HASHING THROUGH THE DATES AND [OVERLAPPING]
>> GREAT PARTNERS, AND THEY'RE GOING TO GET IT READY BEFORE IN TIME FOR US TO BE ABLE TO [OVERLAPPING].
BARBARA, DO YOU MIND SCROLLING UP TO THE TOP AGAIN.
I CAN'T REMEMBER. I DON'T THINK WE PUT STEP IN RIGHTS ON.
NO, WE DIDN'T PUT THE STEP IN RIGHTS ON THE GREEN CAUSE THE GREEN, WE BELIEVE WAS GOING TO HAPPEN PRETTY EMINENTLY, AND THEN OF COURSE, WE CONTROL OUR OWN DESTINY ON THE BLUE LINE, AND THEN ON THAT YELLOW LINE, WE HAVE THE STEP IN RIGHTS AND OF COURSE, IF WE HAD TO DO THAT, WE WOULD COME BACK TO YOU-ALL BECAUSE OBVIOUSLY WE HADN'T SET THAT MONEY ASIDE IN THIS REQUEST.
IF THAT DOES HAPPEN AND WE HAVE TO STEP IN, WE'D COME BACK AND SEE YOU.
>> STEP IN RIGHTS, CAN YOU JUST BRIEFLY EXPLAIN WHAT [OVERLAPPING]?
>> MEANING, SOMETHING HAPPENS.
THAT SOMETHING THEY DIDN'T NEED TO DO IT YET.
WE'RE ALLOWED TO MAKE THE WORK HAPPEN AND THEN GET A REIMBURSEMENT.
>> I KNOW TRUSTEE PETREA IS EXACTLY RIGHT.
WHEN I WAS ON THE SITE SELECTION COMMITTEE FOR HIGH SCHOOL 3 AT THAT TIME, BECAME JOHNSON HIGH SCHOOL.
THE UTILITY COSTS, BUT FOR ME, LIKE THE ROAD IS THE BIGGEST THING.
IT'S ALWAYS BEEN MY BIGGEST CONCERN WITH THIS SITE AND JUST MAKING SURE THAT THAT ROAD IS DONE BECAUSE TURNERSVILLE IS NOT SUFFICIENT FOR HIGH SCHOOL TRAFFIC AS IS, AT LEAST, SO THE MAIN STREET EXTENSION, BUT IT LOOKS LIKE WE'RE IN BETTER SHAPE THAN, I GUESS, GETTING THIS.
>> I THINK THERE'S LIKE ABOUT FIVE SECTIONS OF THAT LITTLE EXTENSION.
THEY HAVE TO GET SECTION 1 DONE BEFORE THEY CAN PROCEED TO SECTION 2, SO IT'S JUST TAKEN A LOT OF TIME FOR THEM TO GET THERE.
WE'RE ALSO WORKING ON SOME ALIGNMENT AND SOME EASEMENTS FOR, EXCUSE ME, RIGHT OF WAY, FOR A DECELERATION LANE, BOTH DIRECTIONS ON TURNERSVILLE ROAD.
WE'VE GOT THAT CLEARED WITH THE POWER COMPANY THERE BECAUSE WE'RE ENCROACHING ON THEIR ELECTRICAL EASEMENT.
BUT WE'VE GOT THAT IN WORKS AS WELL.
>> I RECALL WE HAVE, I THINK THAT IS THAT STUDENT PARKING, IT'S ON THAT SIDE OF THE CAMPUS, THAT WOULD HAVE THE THREE EXITS. THAT'S RIGHT.
FEEDING OUT. I'M NOT GOING TO HAVE ONE WAY IN AND OUT OF [OVERLAPPING].
>> WITH THE WIDE TURNERSVILLE RAIL ROAD.
>> THANK YOU, MR. CLEAVER. NO, AS TRUSTEE PET SAID, IT SEEMS LIKE A VERY REASONABLE DEAL.
I SEE THAT WE'RE COVERING ROUGHLY 56% OF THE MAIN STREET EXTENSION OF THE ROAD.
CAN YOU, JUST ON THE MAP, JUST POINT OUT THE SEGMENT OF ROAD THAT WE ARE RESPONSIBLE FOR?
>> ABSOLUTELY. IT'S THAT CYAN COLOR, I THINK THAT'S WHAT IT'S CALLED.
THAT WE WOULD BE DOING 56% OF, WELL, JUST THE BABY BLUE.
JUST RIGHT THERE, THAT 56% OF THAT ROAD THERE.
>> THERE'S OBVIOUSLY A NEIGHBORHOOD RIGHT THERE, AND THERE'S MORE HOUSES COMING, OBVIOUSLY, AND THIS ROAD IS GOING TO BE TWO LANE.
IS IT GOING TO BE A TURNING LANE? IS THERE GOING TO BE SIDEWALKS INCLUDED BY LANE? WHAT IS THAT ROAD GOING TO CONSIST OF?
I DON'T WANT TO TELL YOU SOMETHING INACCURATE THERE.
I THINK I KNOW WHAT IT'S GOING TO BE, BUT LET ME GET IT FOR SURE ON FOR YOU.
I THINK IT'S A TWO LANE WITH A CENTER AND SIDEWALKS FOR SURE, BUT LET ME VERIFY.
>> YES, SIRE. THANK YOU. THAT WAS MY CONCERN.
OBVIOUSLY, HOUSES AROUND THERE WON'T HAVE BUS SERVICE, JUST TO MAKE SURE THAT THEY'RE WALKABLE FOR STUDENTS COMING TO CAMPUS.
BUT AGAIN, THE SURROUNDING ROADS NEED MUCH IMPROVEMENT, BUT I'M GLAD THAT IT SEEMS LIKE A GREAT DEAL.
OBVIOUSLY, THEY'RE COVERING THE LION'S SHARE OF THE WATER LINES.
ALL RIGHT, TEAM. THANK YOU, MR. CLEAVER.
>> I MOVE TO THE HAY CISD BOARD OF TRUSTEES APPROVE THE OFFSITE INFRASTRUCTURE AND UTILITY JOINT DEVELOPMENT AGREEMENT, COST ALLOCATION, AND ESCROW AGREEMENT WITH SEINFELD DEVELOPMENT LLS.
FUND THE ESCROW FOR THE SPECIFIC WORK FOR AN AMOUNT NOT TO EXCEED $7,340,444 AND AUTHORIZE THE SUPERINTENDENT AND OR BOARD PRESIDENT TO EXECUTE DOCUMENTS NECESSARY AND CONVENIENT TO COMPLETE THE TRANSACTION AS PRESENTED.
ANY FURTHER DISCUSSION? SEEING NONE.
ALL OF THOSE IN FAVOR? AYE. ALL OPPOSE.
[03:10:03]
>> WE ARE MOVING ON TO OUR INFORMATION ITEMS ON L1, ON PAGE 52.
[L.1. Discussion of Districtwide Intruder Detection Audit Report Findings]
THIS IS SAFETY AND SECURITY DISCUSSION OF DISTRICT WIDE INTER DETECTION AUDIT REPORT FINDINGS. CHIEF SCROTKI.>> GOOD EVENING. I WANTED TO REVIEW WITH THE BOARD.
WE HAD OUR ONGOING TEA AUDITS, WHICH ARE FINDINGS IN WHICH AN AUDITOR COMES DOWN AND LOOKS AT ALL OF OUR CAMPUSES, AND ASSESSES THEM FOR EXTERIOR DOOR SECURITY, AS WELL AS THE PAPERWORK OF OUR WEEKLY DOOR CHECKS, WHICH ARE REQUIRED AS WELL, AND LOOKS AT OUR INTERIOR CLASSROOM DOORS AS WELL.
WE DID HAVE A CAMPUS WHO WAS INVOLVED IN A VISIT, AND THEY DID HAVE A FINDING SPECIFICALLY IN REGARDS TO THE PAPERWORK PORTION OF OUR WEEKLY DOOR AUDIT.
WHAT WE FOUND WAS THERE WAS SOME A TRANSITIONING ONGOING AT THAT PARTICULAR CAMPUS, AND THERE WAS SOME TRAINING ISSUES.
WE WENT OUT, AND WE HAD A VERY COMPREHENSIVE TRAINING WITH THE PARTICULAR STAFF MEMBERS THAT WERE INVOLVED.
BUT MORE IMPORTANTLY, IT REALLY REVOLVED AROUND THE FACT THAT THE PROPER PAPERWORK WAS NOT BEING DONE.
HOWEVER, THE ACTIONS WERE BEING TAKEN.
BEST PRACTICES WERE BEING FOLLOWED.
THE PROBLEM CAME IN IS THAT THE DOCUMENTATION DIDN'T SUPPORT THAT.
IN MY BACKGROUND, AS MANY OF YOU ALL KNOW, IF IT'S NOT WRITTEN DOWN, IT DIDN'T HAPPEN.
THAT WAS FIRMLY ADDRESSED WITH THE CAMPUS.
WE DID GET SOME MECHANISMS IN PLACE TO ADDRESS AND MAKE SURE THAT THAT WAS PROPERLY CAPTURED, BUT AT THIS POINT, I DON'T BELIEVE WE'RE GOING TO HAVE ANY ADDITIONAL ISSUES IN REGARDS TO THE CAMPUS WITH.
>> THANK YOU, CHIEF SCROTKI. I'M GOING TO OPEN UP FOR QUESTIONS, LOOKING TO MY RIGHT, TO MY LEFT.
THANK YOU, CHIEF SCROTKI, FOR THAT THOROUGH EXPLANATION.
[L.2. Update on District Safety & Security Initiatives]
I'M GOING TO MOVE ON TO L2 SAFETY AND SECURITY UPDATE ON DISTRICT SAFETY AND SECURITY INITIATIVES.CHIEF SCROTKI, DO YOU HAVE ANYTHING FOR US?
>> THANK YOU SO MUCH. MOVING ON TO PAGE 54,
[L.3. Update on District Bond, Construction, and Renovation Projects]
THIS IS L3 UPDATE ON DISTRICT BOND CONSTRUCTION AND RENOVATION PROJECTS.MR. CLEAVER, YOU HAVE ANYTHING ELSE FOR US?
>> I THINK MR. WEINSWCH HAS THREE MINUTES.
>> HE'S GOT THREE MINUTES. START THE TIME.
>> GOOD EVENING. JUST A QUICK COUPLE OF HIGHLIGHTS. WE'RE GOING TO FOCUS ON.
YEP. THE SAME ONE. GREAT. PERFECT. THANK YOU.
WE'RE GOING TO START ON THE 23 BOND.
OVER AT JOHNSON, WE ARE FURIOUSLY RACING TOWARD GETTING THE SUBSTANTIAL COMPLETION OF THE NEW CTE WING DONE THIS MONTH.
WE'VE ALSO COORDINATED WITH THE DISTRICT FOLKS THERE ON IMPLEMENTING A PHASING IN PLAN TO MOVE IN.
THEY ARE COMFORTABLE WITH THE PLAN, AND THAT'S BEEN A GOOD APPROACH WITH THOSE TEACHERS OVER THERE.
WE'RE EXCITED ABOUT THAT TO GET THE KIDS IN THERE WORKING WITH THE CAMPUS.
IT LOOKS LIKE THOSE KIDS WANT TO GET IN THERE ABOUT AFTER THE LONG BREAK IN FEBRUARY.
THAT'S EXCITED ABOUT THAT ONE.
GOING ON TO PAGE 2, OVER AT HAYS HIGH SCHOOL, THE WEIGHT ROOM.
WE TALKED ABOUT THAT. AS MENTIONED PREVIOUSLY, WE HAD THE STUDENT ADVISORY PANEL.
IT WAS JUST TO ECHO THE PREVIOUS COMMENTS, JUST OUTSTANDING TO SEE THE KIDS EXCITEMENT ON THEIR FACES. SAME THING AT LEMAN.
WE ARE ALSO HAVE THE STUDENT ADVISORY PANEL WALK THERE OVER AT THE AUDITORIUM.
WE ARE ALSO, AGAIN, SCHEDULED FOR A SUBSTANTIAL COMPLETION IN DECEMBER OF 2025, AND WE CONTINUE TO COORDINATE WITH FINE ARTS ON GETTING READY FOR THEIR EVENTS COMING UP IN MARCH.
MIDDLE SCHOOL 7, ACTUALLY, WE'RE MOVING ON TO 25 BOND.
MIDDLE SCHOOL 7, WE INTEND TO COORDINATE WITH THE STUDENT ADVISORY PANEL ON EARLY DESIGN INPUT, LIKELY THE JANUARY MEETING IS WHAT WE'RE LOOKING AT THERE. WE'RE GOING TO CONTINUE.
WE ACTUALLY HAVE OUR STEERING COMMITTEE MEETING NUMBER 3 TOMORROW HERE IN OUR ASC.
WE'RE EXCITED TO CONTINUE THAT DESIGN PROCESS.
OVER AT FUENTES, WE'VE HAD, AS WE TALKED ABOUT EARLIER THIS MEETING, WE'VE HAD THREE COORDINATION MEETINGS FOR SITE LOGISTICS WITH THE CAMPUS STAFF THERE.
NOW THAT WE HAVE THAT COMING INTO FOCUS, WE'RE PREPARED TO MAKE A RECOMMENDATION AND HAVE A SIT DOWN WITH HAVE A MEETING AND COORDINATE THAT WITH THE SAFETY AND SECURITY TEAM ON THAT.
THEN WE ANTICIPATE BRINGING THAT FOR GMP IN MARCH.
MOVING DOWN TO MCCORMICK MIDDLE SCHOOL, GMP 1, THE ROAD.
THAT IS UNDERWAY, AND WE'RE EXCITED TO SEE THAT MOVING QUICKLY.
WE ANTICIPATE HAVING BUSES ROLLING ACROSS THAT SURFACE BY THE END OF JANUARY OF 2026.
[03:15:01]
WALLACE MIDDLE SCHOOL, MUCH LIKE WE TALKED ABOUT EARLIER AS WELL.SITE LOGISTICS MEETING ARE BEING HELD EXTENSIVELY, AND THAT IS GOING TO BE HELD AND WE'RE GOING TO COME ASK FOR GMP APPROVAL IN MARCH AS WELL, SAME TIME AS FUENTES.
MOVING ON TO PAGE 5, HIGH SCHOOL 4. WE TALKED ABOUT THAT.
WE DID HAVE BARTLETT COCK CMR ON HIGH SCHOOL 4.
THEY ISSUED THAT OUT FOR BID, AND THEY DID RECEIVE BIDS, AND I BELIEVE THEY RECEIVED A FEW HUNDRED I BELIEVE THE NUMBER WAS 25 OR 600 BIDS FROM DIFFERENT VENDORS ON THAT.
THAT WILL BE COMING IN FOR JANUARY FOR GMP APPROVAL REQUEST. NEXT MONTH.
THEN FINALLY, MIDDLE SCHOOL TURF AND TRACK.
WE ARE UNDERWAY HEAVILY AT MCCORMICK, CHAPA AND WALLACE.
OUR CONTRACTOR HELLS OUT THERE HAS A LOT OF HEAVY EQUIPMENT DEPLOYED OUT THERE.
THERE'S A LOT OF DIRT WORK, SO IT'S ONGOING COORDINATION WITH THE STAFF, MAKING SURE THAT THE TRUCKS ARE STAYING OUT OF THE WAY OF THE KIDS AND COORDINATING WITH THE CAMPUSES, AND MAKING SURE THAT SAFETY IS CONTINUED TO BE THE HIGHEST PRIORITY THERE.
THAT'S THE HIGHLIGHTS THAT I HAVE FOR YOU TONIGHT.
>> TEAM WANT TO OPEN UP FOR QUESTIONS, MR. SABLE.
>> ONE QUICK QUESTION BECAUSE I'M STILL SEEING THAT WE ARE STILL IN THE WAITING FOR PERMIT PROCESS FOR THE ROAD AT JOHNSON HIGH SCHOOL, WHICH IS GIVEN ME A LITTLE BIT OF CONCERN AT THIS POINT.
HOW LONG THAT'S TAKING? ANY UPDATE ON THAT OR WHERE ARE THEY.
>> YES, WE HAVE A MEETING SCHEDULE WITH THE CITY OF BUTA THIS WEEK.
THAT INITIALLY, THERE WAS SOME BACK AND FORTH WITH THAT BETWEEN THE CITY OF BUTA AND THE COUNTY AS FAR AS WHO WAS GOING TO ACTUALLY BEAR THE RESPONSIBILITY OF PERMITTING THAT FORCE.
WE FINALLY GOT CLARITY ON THAT THAT IT WAS THE CITY OF BUTA THAT WAS GOING TO REVIEW THAT FROM OUR PERMITTING STANDPOINT, AND SO NOW WE'RE READY TO MOVE FORWARD AND CONTINUE THAT PROCESS.
>> WE'VE DONE THE ENVIRONMENTAL PERMIT IS DONE ON THAT BECAUSE THAT WAS.
>> THE ESA AND EVERYTHING ELSE FOR THAT HAS BEEN DONE, YES.
>> THAT WAS PARTIAL TRANSPORT.
>> I WAS JUST WAITING ON A CITY BUTA PERMIT, AND THEN WE START BUILDING.
>> THAT IS CORRECT. THAT'S ALREADY BEEN PART OF THE CONTRACT FOR THE 25 BOND SCOPE THAT I'M GOING AT JOHNSON CURRENTLY.
>> GOT IT. READY FOR AUGUST OF 2026.
>> THAT CHANGES. I'LL LET YOU KNOW.
>> YEAH. APPRECIATE IT. I APPRECIATE THESE UPDATES ALL THROUGHOUT THIS IS REALLY HELPFUL.
IS KEEP TRACK OF THE EIGHT MILLION THINGS THAT WE WERE GOING ON AT ONCE.
>> I LOOK TOM, RIGHT, MS. FUNK.
>> THANK YOU FOR THESE UPDATES.
I THANK YOU FOR STARTING THEM.
THANK YOU. CONTINUE THEM, PLEASE.
THIS IS NOT THE FIRST TIME I'VE HEARD THAT THE CITY OF BUTA AND HAYS COUNTY HAVE ISSUES WITH PERMITTING WHERE THEY DON'T KNOW WHO'S RESPONSIBLE FOR WHAT? I DON'T KNOW WHAT THE ISSUE IS WITH THAT, BUT I KNOW THAT THIS IS NOT THE FIRST SITUATION AND NOT SPECIFICALLY WITH HAYS COUNTY, BUT WITH BUSINESSES IN BUTA.
AND SO I DON'T KNOW IF THERE JUST NEEDS TO BE AN ISSUE WITH OUR OFFICIALS WITH HAYS COUNTY ALSO TO ENSURE THAT ANY ADDITIONAL PROJECTS THAT WE HAVE MOVING FORWARD OR THIS IS NOT GOING TO BE A HOLDUP.
THEY CAN FIGURE OUT WHATEVER THEIR ISSUES ARE, BUT CLEARLY THERE'S SOME ISSUES BECAUSE IT'S NOT JUST US THAT HAVE HAD THAT ISSUE.
THEN I WANT TO SAY MCCORMICK MIDDLE SCHOOL, I CANNOT WAIT UNTIL THAT DRIVE IS FINISHED.
I CAN SEE CASSANDRA BACK THERE DANCING AS A PARENT OF A STUDENT THAT USED TO BE AT MCCORMICK MIDDLE SCHOOL THAT USED TO SIT IN THE TRAFFIC OVER THERE AND TRY TO GET IN AND OUT THAT IS GOING TO BE A GAME CHANGER FOR THAT CAMPUS.
I'M JUST INCREDIBLY EXCITED TO SEE IT FINISHED.
GREAT WORK ON GETTING ALL OF THAT PUSHED THROUGH AND PUNCHED OUT.
THEN MY LAST QUESTION IS, I NOTICED ON THE INTER INTER LOCAL AGREEMENTS.
YOU GUYS ARE STILL HAVING ONGOING DISCUSSIONS WITH THE CITY OF KYLE AND THE CITY OF UN.
I JUST WANTED TO SEE WHAT THE HOLD UP WAS.
>> I DON'T KNOW IF THERE'S A HOLD UP PER SE.
I WOULDN'T SAY THAT WE WANTED TO.
HAVING ITEMS FORMALIZED, WE'VE SENT WE SENT THE CITY OF KYLE AND THE CITY OF UN BOTH OUR PRESIDENT DOCUMENTS WITH CITY OF BUTA AND THE CITY OF AUSTIN.
THEY'RE REVIEWING THOSE, AND THERE'S BEEN LOOSE COMMENTS ABOUT IT.
AT THIS POINT, WE CONTINUE TO MOVE IT FORWARD SLOW BITS AT A TIME.
I DON'T HAVE A REAL GOOD ANSWER FOR YOU AS FAR AS WHERE WE'RE AT OR WHAT OUR GOAL IS THERE, JUST YET ON WHEN WE'RE GOING TO HAVE THAT COMPLETED.
I KNOW THERE'S A LOT OF PROJECTS THAT GOING.
[03:20:03]
MOST OF THE PROJECTS THAT WOULD BE IMPACTED BY THE CITY OF KYLE, ILA ARE ACTUALLY ALREADY PERMITTED.>> THIS WILL BE FOR A FUTURE BENEFIT THERE.
CITY OF YULEEN IN, WE STILL HAVE TIME TO GET AT THAT IN.
MIDDLE SCHOOL 7, GOING TO BE OUR BIG PROJECT THAT WOULD BE EXCUSE ME, THAT WOULD BE IMPACTED BY AN ILA THERE.
WE STILL HAVE A LITTLE BIT OF A TIME, BUT NOT MUCH TIME TO WASTE IN GETTING THAT FINALIZED.
THAT'S ASSUMING THAT THEY ARE OPEN TO ACCEPTING OR ENTERTAINING THE IDEA OF AN ILA WITH THE SCHOOL DISTRICT.
>> MR. SABLE, IF YOU'LL CAPTURE THIS QUESTION, IF YOU COULD LET US KNOW OR CONFIRM WHEN YOU GUYS SENT THOSE AGREEMENTS TO THEM AND JUST GIVE US AN UPDATE ON WHEN THEY THINK THEY WILL MOVE THIS ALONG A LITTLE BIT.
I MEAN, I CERTAINLY APPRECIATE OUR AGREEMENTS, AND I'M GRATEFUL THAT THE CITY OF BUTA ENTERED IN THEIR AGREEMENT WITH US.
BUT AS YOU KNOW, THERE'S A LOT OF PROJECTS GOING ON.
WE'D LIKE TO, HAVE THAT AGREEMENT IN PLACE SO THAT WE CAN ALL FUNCTION AS A PARTNERSHIP.
I HOPE THAT THOSE CONVERSATIONS WILL CONTINUE TO MOVE ALONG.
I DO, MR. SABLE, IF YOU'LL JUST CAPTURE THAT AND JUST SEE WHERE WE ARE AND WHEN THEY LAST GOT THAT LAST AGREEMENT.
>> TO SPEAK TO THE ITEM WITH THE PERMITTING ISSUE SPECIFICALLY BETWEEN GOING BACK BETWEEN TRAVIS COUNTY AND CITY OF BUTA OR EXCUSE ME.
>> CITY OF BUTA AND HAYS COUNTY.
>> THANK YOU. THAT IS, IN FACT, I CAN UNDERSTAND THE TRICKINESS THERE.
>> THAT IS ACTUALLY A PENINSULA OF EXCUSE ME, HAYS COUNTY, JURISDICTION.
EXTENDING INTO THE CITY OF BUTA CITY LIMITS.
WE HAVE THE HIGH SCHOOL AND THE NEIGHBORHOOD TO THE EAST IS CITY OF BUTA.
HOWEVER, OUR PROPERTIES IN THE CITY ARE THE HAYS COUNTY.
THERE'S SOME QUESTIONS AS FAR AS WHERE THOSE NEED TO GO BACK AND FORTH AND WHO'S GOING TO REVIEW THAT.
IN MY EXPERIENCE, THEY'VE BEEN PARTNERING WITH EXTENSIVELY WELL WITH US.
IT'S JUST AN ONGOING DIALOGUE.
>> THERE'S A LOT OF AREAS WITHIN HAYS COUNTY AND EVEN JUST IN BUTA AND KYLE, THAT'S A REALITY.
WHERE IT BACKS UP TO A COUNTY AND CITY LINE.
I JUST WANT TO MAKE SURE THAT AS MUCH AS WE HAVE GOING ON THAT WE ARE CONTINUING TO WORK TOGETHER AND HAVE SOLID CONVERSATIONS, AND I KNOW WE ARE.
BUT THESE AGREEMENTS PUT SOME THINGS IN PLACE FOR US THAT PROTECT EVERYBODY.
I WOULD ENCOURAGE THE CITY OF KYLE AND THE CITY OF UN TO CONTINUE TO HAVE THOSE CONVERSATIONS WITH US SO THAT WE CAN GET THOSE IN PLACE. THANK YOU.
>> THANK YOU, MS. FINWIZ. THANK YOU, MR. CLEAVER.
I JUST WANT TO COMPLIMENT YOURSELF, MR. CLEAVER, THE TEAM THAT TOOK THE KIDS ON THE TOUR.
I DIDN'T GET TO MAKE THE WEIGHT ROOM, BUT IT WAS AT THE AUDITORIUM.
I JUST WANT TO SAY WHAT A FANTASTIC JOB IT WAS TO SEE THE KIDS' FACES LIGHT UP WHEN I SAW THAT AUDITORIUM.
I HOPE THAT WHENEVER WE DO OPEN UP THAT FACILITY OFFICIALLY, THAT, THERE'S SOMETHING TO MARK THAT OCCASION BECAUSE THAT FACILITY IS GORGEOUS.
AGAIN, THERE ARE KIDS THERE, LIKE, WHY AREN'T I IN FINE ARTS.
I WANT TO JOIN FINE ARTS NOW BECAUSE I'VE SEEN THE FACILITY. THAT MEANS A LOT.
IT WAS GREAT TO SEE THEM HOW EXCITED THEY WERE, AND, YOU GUYS TOOK THEM TO EVERY PART OF THAT BUILDING. IT WAS EXCELLENT.
ALSO, THANKS FOR I DON'T KNOW, THE NEXT DAY, I SAW THE RAMAGE MARQUEE LIGHT UP AFTER THE LAST MEETING, AND IT WAS GREAT TO SEE.
IT'S AMAZING TO SEE WHAT A MARQUEE WOULD DO.
THE FRONT STARS ARE STILL WAITING FOR THAT.
BUT ALL THAT BEING SAID, IT WAS GREAT TO SEE AND THANK YOU FOR ALL THE WORK YOU DO.
>> THINK IT GOES WITHOUT SAYING THAT THERE IS A WHOLE ARMY OF PEOPLE THAT SUPPORT US.
WE HAVE GREAT PEOPLE WORKING WITH US AND GREAT PEOPLE WORKING FOR US, AND BOTH INSIDE AND OUTSIDE THE DISTRICT, AND SO IT TAKES A LOT OF FOLKS, AND SO WE JUST WE WOULD BE REMISS IF WE DID NOT MENTION THOSE GUYS.
>> YES, AND OF COURSE, THE TRUSTEES THAT ARE NOT ON THIS BOARD ANYMORE, AND ALL OF OUR HARD WORK THEY DID AND MEMBERS OF THE FOC, SO IT'D BE GREAT TO HAVE AN EVENT JUST TO INVITE EVERYBODY.
[L.4. Financial Statements]
>> TEAM, WE'RE MOVING ON TO L4 FINANCIAL STATEMENTS.
MS. ATER, DO YOU HAVE ANYTHING ELSE FOR US? MOVING ON TO AGENDA ITEM M. REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES,
[M. REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES]
TEAM, LOOKING TO MY RIGHT, ANY REQUESTS FOR INFORMATION.TO MY LEFT. NOTHING. LET'S BE KNOWN THAT
[N. Upcoming Board Meetings]
THE NEXT BOARD MEETING IS GOING TO BE ON TUESDAY, JANUARY 20, 2026.I KNOW THIS IS THE LAST BOARD MEETING OF 2025. THAT BEING SAID.
[03:25:02]
I THINK I COULD SPEAK ON BEHALF OF EVERYBODY UP HERE TO WISH EVERYBODY OUT THERE LISTENING, ALL OF OUR HCIT FAMILY, MERRY CHRISTMAS AND A HAPPY HOLIDAYS.I HOPE YOU ENJOY YOUR CHRISTMAS BREAK AND A HAPPY NEW YEAR.
IF I SEE NO OBJECTIONS, THIS MEETING IS ADJOURNED AT 9:51.
* This transcript was compiled from uncorrected Closed Captioning.